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How to accept a job offer

Learn about the top three steps you should take when accepting a job offer.

How to Accept a Job Offer

How you accept a job offer will largely depend on how you respond when you receive the initial offer. It’s recommended to accept a job offer with a formal letter of acceptance. Candidates have the right to evaluate their options and negotiate the specifics of the offer before providing an answer.

In this article, we’ll discuss the various steps of the job offer process and provide a step-by-step guide to accepting a job offer.

Job Offer Process:

Typically, employers will notify you about the job offer via telephone, either personally or through a recruitment agency. This is seen as an informal job offer. While verbally accepting the job offer can be appealing in the moment, there are certain considerations you have to discuss or possibly negotiate before providing an answer, including compensation, benefits, and the start date.

If you feel unsure about the decision, kindly thank the employer for the job opportunity and ask for some time to think about the offer. Once this informal job offer is complete, you’ll receive the formal job offer via email in the form of a job offer letter. This letter will list your job expectations, salary, start date, vacation time, and employee benefits. If the employer doesn’t extend a written offer, you can request one.

Be sure to check all job and workplace requirements, benefits, and business policies. It’s not uncommon to second guess a job offer. For instance, you may have received another opportunity or realized that the business’s work environment is not for you. If you are unhappy with the details listed in the job offer letter, you can either respectfully decline the offer or enter negotiations with the business.

How to Accept a Job Offer:

1. Review the job offer.

Be sure to carefully read through all job requirements and responsibilities, and consider how each section relates to your current role. In addition, if you’ve received another job offer, compare the two offers and write down the pros and cons of each job.

Ask more questions. While most of the job’s details are listed in the job offer letter, we recommend asking more questions about all the areas you’re uncertain about. These questions can then be sent to the employer via email or discussed over the telephone. We recommend responding via email to ensure all discussions are in writing.

Consider asking the following questions:

  • Is the salary negotiable?
  • When is the starting date?
  • Do employees receive annual bonuses?
  • How many days of annual leave will I receive?
  • Do you provide paid maternity or paternity leave?
  • Does unused annual leave carry over?
  • When do you need a decision?
  • What are the employee benefits of the job?
  • Are there growth and professional development opportunities?
  • What are the working hours?
  • Are employees expected to work on weekends and public holidays?
  • Will I be paid weekly, bi-weekly, or monthly?
  • What paperwork do I need to bring on my first day?

2. Negotiate the job offer.

If you’re unhappy with certain aspects of the job offer and feel there are one or more changes you’d like to request, you have the right to negotiate with the employer. Avoid accepting a job you’re not entirely happy with. Negotiating the job offer’s terms is a common part of the acceptance process and should not be overlooked.

Contact the employer to set up a time to talk. You have the option of sending a counter offer letter or requesting a time to speak via telephone or in-person. We recommend discussing negotiations in person, if possible. This will help to remove all areas of miscommunication.

Example:

Dear [Hiring Manager or Recruiter’s full name],

Thank you for the call on [date]. I’m grateful for the opportunity and honored to be considered for the role of [job title] and [business name].

I have carefully reviewed the job offer and I would like to discuss the details of my salary and starting date. When can we set up a time to speak? You can contact me at [phone number] or you can email me between [available times].

Thank you again for the opportunity and I look forward to hearing from you.

[Full name]

Know what you want to discuss before entering negotiations. Don’t try and wing the negotiation sessions. Instead, list all the changes you’d like to request and set reasonable expectations. Both you and the employer should be open to a compromise.

Be prepared with market research. If your main priority is to negotiate the salary, research salaries for your experience level and job title in the area, and determine what your absolute minimum will be.

If the employer comes back with a decision that meets your demands, communicate your gratitude and intent to accept the job offer. However, if they decline, politely thank them for considering your requests and decide whether or not you’ll accept the original job offer as-is.

3. Start drafting your job acceptance letter.

A job acceptance letter allows you to showcase your professionalism while also expressing your gratitude for being offered the job position. You can opt to send your acceptance letter via snail mail or email. If you decide to send a hard copy letter, the format should be like a regular business letter with your contact information listed on top.

Write a brief and clear letter. Your acceptance letter should only include a written acceptance of the job, the terms and conditions of employment, and a thank you for the opportunity. If you chose to send an email, include your full name in the subject line, along with the words “Job Offer Acceptance.”

Proofread your response. Look out for any spelling or grammatical errors. It’s always helpful to enlist a trusted friend or mentor to help in the editing process.

How to Accept a Job Offer

Job Acceptance Letter Template:

Download our free job acceptance letter in Word format.

How to Accept a Job Offer

Marina Li © The Balance

Have you recently been offered a job? Whether it’s the job of your dreams or something you’ll likely turn down, you may be wondering how to proceed. After all, most industries are small worlds. Regardless of whether you intend to accept the job, you’ll want to conduct yourself in a way that won’t come back to haunt you later.

What to Do When You Get a Job Offer

When you receive a job offer, you typically don’t want to say “yes” and take the job on the spot. Even if you know you want the job, take the time to evaluate the job offer to be absolutely certain that the position is right for you. Then decide if the compensation package is reasonable.

If you don’t think you want the job, there may be a good reason to decline the offer. But, do take the time to evaluate it, and carefully consider what you should.

Learn how to handle job offers in the best way possible to get the job you want, and the salary and benefits you deserve.

Evaluate the Offer

When you are offered a job, first ask for some time to consider the offer. Be sure to emphasize your gratitude and your interest in the job, and then ask if there is a deadline by which you have to make your decision. If you think you need more time than they give you, it is okay to ask for a bit more time. However, do not put off the decision for so long that they rescind your offer.

During this decision-making time, evaluate the job offer:

  • Be sure to take into account the entire compensation package, not just the salary.
  • Consider the benefits and perks, the time you would spend traveling, the hours, and the company culture.

If the job offer is conditional (for example, if you have to undergo certain screenings or background checks before the offer is official), be sure you know exactly what you have to do for the offer to go into effect.

Does it ever make sense to take a job you don’t think you want? There isn’t really a right or wrong answer, but there are times when it may be in your best interests to accept. This is especially true if you need a job in a hurry, or if the job is a necessary step toward something better.

Make sure you have considered all of the alternatives and weighed your options prior to making a decision to accept or reject a position.

Consider a Counter Offer

If the offer is not what you were hoping for, you may want to think about a counter offer, or you may decide that this isn’t the best job for you. Once you have decided whether to negotiate, accept, or reject the job offer, it’s time to notify the company of your decision.

How to Negotiate a Job Offer

If you have evaluated the job and are interested in the position but feel the offer could be stronger, consider negotiating.

There are a number of steps you can take to negotiate effectively. First, research salaries for the job to get a sense of what you’re worth. Think about what combination of salary and benefits would work for you – this will be your counter offer. Then, send a counter offer letter or email message to the employer to begin the conversation about the counter offer.

Keep in mind that, while you should negotiate for a fair salary and benefits package, you have to know when to stop negotiating and either accept the job offer or walk away. If you push too hard, the employer can withdraw a job offer.

Accept a Job Offer

You have found a job that you like, and are happy with the compensation package. Congratulations!

Even if you accept the job over the phone or in person, you should still officially accept the job with a polite, formal job offer acceptance letter. This letter provides you with a chance to confirm the details of the offer (including the salary, benefits, job title, and start date of employment). It’s also a chance to demonstrate your professionalism.

Decline a Job Offer

Even if you’re desperately seeking employment, if you know a job isn’t going to be a good fit, it might make sense to decline the offer. There are many times when this might be the best course of action. Of course, a salary and benefits package that doesn’t offer what you need is a good reason to say no to a job (especially if you’ve already tried negotiating). Similarly, if you think you would have a hostile relationship with your boss, if the company seems financially unstable, or if the organization has a high rate of employee turnover, you should think twice about taking the job.

If you have evaluated a job offer and decided it is not right for you, you have to decline the offer. A polite letter declining a job offer will help you maintain a positive relationship with the employer, which will be important if you ever apply for another position at the same company. In the letter, be sure to express your appreciation for the offer, and clearly state that you cannot accept the position. You should not go into detail about why you are not taking the job, especially if it is for reasons that might offend the employer (for example, if you disliked the supervisor or feel the company is unstable financially).

