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How to reverse a numbered or bulleted list in microsoft word

The other day, a friend of mine asked me an interesting question. He had a Microsoft Word document which contained a long numbered list of about 200 words. And he wanted the same list in reversed order. That is, the last item in the list should become the first, second-last should become second and so and so forth. Something like this:

  1. Apple
  2. Grapes
  3. Peach
  4. Fig

Should get reversed like

  1. Fig
  2. Peach
  3. Grapes
  4. Apple

This can easily be done using a VB Script executed on the MS-Word document. But my friend is not a computer programmer –so I did not want to give him such a nerdy suggestion. Therefore, I thought a bit and came up with another neat solution that can also be used by not-so-tech-savvy folks. Here is how you can reverse huge lists in MS-Word.

It is easiest to reverse lists that have numbers instead of bullets (not that the bulleted list are any more difficult to handle –you’ll see!)

Open the MS-Word document that contains the list.

Select the numbered list you want reverse and copy it by pressing CTRL+C after selection.

Paste the copied list in Notepad.

Copy the list from Notepad.

Open a new MS-Word document and paste the list copied that you had copied from Notepad

Select the pasted list and go to Insert tab

Click on Table button and from the drop-down menu, select “Convert Text to Table…”

Select text > Click on Insert tab > Table > Convert Text to Table

A box will pop up. Just click OK button on this box.

The list you had pasted will get convert into a two column table. The first column will have the list serial numbers and second column will have items.

NOTE: See more of MS-Word Tips and Trick

Now go to Home tab and click on Sort button

A box with sort option will appear. In this box, make sure that “Sort by” has “Column 1” as value. Choose the descending order to sort.

How to reverse a numbered or bulleted list in microsoft wordHome tab > Sort button

Click OK button.

You will see that the list has reversed! But it is now in a tabular form. To convert it back into a numbered list, select the table content and copy them.

Paste the copied content again in Notepad

Copy this content from Notepad and now paste back into MS-Word document.

Select the newly pasted reversed list in MS-Word and click on the button that creates numbered list.

Selected text will get converted into a numbered list –manually correct numbering should there be any minor problems.

Well, it’s pretty easy! In fact, it is much easier than you had thought!

Just convert the bullet list into a numbered list and apply the steps given in the above section. Then switch back to unnumbered format… hahaha! Wasn’t it easy enough?

Notepad is at the heart of this trick. Notepad is a simple plain text editor which does not permit any kind of fancy formatting. If you copy formatted text from MS-Word into Notepad -Notepad removes all the formatting and try to present the text in a way as plain as possible.

In this case, Notepad converts list numbering into tab character. When we copy text from Notepad and paste in MS-Word to convert it into a table; MS-Word separates list numbers and items on the basis of tab character inserted by Notepad. Rest all is easy enough to understand, I guess! If not, please let me know in comments.

I hope that this trick will save you some time. Please feel free to ask if you have any questions about this topic. Thank you for using TechWelkin!

Lori Kaufman is a technology expert with 25 years of experience. She’s been a senior technical writer, worked as a programmer, and has even run her own multi-location business. Read more.

How to reverse a numbered or bulleted list in microsoft word

You’ve created a really long list of items in Word, and now discover you need to reverse the order. Do you manually move each item? Luckily, no. We’ll show you a trick for reversing a list in Word that works on numbered and bulleted lists.

When we talk about reversing a list, we mean that the last item becomes the first, the second to last item becomes the second, etc. For our example, we’ll use the short list of items shown in the above image. It’s probably just as easy to manually reorder or retype the list shown above, but this trick works with lists of any length–our four-item list is just a simple example. If you have a list with tens or even hundreds of items, this is a huge time saver.

How to Reverse a Numbered List

To reverse a numbered list in Word, select the list in your Word document and press Ctrl+C to copy it.

How to reverse a numbered or bulleted list in microsoft word

Place the cursor in the Word file where you want to put your reordered list, click the down arrow on the “Paste” button, and select “Paste Special” from the drop-down menu.

How to reverse a numbered or bulleted list in microsoft word

On the Paste Special dialog box, select “Unformatted Text” in the As box and click “OK”.

How to reverse a numbered or bulleted list in microsoft word

The text is pasted into the document without the formatting, so, the list is no longer a numbered list. The numbers are just text and each number and item is separated by a tab. (We temporarily turned on non-printing characters so you can see the tab characters (right arrows) between the numbers and the items in the image below.)

Now, we’re going to convert this list to a table so we can sort it, so, select the text you just pasted and click the “Insert” tab.

How to reverse a numbered or bulleted list in microsoft word

Click the “Table” button in the Tables section and select “Convert Text to Table” from the drop-down menu.

How to reverse a numbered or bulleted list in microsoft word

The Convert Text to Table dialog box displays. Click “OK” to accept the default settings.

How to reverse a numbered or bulleted list in microsoft word

The table is selected by default once you paste it. To reorder the items, we’re going to sort them based on the first column. To do that, leave the table selected and click the “Home” tab.

How to reverse a numbered or bulleted list in microsoft word

Click the “Sort” button in the Paragraph section.

How to reverse a numbered or bulleted list in microsoft word

On the Sort dialog box under Sort by, make sure “Column 1” is selected from the drop-down list and the “Descending” option is selected on the right. Click “OK”.

How to reverse a numbered or bulleted list in microsoft word

The rows in the table are reversed, as shown below. Select the first column in the table, right-click on it, and then select “Delete Columns” from the popup menu.

How to reverse a numbered or bulleted list in microsoft word

Now, we’ll convert the one-column table back to text. Select the table and click the “Layout” tab.

How to reverse a numbered or bulleted list in microsoft word

In the Data section, click “Convert to Text”.

How to reverse a numbered or bulleted list in microsoft word

Click “OK” to accept the defaults. Because there’s only one column, the character selected under Separate text with doesn’t matter.

How to reverse a numbered or bulleted list in microsoft word

After converting the table to text, the text should be automatically selected. Now that the order of the items is reversed, you can apply numbering to them again by clicking the ”Home” tab and then clicking the “Numbering” button in the Paragraph section.

Your numbered list is now reversed.

How to reverse a numbered or bulleted list in microsoft word

How to Reverse a Bulleted List

Reversing a bulleted list is also easy. All you have to do is change the bulleted list to a numbered list by highlighting the list and clicking the “Numbering” button in the Paragraph section on the Home tab. Then, follow the steps above for reversing a numbered list. Once the list is reversed, apply bullets to the items, rather than numbering.

The other day, a friend of mine asked me an interesting question. He had a Microsoft Word document which contained a long numbered list of about 200 words. And he wanted the same list in reversed order. That is, the last item in the list should become the first, second-last should become second and so and so forth. Something like this:

  1. Apple
  2. Grapes
  3. Peach
  4. Fig

Should get reversed like

  1. Fig
  2. Peach
  3. Grapes
  4. Apple

This can easily be done using a VB Script executed on the MS-Word document. But my friend is not a computer programmer –so I did not want to give him such a nerdy suggestion. Therefore, I thought a bit and came up with another neat solution that can also be used by not-so-tech-savvy folks. Here is how you can reverse huge lists in MS-Word.

It is easiest to reverse lists that have numbers instead of bullets (not that the bulleted list are any more difficult to handle –you’ll see!)

Open the MS-Word document that contains the list.

Select the numbered list you want reverse and copy it by pressing CTRL+C after selection.

Paste the copied list in Notepad.

Copy the list from Notepad.

Open a new MS-Word document and paste the list copied that you had copied from Notepad

Select the pasted list and go to Insert tab

Click on Table button and from the drop-down menu, select “Convert Text to Table…”

Select text > Click on Insert tab > Table > Convert Text to Table

A box will pop up. Just click OK button on this box.

The list you had pasted will get convert into a two column table. The first column will have the list serial numbers and second column will have items.

NOTE: See more of MS-Word Tips and Trick

Now go to Home tab and click on Sort button

A box with sort option will appear. In this box, make sure that “Sort by” has “Column 1” as value. Choose the descending order to sort.

How to reverse a numbered or bulleted list in microsoft wordHome tab > Sort button

Click OK button.

You will see that the list has reversed! But it is now in a tabular form. To convert it back into a numbered list, select the table content and copy them.

Paste the copied content again in Notepad

Copy this content from Notepad and now paste back into MS-Word document.

Select the newly pasted reversed list in MS-Word and click on the button that creates numbered list.

Selected text will get converted into a numbered list –manually correct numbering should there be any minor problems.

Well, it’s pretty easy! In fact, it is much easier than you had thought!

Just convert the bullet list into a numbered list and apply the steps given in the above section. Then switch back to unnumbered format… hahaha! Wasn’t it easy enough?

Notepad is at the heart of this trick. Notepad is a simple plain text editor which does not permit any kind of fancy formatting. If you copy formatted text from MS-Word into Notepad -Notepad removes all the formatting and try to present the text in a way as plain as possible.

In this case, Notepad converts list numbering into tab character. When we copy text from Notepad and paste in MS-Word to convert it into a table; MS-Word separates list numbers and items on the basis of tab character inserted by Notepad. Rest all is easy enough to understand, I guess! If not, please let me know in comments.

I hope that this trick will save you some time. Please feel free to ask if you have any questions about this topic. Thank you for using TechWelkin!

You have created a very long list of items in Word, and now you find that you need to reverse the order. Do you manually move each item? Not fortunately. We’ll show you a trick to invert a list in Word that works on bulleted and numbered lists.

When we talk about inverting a list, we mean that the last item becomes the first, the penultimate item becomes the second, and so on. example, we will use the short list of items shown in the image above. It’s probably just as easy to manually reorder or rewrite the list shown above, but this trick works with lists of any length; our list of four items is just an example. If you have a list with tens or even hundreds of items, this will save you a lot of time.

How to invert a numbered list

To reverse a numbered list in Word, select the list in your Word document and press Ctrl + C to copy it.

