How to boost productivity through building momentum

How to boost productivity through building momentum

Before the pandemic, this was challenging enough. When in the office, knowledge workers routinely deal with constant interruptions—whether from a boss who frequently drops in with “emergency” demands, or the nonstop flurry of digital messages asking for urgent responses. Most professionals I speak with report that their work plans are routinely derailed, and their productivity regularly hijacked.

And now that so many more workers are remote, the challenges to our productivity have only increased. Many workers are juggling the demands of family members home from school or work. And many industries have been completely disrupted—because they are struggling to hang on or because they are busier than ever.

Because I see so many leaders struggling to achieve their most important goals, I’ve been thinking a lot about the importance of what I call “brainpower momentum” to boost productivity.

What Is Brainpower Momentum?

How to boost productivity through building momentum

Imagine how you feel when you are focused on important, demanding, thoughtful work, which requires not only your knowledge, wisdom, and experience, but also your other unique qualities such as your empathy, kindness and passion. When you bring the full power of these abilities, you do your best work, and as a result, feel fulfilled, energized, and often proud.

But arriving at this productive and fulfilling state of mind takes work.

I refer to this as brainpower momentum, and it’s the process of activating your mental resources and focusing your attention in order to reach your most productive state. This is a state in which you can access a well of creativity in your subconscious mind, as well as summon the full range of your intellect and relevant personality traits to achieve your best results.

How Can I Boost Productivity with Brainpower Momentum?

How to boost productivity through building momentum

Let’s use this analogy: you want to de-stress by going on a 10-mile bike ride. You set out and build up some momentum, but then you encounter a head-on high wind. Now you need to pedal extra hard to go the same pace. You start to sweat a bit, but then the wind dies down.

You can pedal more easily again, but now you encounter road work. You hit the brakes every few minutes to navigate all the workers and potholes. Each time you stop or slow down, you need to expend more effort to get going again. You can never coast.

The ride took twice as long and you had to pedal hard the whole way. Worse, you don’t feel relaxed or refreshed. Instead, you just feel frustrated and exhausted.

This is an analogy to your brain on distraction. When you are trying to reach your most productive state but you can’t work up the brainpower momentum to arrive there, it feels frustrating and unfulfilling. Also, if you tried to achieve this state but failed, you’re likely upset that you wasted precious time.

So How Do I Build Brainpower Momentum?

How to boost productivity through building momentum

Knowing how to consciously build your brainpower momentum is a learnable skill—one that is more critical today for today’s knowledge workers than ever before. It allows you to routinely unleash your genius in the service of your most important tasks, and the result will be a big boost to your productivity.

The key to building brainpower momentum is learning how to manage your attention. Attention management is a set of skills that enables you to take control of your life by approaching your days proactively rather than reactively . When equipped with attention management skills, you can deflect interruptions. This helps you avoid stopping and starting a task again and again, as you rev up your brainpower momentum.

When I train teams in attention management, I teach them how to consciously shift their attention to the brain state that will best facilitate a particular task. I’ve developed a Four Quadrants of Attention Management model as a framework for understanding. Considering the quadrants in relation to the work you do throughout the day, and learning how to deliberately shift your attention between them, can help to remove resistance to brainpower momentum, which will provide the most efficient path to achieving your best results.

Attention management is the foundational component of my Empowered Productivity System for workflow management—providing a more relevant path to productivity than traditional time management.

What is the Empowered Productivity System?

How to boost productivity through building momentum

The Empowered Productivity System is a workflow methodology —not technology, but a collection of habits and behaviors— that allows you to store, organize, prioritize, track, and execute on all of the disparate details in your life, and free up your brainpower for tremendous momentum! Learning this system , which is steeped in attention management, will greatly reduce stress and increase productivity. See what clients have to say about the impact Empowered Productivity has had on their lives and work, here .

I’m Ready to Boost Productivity. What Now?

Empowered Productivity is now available as an online, on-demand training course for individuals and teams. Through 5 modules and 43 bite-sized, video-based lessons, you’ll learn to master distraction and get more done. Learn more here , or feel free to contact me with any questions.

How to boost productivity through building momentum

How do you get things moving?

How do you get going when you don’t feel like working?