If you have already accepted a job offer, and then decide you do not want it, you need to let the employer know you’ve changed your mind as quickly (and politely) as possible.

Withdrawing From Consideration

You might want to withdraw from consideration from a job before you have received an offer. Typically, you would do this after receiving an invitation for an interview but before you receive a job offer. You might withdraw from consideration if you decide the job (or the company) is absolutely not right for you, or if you receive and accept another job offer. Be sure to send a letter or email stating your withdrawal.

What if the Job Offer is Rescinded?

Unfortunately, sometimes job offers get either rescinded or put on hold. If a company withdraws an offer, there is little you can do about it legally. However, there are steps you can take to handle the situation, such as asking for your old job back if you had a good relationship with the employer. If the job offer is put on hold, there are ways that you can politely follow up while continuing on with your job search.

The Bottom Line

EVALUATE THE JOB OFFER: Consider the compensation package, including benefits and perks. Think about aspects of the job like travel, hours, and company culture.

NEGOTIATE, IF NECESSARY: If you like the job, but feel the compensation could be more competitive, consider negotiating the offer.

ACCEPT OR DECLINE WITH GRACE: Be sure to send a letter formally accepting or declining the offer. Express your appreciation and thanks for the opportunity.

You put in the hard work and got the offer—congratulations! You can send an acceptance email to officially accept a job offer, get your new job off to a good, professional start and express your gratitude for the opportunity. Knowing what information to include and how to organize your acceptance can help you draft a good acceptance letter.

In this article, we explore how to write an acceptance email with a template and example to help you get started.

What is an acceptance email?

An acceptance email is an email you write to officially agree to the terms of a job offer. You send this email to your future employer after they send you a job offer letter or email that includes the title, pay, intended start date and other terms of your employment. Your employer may add this email to your file to properly document your employment. You should be given specific instructions from the people you’ve been in contact with throughout the hiring process—usually a recruiter or HR representative—who will guide you on how exactly to send your acceptance and what you need to include.

How to accept a job offer through email

Some job offer letters include a deadline for your acceptance, so it is important to thoughtfully consider the offer while following all given instructions. It is important to write a clear, concise and professional job offer acceptance email to set a positive tone for your work with the company. You can write an acceptance email using these steps:

1. Craft a clear subject line

Your acceptance email should include a concise subject line that indicates why you are writing. A simple subject line could be “Accepting (Company Name)’s Offer—(Your Name).” This quick line informs the recipient of what your message is about and that you are the sender. If you are writing an acceptance email as a response to an emailed job offer letter, you can change the subject line to this template to ensure it is as clear as possible.

2. Address the letter to the appropriate party

In most cases, you should draft the letter to the person who sent you the offer letter. If you received your acceptance letter via email, you can simply respond to the email with your acceptance. However, if you received a written or verbal offer letter, you should address your message to the most appropriate person, such as the direct supervisor or hiring manager.

3. Thank the addressee for the offer

An acceptance letter is an opportunity to thank the employer for not only interviewing with you but also for giving you the chance to work with the company. Consider the acceptance letter as another way to express your gratitude and enthusiasm for your upcoming employment.

4. Agree to and list the terms of employment

An acceptance email should be brief and to the point, but it can be helpful to list the terms of employment that you and your employer have agreed to in your message. You can state that you accept the compensation items, such as salary, benefits and paid time off, as well as the start date.

If there are any parts of the offer letter that you want to negotiate, ask your employer to discuss those specific items before you submit your official acceptance email. You may also be able to ask your employer to adjust your start date and explain why you may need more time to prepare for your new position.

5. Sign the email

Complete your acceptance email with a short signature. Thank the employer again for the opportunity, and be sure to end the message with a closing salutation, such as “Best regards” or “Sincerely” to maintain the professional nature of the correspondence. Finally, sign your name at the end.

Acceptance email template

While an email is often a more conversational method of communication, you should still clearly and professionally structure your email. You can use this template as a guideline when drafting your acceptance email:

Subject line: (Your Name) – Offer Acceptance

Dear (Hiring Manager or Supervisor’s Name),

Please accept this email as my formal acceptance of the offered position as (position) with (company). I thank you for the opportunity, and I look forward to applying my skills to the position.

As the offer letter displays and as we previously discussed on the phone, I accept the starting salary of (offered salary) with the availability of benefits after

I look forward to beginning work and meeting the team on (start date). If you require any additional information from me before then, please let me know. You can reach me by phone at (your phone number) or by email at (your email address).

Thank you again for giving me the opportunity to demonstrate my value to the team.

Sample acceptance email

There are many acceptable ways to format your acceptance email as long as it includes the necessary information. Here is a sample of an acceptance email with the above template:

Subject line: Charlie Spears—Offer Acceptance

Please accept this email as my formal acceptance of the offered position as the Director of New Accounts with Leyton Purchasing. I thank you for the opportunity, and I look forward to applying my skills to the position.

As the offer letter displays and as we previously discussed on the phone, I accept the starting salary of $68,000 with the availability of benefits after 60 days of employment.

I look forward to beginning work and meeting the team on July 1, 2019. If you require any additional information from me before then, please let me know. You can reach me at (564) 893-7833 or by email at [email protected]

Thank you again for giving me the opportunity to demonstrate my value to the team.

Tips for Accepting a Job Offer With Examples

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How to Accept a Job Offer

Andresr /E+ / Getty Images

You’ve just been offered a new job and have decided to accept the offer. How should you formally accept the position? It’s always a good idea to accept a job offer by sending or giving your new employer your acceptance in writing.

How to Accept a Job Offer

The best way to accept a job offer is to confirm the details in writing. Even if you have verbally accepted the position, it’s important to confirm the terms of employment and the date you’ll be starting your new job.

A job acceptance letter allows you to demonstrate your professionalism and make sure there is no confusion about the precise terms of the offer, such as compensation, vacation time, or benefits. It’s also an opportunity to express your gratitude for being offered the position, as well as your enthusiasm for taking on the new role.

What to Include in a Job Offer Acceptance Letter

Your letter can be concise, but should include the following:

  • Thanks and appreciation for the opportunity
  • Written acceptance of the job offer
  • The terms and conditions of employment (salary, benefits, job title, etc.)
  • Starting date of employment

Advice on Writing a Job Offer Acceptance Letter

Format your letter correctly. The letter can be sent by email or mail. If you’re sending a hard copy through the mail, format the letter as you would any business letter. Include your contact information and phone number, even though it’s on file with the employer.

Keep it brief. While you want to include all the most important information, this doesn’t mean your letter should be long and drawn out.

The employer is busy, so a concise letter that includes all the necessary information is best.

Express your gratitude. Demonstrate how thankful you are for the new job opportunity. You might want to briefly explain why you’re particularly excited to work for the company. For example, you may want to share your desire to contribute to their sales team, or your passion for their mission. Again, keep this polite but brief.

Proofread and edit. You don’t want to create any last-minute reasons for the employer to take back the job offer, such as a sloppy or unprofessional letter.

Watch out for spelling and grammar errors.

Go over the letter a couple of times to make sure you catch all the typographical errors and grammar mistakes. While you’re at it, it’s a good idea to double-check the spelling of the name of the person who offered you the job.

Example of a Letter Accepting a Job Offer

This is a job acceptance letter sample. Download the letter template (compatible with Google Docs or Word Online) or read the example below.

How to Accept a Job Offer

Example of a Letter Accepting a Job Offer (Text Version)

Jason Burnett
87 Washington Street
Smithfield, CA 08055
(909) 555-5555
[email protected]

Mr. Michael Hynes
Director of Human Resources
Smithfield Granite and Stonework
800 Marshall Avenue
Smithfield, CA 08055

As we discussed on the phone, I am very pleased to accept the position of Advertising Assistant with Smithfield Granite and Stonework. Thank you again for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the Smithfield team.

