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How to juggle multiple google calendars

@Summerson
August 23, 2018, 9:00am EDT

How to juggle multiple google calendars

If you only have one Google account, managing your calendar is pretty simple. But once you bring your work account, shared family calendars, and even specialty calendars into the mix, keeping things organized becomes more challenging.

Here’s an example. Say you have a personal Google Calendar where you keep track of your appointments and reminders. You also use a separate calendar for work stuff. Your spouse shares her calendar with you so you can stay in sync with each other. Perhaps your kids have school appointments you’d like to track, so you add all that to your calendar. Maybe you even add a few specialty calendars into the mix, like phases of the moon or league schedules for your favorite sport. The next thing you know, you have 17 entries for each day, and it’s tough to parse your calendar.

The good news is that there’s an easy way to clean up your calendar and manage multiple calendars and events. So take a step back, breathe, and let’s get this thing sorted.

Share Your Work Calendar with Your Main Account

This may seem like a no-brainer, but adding your work calendar to your personal calendar is the first step to managing all of your events in one place. It’s worth noting that your work account will need to be a GSuite account for this to work.

The easiest way to do this is to use the “Add a friend’s calendar” function on Google Calendar. All you have to do is type your work email into the box and go from there.

How to juggle multiple google calendars

It will let you know that you don’t have access to this calendar and allow you to request access. Send the request, and then jump into your work email to confirm access permission.

How to juggle multiple google calendars

Now you’ll be able to see all of your work events on your personal calendar.

Create a Google Family Account and Add Your Spouse and Kids

Instead of just adding your family’s events onto your personal calendar, a Google Family account with your spouse and kids on it is the way to go. This lets you create a Family calendar to which you can add all your family events. We have a full guide on setting up Google Family, so I’ll point you in that direction to get started. You can share a lot of Google services with your family, so it’s worth doing.

Once you have Google Family configured, you’ll see a new entry on your calendar: Family.

How to juggle multiple google calendars

When you add an event to the family calendar, that event shows up on the personal calendar of each family member. It’s great for things like school events, doctor’s visits, work trips, and vacations. Everyone stays in the loop without having to share entire calendars with one other.

Toggle Your Calendars to Parse Them Quickly

This might be the best tip in the entire post: use the toggles! As your calendar fills up, it can be hard to find specific events or keep an eye on just your calendar. That’s why you have to take advantage of showing and hiding particular calendars.

To quickly hide (or show) calendars, tap the checkbox next to the calendar name. This feature is available on both the website and mobile apps.

How to juggle multiple google calendars

By quickly hiding your most cluttered calendars (like Family), you can more easily see what’s happening on your calendar—don’t forget to re-enable it, though, so you don’t miss any important events!

Smart speakers and, later, smart displays are often advertised as the ultimate smart home convenience. It’s a device that the entire family can use to be productive, creative, and entertained without having to whip out their phones. That premise, however, falls flat when it comes to trying to access events and appointments stored on Google Calendar or Google Meet. Google Assistant just doesn’t know how to juggle multiple calendars yet, just like most humans, but it seems that Google is finally testing out the functionality that will make it smarter about different Calendar and Meet accounts.

To be clear, Google’s smart speakers, now under the Nest brand, already support multiple user accounts. Those still need a single master account that will link other secondary accounts but, after that setup process, everyone in the family can use Nest Home and its kin with their own music collection and the like.

The problem, however, is that Google Assistant doesn’t do the same when it comes to calendar and meeting events. It only knows about that master account’s Calendar and Meet events and if you have more, you’ll have to share calendars with that account. It works but can quickly become a mess when everyone’s calendars are shared with everyone else.

Android Police reveals that Google has already started rolling out a feature that finally lets Google Assistant do the smart thing. You still have to add accounts to your master Nest Home account but you can keep calendars separate. Once accounts are linked, you will be able to see what services will be accessible from that main account as well as the option to show notifications proactively.

For now, it seems that only Google Calendar and Google Meet can be linked but that does suggest more services could be added in the future. It is also noted to still be in beta so there might still be big changes coming before a wider public rollout.