Some days nothing seems to get done.

You can’t get going no matter what you try.

Other days things just seem to be rolling downhill. One thing leads to another, and before you know it, you feel like you have accomplished a week’s worth of work in a single day.

It’s all about building momentum…

Building Productivity Momentum

When it comes to productivity, half of the battle can be getting yourself in gear.

Once you start doing, you will create more action.

It is all about building “productivity momentum.”

Action Drives More Action – Once you get your tasks moving, you will find that one leads to another.

Completion Leads to More Done – Actually completing a task feels great and builds the drive needed to complete other items.

Once in Motion – Momentum keeps things moving. From our physics lessons…

“An object that is in motion will not change its velocity unless an unbalanced force acts upon it.” – Newton’s 1st Law

What does this mean for our productivity analogy?

It means that once we get going… we will keep going.

Motion Leads to Action

Everyone has their own best way that they get work done. Do what works for you.

Here are some tips to help you build your own productivity momentum…

  1. Do the Worst Thing First – Mark Twain famously said, “Eat a live frog first thing in the morning and nothing worse will happen to you the rest of the day.” The same can be said for your todo list. Do your most dreaded task first. Get it out of the way. Everything else will seem easier after that.
  2. Make Sure You Are Doing the Most Important Thing – It is easy to confuse activity with productivity. While it is important to get things in motion, make sure that you are concentrating on what is important. Doing frivolous tasks may get you moving, but may not accomplish anything meaningful.
  3. Finish Things to Done – Finishing tasks to done cannot be understated. Otherwise you will find yourself with “57 things Started and Nothing Done.” It is better to finish a few important tasks than start a dozen. And “finishing” feels great… making you want to finish other tasks.
  4. Make Tasks Fun – Putting some fun in your tasks can make them go that much easier. Anything can be fun. It is usually a matter of attitude. So, find that “Spoonful of Sugar,” no matter if you are washing dishes or doing that expense report.
  5. Start Early – Need to get more done in your day? Start earlier! I like the old Army motto, “We do more before 8AM than most people do all day.” I blog from 4-6AM, get my son ready for school from 6-7 and workout from 7-8. And I am at work by 830-9. Get an early jump start on your day!

Running Downhill is Easy

Once you get things rolling, everything else will seem easier.

Get yourself in motion. It leads to more action.

Before you know it, you will be running downhill.

And you will get more done than you thought possible.

How do you build your productivity momentum?

How to boost productivity through building momentum

How to boost productivity through building momentum

Hello everyone! Today’s subject is one of my favorites! I’d like to share some tips that have significantly boosted my ability to get things done faster. If you struggle with knowing where to start on a project, or with the motivation to tackle a big (seemingly overwhelming) job then keep reading!

How to boost productivity through building momentum

So you’ve glanced over your to do list for tomorrow and have a good idea of what needs to be accomplished for the day to be successful. Having a to do list is a great start, but what if you could hit the ground running and make even more efficient headway? What if you could smooth out the bumps in your day even more?

How to boost productivity through building momentum

Prepare the day before! This would be my first tip to maximizing your productivity. While this my seem simple it is tremendously motivating! Say, for example, you’ll be making a creamy Dutch apple pie the next day. Go ahead and set out the recipe, the dishes needed, and any non-perishable ingredients. Imagine stepping into you kitchen the next morning with everything laid out in order simply inviting you to get started?

How to boost productivity through building momentum

I find this tip to be one of my favorites in building momentum for the coming day. You have removed the obstacles (or excuses) in getting right into simple tasks. Sometimes for an element of fun I imagine I’m the maid, or that the butler has been by and set everything in order to ease the tasks of the day…

This tip is great for small tasks like laying out an outfit for the next day

this is a simple way to build a sense of importance and anticipation to your day! Every day matters and is important, and it’s a delight to dress the part! By eliminating many small decisions you intentionally reducing stress and improve the quality of your decisions. This is also a great reason to work towards a capsule wardrobe!

How to boost productivity through building momentum

Simply seeing a cute outfit in the morning instantly makes me feel cute and puts a smile on my face

this is a day worth living and there are worthwhile things to be done!