As we discussed, my starting salary will be $48,000 and health and life insurance benefits will be provided after 30 days of employment.

I look forward to starting employment on August 31, 2020. If there is any additional information or paperwork you need prior to then, please let me know.

Again, thank you very much.

Handwritten Signature (hard copy letter)

Example of an Email Accepting a Job

Here’s an example of an email sent to accept a job offer. The email confirms the start date, salary, benefits, and vacation leave.

Subject line: Janet Fieldstone – Job Offer Acceptance

Dear Mr. Campbell,

It was wonderful to speak with you on the phone yesterday about the Marketing Director role at ABC Company. I’m thrilled to formally accept this job offer. I’m looking forward to working with you, and the rest of the senior management team at ABC, on charting a new direction for marketing strategy.

As we discussed, my start date will be May 13, 2020, with an annual salary of $65,000, and three weeks of paid leave annual. This salary does not include company provided health insurance, which is effective on my start date.

I’m looking forward to seeing you next Monday. Please let me know if there is any paperwork or additional information you need from me beforehand, or if there is any documentation I should bring along on my first day.

I’m always available on email, but feel free to call if that’s more convenient (555-555-5555).

Again, thank you so much for this opportunity.

Sending an Email to Accept a Job Offer

When sending an email letter, put your name in the subject line (Your Name – Job Offer Acceptance). This helps ensure that your message will be opened and read.

No matter which way you send the letter, make sure to address the letter to the person who offered you the position.

How to Accept a Job Offer

Accepting a job offer isn’t as simple as saying, “I’ll take it! When do I start?” It’s important to make sure you and your employer have covered all the bases and there’s no confusion. It’s best to accept a job offer with a letter of acceptance.

What to Look for in a Job Offer

Prior to the official offer, you may take part in a brief little dance (sometimes called a supposal) where your potential employer says something like, “Suppose we want to offer you a position. What would we have to offer in order for you to accept?” Once you’ve negotiated the terms, it’s time to seal the deal.

Except in the most informal cases, your future employer should then extend an offer to you in writing. The offer should lay out:

  • Your salary
  • Your benefits package
  • Your start date

How to Write an Acceptance Letter

You’ve got the job! Now it’s time to show your new employer they’ve made a good investment. You polished your resume and cover letter, so give your acceptance letter the same attention. Make sure you proofread your letter carefully. (May we suggest a helpful personal editor?)

Be sure to express your gratitude for the job offer. You’ve been given an opportunity, and your acceptance letter is a great time to show how excited you are to get started. Think about what you’re looking forward to the most. Maybe you’re amped about contributing your creative energies to projects, or you’re on board with the company’s mission, or you’re ready to dig into a project you’ve been told about. Go ahead and say so!

Keep your letter short and sweet, but do include these elements:

  • A thank-you for the opportunity
  • Verbiage that says you accept the company’s offer of employment
  • Your title
  • A recap of the salary and benefits as you understand them
  • The date you expect to start

Job Offer Acceptance Letter Example

You can send your acceptance letter by snail mail or email. If you send a hard copy letter, format it like a business letter with your contact information at the top.

If you’re sending an email, include your name in the subject line and the words “Job Offer Acceptance.”

Here’s what the body of your message might look like:

I was excited to get your phone call yesterday. I’m writing to formally accept your employment offer for the Social Media Manager position at XYZ Company. Thank you for the opportunity to put my skills to work making XYZ’s brand shine across multiple platforms.

As we agreed, my starting salary will be $52,800 per year with two weeks of paid time off. I understand that health and dental benefits will be available after ninety days of employment.

If there’s anything you need from me prior to that start date, or any documents I should bring on my first day, just let me know. I’m eager to dig in and get started on November 6, 2017.

Getting an official job offer can be an exciting affair. You could be so thrilled that you forget to notify your employer of your willingness to accept the offer. This is why you should learn how to draft a well-written and planned job offer acceptance letter.

This letter is an excellent opportunity to get your job off to a professional start. It demonstrates your commitment to your new duties and can leave a good impression on your boss. Even better, it allows you to address urgent matters regarding your employment, such as your salary and bonuses.

In this article, we review how to write an effective job acceptance letter.

Table of Contents

When drafting this letter, use a positive tone and get to the point. You should also include the following:

  • Formal acceptance of the offer
  • The full job title
  • Appreciation for the offer
  • The terms and conditions of the employment
  • Your enthusiasm for the opportunity
  • Your contact information

A job offer acceptance letter will tell your employer what kind of employee you will be. You need to make a good impression. To draft an appropriate employment acceptance letter:

  • Craft a clear subject line
  • Address the letter appropriately
  • Use a polite, positive, and professional tone
  • Thank the employer for the opportunity
  • Mention full names and dates
  • Address the terms of your employment
  • Sign off

Job Acceptance Letter Format

RE: Job Acceptance Letter

Please accept this as my formal acceptance for the job offer position as with . I appreciate the opportunity and look forward to applying my skills to the job. I will be glad to begin work and attend the team meeting on .

As we previously discussed, my starting salary will be together with benefits after of employment. Please let me know if you require any further information from me. You can reach me by my email at or call me at .

Thank you for your time and consideration.

Employment Acceptance Letter Sample

5600 CE, Texas 34006

RE: Job Offer Acceptance

Dear Mr. Mansfield,

Please accept my letter as a formal acceptance of the offered position of sales representative with Spears Accounting. Thank you for the opportunity. I look forward to working with your team and will begin work on 14 July, 2032.

As displayed in the offer letter, I accept the starting salary of $45,000 with the availability of benefits after 45 days of employment.

Please let me know if you require any additional information from me. You can reach me by email at [email protected] or at (500) 890-9033.

Again, thank you for the opportunity to demonstrate my skills and value.

An employment acceptance letter should be addressed to the person who offered you the job. It should be free of errors and should express gratitude. Here are a template and sample to get you started on the perfect job offer acceptance letter.

When you’ve been waiting for a job offer and a recruiter or your hiring manager calls you on the phone to make the offer, it’s tempting to accept on the spot.

THEM: Hi John, this is Chuck Jones from Acme Explosives. We’ve finished our interviewing process and we’d like to make you a job offer.

YOU: Sounds great! When do you want me to start?

Don’t do that! Wait until you get the offer letter. Sometimes the recruiter, someone from HR or your hiring manager will call you on the phone to extend a job offer. Sometimes they’ll send you the offer letter through email or by mail, but in both those cases, they should tell you the offer is coming. If you receive your offer letter via email or in the post and you weren’t expecting it, that’s a big red flag.

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It means that the employer’s need (to fill an open position) is important, but your need to be kept in the loop is not important. Plus, it’s presumptuous to send out an offer letter that the candidate (you) isn’t expecting – why would you think the job-seeker would accept your offer when they don’t know what the offer is going to contain?

A better idea from the employer’s side is to make a Supposal, by calling the person you plan to hire on the phone. You’ll say “So John, if we go ahead and make you a job offer, and of course that’s the reason we’re checking references right now, what will that offer need to contain in order for you to sign it right away?”

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You can talk about salary in that conversation. You can talk about bonus potential, employee benefits, working hours and anything else that’s important to either of you.

Let’s say you have the Supposal conversation described above, and at the end of the conversation, the company recruiter, Vince, says “John, I think we’re in very good shape. We’re putting an offer letter together now.” You’ll already know what the offer is going to contain. You’ll say “That sounds terrific, Vince. I’ll look for the offer letter in my inbox.”

Vince says “Outstanding! Assuming the offer letter looks like you expect it to, then, John, should we set a starting date for you?”

You’ll say “Terrific! I’d like to wait until I sign the offer before giving notice at my job – even though it’s a six-month contract, I feel that I need to give them two weeks notice and I’m sure you’ll agree – so let me get the offer, read it, and get back to you with any questions or with my signed offer letter in a day or two.”

Vince says “Great!”

People ask me all the time “Why do I need to get a written offer letter before accepting a job, when I already know what the offer contains?” You have to read the offer letter. There can be weird language and surprising things in a job offer. You don’t want to accept the job and then get the offer letter and find that there’s an aspect of the job that doesn’t work for you!