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How to Juggle Multiple Google Calendars

How to juggle multiple google calendars

If you only have one Google account, managing your calendar is pretty simple. But once you bring your work account, shared family calendars, and even specialty calendars into the mix, keeping things organized becomes more challenging.

Here’s an example. Say you have a personal Google Calendar where you keep track of your appointments and reminders. You also use a separate calendar for work stuff. Your spouse shares her calendar with you so you can stay in sync with each other. Perhaps your kids have school appointments you’d like to track, so you add all that to your calendar. Maybe you even add a few specialty calendars into the mix, like phases of the moon or league schedules for your favorite sport. The next thing you know, you have 17 entries for each day, and it’s tough to parse your calendar.

The good news is that there’s an easy way to clean up your calendar and manage multiple calendars and events. So take a step back, breathe, and let’s get this thing sorted.

Share Your Work Calendar with Your Main Account

This may seem like a no-brainer, but adding your work calendar to your personal calendar is the first step to managing all of your events in one place. It’s worth noting that your work account will need to be a GSuite account for this to work.

The easiest way to do this is to use the “Add a friend’s calendar” function on Google Calendar. All you have to do is type your work email into the box and go from there.

How to juggle multiple google calendars

It will let you know that you don’t have access to this calendar and allow you to request access. Send the request, and then jump into your work email to confirm access permission.

How to juggle multiple google calendars

Now you’ll be able to see all of your work events on your personal calendar.

Create a Google Family Account and Add Your Spouse and Kids

Instead of just adding your family’s events onto your personal calendar, a Google Family account with your spouse and kids on it is the way to go. This lets you create a Family calendar to which you can add all your family events.

Once you have Google Family configured, you’ll see a new entry on your calendar: Family.

How to juggle multiple google calendars

When you add an event to the family calendar, that event shows up on the personal calendar of each family member. It’s great for things like school events, doctor’s visits, work trips, and vacations. Everyone stays in the loop without having to share entire calendars with one other.

Toggle Your Calendars to Parse Them Quickly

This might be the best tip in the entire post: use the toggles! As your calendar fills up, it can be hard to find specific events or keep an eye on just your calendar. That’s why you have to take advantage of showing and hiding particular calendars.

To quickly hide (or show) calendars, tap the checkbox next to the calendar name. This feature is available on both the website and mobile apps.

How to juggle multiple google calendars

By quickly hiding your most cluttered calendars (like Family), you can more easily see what’s happening on your calendar—don’t forget to re-enable it, though, so you don’t miss any important events!

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How to juggle multiple google calendars

Smart speakers and, later, smart displays are often advertised as the ultimate smart home convenience. It’s a device that the entire family can use to be productive, creative, and entertained without having to whip out their phones. That premise, however, falls flat when it comes to trying to access events and appointments stored on Google Calendar or Google Meet. Google Assistant just doesn’t know how to juggle multiple calendars yet, just like most humans, but it seems that Google is finally testing out the functionality that will make it smarter about different Calendar and Meet accounts.

To be clear, Google’s smart speakers, now under the Nest brand, already support multiple user accounts. Those still need a single master account that will link other secondary accounts but, after that setup process, everyone in the family can use Nest Home and its kin with their own music collection and the like.

The problem, however, is that Google Assistant doesn’t do the same when it comes to calendar and meeting events. It only knows about that master account’s Calendar and Meet events and if you have more, you’ll have to share calendars with that account. It works but can quickly become a mess when everyone’s calendars are shared with everyone else.

Android Police reveals that Google has already started rolling out a feature that finally lets Google Assistant do the smart thing. You still have to add accounts to your master Nest Home account but you can keep calendars separate. Once accounts are linked, you will be able to see what services will be accessible from that main account as well as the option to show notifications proactively.

How to juggle multiple google calendars How to juggle multiple google calendars How to juggle multiple google calendars How to juggle multiple google calendars How to juggle multiple google calendars

For now, it seems that only Google Calendar and Google Meet can be linked but that does suggest more services could be added in the future. It is also noted to still be in beta so there might still be big changes coming before a wider public rollout.

If you only have one Google or Microsoft calendar to manage, consider yourself among the lucky few. Though every digital calendar has its unique complexities, those complexities are exponentially magnified when you’re trying to juggle more than one.