Place your cursor in the Word file where you want to place your reordered list, click the down arrow on the “Paste” button, and select “Paste Special” from the drop-down menu.

How to reverse a numbered or bulleted list in microsoft word

In the Paste Special dialog box, select “Plain Text” in the As box and click “OK.”

How to reverse a numbered or bulleted list in microsoft word

The text is pasted into the document without the formatting, so the list is no longer a numbered list. Numbers are just text and each number and item is separated by a tab. (We temporarily turned on non-printing characters so you can see the tab characters (right arrows) between the numbers and items in the image below.)

Now, we are going to convert this list into a table so we can sort it, so select the text you just pasted and click on the “Insert” tab.

How to reverse a numbered or bulleted list in microsoft word

Click the “Table” button in the Tables section and select “Convert text to table” from the drop-down menu.

How to reverse a numbered or bulleted list in microsoft word

The Convert Text to Table dialog box appears. Click “OK” to accept the default settings.

How to reverse a numbered or bulleted list in microsoft word

The table is selected by default once you paste it. To reorder the elements, we will order them according to the first column. To do this, leave the table selected and click on the “Home” tab.

How to reverse a numbered or bulleted list in microsoft word

Click the “Sort” button in the Paragraph section.

How to reverse a numbered or bulleted list in microsoft word

In the Sort In Sort By dialog box, make sure “Column 1” is selected in the drop-down list and the “Descending” option is selected on the right. Click OK ”.

How to reverse a numbered or bulleted list in microsoft word

The rows in the table are reversed, as shown below. Select the first column in the table, right-click on it, and then select “Delete Columns” from the pop-up menu.

How to reverse a numbered or bulleted list in microsoft word

Now, we will convert the one-column table to text. Select the table and click on the “Design” tab.

How to reverse a numbered or bulleted list in microsoft word

In the Data section, click “Convert to Text.”

How to reverse a numbered or bulleted list in microsoft word

Click “OK” to accept the defaults. Because there is only one column, the character selected in Separate Text With does not matter.

How to reverse a numbered or bulleted list in microsoft word

After converting the table to text, the text should be selected automatically. Now that the order of the elements is reversed, you can apply numbering to them again by clicking the “Home” tab and then the “Numbering” button in the Paragraph section.

How to reverse a numbered or bulleted list in microsoft word

Your numbered list is now reversed.

How to reverse a numbered or bulleted list in microsoft word

How to invert a bulleted list

Reversing a bulleted list is easy too. All you have to do is change the bulleted list to a numbered list by highlighting the list and clicking the “Numbering” button in the Paragraph section on the Home tab. Then follow the steps above to invert a numbered list. After the list is inverted, bullet the items instead of numbering them.

How to reverse a numbered or bulleted list in microsoft word

In Microsoft Word, you can adjust list indents to expand the space from the left margin or that between the bullet or number and the text.

Depending on the type of Word document you’re creating, there may be more to creating a list than, well, creating a list. Maybe you want to use custom bullets for some pizzazz, or perhaps you want to define your list style from the start.

Another change you may want to make when using a list in Microsoft Word is to adjust the indent for the bullet points or numbers. For instance, you can adjust how far the points are indented from the left margin or alter the distance between the text and the bullet points.

Here, we’ll show you how to change indents in Word for an entire list and a single item.

How to Adjust the Indent for an Entire List

Whether you have your list complete or you’re still adding items to it, you can change the indent at any time. You can adjust the indent for both bulleted and numbered lists.

To adjust list indents in Word:

  1. Select the bullets or numbers in the list. You can do this by clicking any one of them, which highlights them all.
  2. Right-click and select Adjust List Indents from the shortcut menu.
    How to reverse a numbered or bulleted list in microsoft word
  3. When the small window appears, you can make changes to any or all of the following list indent settings:
    • Bullet position: Enter a number or use the side arrows to determine how far the bullet point or list number will be positioned away from the left margin (in inches).
    • Text indent: Enter a number or use the side arrows to select the distance (in inches) away from the bullet or number that the text should appear.
    • Follow number with: This is what appears between the bullet or number and the text. By default, it’s a tab character, but you can pick Space or Nothing.
    • Add tab stop: If you want to add a tab stop, check the box and enter the measurement (in inches).
      How to reverse a numbered or bulleted list in microsoft word
  4. After making your changes, click OK.

You should see your list update immediately with your adjustments.

How to Change the Indent for a Single List Item

If you only want to change the indent for one list item instead of the entire list, you have a few different ways to go about it.

To change a single list item indent in Word:

  1. Place your cursor next to the text for the list item.
  2. Go to the Home tab and click the arrow next to Multilevel List.
  3. Move to Change List Level and choose the level you want to use. Each group provides a different bullet or number.
    How to reverse a numbered or bulleted list in microsoft word
  4. Alternatively, right-click and select Multilevel List in the floating toolbar.
  5. Move to Change List Level and choose the level you want to use. Again, you’ll see a different bullet or number for each level.
    How to reverse a numbered or bulleted list in microsoft word
  6. Press your Tab key for the number of times you want to indent the list item. You move the item one list level with each key press and see a different bullet or number.

Changing List Indents in Word

By changing list indents in your Word document, you’re giving yourself additional ways to format your text. You may want to move your list further in from the left margin, add more space between the bullets and the text, or use a different level for one list item. You can make all of these changes quickly in your Word document using the steps outlined above.

For more, take a look at how to sort lists alphabetically or how to create a checklist in Word. Connect with us on Twitter or Facebook to keep up with future tutorials like this!

Note: Word uses the next level of the numbered or bulleted list defined by default. You can change it for the first item or after adding all items (see numbered and bulleted lists).

You can use these shortcuts (Tab and Shift+Tab) for creating your numbered or bulleted lists in Word easy and really fast:

Sometimes you need to use Tab as regular tabulation without changing the numbering level:

To change the behavior of Tab and Shift+Tab in lists as increasing and decreasing numbering level, do the following:

1. On the File tab, click the Options button:

2. In the Word Options dialog box, open the Proofing tab and then click the AutoCorrect Options. button:

3. In the AutoCorrect dialog box, on the AutoFormat As You Type tab, check or uncheck the checkbox Set left- and first-indent with tabs and backspaces:

How to reverse a numbered or bulleted list in microsoft word

  • If Set left- and first-indent with tabs and backspaces is checked, pressing on Tab and Shift+Tab will increase or decrease the numbering level.
  • If Set left- and first-indent with tabs and backspaces is unchecked, pressing on Tab will add tabulation to the line of your numbered or bulleted list.

How to reverse a numbered or bulleted list in microsoft word

How to turn off automatic creation of bulleted and numbered lists

How to reverse a numbered or bulleted list in microsoft word

Creating numbered lists

How to reverse a numbered or bulleted list in microsoft word

Creating a multilevel list

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Two ways to undo Word’s automatic list indent

Two ways to undo Word’s automatic list indent

Want a numbered list but no automatic indents? Learn two ways to work around Word’s automatic list indent.

When you use Word’s Bullets or Numbering options, you often get a surprise – an indent you might not want. I’m going to show you two ways to undo that indent: a quick but temporary fix for the list at hand and a semi-permanent fix for all of the document’s lists.

Quick fix

The figure below shows a simple numbered list. The text boundaries make the indent applied by the Numbering option easy to see. Specifically, I entered the list, highlighted the list, and then clicked Numbering.

Now, here’s the quick fix if you don’t want the indent: with the entire list (still) selected, click the Decrease option in the Paragraph group. Doing so will quickly align all of the list items with the left margin. This quick fix works with the current list only. If you add to this list, Word will remember the indent. When you start a new list later in the document, it won’t.

More permanent fix

If you know that you won’t want any (or most) or your lists indented, there’s a more permanent fix:

  1. After creating an indented list, double-click any number in the list to select all of the numbers in the list.
  2. Right-click the selection and choose Adjust List Indents.
  3. In the resulting dialog, set Number Position to 0. This is the position where you want to align the numbers.
  4. Set Text Indent to .25. This setting denotes the position where you want the text to align.
  5. Click OK.

With these settings, all subsequent lists in your document will default to the left margin (0). This semi-permanent fix works only for the document at hand, but it’s an efficient change when you want the default listings to be the same for most (or all) of the document.

28 February 2022

Word has at least seven in-built numbering for common uses in documents, some that you know and appear automatically with others hidden away and little understood.

Headings have numbering options at each level which can include chapter numbering.

Page Numbers are available in headers/footers.

Captions to pictures have their own numbering, right-click on an image then choose ‘Insert Caption’.

Multi-Level Lists allow a lot more flexibility at each level, switching between numbered levels and letters

Line Numbers for each page are at Layout | Page Setup | Layout | Line Numbers.

Numbered list limitations

There are some things you might want from Word’s Numbered Lists but aren’t possible, such as:

  • Change increments from 1 – for example increment by 10.
  • Reverse numbering – counting down from a higher number or numbering down to one.
  • Fix the numbering in place so it doesn’t change. Numbering isn’t done with field codes, so there’s no option for converting fields to text.

Need more flexible numbering?

Sometimes the numbering options just aren’t enough. For example, the numbering can only be at the start of the paragraph and you can’t automate something like this:

How to reverse a numbered or bulleted list in microsoft word

Field Code

is another way to number that works within text.

For example a inline numbered list like this:

That’s made with a field code before each dwarf, like this with field codes revealed.

The advantage of is the flexibility. The numbering changes automatically if you add, remove or rearrange a list.

Sadly, has limited formatting choices compared with

Field Code

If Numbering is too limited the alternative is the field code.

How to reverse a numbered or bulleted list in microsoft word

SEQ can be placed anywhere in a paragraph and has more formatting options. Each SEQ sequence has a unique name (eg ‘Fred’) so you can have different numbering flowing through a document.