The work world is changing fast. There are some wacky things going on out there. One of our clients was offered a job as a Branch Manager, and in his offer letter it said that he had to pay his own phone bills for business calls when he was out of the office.

In other words, he had to use his personal cell phone for business and pay his phone bill, and apart from that the company required its Branch Managers to make sure they had an iPhone or Android phone of a model that was not more than one year old. Talk about cheeky!

Our client would never have thought to ask the question “Will you pay my cell phone bill for the business calls I make?”He assumed that since he’d be traveling around in his car for business all the time, his employer would pay for his business calls. He was wrong.

It’s a good thing he waited to get the written offer before he accepted the job. Once he saw the offer, he called his hiring manager to ask why he would be expected to cover his cell phone cost when ninety-nine percent of his use of his phone was for business. The hiring manager told our client that the company had recently changed its policy. Our client asked why. There was no good reason. It was just another way to save money.

“I can’t accept the job on these terms,” said our client. “What’s next – should I pay rent for the desk?”

“To be perfectly honest with you, that idea has been tossed around,” said our client’s hopeful next boss, but it was not to be.

Our client started consulting with his own business card and got a job within a few months – a higher-level job than the Branch Manager, as it turned out. I want you to accept a great job offer soon, but I don’t want you to accept a job just because you get an offer!

When you say No to the wrong job, you dodge a bullet. Learning to slam doors (politely!) in your job search is the key to growing your career mojo.

If you get your job offer through email and want to accept the offer using an email reply, here’s how you can respond:

Thanks very much for the job offer. I’m excited to accept it and to join your team!

I’ll sign the offer letter, scan it and send it back tonight when I get home. Please let me know if there’s anything else I need to do.

If it works for you, I’ll plan to start at Acme Explosives on Monday, October seventh. I’m excited. Thanks again for the offer!

You landed the job, here’s how to negotiate your comp and seal the deal

Applying for jobs can. Be. Rough. From getting your resume right and nailing the phone interview to crafting the perfect thank-you email, changing each cover letter you use ever-so slightly, stressing over whether your interview outfit is professional enough—it’s all for the sole purpose of getting that sweet, sweet offer letter.

But wait: what happens once you actually get the offer? Besides lots of celebrating and a load of stress off your shoulders, there are a few key moves to make.

Here’s your quick guide to accepting a job offer.

What to keep an eye out for in your offer letter

In all of your excitement, be sure to give your offer letter a thorough look-through. First, check the obvious things like job title, start date, and salary. Once you’ve covered the basics, you should study up on that letter like you’re going to be quizzed on the material.

Do you get a guaranteed bonus, health insurance, or maybe life insurance and a 401(k)? What about the more fun perks, like free lunch, a gym membership, or work-from-home options? For most women, the top benefits include things like paid time off, salary satisfaction, and flexible hours.

Where does your offer stand on each?

If there are certain benefits that are priorities for you but not included, don’t worry—you have some leverage to negotiate for more.

Before you accept an offer, advocate for yourself

Before you accept a job offer, you should negotiate.

The worst they can do is say no to your requests, and if you frame your argument strategically, you can end up in a much better position. If you’re coming from a job that had a select number of better benefits, you’ll have even more of an upper hand.

Here’s what you should consider when negotiating your job offer:

Paid time off

Most companies have a set amount of paid days off, but if your previous employers offered more, then you might be able to up your number.

Your salary

Feel like that number isn’t as big as it should be? If you’re able to prove your worth to the company by putting together a convincing portfolio of tasks you’ve accomplished, you could increase your number.

Need help deciding on a number for your salary?Going Rate: What Is a Good Salary for My Job?

Flexible work hours

Maybe you’re more productive when you work from home—turns out lots of people are ! A great way to float the idea to your employer is by offering to work in the office for a few months, then work remotely for a day every week.

The ability to work remotely

Working from home can actually boost your productivity and keep you more engaged in your work. It’s also a great way to maintain some work-life balance at well.

Relocation costs

If you’re making a move for this job, then the company should be willing to pay a little extra to help with the move. Gauge what a realistic number for your troubles is beforehand, then bring it to the table with plenty of evidence.

Other fringe benefits

Consider also other fringe benefits, like transportation reimbursement, paid professional development opportunities, and education funds or tuition reimbursement. In the end, the perks separate from your paycheck should total around 30 percent of your compensation.

How to write your acceptance letter

Once you’ve ironed out the details and negotiated for the right deal, it’s time to accept! Of course, every acceptance letter will be different, but there are a few basic points that each should hit on:

Gratitude for the opportunity

A declaration of acceptance for the offer and restating the title

A projected (or provided) start date

You might also want to include a quick rundown of the benefits you agreed upon, as well as some general excitement about what you’re looking forward to in the position.

Job acceptance letter email example

It was great to hear from you, and I’m excited to officially accept your offer as a [job title] at [Company Name]. I’m looking forward to the opportunity that this position will bring and feel privileged to soon be a member of the team.

As we discussed, my annual salary is set at $50,000, paid time off is set at 18 days, and my insurance coverage will kick in after the first 30 days of employment.

I’m available to start within two weeks of today’s date. I can’t wait to officially join the team! If you need anything else from me or would like me to bring a few things along on my first day, feel free to contact me through phone or email.

What not to do when accepting a job offer

Getting a job offer is exciting, but don’t jump the gun. Now that you know all about how to accept and offer, here’s what you definitely should not do when accepting a job offer:

Decide not to talk HR about potential benefits. Who needs paid time off and dental coverage, anyway!?

Refuse to negotiate your salary. You should know your worth and not be afraid to fight for it if you feel the salary doesn’t match.

Decide things on a handshake with no signed documents, because. obviously, that’s a bad call.

In the end, accepting a job is a pretty simple process, but don’t hesitate to negotiate for perks that are priorities to you.

The job offer acceptance letter should be well planned and well written.

The letter is a good opportunity to demonstrate your professionalism and commitment to your new employer and to create a good impression from the word go.

How to Accept a Job Offer

The employment acceptance letter should be addressed to the person who offered you the job.

Check it carefully for typos and errors, you want to be sure it presents you in a professional light and reinforces that the employer made the right choice!

Adapt this sample letter for your own use when accepting the offer of employment.

Sample Job Offer Acceptance Letter

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Mrs Jane Brown
Human Resources Manager
Open Door Company
Address
City, State, Zip Code

Thank you for offering me the position of Assistant Accountant with Open Door Company. I am pleased to accept this offer and look forward to starting employment with your company on September 1, 2020.

As we discussed my starting salary will be $40,000 and health and life insurance benefits will be provided after 60 days of employment.

Thank you again for giving me this wonderful opportunity. I am eager to join your team and make a positive contribution to the company.

If there is any further information or paperwork you need me to complete, please let me know and I will arrange it as soon as possible.

Top tips for writing your acceptance letter

The job acceptance letter should be to the point and positive, and should include the following:

  • thank the employer for the job offer stating the full job title
  • formally accept the job offer
  • discuss the terms and conditions of employment – salary, benefits, work schedule, starting date. This is an opportunity to clarify your employment conditions and prevent any future misunderstandings
  • highlight your appreciation and enthusiasm for this opportunity

If the employer has sent you the formal job offer in writing for you to sign and return, it is advisable to send an email to confirm your acceptance and that you have signed and sent the letter. You can use this sample employment acceptance email to do this.

The guide to the job offer letter clearly outlines what should be included in an offer of employment letter.

How do I decide whether to take the job offer?

It is important not to accept the offer until you are sure of your decision. Go through accepting a job offer to view the questions to ask yourself before you accept a job offer.

Should you accept a job offer immediately?

If you want some time to think about the job offer it is advisable to acknowledge the job offer in writing or by email and buy yourself a bit of time to really consider the offer. If you are sure you want to accept the job offer then there is no reason to delay.

How to resign from your company gracefully

Resign properly from your job using the sample resignation letter and leave the company on the right note.

How to Accept a Job Offer

How to withdraw from the job search

Once you have accepted the offer you should formally withdraw from the job search.