As a company that sees a lot of interim leadership roles, we know firsthand that managing multiple calendars isn’t an option. Each person on our team has their own calendar, and we’re usually handling one or two more calendars per client when we assume accounts on their selected platform. You can imagine how hairy things can get when trying to ensure continuity across the board, along with the added challenge of toggling between Google and Microsoft tools (they’re similar but certainly not the same).

In an effort to maintain harmony between multiple calendars, we put several tools to the test, from IFTTT to Microsoft Flow, and found that the most straightforward one is SyncGene .

What Is SyncGene?

How to juggle multiple google calendars

SyncGene is a syncing service we found that takes the guesswork out of managing multiple calendars. Once you set it up, SyncGene syncs your calendar items across the apps and devices you use so you can avoid manually entering items into multiple calendars. You can try it free for a week, then pay just $5.80 per month after that for ongoing synchronization. Alternatively, you can maintain the free version, which allows you to have two sources to sync and a limited number of manual syncs each month.

What we love about SyncGene is that we can sync up calendar items across different platforms. This is a major win, as we work with interim leaders who may be using Google while the company may be on Microsoft. Neither party has to change from its preferred platform, and both can be on the same page without jumping through hoops.

Before moving forward, we’d like to note that this is not a sponsored review of SyncGene. We’ve never contacted the company and doubt they’ll ever read this. We chose SyncGene based entirely on its simplicity for syncing calendars, and we hope you find it as easy to use as we have.

Now, let’s go through a brief tutorial on how you can leverage SyncGene to sync your Google and Microsoft calendars in just a few minutes.

Using SyncGene with Your Google Calendar

Go to SyncGene and click the Signup button at the top of the page. To streamline the process, you can sign up with Google (this allows you to log in with your Google account), or you can do it the old-fashioned way. Once you’re in, you should be immediately directed to the Add Source page that will allow you to choose email accounts to synchronize.

Something we learned through trial and error is that just because you log in with your Google account doesn’t mean you’ve added it as a source for syncing. You’ll still need to manually add each account that you want to sync.

Select Google to sync your Google calendars, then click on the other Google account you wish to sync. You’ll be prompted to log in if you’re not already logged into that account. SyncGene will request permission to access the account―click the Allow button at the bottom of the pop-up.

Once you’ve added multiple accounts to your SyncGene account, click the Start Synchronization button to start syncing your accounts. SyncGene also gives you the option to back up your data. If you select this option, you’ll need to grant the app permission to access your Google Drive. The syncing process covers your contacts, calendars, and tasks.

How to juggle multiple google calendars

The whole process from signup to sync takes about five minutes. If you opt for the paid version, you’ll notice a toggle switch for Auto Sync, which will continue to sync your sources without any manual effort from you.

Syncing Your Microsoft Calendar with SyncGene

Got Microsoft instead of Google (or perhaps one of each)? Syncing your Microsoft calendar follows the same process. Once you sign up for a SyncGene account and log in, it directs you to the Add Source page. You must add at least two sources before you can proceed (since you can’t sync just one calendar!).

Click on the Add Source button, then select Office 365 / Exchange / Outlook from the list. SyncGene will prompt you to input your Exchange Outlook account login information, then click Add Source. Repeat this process to add another Office 365 / Exchange / Outlook account or use the steps above to add a Google account.

If you’re using the paid version, you can add more than two sources to synchronize. The free version only allows two sources and one calendar.

How to juggle multiple google calendars

Once you’ve added your sources, click the Start Synchronization button. We tried syncing a Microsoft calendar with a Google account, and it took about five minutes to complete the synchronization.

Final Thoughts on SyncGene

One thing we noticed is that there’s no way to tell which calendar an item originated from. So, if we’re looking at, say, a Google calendar, we’re not sure which appointments were already there and which ones were carried over from Microsoft. This might not be a big deal for most people who simply want to consolidate their calendar items, but it’s worth mentioning.

Something else we noticed is that the consolidated calendar gives a lot of detail about each item listed within the calendar. For example, on our clients’ calendars that we manage, we don’t really need visibility into the specifics of each appointment on their calendar. People looking at this calendar to check availability should be able to see empty time blocks but not the details of booked time slots.