How to reverse a numbered or bulleted list in microsoft word

Use Keyboard Shortcuts to Apply Bullets to Paragraphs in Word

by Avantix Learning Team | Updated January 10, 2021

Applies to: Microsoft ® Word ® 2010, 2013, 2016, 2019 or 365 (Windows)

You can add bullets in Microsoft Word documents using several keyboard shortcuts. Since bullets are best applied as a paragraph format, the following shortcuts apply to paragraphs. A paragraph is anything with a hard return after it.

Applying default bullets using Word’s built-in keyboard shortcut

To apply default bullets using Word’s built-in keyboard shortcut:

  1. Select the paragraphs to which you want to apply bullets.
  2. Press Ctrl + Shift + L. Word will apply the default bullets and apply indents to the paragraphs.

Applying bullets using the Bullets drop-down menu

To apply bullets using the Bullets drop-down menu:

  1. Select the paragraphs to which you want to apply bullets.
  2. Press Alt > H > U (Alt and then H and then U). A drop-down menu appears.
  3. Press the right arrow to move through the different types of bullets.
  4. Press Enter to select the highlighted bullet. Word will apply the bullets and apply indents to the paragraphs.

You can also select Define New Bullet to choose other characters as bullets.

The Bullets drop-down menu includes other types of bullets:

How to reverse a numbered or bulleted list in microsoft word

Applying bullets using AutoCorrect

Using Word’s AutoCorrect, you can also apply bullets as you type. This method can be used before you type the first paragraph.

To apply bullets using AutoCorrect (this option should be turned on by default):

  1. Position the cursor at the beginning of a new line where you want to insert a bullet.
  2. Press Shift + 8 to enter an asterisk (*).
  3. Press Tab or Spacebar. Word inserts the default bullet and indents the paragraph.
  4. Type the text for the bulleted paragraph.
  5. Press Enter at the end of the paragraph. Word should continue the bulleted list.
  6. To turn off the bullets and return to the Normal style, press Ctrl + Shift + N.

You can also use several other characters for other types of bullets using the AutoCorrect method:

  • Type — (two hyphens or dashes at the top of the keyboard) and then press Tab or Spacebar to enter a square bullet.
  • Type – (one hyphen or dash) and then press Tab or Spacebar to enter a dash style bullet.
  • Type -> (one hyphen and the greater than symbol) and then press Tab or Spacebar to enter a thin arrow.
  • Type => (equal sign and the greater than symbol) and then press Tab or Spacebar to enter a thick arrow.
  • Type > (greater than symbol) and then press Tab or Spacebar to enter a tail-less arrow.

If you are comfortable using styles in Word, you can also apply styles that include bullets.

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Hold down the “Shift” key and press “Tab” to back up the bullet point by one level. Repeat this process to back it up further.

How do I go back to the old bullet points in Word?

Shift + Tab will do it. A more stable way to handle bullets is to associate different levels with different styles.

How do I switch bullet points?

Change the level of a bulleted or numbered items in my list

  1. Click the bullet or number that has moved out of position.
  2. On the Home tab, under Paragraph, click the arrow next to Bullets or Numbering.
  3. Point to Change List Level, and then click the level that you want.

How do I reverse indent bullet points?

Right-click, and then click Adjust List Indents. Change the distance of the bullet indent from the margin by clicking the arrows in the Bullet position box, or change the distance between the bullet and the text by clicking the arrows in the Text indent box.

How do I reverse indent in Word?

Hanging Indent in Microsoft Word

  1. Click the arrow in the bottom right corner of the “Paragraph” from the menu at top.
  2. In the middle “Indentation” panel under “Special:” select “hanging” from the drop-down menu.
  3. Click OK.

How do you go back to the main bullet in Google Docs?

Shift + Tab with bullet already there.

How do you make a Tab go backwards?

Hold down the Ctrl key, and then tap Tab repeatedly to switch to the tab to the right. You can even switch tabs in reverse (right to left) by pressing Ctrl+Shift+Tab.

How do you Undent a bullet?

Click one of the bullets at the level you want to change in the document. Right-click the bullet and select Adjust List Indents in the pop-up menu. In the Adjust List Indents window, change the Bullet position to adjust the bullet indent size or change the Text indent to adjust the text indent size after a bullet.

How do you indent the second line of a bullet?

Use the By menu to select a number larger than the bullet default. 25, such as. 7, depending on how much your instructor wants the second line to be indented. For Word 2016:

  1. Highlight you bulleted list and right click.
  2. Select Adjust List Indents from the pop up menu.
  3. Under Follow number with: select Space and hit OK.

To turn lines of text into a bulleted or numbered listing, select the text, and then, on the Dwelling tab in the Paragraph group, click Bullets or Numbering. Each line or paragraph becomes a bulleted or numbered item.

Starting with a bare page?

Place your cursor where you lot want a bulleted or numbered list.

On the Habitation tab, click the arrow next to Bullets or Numbering.

Choose a style and start typing.

How to reverse a numbered or bulleted list in microsoft word

Press Enter every time yous want a new bullet or number, or press Enter twice to end the listing.

Tip: When you lot beginning a paragraph with an asterisk and a space ( * ) or with number 1 and a period ( i.), Word displays the AutoCorrect Options button and begins building a bulleted or numbered list. If you don’t want a bulleted or numbered list, click the AutoCorrect Options button and then click Stop Automatically Creating Bulleted Lists or Stop Automatically Creating Numbered Lists.

How to reverse a numbered or bulleted list in microsoft word

Restart numbering at 1

Click the item that you want to exist the first detail in the new list.

Ctrl+click or correct-click the item, then click Restart numbering.

Indent items within a listing

Select the lines in the list that you want to indent.

On the Domicile tab, in the Paragraph grouping, click Increase Indent .

Delete items from a list

Select the items that you want to delete.

Stop a bulleted or numbered list

Exercise ane of the post-obit:

At the end of the bulleted or numbered list, press RETURN two times.

Select the line of text that you do not want in the list, and then, on the Domicile tab, in the Paragraph group, click Bulleted List or Numbered list .

Add bullets or numbering to text

Select the text that y’all want to add bullets or numbering to.

Notation:Bullets and numbering are applied to each new paragraph.

On the Dwelling house tab, under Paragraph, do 1 of the post-obit:

Bulleted List

Numbered Listing

outline numbered list

Multilevel List , and then click the ane that you want.

Restart numbering at ane

Click the item that you desire to be the first detail in the new list.

On the Format menu, click Bullets and Numbering, and then click the Numbered tab.

Nether List numbering, click Restart numbering.

Indent items within a list

Select the lines in the list that yous want to indent.

On the Home tab, under Paragraph, click Increase Indent .

Create a bulleted list as you lot blazon

Get-go a new line, type * (asterisk), and and so printing SPACEBAR or TAB .

Type whatsoever text that you want.

Printing RETURN to add the next list item.

To stop the list, press RETURN two times.

Tip:To motion a whole listing to the left or the right, click the showtime bullet or number in the list and drag information technology to a new location. The whole listing moves as you drag, without changing the numbering levels in the list..

Create a numbered listing as you blazon

Start a new line, type one. (the number ane followed by a period), and then press SPACEBAR or TAB .

Blazon any text that y’all desire.

Press RETURN to add the side by side listing item.

To cease the listing, printing RETURN ii times.

Tip:To movement a whole list to the left or the right, click the first bullet or number in the listing and drag information technology to a new location. The whole list moves as y’all elevate, without changing the numbering levels in the list.

Delete items from a list

Select the items that yous want to delete.

Stop a bulleted or numbered listing

Practise one of the following:

At the terminate of the bulleted or numbered list, printing RETURN two times.

Select the line of text that you practise non want in the listing, and then, on the Home tab, under Paragraph, click Bulleted List or Numbered list .

On the Home tab, in the Paragraph group, click Numbering or from the popup menu (for more details see Creating numbered lists) and then choose Set Numbering Value. :

How to reverse a numbered or bulleted list in microsoft word

When you open the box while the list is selected, these option buttons are enabled and one is selected:

How to reverse a numbered or bulleted list in microsoft word

  • Start new list: Starts the numbering sequence over from 1. You might use this to place two numbered lists one after the other. Word will want to continue the second list with the next number in sequence from the previous list; this option tells it not to.
  • Continue from previous list: Tells Word you want to begin your list where the last one left off. For instance, you may want to create a very long procedural description, with paragraphs of unnumbered text within the list. This allows you to create lots of individual numbered lists, but link them all together.
  • Set value to: You can start or continue list this any value that you want.

Another way to use these commands is to right-click on the first entry in the list and select from the pop-up menu Restart at 1 or Continue Numbering:

How to reverse a numbered or bulleted list in microsoft word

Note: More details are available in the Numbered lists section in the Work with bulleted, numbered and multi-level lists lesson of the Create basic documents free course.

How to reverse a numbered or bulleted list in microsoft word

How to copy paragraph or numbering format without changing the text format

How to reverse a numbered or bulleted list in microsoft word

Creating a multilevel list

How to reverse a numbered or bulleted list in microsoft word

Creating numbered lists

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How to reverse a numbered or bulleted list in microsoft word

Any list of items presented in either an ordered (i.e., numbered) or unordered (i.e., bulleted) manner within Microsoft Word may be sorted in alphabetical order, in either ascending or descending sequence. Word allows sorts by text, by number, and by date, and even permits three levels of sorting that either includes or ignores a header row, if the first item in the list is a header.

Alphabetize a List in Word 2007 to Word 2019

Microsoft support provides these instructions, which are essentially identical to Word 2007:

  1. Select the text in a bulleted or numbered list.
  2. On the Home tab, in the Paragraph group, click Sort.
  3. In the Sort Text dialog box, under Sort by, click Paragraphs and then Text, and then click either Ascending or Descending. Modify these drop-downs and radio buttons to sort as you intend. In addition to sorting by text, you can sort by date and number.