How to boost productivity through building momentum

On the same note, I find this tip excellent for long term projects as well. Here you see a picture of my Hawaiian Bear Paw quilt completely cut out. I purposefully took the time to cut out all the pieces (not my favorite part) so that whenever I have some down time I can jump right in and sew (which is a favorite part)!

How to boost productivity through building momentum

With the tedious work done, I can create one of these lovely blocks quickly! Seeing rapid progress is like a snowball and leads to greater and greater productivity!

The same can be said when hosting a party. Here you see the table set for my annual tea party. Since I know the number of guests and the menu before hand I can get the table set in advance and keep things flowing smoothly.

How to boost productivity through building momentum

It is so much easier to enjoy your day, your week, and your guests when you’ve prepared in advance!

How to boost productivity through building momentum

Maximize Your Energy! Think through when you typically feel the most energetic and plan your day accordingly. You may be a morning person and find that you feel great knocking off several tasks right away. Or, you may feel yourself really focusing in the afternoon.

For a long time I got stuck on “I should do… at this time…” After studying myself and noting when I typically felt the most energetic and motivated, I began shaping my days around my natural energy flow. I plan to get the hardest, longest (or most unfun) jobs done when my energy is the highest. Then I focus on easier, shorter jobs when I’m less energetic. This really helped me in being more productive and efficient!

Take time to learn about your natural energy flow and prioritize your days accordingly. You may, or may not, naturally be a morning person

learn what helps you function at your peak and maximize on that!

How to boost productivity through building momentum

Find your best creative/productive times of day with these questions:

  • When do you feel the most energetic?
  • When are you most likely to tackle a project?
  • When do you get your most creative ideas?
  • When do you typically like to relax?
  • What time of day do you feel most motivated?
  • When is it easiest for you to focus?

Protect your energy! This one is a big tip and easy to overlook. We all need sleep to function as our best self. The number of sleeping hours each person needs is different

study what your optimum hours are and stick to it! Guard against things that throw off your evening routine and cut into your sleeping hours. Consistency is key here

getting up and going to bed at the same time helps cue your body into a healthy routine. Perhaps you may want to avoid caffeine after a certain time in the afternoon so you can wind down at a decent time in the evening.

How to boost productivity through building momentum

I hope these simple tips will be helpful in boosting your productivity and maximizing your energy!

I’d love to know: What are some ways you clear away time wasters and boost your productivity?

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2 thoughts on “ Boost Your Productivity by Building Momentum ”

Love these tips!! A great way to get things done during the day!

Hello HCG!
Glad you found some helpful information. May your days be even more productive!

November 17, 2020

The coronavirus disease has change our lifestyles and how we do business. Health and government officials are encouraging businesses to shut down temporarily or have employees work from home. While most employees are now working remotely, most of them are doing their best to adjust to the new lifestyle.

Working remotely means fewer ways to interact with your colleagues, more distraction and isolation. And all these can lead to a decline in productivity. To overcome all these challenges effectively, managers need to collaborate with their employees and come up with ways to connect with them regularly. How can you improve your productivity while working remotely? Here are a few practical tips.

1. Equip your team with the best tools

One of the best ways to improve the productivity of your team while working remotely is to equip them with the best tools. These tools include project management apps, messaging and chatting apps and video conferencing apps such as Google Hangouts and Zoom. Equipping your team with new technologies will help you stay on the same page with them. Plus, being connected with your colleagues will make your work easier and thus boost your productivity.

2. Have a dedicated workspace

According to college papers, most remote workers don’t have a dedicated workspace at home for a lot of reasons. When the entire world was forced to work remotely due to the pandemic, bedrooms, couches and kitchens became home offices. While this may work for a while, it is important for you to have a dedicated workspace if you want to improve your productivity.

The more communal your space is, the more the distractions will be present. And this will negatively affect your concentration. Focus on making your space as comfortable as you can. Working on the bed or the couch for long hours will not only lead to fatigue but also a decline in productivity. As a manager, you should emphasize on the need to have a dedicated workspace free from distractions. Whenever possible, provide the necessary resources to help your team have a dedicated workspace.

3. Set realistic expectations

Working remotely is a unique experience for everyone. You can boost the productivity of your team through effective management and the adoption of effective strategies. Setting realistic expectations for your employees will help them achieve their goals and objectives easily.