It is professional and polite to notify any other employers who you are in the hiring process with that you are no longer a candidate. You can either do this with a polite phone call, a brief email or a letter.

Withdrawing your name from consideration should be done as soon as possible after writing your job offer acceptance letter.

Sample email withdrawing from the job search

I would like to express my appreciation for including me in the interview process for your Accountant position. I enjoyed meeting with you and learning more about your company.

However, I have accepted another employment offer and respectfully withdraw from consideration for your position.

I wish you and your company success and thank you again for your time and effort.

Remember to also cancel any upcoming interviews as soon as possible. Leaving other employers with a positive impression is important should you ever need to enter the job market again. п»ї

Useful job offer pages

How to Accept a Job Offer

THE JOB OFFER

How to Accept a Job Offer

THE JOB OFFER

How to Accept a Job Offer

THE JOB OFFER

By sending a formal job offer acceptance letter you begin your employment with the company on a positive and professional note. It only takes a couple of minutes but it is of real value in creating the right impression.

Can I turn down a job offer after accepting it?

This is a frequently asked question and the simple answer is that as long as you have not yet signed a formal employment contract with the employer you can legally change your mind about accepting the job offer.

If you have signed an employment contract, go through it carefully to see what your legal obligations are. Check with an expert. Even if you have signed a contract, it is worth exploring the option of rejecting the job offer with the employer.

Experience shows that the majority of employers would rather not have you start than begin your employment and quit shortly after.

Be 100% sure that you want to turn down the job offer before taking any action. The employer is unlikely to give you a second chance. Always inform the employer of your decision not to take the job as soon as possible.

Be polite and professional in your communication, usually better done in person, and always thank the employer for the opportunity. Follow up with a letter or email so it is in writing.

This sample letter or email will help you write your own decline a job offer letter after you have already accepted the position.

After accepting the job offer

View this standard job offer letter to make sure your offer of employment includes all the necessary details

Find out how to resign using this essential job resignation checklist. Ensure that you resign from your job properly and professionally.

Cancel any scheduled job interviews. How to cancel interview email

Secure the job offer in a professional manner and begin your employment on the right note with a well written job offer acceptance letter.

How to Accept a Job Offer

Congratulations, you’ve received a job offer! Now all you have to do is accept it and then you can look forward to starting with your new employer.

If you’re unsure about what you should include in your job offer acceptance email, take a look at our tips.

Your acceptance email should include the following

  1. You should thank the employer for their offer and cite the full job title
  2. State that you are happy to accept their offer
  3. Confirm the key terms and conditions of your employment – for example, salary, benefits and start date
  4. Highlight your enthusiasm for the opportunity and that you’re looking forward to joining the business

Template for a good job offer acceptance email

Subject: YOUR NAME – JOB OFFER ACCEPTANCE

Dear NAME (this should be the person who offered you the position)

Thank you for offering me the position of JOB TITLE with COMPANY NAME. I am pleased to accept this offer and look forward to starting my employment on START DATE.

As discussed, my starting salary will be SALARY and ENTER ADDITIONAL BENEFITS.

Thank you again for offering me this fantastic opportunity. I am looking forward to joining your team and making a positive contribution to the company.

If there is any further information or paperwork you need me to complete, please let me know and I will arrange it as soon as possible.

Top tips for writing your job offer acceptance email

  1. Keep your email short and sweet. While you want to ensure you include key information there is no need to go overboard with a super-long email. Your new employer is likely to be very busy, so they’ll want to see information that is clear and concise.
  2. Express your gratitude. You must have showcased your enthusiasm for the company and opportunity during your interview so keep that up in your acceptance email. Keep it brief, but at the same time highlight any particular elements that you are looking forward to.
  3. Proofread and proofread again. You don’t want your first correspondence with your new employer to contain any mistakes or grammatical errors. This will only make you look unprofessional and suggests that you lack attention to detail. So, check and double-check the email yourself and ask a friend or family member to do the same.

Bringing it all together

Accepting your job offer in a professional manner gets your employment off on the right foot and confirms that you were the right person for the job. Ensure that it is well-written and mistake-free in order to leave a great impression on your soon-to-be new employer.

How to Accept a Job Offer How to Accept a Job Offer

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And can you be honest about why?

After time spent searching, filling out applications, and interview preparation, you get that email or call you’ve been waiting for. They want you for the job.

Cue the confetti! Or not…

It’s okay to not accept the job as soon as it comes to you. If you need time to consider their offer, resist the temptation to blurt out a halfhearted‘yes.’ You may need time to consider your options and determine the best path for your future.

Are you allowed to ask for time to consider a job offer?

Absolutely. Employers understand job seekers may need to carefully consider the job before giving a final answer. If the organization is unwilling to budge, it could be an indication this isn’t the place for you.

Common reasons to ask for time

Salary or benefits concerns: You may need some time to form your counter offer or prepare for negotiation.

Other pending company offers: You want to see what another company may offer you.

Disparities in the position’s details: The job description in the offer letter differs from the original listing.

Family considerations: You want to talk to your partner about the job or consider how it will affect your household responsibilities.

Weighing the pros and cons against current employment: You want time to be sure the new job is really going to be better than where you already are.

Should you tell them why you need time to think about it?

You’re not obligated to give any reason, but if there’s something you’re concerned about, it’s better to ask about it now.

Especially if the details of the offer you received were not what you expected to receive, you should bring it up. This can open the door to negotiation or inform your counter offer.

How much time can you ask for?

First, read the offer letter or email carefully. It may outline by when the company expects to hear from you.

Otherwise, two to three days is usually enough time to consider the offer, but as a general rule of thumb, ask for no more than a week. If you plan on doing a good bit of negotiation, then be conservative in how much time you ask for.

No matter if you’re rejecting, accepting, or asking for more time, always respond within 24 hours of the offer and express gratitude.

How to ask for more time: examples

Example #1 – No reason given

Thank you so much for the offer! I’m excited to have the opportunity to work with ACME Corp and grow the business.

I’d like a couple of days to consider the offer and its details. I can have an answer to you by Thursday morning.

Example #2 – Offer is different than you expected

Thank you for the offer! This is such a great opportunity. I’m so excited about what I can bring to this position and how I can grow my career with ABC Company.

My understanding was that the position would not require travel, but I see in the offer letter that it says I may be traveling as much as 10 percent of the time. Could you let me know why this has changed?

I am available for a call this afternoon to discuss.

It’s strongly encouraged to accept a job offer both verbally and in writing.

Make sure that if you are sent a copy of an offer letter, it contains the most updated terms of employment negotiated. When calling your main point of contact (usually the person who interviewed you or who made the offer), tell them you have accepted their offer and they can expect written confirmation in the mail or by email.

When speaking to them, you could say something along the lines of: “Hi, [name], this is [your name] and I am calling to accept my offer to join [organization name]. I have signed and mailed/emailed my offer letter and you can expect to receive it within the week. Is there anything else I need to do to help you move the process along at this point?”

Hopefully at this point they will give you detailed information about the logistics of your first day, as well as any materials you’ll need to bring to take care of the administrative side of things (e.g. ID, a void cheque or direct deposit form, your SIN number). Make sure you know where to go on your first day, information about directions and parking, and who to ask for. If this information has not been provided, be sure to ask!

After accepting the offer verbally, it’s a good idea to write a follow up letter or email formally accepting the position. It can be brief, but should include the following:

  • Thanks and appreciation of the opportunity
  • Written acceptance of the job offer
  • Terms and conditions of employment (salary, benefits)
  • Starting date (and time of start) of employment

Address the letter to the person who offered you the position, and make sure it is well written and does not contain any typos or grammatical errors. Even though you’ve already landed the job, you still need to impress your new boss, so keep all correspondence professional.

Here is an example of an effective job offer letter:

Dear [New employer],

As we discussed on the phone, I am very pleased to accept the position of [position title] with [organization]. Thank you for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the [organization name] team.

As we discussed, my starting salary will be $XX,000, with two (2) weeks’ vacation per year, and health and life insurance benefits being provided after XX days of employment.