Paragraphs Within Lists

Even though you’re working with either a numbered or bulleted list, Word assumes that every item in the list is a paragraph and it will sort according to that logic.

More Organizational Options in Word

Word offers a range of possibilities for organizing your text. In addition to ordinary alphabetizing from A-Z, you can also:

Lists are a great way to present complex text in a way that’s easy to scan.

A list should have at least two items but no more than seven items. Each item should be fairly short—the reader should be able to see at least two, and preferably three, list items at a glance. It’s OK to have a couple of short paragraphs in a list item, but don’t exceed that length too often.

Make all the items in a list consistent in structure. For example, each item should be a noun or a phrase that starts with a verb.

Bulleted lists

Use a bulleted list for things that have something in common but don’t need to appear in a particular order.
Examples
The database owner can:

  • Create and delete a database.
  • Add, delete, or modify a document.
  • Add, delete, or modify any information in the database.

Bring your customers into focus

  • Own your customer relationship.
  • Create raving fans.
  • Engage in new ways.

Numbered lists

Use a numbered list for sequential items (like a procedure) or prioritized items (like a top 10 list).
Example
To sign on to a database

  1. On the File menu, select Open database.
  2. In Username, enter your name.
  3. In Password, enter your password, and then select OK.

Introductory text

Make sure the purpose of the list is clear. Introduce the list with a heading, a complete sentence, or a fragment that ends with a colon.

If you introduce a list with a heading, don’t use explanatory text after the heading. Also, don’t use a colon or period after the heading.

Global tip If your content will be localized, avoid lists where an introductory fragment is completed by the list items below it. This can be difficult to translate.

Capitalization

Begin each item in a list with a capital letter unless there’s a reason not to (for example, it’s a command that’s always lowercase). If necessary, rewrite the list item so that all items begin with capital letters or all items begin with lowercase words.

Punctuation

Don’t use semicolons, commas, or conjunctions (like and or or) at the end of list items.

Don’t use a period at the end of list items unless they’re complete sentences, even if the complete sentence is very short.

Examples
Devices affected by this recall

  • Original Surface Pro
  • Surface Pro 2
  • Surface Pro 3

Limitations on meeting organizers

  • Only invited presenters can be selected as breakout room managers.
  • The number of breakout room managers is limited to 10.
  • Breakout room managers can’t be assigned to specific rooms, but they can move freely between rooms.

If the list is introduced by a sentence fragment that ends with a colon, end all the items in the list with a period if any item forms a complete sentence when combined with the introduction.

Examples
Knowledge managers can:

  • Confirm or remove topics that were discovered in your tenant.
  • Create new topics manually as needed.
  • Edit existing topic pages.

Exception Don’t use periods if all items have three or fewer words or if the items are UI labels, headings, subheadings, strings, or similar types of text.

The administrative templates for Microsoft Edge are:

  • msedge.admx
  • msedgeupdate.admx

The topic answer will display:

  • The topic name
  • Alternate names
  • The definition

In UI

Often lists are a series of radio buttons or checkboxes inside dialog boxes or settings pages. Unless they’re complete sentences, don’t use punctuation for each item in a list. If punctuation is necessary for clarity, make sure punctuation is used consistently in the list and in other lists within the same section or screen.

Coolest Microsoft Word Tips and Tricks

For many, creating and fixing multilevel lists in MS Word is a nightmare. Documents with hundreds of pages and multiple heading levels are particularly difficult to manage in Word. In this article, we’re discussing a few tricks to quickly fix and streamline messy multilevel numbered heading as quickly as possible.

In your current document, where the list numbering has gone wrong:

1. Select the first heading level and then from the Word Main menu, under the tab Home, within the group Paragraph, click the Multilevel List icon. A drop-down list appears. See below.

2. From the drop-down list, click option Define New Multilevel List. Define New Multilevel List dialog box appears.

How to reverse a numbered or bulleted list in microsoft word

3. From the dialog box, click button More (available on the left bottom corner). The dialog box expands with additional fields. At this point, understand that the main reasons for the numbered headings going out of order are due to the missing links between heading levels that you have applied and the corresponding default heading styles of Word. We will restore the links using the Define New Multilevel List dialog box.

4. In the dialog box, you can see the heading levels as 1, 2, 3,….9 on extreme left under the label “Click level to modify”. Assume that these are the heading levels in your document. Click heading “1” and subsequently from the drop-down list Link level to style , select Heading 1 style.

How to reverse a numbered or bulleted list in microsoft word

Similarly, restore connections for the rest of the heading levels (heading 2, 3, …etc.) in your document. Click OK. Once you are done with establishing connections between the heading levels in the document to default heading levels, apply the same to all heading 1s, all heading 2s, and so on in the document. Keeping your heading 1 selected in the document, click Alt+O+S. The Styles pane appears on the right.

1. Locate the heading level 1 in the Styles pane.Place mouse cursor over it. The heading level gets selected.

2. Click the down arrow button on the extreme right. A drop-down list appears. See below image.

3. From the drop-down list, click option Update Heading 1 to Match Selection. As a result, all the Heading 1s in your document will be linked to default heading 1. Do the same for the rest of the levels (heading 2, heading 3, etc.) in your document.

How to reverse a numbered or bulleted list in microsoft word

How to reverse a numbered or bulleted list in microsoft word

Word’s bullet point function is essential for breaking up vast piles of text, especially if you can’t use graphics or photos in your documents. Word’s standard list of bullets will cover many situations, but making custom bullet points can add polish or humor to your content.

Create your document first and use placeholders for your bullets, such as asterisks or hyphens. (Tip: Use bullets for your lists when the items in the series are of equal importance. Use numbers if the items in the list are prioritized.)

Once the document is complete, experiment with different bullet designs. We’ll start with Word’s default bullets to introduce the process.

Default Bullets

1. Select the content for which you wish to insert bullet points.

2. Go to Home > Paragraph. Locate the bullet icon at top left and click the down-arrow at the right side of that icon. Note: If you hit the icon itself, a bullet will appear wherever your cursor is in your document.

3. From the Bullet Library menu, choose a bullet design, and the new bullet design will appear at your cursor location. If you don’t like the first bullet you choose, click the Undo icon and try another one. Note: Word remembers the last six (or so) bullets used, so after you define a bullet the first time, it appears on the new list.

How to reverse a numbered or bulleted list in microsoft word JD Sartain

B. Define New Bullets

Creating custom bullets can add some creativity or branding to your content, such as clocks for timesheets, books for reports, or computers for data logs.

1. Highlight the content to which you want to add bullets.

2. Go to Home > Paragraph and select the down-arrow next to the bullet icon.

3. From the Bullet Library menu, scroll down to the bottom, then click the Define New Bullet button.

4. In the Define New Bullet dialog, click the Symbol… button.

5. When the Symbol dialog box opens, notice the font. Word remembers the last font used, and that font shows onscreen.

6. If it’s a text-only font, click the down arrow next to the Font field box. Scroll through the list of fonts and choose one of the Bullet fonts, such as Wingdings, Wingdings 2, Wingdings 3, or Webdings.

7. The selected font fills the boxes in the window with interesting, graphical bullets. Scroll through the list and choose a bullet design.

9. Click the bullet, then click OK, and OK again.

10. Repeat steps 1, 2, and 3 from the Default Bullets section above to change the remaining bullets in this section.

Note: When you select Symbol from the Define New Bullets menu option, your bullet design options are based on the fonts you have installed. Microsoft Word has a few bullet typefaces, and some versions include Wingdings. If you don’t have an acceptable bullet font installed, Google “Bullet Fonts” to find an untold number of free bullet fonts. Select an appropriate site, review the available fonts, then download to your computer.

Fonts are installed through Windows (not Word). Once the bullet font is installed, right-click the font, then choose Install from the popup menu. If it doesn’t show up in Word, close the program, then restart it.

How to reverse a numbered or bulleted list in microsoft word JD Sartain

C. Bullets from Fonts

If you prefer actual fonts (other than the font you’re using in your document) instead of symbols, you can select your bullet design from the Font button. You can also change the font from the Font group, or use the Define New Bullet dialog’s Font button to change the color or attributes of your bullets.

D. Create custom bullets

This is where the fun begins. You can actually create custom bullets from any image that exists. Because bullets are so small, detailed images may appear as dark blobs, so consider choosing simple images with minimal lines.

1. Highlight the content to which you want to add bullets.

2. Go to Home > Paragraph and select the down-arrow next to the bullet icon.

3. From the Bullet Library menu, scroll down to the bottom, then click the Define New Bullet button.

4. In the Define New Bullet dialog menu, click the Picture… button.

5. When the Insert Pictures dialog appears, click Browse to choose an image from your computer, or enter a search condition in the Bing Image Search field box.

6. When the Bing Image window opens, scroll through the pictures, select one for your bullets, and click the Insert button. In this example, which is for a document on “green” topics, I chose a caricature of planet Earth.

How to reverse a numbered or bulleted list in microsoft word JD Sartain

7. After the first custom bullet is created, click the Bullets button again, and select the same custom bullet from the Recently Used Bullets menu list.

If the bullets are too small, you can increase the font size on the bullet without affecting the font size of the following text. Highlight your custom image bullet and choose a new size from the Font group; or click the tiny up-arrow above the letter A beside the Font Size box. Here’s the fastest way: Highlight the bullet and enter the combination shortcut key Ctrl+ > (press and hold the Control key, then press the “greater than” symbol key, then release both keys).

There’s a little trick here: You have to hit the Shift key before this key combination to get the “greater than” symbol. It doesn’t show in the shortcut menus, but if you don’t use the Shift key, it won’t work.

Note: When an image is imported as a bullet, it’s treated like a font—as opposed to a graphic—regarding the size, so there are no sizing handles available to rescale it. You must use the font’s point size to alter the image, but notice that the other font attributes do not apply.