Setting realistic expectations will help them build momentum that’s necessary for achieving daily goals. Prioritize and share your expectations. Ensure that everyone is on the same page with you. By setting realistic and achievable goals, you’ll boost the productivity and performance of your team.

4. Check in regularly

While working remotely, face to face chats and meetings will be non-existent. A daily check-in routine is a great alternative for face to face chats. Checking in with your team regularly will help you prioritize and build long-lasting connections.

You can choose to check-in with your team in the morning through video chat, phone call or instant message. While it will feel different and awkward at first, forming this habit will increase your chances of success. Once the habit is in place, all you’ll have to do is encourage your team to keep up. Balance the tools and mediums that you use to check-in.

5. Provide emotional support

Working from home can lead to loneliness, negative thoughts and emotions. Managers should do everything they can to provide emotional support to their employees. Leaders have to set the tone of the day with a calm, positive and lively presence. If all your employees are working remotely on a full-time basis, you need to check-in and ask them questions frequently. Set the team’s working hours and always be there for them throughout the day.

Encourage your team to take good care of themselves. Encourage your employees to get quality sleep, exercise, take showers and eat nutritional foods.

6. Create time for non-work interactions

Since your team members will be working away from each other, there will be little or no in person interactions. Since employees may become stressed, anxious and depressed because of spending a lot of time alone, it is important to create time for them to interact. Let them talk about their hobbies and topics that don’t relate to work.

Such interactions not only relieve stress but also help in building bonds. Most businesses are performing well today because they create time for such interactions every day or week. While such efforts appear small, they add up with time and pay off in spades.


Most businesses are thriving with their employees working remotely as a result of adopting these simple and practical tips. Opening the channels of communication and encouraging your team members to voice their opinions will help you solve complex problems and boost productivity and performance. Which tip are you going to use today to boost your productivity as you work remotely?

How to boost productivity through building momentum

Have you ever had one of those days? You struggle to pull yourself out of bed. Every task you attempt feels like wading through molasses and even simple chores become painful. Maybe you’ve had one of these days recently.

I believe building momentum to be one of the critical factors for whether I have a successful day or not. Once you start procrastinating, it is hard not to stop. In the same way, I’ve found putting a burst of energy early on in the day can carry you forward even when you feel tired.

The difference can often be dramatic. By intentionally creating momentum early in my day I can often accomplish more by noon, than I would working late into the evening on other days. Although there is no perfect recipe for building momentum, here are some ideas I’ve found helpful to start my day with an extra kick:

1) Wake Up Early

“Early to bed and early to rise makes a man healthy, wealthy and wise.”

Recently I restarted the habit of waking up at 5:30 in the morning. I had been waking up early, but a few late nights were shifting my natural waking time to around 7:00, and I wanted to restart the habit. Almost immediately after starting the habit I began to notice the benefits on my productivity. Waking up early builds momentum.

I believe getting an early start to the day helps for two reasons:

  1. Rising early gives you a small accomplishment to build on. If you feel lazy sleeping in, then waking up early will make you feel more productive when you get out of bed.
  2. The early morning hours are usually quiet. I live in a University residence, so evenings and even late afternoons I can hear the bustle of all the other people who live on my floor. If you share a house with family members, waking early can afford you some quiet time while they snooze.

2) Exercise

Part of the problem with waking up early is that you often start off feeling groggy. How are you supposed to work, when it takes incredible effort just to keep your eyes open? My solution to that is to get a bit of exercise in immediately after you wake up. This can snap you out of your grogginess.

Since I usually go to the gym during the day, I don’t have a full workout in the morning. I’ve found just doing a few pushups to be enough to get myself moving.

3) Avoid Breaks

Taking frequent breaks in the morning is a sure way to kill any momentum you’ve built. I’ve found pushing through 1-2 hours of work shortly after breakfast is the best strategy to keep my motivation high. I try to wait until I’ve tackled at least one of my big to-do items for the day before breaking.

4) Make Use of Productive Cues

Pavlov discovered that if you condition a dog to expect food when a bell is rung, after awhile it will start salivating when you ring the bell. This was one of the most famous psychological experiments of the past century and it applies just as well to humans as it does to dogs.