I look forward to starting employment on July 1, 20XX. If there is any additional information or paperwork you need prior to then, please let me know.

Again, thank you.

Let them know that you have accepted an offer and that you appreciate their help along the way. In your thank you letter, include something like the following:

I am excited to tell you that I have accepted my offer to join [organization name] as a [position name]. Without your help during the recruitment and hiring process, I would not have had such a great experience or learned so much about the company.

Thank you very much for your guidance and support, and I look forward to staying connected with you in the future.

Finally, that’s it! Enjoy your new career, and continue building those professional relationships!

Related

  • How to Formally Accept a Second Job Interview
  • How to Accept a Job Politely
  • How to Write a Response to a Counter Offer for Employment
  • How to Respond to Interview Requests by Letter
  • Job Offer From a New Company: How to Talk to My Boss

It’s always exciting to receive a new job offer. It’s also important to respond in writing and in a way that both communicates your gratitude as well as your understanding of your employment terms. Your letter also provides an opportunity to get clarification about what’s expected of you on your first day of work.

“>Express Enthusiasm and Gratitude

Begin the letter by referencing the conversation in which you were extended the offer, then express your thanks and excitement. This shows your new employer that you’re conscientious and ready to take on the challenge of your new position.

Example:

It was great talking to you earlier today. As we discussed, I’m thrilled to accept your offer to join Smith & Associates as a senior accountant. I appreciate all the time you’ve taken during the interview process and look forward to getting started in my new role.

Confirm Employment Terms

To make sure you and your employer are on the same page, briefly state the terms of your employment. This doesn’t have to be long but should, at least, describe your compensation package and expected starting date. If you discussed special circumstances during the interview process, such as the need to take time off work soon after you start your job, this is also a good time to mention it.

Example:

As we previously discussed, I’ll begin work on Monday, January 17. My starting salary will be $55,000 annually, and I’ll have the option of obtaining health, dental and life insurance through the company. I’ll begin with three weeks of vacation time annually and, as I also mentioned to you, I’ll need to take March 5 through the 9th off to attend my sister’s wedding.

Address First-Day Logistics

Make a good first-day impression by being at the office on time and with an understanding of any necessary security processes. Clarify your plans in the email so your human resources contact or supervisor can let you know if you need to do anything differently.

Example:

Charles, I know that the work day starts at 9 a.m. at Smith & Associates. Shall I arrive at that time on the 17th or would you like me at the office earlier so we can start the onboarding process while things are less hectic? In either case, I assume that I’ll undergo the same security process as I did last time: I’ll check in at the lobby desk and obtain a guest pass.

Conclude Professionally

End your email professionally, reiterating your gratitude for the offer and enthusiasm for your new position. This is also an excellent time to provide additional information about getting in touch with you between now and your start date.

Example:

Charles, I again thank you for giving me this opportunity. If you have any questions for me or information to share, you can reach me at this email address or by phone at XXX-XXX-XXXX. I do plan to be traveling this upcoming weekend and may be unavailable for part of that time but will respond to any communications as soon as possible.

Sep 25, 2015 08:43:56 AM by Elena R

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Sep 25, 2015 08:43:56 AM by Elena R

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Sep 25, 2015 09:30:06 AM by Nichola L

Your client has to initiate it and a box should pop up asking you to accept the contract.

Make sure if it is an hourly job that you work with the tracker. If it is fixed-rate, escrow is automatically funded. The fact that your client emailed you, raises a red flag in my mind.

Don’t do any work at all for the client until you have accepted the official Upwork contract and you are certain of how you will be paid.

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Sep 25, 2015 09:30:37 AM by Jennifer M

I believe you would see it if you click “My Jobs” in the main navigation and then it should be under active candidacy (I think?)

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Sep 25, 2015 11:33:46 AM by Elena R

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Sep 25, 2015 12:47:36 PM by Nichola L

I’m glad it worked out.

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Feb 11, 2017 11:57:32 AM by Natalie H

Maybe it was some sort of a bug? I checked my prifile regularely and there wasn’t anything. And today find an offer which was sent two days ago.

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Feb 12, 2017 02:31:28 AM by Vladimir G

I see you responded to your client in Messages on the same day, soon after they sent you the offer. I see you accept it in the meantime, but could you please confirm whether the offer was shown on your Proposals page and if you received an email notification about it?

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Jan 16, 2018 09:27:58 PM by Stephanie Grace An T

Hello
It is my first time to accept a job offer, where can I find the accept offer button?

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Jan 16, 2018 11:34:03 PM by Avery O

Hi Stephanie Grace An,

I checked your account and can see that the client still hasn’t made any offer yet so please follow this up with him. It should show up in your messages, and a green “Accept offer” link should be available once the client sends you his offer.

Please remember never to start working unless you already have a contract in place. For other tips for avoiding questionable jobs, and working safely on Upwork, please click on the link I’ve provided.

Writing a decline job offer letter is important. Once you have decided to reject a job offer, you should decline politely in writing or by email.

You want to maintain good relations with the company as you never know when you may need them as a future contact in your career.

How to Accept a Job Offer

The job offer rejection email or letter should be brief and to the point. Avoid mentioning anything negative about the position or employer. You do not need to focus on a specific reason for not taking the offer.

If you have accepted another job offer it is not necessary to state whose offer you accepted and why you have accepted it. Simply thank the employer for their offer, express your appreciation for their time and effort and formally reject the job offer.

Address the letter directly to the person who made the offer to you.

Sample Decline Job Offer Letter

Your Name
Address
Your City, State, Zip Code
Your Phone Number
Your Email

Mr Bill Kelly
Human Resources Manager
XYZ Corporation
Address
City, State, Zip Code

Thank you very much for offering me the position of Customer Service Manager with XYZ Corporation.

While I understand the position and your company offer a great deal to a prospective employee, I have had another offer which I believe more closely matches what I am looking for. Therefore, after giving it much careful thought, I must decline your offer.

Thank you for your time and effort. I wish you and your company well.

Your signature
Typed name

Tips for Writing a Polite Job Offer Rejection Letter or Email

  • Be prompt. Once you have made your decision to turn down the job offer it is polite to write your decline job offer letter immediately. Any delays will impact negatively on the employer’s hiring process.
  • Keep it short and sweet. A concise and polite job rejection letter is appropriate. You do not have to go into detail about why you are turning down the job offer.
  • If you have declined the job offer by phone it is professional to follow up with a letter or email.

How to reject a job offer politely by email, after you have turned down the job offer over the phone.

Decline a Job Offer Email Example

Subject Line: Job Offer for Job Title – Your Name

Thank you again for offering me the opportunity to work at XYZ Company.

As I told you over the phone I regret that I must decline the job offer. After considerable thought I have determined that the position is not the best fit for me at this time.

I enjoyed meeting you and learning about your company and I wish you every success in the future.

How to reject a job offer after accepting it

“Can I decline a job offer after I have accepted it?” is a frequently asked question.

The basic answer is that as long as you have not yet signed a formal employment contract with the employer you can legally change your mind about accepting the job offer.

If you have signed an employment contract, read through it carefully to check your legal obligations. Confirm with an expert. It is worth exploring the option of turning down the job offer with the employer. Most companies would rather not have you start than begin your employment and leave very shortly thereafter.

It is best to turn down the offer in person and to follow up with a decline job offer letter or email.

Sample decline a job offer email, after you have already accepted

I would like to thank you again for offering me the position of Sales Associate at GHB Company. I genuinely appreciate the time you spent with me and your consideration for the position.

I have spent some time reconsidering your job offer and I have concluded that this job is not the best fit for my skills and experience. I believe it is in the best interests of both myself and the company to turn down the job offer. I am very sorry for any inconvenience that this may cause.

I enjoyed learning more about your company and I wish you and your staff much success in the future.

When you’re in the thick of your job search, counting down the days until you’ll finally be able to put in your resignation letter, any job offer seems like a good job offer. But, that couldn’t be further from the truth. The last thing you want is to find yourself wondering six weeks into your new job, “Did I make a mistake?”