How to reverse a numbered or bulleted list in microsoft word JD Sartain

Post by oo_userina » Thu Mar 17, 2016 4:20 pm

In a document saved in .doc format, yellow highlighting is randomly applied upon re-opening, to the bullets or numbers in one or more lists. When I close the document, no highlighting. When I re-open, surprise! Some list in my document will suddenly sport snazzy yellow highlighting on its list numerals or bullet characters, and on the space or tab after them (preceding the text for each list entry). I can never guess which list will be affected. The highlighting most definitely carries over to PDF export (which is where I usually notice some nuisance highlighting I didn’t ask for).

I can remove the offendingly highlighted list, even removing some material above and below it for good measure; copy the list to Notepad to strip out all formatting; paste as plain text; and then re-apply bullets or numbering in OpenOffice. All looks good. I save, choosing “Keep Current Format.” I see no undesired highlights. I close. I re-open. ANOTHER list, somewhere in my document, will now have the yellow applied!

I can’t discern a pattern that predicts which list will next get the surprise yellow highlighting treatment. It could very well be a list that I’ve JUST re-formatted, or not. Usually, it’s just one list that gets mucked up; more rarely, two. It’s not sequential.

The problem is not:
— field shading
— settings I have applied for highlighting or background color
— solved by changing character style inside Bullets and Numbering > Options
— solved by resetting Bullets and Numbering
— solved by opening/closing documents or OpenOffice; or rebooting

I think the magic might be happening at Save, and might be due to the doc/odt conversion. Upon attempting to save my revision, I do get the message “This document may contain formatting or content that cannot be saved in the Microsoft Word 97/2000/XP file format. Do you want to save the document in this formatting anyway?” As noted above, I click “Keep Current Format.”

I updated to 4.1.2. No change.

The only work-around I’ve found for this problem is to save in .odt.

If there’s another way, I’d love to hear it, and thanks!

PS: I have seen earlier posts which seem to report the same issue.

Response by poster: thanks all.

I tried buttercup’s tutorial (complicated indeed as it’s for a later version of Windows),and everything works until I finally get the list back into WORD . at which point, though it has all the numbers in the right descending order, it no longer behaves as a numbered list. In other words, I can’t easily insert a fresh line and get it to keep track of the reverse numbering. It just gives me a blank un-numbered line, which isn’t going to solve my overall problem.

The same is true with michaelh’s textmechanic link. A much quicker process to reverse the order, but the same result once back in WORD. It won’t behave as a reverse order numbered list.

On to aubilenon’s complicated stuff .
posted by philip-random at 9:34 PM on January 2, 2015

Personally, I would copy and paste it into Excel. Change the sort so it’s descending instead of ascending and then paste it back into Word. You may need to do a special paste to preserve formatting, or do a text-only paste depending on what you want. But many times pasting stuff in and out from Excel works fine.

edit: I may have misunderstood. The items are numbered but they aren’t numbers themselves? It may not sort the way you want in Excel, depending on whatever it is. Hmm. Sorry. Might help folks to know which version of Word you have, in case we have any superusers here. On google I stumbled upon this thread if the suggestion here helps.
posted by AppleTurnover at 9:37 PM on January 2, 2015

Response by poster: the problem with the Excel trick is, though flipping it to descending order is very easy, the numbering doesn’t flip with it. In other words, though the various items are now in reverse order, it’s still #1 at the top. I want #1 at the bottom of my list.

And even if, when I paste the text back into Word from Excel, the numbers aren’t showing.
posted by philip-random at 9:53 PM on January 2, 2015

Response by poster: And then some mucking around with AppleTurnover’s link leads me (via a few more links) to this nugget:

Word has no provision for numbering in reverse order. But you can set up a semiautomatic numbering sequence using a combination of formula, SET and SEQ fields

In other words, this solution is beyond my grasp.

So again, just in case anyone else has an alternate insight. I want to do two things:

1. reverse a list so that it starts high and ends low (5-4-3-2-1)

2. have this reversed list continue to behave as a proper WORD list — specifically, allowing me to insert a fresh line and have the numbering reflect it. So if I inserted a new line between 5 + 4, the existing 5 would bump up to become 6 and the new line would be 5.

And to be clear — I’m using WORD 2003

posted by philip-random at 10:08 PM on January 2, 2015

I don’t have an older version of word lying around, but with my current version I would:

Copy list in word
‘Paste special’ list back into word as unformatted text. This should convert the list to paras, with number [tab] item on each line
C/P to Excel – it should appear as 2 columns
Use the data tab to reverse the ordering
C/P the list of words only back to word
Highlight the whole list
Format > Bullets and Numbering
Select your number format

This generates a new list that you can insert into.
posted by carter at 7:12 AM on January 3, 2015

Response by poster: carter, either A. I did it wrong (but I’m pretty sure I didn’t) or B. Word 2003 just isn’t up to it, or C. whatever .

End result. I’m back with the problem of a reverse order list (yay) that won’t except inserts as I need it to (ie: I can’t add/subtract items to/from it and have it track the changes as a Word numbered list does so smoothly in its default chronological setting.)

Conclusion (though I’m not going to mark it best answer yet because you never know) flashdablet likely nails it with .

The thing is, though, that Word doesn’t have inbuilt support for countdown lists,
[. ]
Unless you’re willing to come to grips with stuff like SET and SEQ fields, your only realistic option is to number your lists by hand.

Which I was planning on doing anyway (numbering by hand) until some friend castigated me for being stubbornly old-school.

FINAL THOUGHT:
I only asked the question in the first place because it seemed that there must be an easy answer. Clearly, there isn’t. Thanks all for throwing in. If nothing else, this has been a good exercise for warming up my recently underused “how to communicate succinctly to the Help Desk” muscles.
posted by philip-random at 11:38 AM on January 3, 2015

Ah, this is what I would suggest for Word 2003:

* insert a table made of 2 columns within the word document. You will want the table’s lines to be invisible upon print but grayed visible to you in the software
* first column is your numbers and the second is text
* the first column can be used as the ordering sort (just be sure to highlight both columns when you do a sort)
* the second column can now take all your text and be formatted nicely. Be sure to use the table format functions so it all makes sense
* adjust the table to your needs. You can do loads of formatting within the cell and you can add and remove rows in the table.

You can “fake” many things in Word 2003 with tables.
posted by jadepearl at 7:11 AM on March 22, 2015

How to reverse a numbered or bulleted list in microsoft word

Try These Great Keyboard Shortcuts to Speed Up Formatting in Word

by Avantix Learning Team | Updated March 14, 2021

Applies to: Microsoft ® Word ® 2010, 2013, 2016, 2019 and 365 (Windows)

You can save a lot of time using formatting shortcuts in Microsoft Word. Keep in mind that character formatting applies to one or more characters. Paragraph formatting applies to entire paragraphs.

Do you want to learn more about Microsoft Word? Check out our virtual classroom or live classroom Word courses >

1. Display the Font dialog box

Select the text and press Ctrl + D to display the Font dialog box.

How to reverse a numbered or bulleted list in microsoft word

2. Remove formatting from the selected text

To remove character formatting from the selected text, press Ctrl + spacebar.

To remove paragraph formatting (such as alignment or line spacing) from the selected text, press Ctrl + Q.

3. Increase font size by standard increments

Select the text and press Ctrl + Shift + > to increase font size by standard increments.

4. Decrease font size by standard increments

To request this page in an alternate format, contact us.

Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 18 King Street East, Suite 1400, Toronto, Ontario, Canada (some in-person classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at [email protected] if you’d like to arrange custom instructor-led virtual classroom or onsite training on a date that’s convenient for you.

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How to reverse a numbered or bulleted list in microsoft word

How to Find and Replace Formatting in Word (such as Bold, Italic and Font)

You can find and replace formatting in Word by searching for specific formatting, such as bold or italic, and changing it to other formats. You or even search for text with specific formatting and change the text and the formats. With Find and Replace, you can search for and change both character and paragraph formatting.

How to reverse a numbered or bulleted list in microsoft word

How to View Word Count in Microsoft Word (4 Ways)

You can view word count in a Microsoft Word document in several ways. Although word count is typically displayed in the Status Bar, you can view a Word Count dialog box which can be displayed using the Ribbon, the Status Bar or a keyboard shortcut. In addition to word count, you can check a document for the number of characters, lines, paragraphs and pages. Word count and other statistics are also available in Word Properties.

How to reverse a numbered or bulleted list in microsoft word

Word Shortcuts for Find and Replace, Go To and Find (6+ Shortcuts)

How to Insert or Type the Delta Symbol in Word (Δ)

When you’re typing away and you need to quickly list out some questions or features. I need the bullet point shortcut all the time. On a Mac it’s easy to remember if you just want the dot (•) and not a formatted list. It’s Alt-8. Think of it as the alternative to the asterisk (which lives on the 8 key on most keyboards). To create the bullet point shortcut on a PC you’ll need to be a bit more dexterous. Use the Alt keyboard sequence, ensuring that the num lock is open. Press Alt-0-1-4-9 then, upon lifting the Alt key you’ll see a delicious bullet point.

Read more

Ok, but what if you want an actual formatted list? On Mac you’re in luck for MS Office, for Windows you may have consistency issues going between versions. I find that strange. There is a way around this however. If you feel it will pay off you can build your own shortcut. Open the Customise Keyboard dialog box. To find this choose tools/customise/keyboard (pre Word 2007) and Office/Word options/customise. Now choose formatting from the categories list then in the commands list choose format bullet default. Click the press new shortcut key box and type in your shortcut. Select assign and then close everything. Now you have a bullet point shortcut for Word or Office on PC.

Bullets have been around for a while. In the day of the typewriter people would type a lowercase ‘o’ and then fill it in with ink. The Alt-8 shortcut back then would have blown their minds! The symbol for a bullet list can vary from a dash to a little black heart to a tiny cross. No one truly knows the origin of the phrase ‘bullet point’ but some say they came about because it was too much trouble to renumber a list once edited on a typewriter.