The way you can make use of Pavlov’s discovery is to notice productive cues you have. These are things in your environment that correlate with how productive you are. Then, by implementing them early in your day, you can build momentum purely by association. A few examples of productive cues might be:

  1. Being well-dressed. Are you well-dressed and groomed on your most productive days? It’s surprising what a quick shave and nice clothes can do to temporarily boost your self-image and motivation.
  2. Abstaining from television. I find that the days I sneak a bit of television or recreational web-usage early into my morning tend to be low-productivity days. Making sure the television doesn’t go on until I’ve completed my to-do list improves my focus.
  3. Music/Motivational Tapes. If you’re eating breakfast by yourself (you might be if you are having it at 6 am!) you might want to consider what you listen to in the morning. I’ve found listening to motivational tapes to help build momentum.

5) Create a Daily Ritual

I started to implement these ideas by creating a daily ritual. My ritual currently is to wake up early (5:30), begin with 40-50 push ups to get myself moving and then read during the quiet for 1-2 hours. By creating a ritual, you can condition yourself to start several habits at once. I’m only a few days into the trial, but already I’ve found it to be successful in building momentum.

If you’re interested in trying out some of these ideas, my suggestion is to start a 30-Day Trial. Write down your ritual (don’t make it too complicated or inflexible) and commit to applying it when you wake up for a month. After that period of time the ritual should become automatic so it is easy to build momentum into your day.

Think back to the best job you ever had. What made it a great experience? Very likely, those happy memories harken back to the positive way you and other employees interacted. And there’s a good chance your group felt good about what you accomplished as a team.

That’s what team building is all about. Employers know that employees who trust each other and communicate well tend to be happy at their jobs and perform well. And while a few teams are lucky enough to have good chemistry, it’s more often the case that companies need to implement programs designed to improve teamwork skills.

Employee team-building activities can boost morale, motivation, and engagement. They involve exercises that strengthen communication, trust, and problem solving, while participants often find them to be challenging and fun.

Team builders can take different forms and vary in cost. Some can be expensive, such as off-site retreats, while others carry no cost, such as an on-site lunch discussion.

Are you a job seeker? Find jobs.

Four tips to developing effective team builders

Here are some important things to keep in mind when organizing team-building activities for your employees:

  1. Strengthening teamwork skills is good for everyone. While it’s most important to address departments with communication issues, even employees that already work well together can still improve their teamwork skills. In fact, companies as a whole can benefit by teaching teamwork skills to all their workers.
  2. Customize your programs. Make sure your programs are well thought out. Hiring a consulting company is often a worthy investment. Cutting corners and offering a one-size-fits-all approach can lead to participants feeling frustrated and that the exercises are a waste of time.
  3. Always start with an icebreaker. You want participants to relax and feel comfortable with each other, especially if they don’t know each other well. So you might start out with a silly game before progressing to more challenging activities.
  4. Make team building a part of company culture. Team building doesn’t always have to be a formal program. In fact, it can be put into practice every day. Some examples include:
    • book clubs
    • mentoring
    • bowling tournaments
    • holiday gift exchanges
    • off-site lunches
    • charitable volunteering
    • sponsored sporting events

5 low-cost team-building activities for employees

Here are 5 team-building activities your company can offer employees at very little cost; all are designed to boost communication, trust, problem-solving, and cooperation.

  1. Storytelling on the Fly
    This game is played with 2 people who are designated as the Dealer and the Storyteller. The Dealer is given a stack of cards (each with a unique picture) which is kept hidden from the Storyteller. Every 3 seconds, the Dealer places a card face up on a table between them in whatever order he or she wishes. The objective of the game is for the Storyteller to tell a story prompted by the cards being placed down, while the Dealer assists the Storyteller by carefully selecting cards that make it easier to move the story forward.
  2. Charades or Drawing the Answer
    This is a competitive exercise between 2 teams based on the games Charades or Pictionary. One member of the team is given a card with a prompt. That person has to act out the prompt or draw it while the other team members have 3 minutes to guess what it is. The team that guesses correctly the most number of times win.
  3. Group Puzzler
    For this exercise, a team has limited time to complete a physical puzzle, such as a jigsaw puzzle, a lock, or a Rubik’s Cube. One person is selected as the only person who may touch the puzzle. The other team members assist by offering feedback without talking over each other or touching the puzzle.
  4. Egg-Drop Challenge
    This game is played with teams of 3, each of which is given a raw egg. In the center of the room is a pile of various boxes, packing materials, and tools. Each team must devise a way to contain the egg so that when it is dropped from 8 feet above a hard surface, it doesn’t break.
  5. Scavenger Hunt
    Groups of 10 people each compete to find objects that appear on a list. Each item on the list has a clue next to it as to where it’s hidden. Team members organize themselves with the objective to be the first to find the objects. They can fan out and, as they find items, communicate with each other by text. The first team assembled back at the starting place with all the items wins.