Overall, SyncGene is a very straightforward tool if you want to consolidate calendars. Its freemium version is pretty powerful, and if you only need to sync two accounts, then you may not need to upgrade. But the paid version is less than $70 a year, and given the time and hassle it can save, it’s well worth the cost.

For more insights, head back to Our Collective POV .

How to juggle multiple google calendars

If you own a smart speaker or smart display, then I’m sure you know how convenient it can be to keep track of events on your Calendar or upcoming Meet events. The frictionless experience of asking for updates on your appointments is unmatched when compared to the several steps it takes to pull out your phone, navigate to the app, open it, and check your schedule.

Unfortunately, if you are someone with multiple Google accounts, you either had to follow the steps above or share your calendars to access everything in one place with your smart devices. At least that’s what you used to have to do.

It appears Google has begun rolling out a beta feature that allows users to enable Assistant to access your calendar and Meet events from several Google accounts. That means you’ll now be able to check up on what appointments you have scheduled between multiple Google accounts using your smart speaker, phone, or smart display.

For example, if you have your kid’s soccer game saved to the calendar on your main Google account and a meeting with a new client on your work calendar. Now, you’ll be able to see them all in one place by simply asking Google what you have scheduled for the day.

As with most Google features, this one is most likely rolling out to users in phases. To check if your account already has access, open up the Google Home app, tap on your profile photo, select Assistant settings, and then scroll down and tap on Accounts.

How to juggle multiple google calendars

How to juggle multiple google calendars

How to juggle multiple google calendars

How to juggle multiple google calendars

How to juggle multiple google calendars

If you’re signed into multiple Google accounts, like I am on my device, you’ll have the option to enable Assistant to have access to them from here. Afterward, you’ll see that events from Calendar and Meet are now linked with your main Google Account. You’ll also have the option of allowing personal results to show proactively on the screen or only when you ask for them.

Smart speakers and, later, smart displays are often advertised as the ultimate smart home convenience. It’s a device that the entire family can use to be productive, creative, and entertained without having to whip out their phones. That premise, however, falls flat when it comes to trying to access events and appointments stored on Google Calendar or Google Meet. Google Assistant just doesn’t know how to juggle multiple calendars yet, just like most humans, but it seems that Google is finally testing out the functionality that will make it smarter about different Calendar and Meet accounts.

To be clear, Google’s smart speakers, now under the Nest brand, already support multiple user accounts. Those still need a single master account that will link other secondary accounts but, after that setup process, everyone in the family can use Nest Home and its kin with their own music collection and the like.

The problem, however, is that Google Assistant doesn’t do the same when it comes to calendar and meeting events. It only knows about that master account’s Calendar and Meet events and if you have more, you’ll have to share calendars with that account. It works but can quickly become a mess when everyone’s calendars are shared with everyone else.

Android Police reveals that Google has already started rolling out a feature that finally lets Google Assistant do the smart thing. You still have to add accounts to your master Nest Home account but you can keep calendars separate. Once accounts are linked, you will be able to see what services will be accessible from that main account as well as the option to show notifications proactively.

For now, it seems that only Google Calendar and Google Meet can be linked but that does suggest more services could be added in the future. It is also noted to still be in beta so there might still be big changes coming before a wider public rollout.

Hi How to juggle multiple google calendars

I added my Google account to the Windows 10 Mail and Calendar app, but I can only view some of my Google Calendars (my personal and a few others) BUT none of the calendars under the “other calendars” category on Google Calendars are populating/syncing and showing up on my Windows 10 Mail and Calendar app.

Even though ALL of my Google shared and main calendars show up when I have synced it with my Android phones etc for years now.

I was just trying to see what I may have missed since I’ve researched and read countless pages of blogs about syncing Google Calendars with Windows 10 Mail and Calendar and haven’t run into many people with this same issue.

Also, on my Android Samsung Galaxy S4, I’m able to view on my phone calendar app, ALL entries dating back to 2010 when I first used Google Calendar, but on Windows 10 Mail and Calendar. it only shows entries from this current month of September (when I added my Google account to Windows 10 Mail and Calendar) and the future.