If you’re having trouble getting bullet points to work with these shortcuts or if you’ve discovered any other ways of doing it (on any program), then I’d love to hear below.

Microsoft Word, computer science homework help

by admin | Dec 17, 2021 | Uncategorized | 0 comments

by admin | Dec 17, 2021 | Uncategorized | 0 comments

Microsoft Word, computer science homework help

Question Description

  1. Open w01b_data data. If necessary toggle on the paragraph markings and the ruler to display formatting marks and the ruler.
  2. Save the file as Lastname_Firstname_Evaluation_Criteria using your first name and last name. Add the file name to the footer of the document.
  3. Change the top, bottom, left, and right margins to be 0.75 inches.
  4. Select the first paragraph and change the font to Broadway, the font size to 30 and center the text.
  5. In the two paragraphs beginning with One of the goals and At Sturgeon Point Productions apply a line spacing of 1.5 and a first line indent of 0.5.
  6. In the two paragraphs beginning with One of the goals and At Sturgeon Point Productions change the paragraph Spacing After to 18 pt.
  7. Select the five lines of text beginning with Supervisors and ending with evaluation process and create a bulleted list, using the Square bullet. Be sure to leave two blank lines after the bulleted list.
  8. With the bulleted list beginning with Supervisors and ending with evaluation process selected, set a Left Tab stop with Dot Leaders at 2.5 on the horizontal ruler.
  9. Select the five lines of text beginning with Timeliness of and ending with professional network! and create a Numbered List.
  10. Place your insertion point one line above the paragraph beginning Some criteria used. Insert SmartArt. Click Relationship on the left, and then click Radial Cycle.
  11. In the middle placeholder text type Intern In the text placeholders in the surrounding circles, beginning on the top circle and proceeding clockwise type:

Managerial

Professional

Peer

Self

  1. Change the SmartArt Colors to Colorful – Accent Colors and the SmartArt Style to 3-D – Polished.
  2. Change the SmartArt Set Height to 3″ and the Width to 7″.

A hub of homework

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The first step in creating an accessible PDF from Microsoft Word is to ensure that the original Word document is accessible. Make sure to follow the core steps for accessibility as outlined on the Documents page.

Starting with an accessible Word document, a goal when exporting to PDF is to do so in a way that preserves the document structure of the Word document, including heading levels, alternate text for images, and markup that explicitly identifies lists, tables, document language, and other content that is important for accessibility.

UW students, faculty, and staff are encouraged to use the most current version of Microsoft Office on computers owned by the UW. This software can be downloaded with a valid NetID from the IT Connect UWare site.

Techniques

Do not print to PDF. This method will not preserve the document structure and will result in a PDF document with no tag structure.

Word for Windows

From the File menu, select “Save As…” and choose where you want the file to be saved. In the Save As dialog box, select PDF from the Save as type list. By default, this produces a PDF that preserves the document structure and assures accessibility.

How to reverse a numbered or bulleted list in microsoft word

Word for Mac

From the File menu, select “Save As…” and choose PDF from the options provided. By default, this produces a PDF that preserves the document structure and assures accessibility.

When saving, be sure the radio button labeled “Best for electronic distribution and accessibility” is selected.

How to reverse a numbered or bulleted list in microsoft word

Older versions of Word

  • In Windows, exporting to an accessible PDF in Office 2007 and 2003 requires a plug-in. The Adobe PDFMaker Plugin ships with Adobe Acrobat Pro, and the plugin is installed into Office and appears as an Adobe toolbar and menu item. With this plug-in installed, use the Adobe toolbar or the Adobe menu item to Save As PDF. By default this produces a PDF that preserves the document’s accessibility features.
  • On a Mac, Word did not include accessibility features at all until Office 2011 and did not support saving to tagged PDF until Office 2016. In Office 2011, you can create an accessible Word document, but in order to export to tagged PDF you must take that final step in Word for Windows or LibreOffice for Mac.

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Here you can find the list of bullet symbols alt codes and unicode symbols.
To make a bullet symbol or a circle symbol text, you can copy and paste bullet point symbol from the table below.

Symbol Alt Code Number Name
7 Circle bullet
8 Reverse bullet
9 Empty bullet
10 Reverse bullet

What is Bullet?

Bullet is a small symbol used to introduce an item of a list.

Symbol Unicode Number Name
Circle bullet
Triangle bullet
Hypen bullet
Leftwards bullet
Rightwards bullet
Inverse bullet
White bullet
White Point bullet
⦿ ⦿ Black Point bullet

How to use?

Press and hold the ALT key and type the number of desired symbol.
Use unicode bullet symbols in a html document or copy paste the character.

Symbol Test Box

You can copy & paste, or drag & drop any symbol to textbox below, and see how it looks like.

Miscellaneous Symbols

  • A Alphabet
  • 🐱 Animal Symbols
  • → Arrows Symbols
  • 💪 Body Part Emojis
  • ‣ Bullets Symbols
  • ✓ Check Mark Symbols
  • © Copyright Symbol
  • ° Degree Sign
  • 🏁 Flag Symbols
  • 🍔 Food Emojis
  • ♂ Gender Symbols
  • ♥ Heart Symbols
  • ∞ Infinity Symbol
  • ♺ Recycling Symbols
  • ✝ Latin Cross
  • ♫ Music Note Symbols
  • ☮ Peace Sign Symbol
  • ® Registered Mark
  • ☠ Skull And Crossbones
  • ❄ Snowflakes Symbols
  • ☺ Emoticons Smiley
  • ♃ Planet Symbols Astrological
  • ★ Star Symbols
  • ☢ Radioactive Hazard Symbols
  • ☏ Telephone Symbols
  • ™ TM Symbol Trademark
  • ☼ Weather Symbols
  • ♓ Zodiac Signs

How to Use Symbols

First select the symbol then you can drag&drop or just copy&paste it anywhere you like.

Alt-Codes can be typed on Microsoft Operating Systems:

  • First make sure that numlock is on,
  • Then press and hold the ALT key,
  • While keeping ALT key pressed type the code for the symbol that you want and release the ALT key.

Unicode codes can not be typed. Codes can be used within HTML, Java..etc programming languages. To use them in facebook, twitter, textbox or elsewhere just follow the instructions at top.

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Course details

​This instructor lead, hands-on course focuses on best practices to create professional looking documents and master time saving techniques for the daily use of MS Word. Students learn how to perform fundamental tasks, and create complex documents via lectures, lab exercises and assignments outside of class. Topics include: creating and managing documents; formatting text, paragraphs and document sections, applying styles for document consistency; inserting headers, footers and page numbering, creating and modifying tables and lists; inserting and formatting graphic elements; using object linking and embedding to create compound documents. Advanced topics include: automating a table of contents; building an index; tracking changes; mail merging; developing templates and forms; automating tasks with building blocks and macros. This course is an elective in Applied Computer Applications (ACA), and Technical Writing Associate Certificates. By the end of this course, successful participants will be expert end users of MS Word. COMP 2369 will only be offered in the September (fall) term.

Prerequisite(s)

Credits

Course offerings

Fall 2022

Below is one offering of COMP 2369 for the Fall 2022 term.

CRN 35619

Duration

Wed Sep 14 – Wed Nov 30 (12 weeks)

  • 12 weeks
  • CRN 35619
  • $579.76
Class meeting times
Dates Days Times Locations
Sep 14 – Nov 30 Wed 18:30 – 21:30 Online
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Course outline

Course outline TBD — see Learning Outcomes in the interim.

Important information
  1. Internet delivery format.
  2. Important course information will be sent to you prior to your course start date. Check your myBCIT email account to access this information.
Status

Learning Outcomes

Upon successful completion of this course, the student will be able to:

  • Identify the MS Word user interface components.
  • Create, save, open, close, and print documents.
  • Use the proofing tools.
  • Insert and edit text using find/replace; cut, copy and paste; format painter.
  • Format text and paragraphs by applying font and paragraph formatting options; applying, modifying and creating styles, creating and modifying numbered or bulleted lists.
  • Format documents by modifying page setup, inserting headers, footers, and page numbers.
  • Control document layout with column and page breaks, section breaks, and formatting text into multiple columns.
  • Insert, modify and format table layouts and design.
  • Insert and format graphic elements, shapes, pictures and SmartArt graphics.
  • Link and embed external data using object linking and embedding.
  • Add references to documents: table of contents, footnotes / endnotes, citations and bibliography, captions, index and create cross-references.
  • Use the collaborative features in MS Word: comments, track changes, and compare documents.
  • Use a mail merge to create and personalize form letters, envelopes or mailing labels.
  • Create templates and electronic forms to automate document creation.
  • Use navigation techniques, shortcuts, macros, and building blocks efficiently.
  • Customize the MS Word environment.

Related Programs

Microsoft Word (COMP 2369) is offered as a part of the following programs:

School of Computing and Academic Studies

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Programs and courses are subject to change without notice.

The Problem:

Automatic numbering of lists is wonderful until it goes wrong, and then it’s a screaming nightmare. I’m working on a 300-page document that contains about 200 numbered lists explaining procedures. Each time I start a new list, the numbering gets all flaky. First off, Word assumes that I’m trying to continue the previous list, even if it’s five pages back. So I right-click in the new list and choose Restart Numbering to tell Word to restart numbering for the list. It’s okay for about the first three items, then it gets confused and starts again with number 1. If I right-click in the list and tell Word to continue numbering for this paragraph (which should be number 4), it continues the whole list from the previous list. I’ve seen this behavior in several versions of Word. I figured the problem would be fixed in Word 2003, but if anything, it’s even worse than Word 2000.