How to boost productivity through building momentumWatch the Final Four this weekend and I can guarantee two things: You’ll see lots of camera shots of celebrities and parents of players, and the word momentum will be spoken by the announcers at least once. You can watch any sporting event and hear that word – momentum – used almost with reverence. It is intangible force that gives teams that are behind hope, and teams that are ahead even-greater-confidence in the outcome.

Of course, momentum isn’t just a sports phenomenon – sales people talk about, stock market watchers study it, and much more. Because of this, it isn’t surprising that leaders want to create it with their teams.

It is a worthy goal – why wouldn’t you want to find a force that creates an attraction to and energy for greater success? The question for us as leaders is can we manufacture momentum?

In short, yes we can.

Momentum in a ball game will be mentioned after one play – a 3-point shot, a turnover, or any other sort of pivotal play. Think about that. This magical thing called momentum comes from one play.

Ever had to tackle a really big task in your life?

Let’s talk about cleaning a closet. How do you get the closet cleaned? You pick up one item, or pull out boxes to sort into, or any one thing. Momentum on the task comes from . . . one action. By the way, cleaning the closet may or may not actually be a big task, but it feels like one, doesn’t it?

If you keep looking at a task and don’t know how or where to start, you don’t start. Yet inevitably, once you take some small action, the job seems more realistic and do-able, so you keep going towards accomplishing it… momentum.

You build momentum by starting.

Earl Weaver, the recently deceased baseball manager, talked about momentum this way: “Momentum? Momentum is the next day’s starting pitcher.”

You create momentum by getting started.

As a leader, you must lead – including in this way. If you want to build this irresistible force on your team or in your organization, put a premium on taking action, and start with yourself. Here are three tips to help make that happen.

  1. Just do . . .something. Perhaps the step you take is wrong, or not the best first one, but you start.
  2. Change the items on your to-do list. Don’t write “New product development”, write “Determine product title”, or “Make call to customer”, or whatever small action gets you started. With a full list already, how likely will you make progress on “new product development” today?
  3. Remember achievement mathematics. I’ve written about this formula before. Here is the key – tie daily action to purpose and important goals. Make that connection in small increments, and momentum will be created.

Doing this for yourself will change your world. As a leader, you need to leverage this to others, too. Do these three things for yourself, then teach others to do the same, through your example. It will create a new expectation, a new energy, and an irresistible attraction to your goals and greater results.

It will create momentum.

I’ll close with a powerful quotation from the German writer Johann Wolfgang von Goethe that illuminates this powerful idea. Read it now, and read it each morning for the next week – right before you take at least one action – action that will build momentum.

“Until one is committed, there is hesitancy, the chance to draw back — Concerning all acts of initiative (and creation), there is one elementary truth that ignorance of which kills countless ideas and splendid plans: that the moment one definitely commits oneself, then Providence moves too. All sorts of things occur to help one that would never otherwise have occurred. A whole stream of events issues from the decision, raising in one’s favor all manner of unforeseen incidents and meetings and material assistance, which no man could have dreamed would have come his way. Whatever you can do, or dream you can do, begin it. Boldness has genius, power, and magic in it. Begin it now.”

How to boost productivity through building momentum

How to boost productivity through building momentum

We all have only 24 hours in our day. However, certain people manage to spend that time better than others. This is one of the reasons successful people are successful. They manage to get more done in less time than the average human. If you want to reach your goals and succeed in business and life, it’s imperative that you work on increasing your productivity. Here are three of my tips on how you can get more done in less time, and get closer to your goals every day.