Only recurring weekly/monthly etc entries show up for the previous months on Windows 10 Mail and Calendar.

Is anyone else having this issue or is there a setting I’m overlooking so that I can have access to all the entries from Google Calendar onto my Windows 10 Mail and Calendar?

And lastly–besides using Cortana, is there a search button I am missing on the Windows 10 Mail and Calendar app, since I can’t understand how a calendar app would not allow you to search thru it easily?

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How to juggle multiple google calendars

How to juggle multiple google calendars

How to juggle multiple google calendars

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  • Sådan jongler du flere Google-kalendere

How to juggle multiple google calendars

Hvis du kun har en Google-konto, er det nemt at administrere din kalender. Men når du medbringer din arbejdskonto, delte familiekalendere og endda specialkalendere i blandingen, bliver det mere udfordrende at holde tingene organiseret.

Her er et eksempel. Sig, du har en personlig Google Kalender, hvor du holder øje med dine aftaler og påmindelser. Du bruger også en separat kalender til arbejdsartikler. Din ægtefælle deler sin kalender med dig, så du kan forblive synkroniseret med hinanden. Måske har dine børn skoleaftaler, du gerne vil spore, så du tilføjer alt det til din kalender. Måske kan du endda tilføje et par specialkalendere i blandingen, som faser af månen eller liga-skemaerne til din yndlingssport. Den næste ting du ved, du har 17 poster for hver dag, og det er svært at analysere din kalender.

Den gode nyhed er, at der er en nem måde at rydde op på din kalender og håndtere flere kalendere og begivenheder. Så tag et skridt tilbage, ånde, og lad os få denne ting sorteret.

Del dit arbejde kalender med din hovedkonto

Dette kan virke som en no-brainer, men at tilføje din arbejds kalender til din personlige kalender er det første skridt til at styre alle dine begivenheder på ét sted. Det er værd at bemærke, at din arbejdskonto skal være en GSuite-konto for at dette skal fungere.

Den nemmeste måde at gøre dette på er at bruge funktionen “Tilføj en ven kalender” på Google Kalender. Alt du skal gøre er at skrive din arbejds email i boksen og gå derfra.

How to juggle multiple google calendars

Det vil fortælle dig, at du ikke har adgang til denne kalender og giver dig mulighed for at anmode om adgang. Send anmodningen, og spring så ind i din arbejds-email for at bekræfte adgangstilladelsen.

How to juggle multiple google calendars

Nu kan du se alle dine arbejdsbegivenheder på din personlige kalender.

Opret en Google-familiekonto og tilføj din ægtefælle og børn

I stedet for blot at tilføje dine familiebegivenheder til din personlige kalender, er en Google Family-konto med din ægtefælle og børn på den vej at gå. Dette giver dig mulighed for at oprette en familie kalender, som du kan tilføje alle dine familiebegivenheder til. Vi har en komplet vejledning om opsætning af Google Family, så jeg vil pege dig i den retning for at komme i gang. Du kan dele en masse Google-tjenester med din familie, så det er værd at gøre.

Når du har konfigureret Google Family, vil du se en ny post i din kalender: Familie.

How to juggle multiple google calendars

Når du tilføjer en begivenhed til familiekalenderen, vises den begivenhed på den enkelte kalender for hver familiemedlem. Det er fantastisk til ting som skolebegivenheder, lægebesøg, arbejdsture og ferier. Alle forbliver i løkken uden at skulle dele hele kalendere med hinanden.

Skift dine kalendere til at analysere dem hurtigt

Dette måske Det bedste tip i hele posten: Brug skifterne! Som din kalender fylder op, kan det være svært at finde specifikke begivenheder eller bare holde øje meddine kalender. Derfor er du nødt til at udnytte at vise og skjule bestemte kalendere.

For hurtigt at gemme (eller vise) kalendere, skal du trykke på afkrydsningsfeltet ud for kalendernavnet. Denne funktion er tilgængelig på både hjemmesiden og mobilapps.

How to juggle multiple google calendars

Ved hurtigt at gemme dine mest rolige kalendere (som familie) kan du lettere se, hvad der sker pådine kalender-glem ikke at genaktivere det, selvom du ikke går glip af vigtige begivenheder!