The Solution:

Bad news. If this starts happening, you’re unlikely to find happiness in your near future. What’s going wrong? The short answer is that Word’s list templates , the templates on which lists are based, get uncomfortably wobbly once you’ve created more than a few lists in a document. There are a few ways that you can try to correct the numbering, but the best way to work around this weakness in Word is not to create list templates by clicking the Numbering button on the Formatting toolbar or using the Bullets and Numbering dialog box. Let’s take a look at your options for correcting (or avoiding) the problem.

Restart each list manually

If you have the patience, you can restart each list manually by right-clicking its first item and choosing Restart Numbering from the shortcut menu. Word 2000 doesn’t offer this command, so you must display the Bullets and Numbering dialog box, make sure the correct list template is selected, choose the “Restart numbering” option, and click the OK button.

Wait until the document is finished before you restart numbering, because otherwise the numbers may walk as you insert further lists.

Restarting lists manually is seldom a satisfactory solution, but if your goal is simply to get the document printed with steps numbered correctly, it may be enough. Warning: Restarting a list manually places a restart marker in the first paragraph of the list. If you copy or move this paragraph, the restart marker goes with it. So if you restart a list, then copy the first paragraph and paste it later in the document to create a new list, the numbering on the first list changes from “restart” to “continue,” continuing the numbering of the previous list. You’ll have to insert a new restart marker at the beginning of that list to preserve the correct numbering.

Reset the list templates

If your list numbering has gone wobbly, try resetting the list templates. Choose Format » Bullets and Numbering to display the Bullets and Numbering dialog box. On each tab, click each of the list templates in turn; if the Reset button is available for that list template, click the button and click the Yes button in the confirmation dialog box. When you’ve finished, click the Close button.

This may fix the numbering problems for the time being. It’s usually worth trying, as it takes only a moment or two.

Use a designated style to start each list

If you have the time to design (or redesign) a template to help avoid numbering problems, you can designate a style to start each list. The paragraph in this style is not part of the list, but indicates that the list starts after it. For example, you might create a style named Body List Intro to use for the body paragraph that leads into each list:

In Word 2003 or Word XP, choose Format » Styles and Formatting, and then click the New Style button. In Word 2000, choose Format » Style, and then click the New Style button.

Name the new Style “Body List Intro” (or your preferred name). Select the style you’ll use for your numbered list in the “Style for following paragraph” drop-down list.

Check the “Add to template” box.

Click the Format button and choose Paragraph from the pop-up menu. On the Indents and Spacing tab, choose Level 1 in the “Outline level” drop-down list. Click the OK button to close the Paragraph dialog box.

Click the Format button again, and choose Numbering from the pop-up menu. Click the Outline Numbered tab, click the list template on which you want to base the list, and then click the Customize button.

In the Level list, make sure that 1 is selected, so that you’re working with the top level of the listthat is, the introductory paragraph that will not have a number. Delete the contents of the “Number format” box (unless you want your introductory paragraphs to bear a number). Click the More button (unless the dialog box is already displaying a Less button), select Body List Intro in the “Link level to style” drop-down list, and select Nothing in the “Follow number with” drop-down list.

In the Level list, click 2, and edit the format in the “Number format” boxfor example, change it to “1.” instead of “.1.” (with the leading period). Select the appropriate numbered list style in the “Link level to style” drop-down list. Check the “Restart numbering after” box, and choose Level 1 in the drop-down list. Then click the OK button twice to close the Customize Outline Numbered List dialog box and the New Style dialog box.

When you need to create a list, create a new paragraph and apply your list-intro style to it. If the list-intro style is for a “real” paragraph, type the text for that paragraph. Press Enter to switch to the list style and start the numbering. If your documents don’t consistently use a particular style as the lead-in to a list, one option is to create a style that consists of a nonprinting frame in the left (or right) margin of the page. You can then use this style to start your lists and enforce correct numbering without adding an extra paragraph or space above the list. Turn on the display of paragraph marks to make sure that the frame is visible so that you don’t delete it by accident.

How to reverse a numbered or bulleted list in microsoft word

How to reverse a numbered or bulleted list in microsoft word

Microsoft Word has a rich collection of special symbols, operators and bullet styles. Out of these, the checkmarks and square bullets are frequently used in the office program for memos, applications, forms, letters, brochures, flyers, and online documents.

The following guide shows the easiest native ways to insert checkmarks and square bullets in Microsoft Word. These methods will work best in Microsoft Office 365 and Microsoft Word 2016 onward. They should also work in previous Word versions except for the Bing search engine.

Using these methods, we will illustrate how to insert uncommon and less-frequently used symbols, easily and repetitively. Anything written in Word can also be written in Gmail, Google Docs, and other document editors.

Also read: How to Merge Two Documents in Microsoft Word

Add Checkmarks in Microsoft Word

To add a checkmark at any place in the document, rest your cursor and click on “Insert -> Symbol -> More Symbols.”

How to reverse a numbered or bulleted list in microsoft word

Select “Wingdings 2” as the font. You may select any other font which displays the checkmark symbol, but with Wingdings 2, you will get a neat appearance symbol, which can be easily replicated anytime.

How to reverse a numbered or bulleted list in microsoft word

Click on “shortcut keys” for the checkmark symbols and type any key in your keyboard to assign a shortcut key. While you may use copy-paste, a shortcut key will save time when the symbol has to be repeated many times in the document. Make sure the shortcut key you designed is uncommon. Never use system shortcuts such as Alt + F4 , Ctrl + C , Ctrl + F to create shortcuts.

How to reverse a numbered or bulleted list in microsoft word

Another way to import the checkmark symbol is to open “Character Map” from the Start menu.

How to reverse a numbered or bulleted list in microsoft word

Select Wingdings 2 as the font style and locate the checkmark symbol, which will be used by selecting and copy-pasting it into your Word document. You can also select the x symbol to convey the opposite meaning.

How to reverse a numbered or bulleted list in microsoft word

Once the checkmark symbol has been inserted, you can select it to change its attributes through font “text effects,” available from a simple right-click selection. This will help you gain an amazing variety of checkmark symbols which are attractive and unique.

How to reverse a numbered or bulleted list in microsoft word

Also read: How to Add Colored Terminal Code to Microsoft Word

Add Square Bullets in Microsoft Word

To add square bullets in Microsoft Word, first select the entire text which has to be segregated by bullet-style listing. You can also create the bullet style first and use it throughout the document. The “bullet library” will have a collection of bullet styles including the square bullet.

How to reverse a numbered or bulleted list in microsoft word

Click “define new bullet” to proceed to the next step, followed by “symbol” and “OK.”

How to reverse a numbered or bulleted list in microsoft word

Here under the Wingdings font category, you can see a “hollow square bullet,” which is very common in many documents. Select “OK” to proceed.

How to reverse a numbered or bulleted list in microsoft word

Apart from the hollow square, you can also see a variety of hollow circular bullets, stars, diamonds, arrows, and negative bullets.

How to reverse a numbered or bulleted list in microsoft word

To get even more variety in bullet styles, select “Define New Bullet” one more time and select “Picture -> OK.”

How to reverse a numbered or bulleted list in microsoft word

In the next screen, you will get various options to insert pictures in lieu of bullet styles. You can either go with a chosen file or “OneDrive – Personal.” The smartest way to do it is to use “Bing image search,” which has an astonishing variety of square bullets and more symbols.

How to reverse a numbered or bulleted list in microsoft word

Make sure the bullet images you use are from Creative Commons only.

How to reverse a numbered or bulleted list in microsoft word

Also read: How to Delete a Page in Word

Using the Above Techniques for Other Symbols

Now that we have learned the methods to insert checkmarks and square bullets in a Microsoft Word document, let us apply this learning to insert more useful symbols. For example, Wingdings 2 has a huge variety of triangle, square, pentagon and hexagon bullet types.

How to reverse a numbered or bulleted list in microsoft word

“Webdings” is another useful font style to select many representative images in lieu of bullets. Whether you choose a man or woman, a pizza, or a bomb, there are many symbols representing many objects and people.

How to reverse a numbered or bulleted list in microsoft word

You can also use Font as “normal text” with a huge variety of currency symbols including Pound sterling £, Euro €, Yen ¥, and even uncommon types such as Hungarian Hryvnia ₴. If you are dealing with a given currency several times in a document, it’s best to use the assigned shortcut key.

How to reverse a numbered or bulleted list in microsoft word

Apart from currency symbols, you can use the international phonetic association (IPA) symbols directly in Word.

How to reverse a numbered or bulleted list in microsoft word

Other than inserting uncommon and degree symbols in Microsoft Word, did you know you can also transcribe audio in Microsoft Word 365?

Our latest tutorials delivered straight to your inbox

Bullet points are used to draw attention to important information within a document so that a reader can identify the key issues and facts quickly. There are no fixed rules about how to use them, but here are some guidelines:

1.The text introducing the list of bullet points should end with a colon.

2. If the text that follows the bullet point is not a proper sentence, it doesn’t need to begin with a capital letter, nor end with a period. For example:

Tonight’s agenda includes:

  • annual review of capital gains issues
  • outstanding inheritance tax issues

3. If the text following the bullet point is a complete sentence, it should begin with a capital letter, while a period at the end is technically required but is not absolutely essential:

The agenda for tonight is as follows:

  • We will conduct an annual review of capital gains issues.
  • Attorney Sanso will talk about outstanding inheritance tax issues.

4. Lists of bullet points will have more impact if each one begins with the same word class (part of speech) and if they are all of a similar length. Action verbs are a good choice for the first word—i.e., verbs that describe the performing of an action. If you do use verbs, make sure that each one is in the same tense. Here’s an example of the effective use of action verbs in a person’s résumé:

Duties and responsibilities included:

  • teaching homework and study skills to disabled students
  • reaching attainment targets and improving learning performance
  • developing an after-school sports program

5. Bullet points tend to have more impact if their text is relatively short. Make sure you use the same typeface and margin width within each section.

Bullet points are visually attractive and make it easy for a reader to locate important information. Nevertheless, you should try to use them sparingly: too many bullet-pointed sections in the same document will mean that their impact is lost.