I can’t tell you how many times I’ve asked someone, “When did you know your current position was no longer a good fit for you?” Only for them to chuckle and say, “About a few weeks in…”

There are always warning signs before you accept a bad job.

To help you avoid this, here are five warning signs you shouldn’t accept the job offer, no matter how much you’re ready to leave your current position:

The responsibilities don’t excite you.

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One of the main reasons you’re probably looking for a new role right now is because you’re bored in your current position. The work isn’t as challenging as you’d like and there are no signs of things improving anytime soon.

Likewise, accepting a job that doesn’t excite you will only lead you to experience the same problem, elsewhere. Sure, you may be good at product management, but if product management doesn’t excite you, and that’s the main function of the job, it won’t be very fulfilling. If you don’t feel excited or even nervous about the challenges the new role offers, you probably shouldn’t take it.

The responsibilities are vague.

If you’re the type of person who likes ambiguity, this might not be a problem for you. But, most people like clear expectations and structure. If the company has yet to clearly articulate your responsibilities after several interviews and conversations, it may be in your best interest and sanity to turn the position down.

Accepting a job offer without knowing exactly what you’ll be doing is a recipe for resentment and confusion. It’ll also be incredibly hard to hit the ground running if you don’t know what you should be running towards. A lack of clarity in the hiring process means there will be a lack of clarity on the job. Save yourself the headache.

There’s a lack of career growth.

Career growth is essential to career fulfillment. You should have a clear understanding of how career growth is possible for you before you accept a job offer. This could include learning opportunities, chances for promotions, tuition reimbursement, lateral moves to other teams, or whatever fits your vision for career growth. If the company shows no sign of the type of career growth you desire, you’re accepting a dead-end job. Regardless of how fancy or cool the company or role may be, eventually you’ll feel stagnant and want to look for a new job elsewhere. If stability and growth are important to you, it’s best to turn the role down.

The hiring process is all over the place.

One minute they’re asking you to come in for an interview. The next minute, you don’t hear from them for 8 weeks. Then, next thing you know, they want you to come in for another interview. Then, randomly, 10 days later, they offer you the job. Absolutely not. If they can’t efficiently and effectively tackle the hiring process, that’s a red flag. If they don’t have an organized process for the people they haven’t hired yet, they probably don’t have an organized process for giving raises and promotions to the people they have hired. Run the other way.

Everyone else is leaving.

If it seems like people are constantly in and out of the company based on your research and interviews, you should be concerned. A quick look on LinkedIn will tell you if people tend to leave the organization quickly. If the people who currently work there are looking for an exit, why should you be looking for an entrance?

Similarly, if most people don’t genuinely look happy around the office; if you can hear a pin drop; if the interviewer lacks excitement about their role, the company, and the mission, it’s probably not a place you want to spend most of your days.

Too often, when looking for a new job, you’re focused on the immediate gratification of landing a job offer. But that joyous feeling can only last for so long. Rather than just concentrating on getting any new job, start focusing on the big picture and make sure the job you’re accepting meets your career goals and fits your needs.

Adunola Adeshola coaches high-achievers on how to take their careers to the next level and secure the positions they’ve been chasing. Grab her free guide.

  • How to Accept a Job Offer

CV Specialist and Career Expert

After having applied for job after job after job in your cut-throat job search, you’ve finally managed to bag yourself an offer but it just isn’t quite right for you. Whatever you reason – maybe you’ve received a second offer and you need to let this one down or perhaps you’ve simply realised that the job doesn’t tie in with your career goals – rejecting an offer can be just as hard (if not harder) than a breakup.

So, how do you go about letting the hiring manager down and rejecting a job offer gracefully? And should you call or email them?

This guide will answer all your questions and walk you through the steps you need to take to decline a job offer without burning any bridges in the process.

1. Don’t Procrastinate

Once you’ve made your decision and you’re 100% certain that you want to turn down the offer, it’s vital that you don’t waste any time and let the hiring manager know immediately. Their time is money, and while you’re procrastinating they could be losing out on another candidate they had their eyes on.

Don’t sit on a decision for days or hold off rejecting the offer because you’re too nervous – unless, of course, you want to earn yourself a black mark next to your name and ruin any chance of making vital contacts in the industry.

2. Keep It Simple

You don’t have to go overboard and make your refusal super emotional (I know I compared it to a breakup, but you’re not actually in a relationship with the hiring manager). You don’t have to be excessive on how great you think the company is. Instead, be polite and keep the rejection letter or email to the point – there’s no need for pages of unnecessary waffle.

3. Show Your Appreciation

It’s important to thank the hiring manager for the opportunity and for their time throughout the interview process. If you have taken a liking to the interviewer, this appreciation will come naturally as you will feel bad about letting them down.

You could choose to thank them for something specific. For example, if you asked a lot of questions to come to your conclusion, you can mention how helpful you found everyone involved in the process and how you really appreciate the time that they spent to explain the role in detail to you.

4. Provide an Explanation

Following on from the previous point, you will naturally need to provide an explanation as to why you are rejecting the role and why you find it unsuitable. The most respectful thing you can do is to not leave the hiring manager in the dark about why you are not willing to work for the company. That said, if your decision is based on the fact that you didn’t like the company culture or the hiring manager, you don’t need to brutally honest about it.

In all other instances, you should be brief but honest. For example, if the reason is because the salary they’re offering is too low for your financial obligations, you can tell them so; they may even come back with a counteroffer. The same applies if the commute will be too long, the role isn’t what you expected or you have been offered a more suitable position that better aligns with your career goals.

Be sure to include aspects of the company you like, though, and how you enjoyed meeting the manager or recruiter in your explanation.

5. Propose to Stay in Touch

If you made a connection with the hiring manager, but the role wasn’t a good fit for you, you can propose to stay in touch with them. Keep the door open by letting them know that you’re still interested in the company if a more suitable role arises. In addition, you can offer a small pleasantry before you sign off by referencing something you discussed or by simply ending your note on: ‘It’s been a pleasure getting to know you, and I hope that we cross paths in the future’.

6. Offer Referrals

As I previously mentioned, some jobs can just be the wrong fit for you – but perfect for someone you know. If you have a reliable contact that is looking for a similar position, let the hiring manager know and put them in contact with your friend. This will generally soften the blow of your refusal.

You could follow the template below when writing up your response:

Dear [Hiring Manager],

Thank you so much for the generous offer to join your team. As discussed, I am a big fan of your company and a follower of its products. However, after further consideration, I feel this role will not align with my current career goals.

That being said, I have a few connections I think would be great for the role and would be happy to send their contact details to you. If there’s anything else I can send along to you, please let me know.

7. Follow the Style of Your Point of Contact

Has your communication been entirely by email? Or have you been discussing details over the phone? Consider your normal method before choosing how to decline the offer – it might be much easier to decline the offer by email but if you’ve been speaking on the phone, it’s only polite to call before you follow up in writing.

8. Call Them

Deciding whether to accept or decline a role can be an important life decision and the way you deliver your decision can make a world of difference. As Leanne Knight, the senior HR manager at Boots UK, says: ‘In a digital world, sometimes it’s nice to get the personal touch by having a great telephone conversation’.

The following tips will help you deliver the news politely over the phone:

  • Call at a convenient time: Choosing the right time to call is an important first step in this process. You don’t want to ring before they’ve even had a chance to sit down and have their morning coffee, so it’s a good idea to call before lunch or at the end of the day when the hiring manager will be more relaxed and have time to talk to you.
  • Be Thankful: Before you deliver the news of rejection, be sure to thank the hiring manager for their time and the offer. Make sure it’s genuine, though, and doesn’t come across as if you are being fake.
  • Answer any questions you’re asked: After you’ve made it clear that you won’t be accepting the job, you’ll most likely be asked a few questions as to why. Be honest in your response without being rude or offending the company.

9. Send an Email

An email is usually the preferred method of communication when it comes to the hiring process. The below sample can help you form your personalised reply when you are lost for words.

How to Accept a Job OfferTotalJobs

10. Do it by Letter

A letter is also an appropriate method of notification, especially if it’s a follow-up after a telephone conversation. The below template can give you inspiration for your personal letter.