How to boost productivity through building momentum

1. Set Up 3 Important To-Do Items Every Day

This was a game changer for me: Set up only three, though important, to-do items every day. I remember reading about this tip in the 4 Hour Workweek by Tim Ferriss, and it was incredible how much it boosted my daily productivity. Before that, I used to have pages long to-do lists that just seemed to build and build every day, and I didn’t really feel I got the most out of my days. However, by setting up 3 important tasks every day, and executing them every day – I could finally visibly see my business and life moving forward at a daily pace.

I was suddenly able to effectively go from point to point on the list every day, without spending time and effort on figuring which of the 15 to-do tasks to tackle next. I started to focus fully on the things that actually mattered, the three top tasks that actually made a significant difference. But best of all, is the amazing feeling of looking at a totally empty to-do list at the end of each day, and not a never ending and growing list of items of varying importance. Narrowing down my lists to 3 items, though 3 extremely important items with high impact, finally made me able to truly boost my productivity and get more done every day.

Prodoscore, the leader in employee visibility and productivity intelligence software, today announced year-end results for the company. In its first full year of revenue and in an exceedingly tough environment, Prodoscore saw significant traction and market adoption, raising two rounds of capital in Q2 and Q4 and building a strong nationwide team.

Prodoscore’s technology is essential to the digital transformation taking place throughout the business ecosystem. With the massive shift to a remote workforce due to the pandemic, world-class businesses are now looking ahead to the eventuality of a permanent flexible workweek. The need to streamline the employee experience, while fostering productivity and performance throughout the organization, is paramount to the success of this new working environment.

“Prodoscore is well positioned for incredible growth, as businesses begin to understand the value of productivity intelligence software,” said Sam Naficy, Prodoscore CEO. “The distributed workforce in some form is here to stay, and it’s important for businesses to be able to accurately measure productivity to support both remote and on-site workers’ needs. Using our software, our customers are able to make informed, data-driven decisions to help their employees perform at their highest level. With customer activity and enthusiasm for our platform continuing to gain momentum, we are very excited to build on the successes of 2020.”

Highlights from 2020 include:

  • Integrations with numerous tools including Box, Bullhorn, Dialpad, DocuSign, HubSpot, LinkedIn, Microsoft Teams, Microsoft Dynamics, Microsoft Sharepoint,, Nutshell, QuickBooks, Monster, and Slack
  • The expansion of channel efforts and signed partnership agreements with Access One, Intelisys and Telarus and Dialpad
  • The launch of the Prodoscore Research Council
  • Media coverage in top-tier outlets including Forbes, CNBC, Tech Republic, TecHR Series, SiliconAngle, Entrepreneur, and Fast Company
  • Several key hires, including Chief Marketing Officer, Chief Strategy Officer and VP of Customer Success
  • Expansion of existing client relationships

“The most salient point for me when I think about 2020 and Prodoscore is the expansion of the relationship with our existing customers,” said Naficy. “To see a customer that initially deployed Prodoscore for only one department then expand to the whole organization is the biggest compliment. It means we’re doing something right–our customers are quickly seeing the value of productivity intelligence.”

One example is Veterans Guardian VA Claim Consulting, which discovered Prodoscore when the COVID-19 pandemic forced the organization to focus on creating a remote workforce.

“As leaders, we felt like we needed a way to ensure that our productivity remained at a high level and that our teammates were effectively dealing with their transition to working from home,” said Scott C. Greenblatt, founder and CEO, Veterans Guardian VA Claim Consulting.

“Prodoscore gave us a non-invasive way of monitoring activity and providing critical information without giving the aura of micromanagement,” Greenblatt continued. “We implemented this to our inside sales team of 30 people and quickly discovered that this solution was necessary for our other eight departments and 75 employees. Prodoscore was able to tailor the program to meet our needs and to monitor specific systems and tools we use, and the results have been nothing short of incredible. From development to onboarding to support, the Prodoscore tool and their team have become valuable assets to our company.”

By Ken Narita | Monday June 1, 2020

There are always opportunities to increase your WFH productivity — even if you’re producing quality work regularly.