Back to Punctuation.

You may also be interested in:

Knowing how many rows of data are in a Word table is often important. Some use a narrow first column to manually number the rows, but if rows are added or deleted, the numbers must be re-entered!

Well, good news! We can have Word number table rows for us and automatically update them if adding and deleting rows.

Two Ways to Number Word Tables

There are two ways we number rows in a Word table: Create a numbers-only column, or number a column with data. For both methods, we’ll first select the column of data and then select the numbering format. Then we’ll tweak the table. Don’t miss our Important Notes about Numbering Word Tables in the last section.

Select the Column Cells

Make sure that the Home tab on the Word ribbon is selected.

If there are no rows that contain column headings, hover the cursor at the top of the column. When a black downward arrow appears, click to select (highlight) the column as shown in the image below. Alternately, you can right-click in any cell in the column and choose Select, then Column from the right-click menu.

If the table does contain one or more header rows, place the cursor inside the top data row until you see a smaller angled arrow. Press the mouse button and move downward to select the rest of the cells in the column (see image).

How to reverse a numbered or bulleted list in microsoft word

Select the Number Format

With the column cells selected, click the Numbering icon on the Paragraph section of the Home tab (second icon, top row), then click a number format on the dropdown menu. The images below show part of the menu and preview, when hovering, in our two tables.

How to reverse a numbered or bulleted list in microsoft word
How to reverse a numbered or bulleted list in microsoft word

After clicking on a number format, Word fills the column with sequential numbers. You’ll notice that Word creates a large left indent, so let’s reduce it.

Reduce the Left Indents

There are two indents to adjust: the First Line Indent and the Hanging Indent. And there are two ways to decrease the value of these indents.

♦ Reduce Indents: Method #1

Step 1 : Right-click on one of the numbers in the column, as shown below, to select all of the numbers. Just the numbers will highlight.

Step 2 : Select Adjust List Indents. from the Right-click menu as shown.

Step 3 : Adjust indents and click OK. The first image shows the default indents. The second image shows our changes.

How to reverse a numbered or bulleted list in microsoft word

How to reverse a numbered or bulleted list in microsoft word

Here are our two tables after having reduced the First Line Indent and the Hanging Indent.

♦ Reduce Indents: Method #2

After selecting the column cells, you may see the tab on the document ruler. If so, you can adjust the indents by sliding the First Line Indent and the Hanging Indent to the left. Figures 1-3 show the ruler location of the two indent tabs, and our finished, resized column.

How to reverse a numbered or bulleted list in microsoft word

Resize the Column

If the numbered list is in a column by itself and you have a limited number of rows, you may be able to make the column narrower. To do so, set the cursor on right column boundary until it becomes a resize cursor and click and hold while sliding to the left.

Important Notes about Numbering Word Tables

CAUTION: Don’t press the enter key to move to a new line inside a numbered cell. If the cell also contains text, Word will add a second numbered line right inside the cell! You can, however, press the Enter key to jump to a new line inside any of the other columns’ cells.

It is easier to manage complex tables if the table headers are separate from the data rows. For instance, selecting a column of data is easier if the headers are in a separate table. For existing tables, see How to Split a Word Table in Two.

If you regularly use Microsoft Word with a language that reads from right-to-left, you may find that the right-to-left format remains when you try to write in English. This is because the text direction defaults to right-to-left in versions of Microsoft Word sold in some regions.

Luckily, if you’re using a Windows computer, changing the direction of text is easy via the “left-to-right” command. Only the most recent versions of Word for Mac support this feature, so if you encounter this problem, the best option is to copy and paste the text into a new document.

Customizing the Quick Access Toolbar

The first thing you need to do is add the “left-to-right” command to the Quick Access Toolbar. To do this, click the arrow next to the “Redo” button and choose “More Commands” from the dropdown list.

How to reverse a numbered or bulleted list in microsoft wordAccessing the menus.

On the next screen, you have the option to choose commands to add to the toolbar. If you can’t see the “left-to-right” command, chose “All Commands” from the top menu.

How to reverse a numbered or bulleted list in microsoft wordAll commands.

Next, scroll down and choose “Left-to-Right Text Direction.” The name of the command here may depend on the version of Word you’re using. In Word 2010, this command is called “Ltr run,” while Word 2003 lists it as “Ltr para.”

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Now the button will be displayed on the toolbar (you can use a similar process to add it to the main ribbon if you right click on the ribbon and select “Customize the Ribbon”).

How to reverse a numbered or bulleted list in microsoft wordLTR and RTL on the Quick Access Toolbar.

Now select the text that is showing right-to-left, click the button, and it should switch to left-to-right. Repeat this last step anywhere in your document, including footnotes and comment boxes, where the text direction displays from right-to-left.

It’s also worth noting that you can select the “Right-to-Left Text Direction” command using the same method. This is useful if you need to switch back to the original format at any point.

Formatting from Proofed

If you would like to get your paper formatted perfectly, send it to the professionals at Proofed!

How to reverse a numbered or bulleted list in microsoft word

Reveal Formatting in Word: Overview

When working with styles in Word, you may need to reveal formatting in Word document text. The “Reveal Formatting” pane lets you reveal formatting in Word documents. This pane lets you see the details of text formatting in Word. You can also use it to compare formatting in Word.

How to Open the Reveal Formatting Pane in Word

To open the “Reveal Formatting” pane in Word, first select the text for which to see the formatting. Then open the “Styles” pane. To open the “Styles” pane in Word, click the “Home” tab in the Ribbon. Then click the “Styles” task pane launcher button in the lower-right corner of the “Styles” button group. Then open the “Style Inspector” pane. To open the “Style Inspector” pane in Word, click the “Style Inspector” button at the bottom of the “Styles” pane. In the “Style Inspector” pane, click the “Reveal Formatting” button to open the “Reveal Formatting” pane.

Alternatively, to more quickly open the “Reveal Formatting” pane in Word, select the text to inspect. Then press the “Shift” + “F1” keys on your keyboard.

How to Use the Reveal Formatting Pane in Word

In the “Reveal Formatting” pane, the “Selected text” appears at the top of the pane in a text box. The text’s formatting appears in the “Formatting of selected text” box in the center of the pane. Note that the specific formatting is contained within expandable and collapsible groupings for “Font,” Paragraph,” and “Section.” You may also see additional formatting groups, like “Bullets and Numbering,” “Table,” or “Cell” appear for selected text that contains bullets or numbering or exists within a table, too. You can click the arrows next to each group’s label to expand or collapse the formatting within each.

How to Compare Formatting in Word

To compare the formatting of the selected text with another selection, check the “Compare to another selection” checkbox. Another text field then opens, and you can then click and drag to select the text within the document to which to compare the initially selected text. The newly selected text then appears in the second text field. The formatting differences between the two selections then appear in the “Formatting differences” box in the center of the pane.

How to reverse a numbered or bulleted list in microsoft word

Reveal Formatting in Word – Instructions and Video Lesson: A picture of a user comparing text formatting differences within the “Reveal Formatting” pane in Word.

How to View the Style Source and Show or Hide Formatting in Word

If viewing a single, selected section of text within the “Reveal Formatting” pane, then you can view the style source of the selected text by checking the “Distinguish style source” checkbox in the “Options” section. To hide or show all formatting marks, regardless of the number of text selections, check or uncheck the “Show all formatting marks” checkbox. To close the “Reveal Formatting” pane, click the “X” button in the upper-right corner of the pane.

Reveal Formatting in Word: Instructions

Instructions on How to Open the Reveal Formatting Pane in Word

  1. To open the “Reveal Formatting” pane in Word, first select the document text whose formatting you wish to inspect.
  2. Then open the “Styles” pane by clicking the “Home” tab in the Ribbon and then clicking the “Styles” task pane launcher button in the lower-right corner of the “Styles” button group.
  3. Then click the “Style Inspector” button at the bottom of the “Styles” pane.
  4. In the “Style Inspector” pane, then click the “Reveal Formatting” button to open the “Reveal Formatting” pane.
  5. Alternatively, to more quickly open the “Reveal Formatting” pane in Word, select the text to inspect and then press the “Shift” + “F1” keys on your keyboard.

Instructions on How to Use the Reveal Formatting Pane in Word

  1. In the “Reveal Formatting” pane, the text field at the top of the pane shows the “Selected text” in the document.
  2. The text’s formatting appears in the “Formatting of selected text” box in the center of the pane.
  3. Note that the specific formatting is contained within expandable and collapsible groupings for “Font,” Paragraph,” and “Section.”
  4. You may also see additional formatting groups, like “Bullets and Numbering,” “Table,” or “Cell” appear for selected text that contains bullets or numbering or exists within a table, too.
  5. You can click the arrows next to each group’s label to expand or collapse the formatting within each.

Instructions on How to Compare Formatting in Word

  1. To compare the formatting of the selected text with another text selection, check the “Compare to another selection” checkbox.
  2. Another text field then opens, and you can then click and drag to select the text within the document to which to compare the initially selected text.
  3. The newly selected text then appears in the second text field.
  4. The formatting differences between the two selections then appear in the “Formatting differences” box in the center of the pane.

How to View the Style Source and Show or Hide Formatting in Word

  1. To view the style source of the selected text if viewing a single, selected section of text in the “Reveal Formatting” pane, check the “Distinguish style source” checkbox in the “Options” section.
  2. To hide or show all formatting marks, regardless of the number of text selections, check or uncheck the “Show all formatting marks” checkbox.
  3. To close the “Reveal Formatting” pane, click the “X” button in the upper-right corner of the pane.

Reveal Formatting in Word: Video Lesson

The following video lesson, titled “ Using the Reveal Formatting Pane ,” shows how to reveal formatting in Word documents. This lesson is from our complete Word tutorial , titled “ Mastering Word Made Easy v.2019 and 365 .”