How to Accept a Job OfferWikiJob

Being the bearer of bad news is an uneasy situation but is necessary when you need to decline a job offer. By following this guide, you’ll learn how to do this gracefully without burning any bridges.

Have you had to turn down a job offer before? If so, share your experience with us in the comment section below…

How to Accept a Job Offer

After you make your final hiring choice, you may think you can just sit back and relax. Not just yet. Have you closed the deal? Are you sure the candidate wants you? If you want to know how to make a job offer that’s successful, you need to make sure it’s followed by an acceptance.

In today’s competitive employment market, you should be prepared to entice top talent in accounting, finance and bookkeeping. Otherwise, you can lose the job seeker to another company.

Do you know, for instance, what factors are most critical to applicants as they’re weighing job offers? A new study by Accountemps shows it isn’t just salary, although that’s a starting point.

Keep the following five tips in mind regarding how to make a job offer that will be received positively.

1. Make sure your compensation is competitive

The first step is to do some research. Look over the average starting salaries for more than 400 accounting and finance roles in the latest Robert Half Salary Guide for Accounting and Finance. Then narrow down the information by city.

Do you know the top jobs and in-demand skills for accounting and finance professionals? Do you know how to prepare for salary negotiations? When it’s time to talk money, you need to be ready.

Visit the Salary Center, where you’ll be able to adjust salaries for accounting and finance jobs in your city with the Salary Calculator, and get your own copy of the Salary Guide.

2. Find out what matters to workers

Compensation is about more than just money. In the Accountemps survey, more than a quarter of the respondents (26 percent) cited vacation time as the most important benefit beyond the paycheck. Corporate culture (24 percent) and career advancement potential (21 percent) came in close behind.

Not only are those prized perks important when job offers are evaluated, but they can also help when you’re recruiting and retaining top talent.

3. Know how to make a job offer quickly

Top applicants today typically weigh a number of options, so even a short delay could cause you to lose them. After you make up your mind and think you’ve won over the candidate, make the job offer immediately. Even a delay of a day or two can cost you the employee of choice. If your business has procedures that slow down hiring — for example, no one gets hired unless the president interviews the individual personally — look for ways to streamline the process.

You have no reason to be coy at this point. Call the person you want to hire and outline the details about pay, benefits and anything extra. If you don’t have these details nailed down yet, you’re not ready to make the offer. Most small businesses make verbal job offers by phone, then follow up with an official letter. Making the offer by phone rather than waiting to get the candidate back into your office helps you avoid letting too much time elapse between the interview and the offer.

Robert Half has been helping companies with their hiring since 1948. Have you considered bringing in skilled professionals on a temporary or temporary-to-hire basis?

4. Set a deadline for a decision

Give candidates a reasonable amount of time to decide whether to accept the job offer. What’s reasonable generally depends on the type of job. The time frame for an entry-level job may be a few days, but for a mid- or senior-level candidate in a competitive market, or for a position that involves relocation, a week isn’t excessive.

Thinking about making a counteroffer, if it comes to that? Read these reasons to think again.

5. Stay connected

While the candidate considers your job offer, stay in touch. The purpose is for you to reinforce your enthusiasm about having him or her join your team, and that may help seal the deal. Just be sure to avoid being pushy, or you could give your ideal candidate second thoughts.

How to Accept a Job Offer

You finally got that letter or phone call you’ve been waiting for—after weeks (or perhaps months) of sending out carefully crafted letters of interest, cover letters, and resumes, you’ve overcome job interview jitters and finally received an offer.

But even if this is your dream job, there’s still some work to do on your part before the deal is finalized.

Before you accept a job offer, there are some important things you’ll want to consider, including the terms of your potential new employment and how you’ll write your acceptance letter or email.

Although your excitement might tempt you to type out a quick “YES!! Of course!”, taking the time to think about the conditions of your offer now can save you a lot of potential stress and trouble down the road.

The Job Offer Process

Before receiving a formal offer or contract, you might receive a more casual phone call or email offering you employment.

Express your appreciation for the offer, but make sure you ask the employer to send you a written document with all the details, including the expectations of your role, your pay, your start date, and any benefits.

What to Look for in an Offer

Once you receive a more official offer, you can review all of the details carefully.

Remember: Nothing is official until you’ve signed a contract, so you can still discuss, negotiate, or raise questions about anything you don’t understand in this offer.

There are several important elements you should look for and consider carefully in an offer.

Salary

Any official job offer should clearly state your proposed salary or hourly wage.

Even if you’ve already discussed this in the initial phases and you and your employer both agreed on a number, it’s critical that you see this number in writing.

If you aren’t satisfied with the number, discuss this with the employer before signing any documents or contracts.

Benefits

Not all jobs offer benefits such as health insurance, 401(k) plans, or paid time off.

Ask your employer if they offer any of these benefits. If they do, the terms should be outlined in your offer (and definitely in your eventual contract).

Review these terms thoroughly and make sure you understand them. If you have any questions or doubts, discuss them with your employer.

Start Date

A projected start date is also typically listed in a job offer letter. If there are any issues or conflicts, raise those questions now.

Keep in mind that you’ll probably want time to offer your old employer the standard two weeks’ notice.

Other Job-Specific Terms

Along with your salary or benefits, other terms, such as compensation for high-speed internet or a company phone, should also be clarified.

Again, review these terms and raise any questions you have with the employer before signing.

Take Time to Think

After receiving a job offer, express your appreciation and excitement about the position.

Politely request 24 hours to review the terms of the offer before formally accepting or signing any documents.

The employer most likely wants to close the deal as quickly as possible, but it’s in everyone’s best interest that you understand just what you’re signing up for.

Until you’ve formally accepted, there’s still time to back out or revisit the details of the offer.

How to Write an Acceptance Letter

When you’re ready to accept the offer, start your written response (which can also take the form of an email) by thanking the employer for the opportunity and expressing your excitement about the new job.

Then, make sure you include the following elements in your letter:

  • Your written acceptance of the offer
  • Your position
  • Your salary and benefits
  • Your expected start date

All of this might seem redundant, but the more clear you are about these terms, the better.

Job Offer Acceptance Sample

Below is an example you can use to draft your acceptance letter:

Dear Mr./Ms [Employer Name],

I was thrilled to receive your offer of employment yesterday. I’ve reviewed the details, and am writing to formally accept the [Position Title] at [Company Name].

As we discussed, my starting salary will be [$XX,XXX] annually, with two weeks of paid vacation. I understand that my health benefits will begin with my start date.

I’m looking forward to joining the team on [Start Date]. If there are any documents I need to bring on my first day, please let me know. Thank you again for this opportunity. I’m so excited to get started!

[Your Name]

Download this job offer acceptance template to make writing your acceptance letter even easier.

Giving Notice to Your Old Employer

Before you give notice to your current employer (typically two weeks), make sure that you have formally accepted the written offer letter with a confirmed start date and signed any documents requested by the new employer to make the deal official.

You can also ask your new employer if there are any clearances you should wait for before giving notice to your old employer (such as reference or background checks).

These steps are necessary because the last thing you want is to give up your current position when your new employment is not yet official or could still fall through.

Accepting a New Job

Congratulations on your job offer! If you’re ready to move forward and formally accept the offer, make sure you take into consideration all of the tips listed above in order to avoid any potential confusion in the future.

Here’s to your success!

What’s your dream job? Share it with us in the comments below!

If you found this post helpful, then you might also like:

  • How to Write a Letter of Interest and Bring Your Dream Job to You
  • Job Interview Tips: What to Expect, How to Prepare, and How to Answer the Most Common Questions
  • 15 Great Jobs for English Majors
  • How to Find Your Dream Job: 9 Steps to Getting the Job You’ve Always Wanted

As a blog writer for TCK Publishing, Kaelyn loves crafting fun and helpful content for writers, readers, and creative minds alike. She has a degree in International Affairs with a minor in Italian Studies, but her true passion has always been writing. Working from home allows her to do even more of the things she loves, like traveling, cooking, and spending time with her family.