As a remote worker, with all your work-from-home essentials in place, you may feel more productive operating from home than you did working in the office environment.

You are not alone! A May 2020 Global Work-From-Home Experience Survey finds that “Overall, 68% [of surveyed remote workers] are very successful working from home.”

To keep that success momentum going and ensure that you do your best work with long-term, unshakable consistency, follow these five productivity-boosting tips.

1. Take breaks seriously (and put them on the calendar)

Breaks are an essential part of maintaining productivity. However, when you get busy, it’s easy to power through the day tied to your computer, skipping your morning workout and lunch break.

Working from home means you probably have more flexibility to shape your schedule than you would in an office setting.

Therefore, it’s critical not only to take breaks but to make them a priority. In other words, schedule your daily downtime like you do team video calls or quarterly reports.

Adding breaks to your calendar will help you unwind and get back to work feeling refreshed and ready to tackle your next tasks.

Not all breaks are created equally

What do you do on your lunch break? Inhale a sandwich at your desk while continuing to work? A recent study suggests that taking a walk during lunch can affect workers’ “levels of concentration, strain, and fatigue.” The outcome is “higher levels of well-being at the end of the day.”

A short walk during your lunch break will get the blood flowing and clear your head. Moreover, you may find that you form your best ideas while out and about.

2. Switch off mentally (throughout the day)

Whether you’re taking a stroll during lunch or making a mid-morning macchiato, while you’re on a break, you’re possibly still thinking about work — the emails you have to write or the virtual team-building activities you’ve been asked to lead.

Whatever downtime activity you do during the workday, it’s essential to take a mental break as well.

Even a one-minute mini meditation can help.

Another meditation option is practicing the yoga pose Shavasana (or “corpse pose“). This relaxing, perfect-for-at-home meditation can help reduce stress and boost your mood — just what you need to refocus and get that challenging project finished.

Ultimately, the key is to be aware of and minimize the mental “noise” that can drain your energy, clutter your thoughts, and slow your productivity.

4. Identify your peak focus times

When do you do your best work? In the early hours of the morning? Late at night?

To determine when you’re most productive, you may need to evaluate your work hours and productivity levels. Over several days, take note of the hours when you are most alert and focused (it might be just one or two hours) and designate that time for work that requires the greatest focus.

Moreover, just like scheduling breaks and taking them, “block off” your premium work time on your schedule to ensure you continue to produce your best work.

5. Establish good work habits to increase productivity long-term

You may decide that your work-from-home daily routine will include taking a shower, getting dressed in work clothes, and being at your desk by a specific time.

However, one viral video alert or call from your mom can throw you off your schedule in an instant.

It happens. What’s important is that you get back on schedule to keep your productivity streak going.

Turn daily work behaviors into unconscious habits

When your work behaviors become as automatic as firing up your work-from-home tech or brushing your teeth, you work efficiently and consistently.

The key is to turn productive work behaviors into non-thinking habits (e.g., making and following a daily to-do checklist)

As psychology professor Wendy Wood says, “Eventually, [a] behavior becomes automatic, to the point where we aren’t consciously thinking about the behavior anymore.”

Final thoughts on increasing your remote-working productivity

As a remote worker, if you want to produce quality work every day over weeks, months, and years, you’ll need to do occasional productivity “check-ups.”

That includes evaluating your work habits to ensure you’re taking scheduled breaks, giving your brain a rest throughout the day, and maximizing your peak work hours.

And when you’re ready to squeeze out just a little more productivity, consider these words of wisdom from the prolific, best-selling author, James Clear:

“I think many of us, myself included, are capable of much more than we typically produce — our best work is often still hiding inside of us.”

How to boost productivity through building momentum

Ken Narita’s marketing career spans two decades helping businesses large and small grow. Whether it’s been advising emerging startups, guiding clients from the agency side, or currently, leading SMB marketing at Ooma, Ken has always taken an empathetic approach to addressing goals, gaps, and opportunities. Previously at TriNet, from 2011 to 2017, he grew and led the revenue marketing team through a period of rapid change and growth where net service revenue consistently grew in a range of 15-20% per year and reached $650 million at the end of his tenure. Ken has led demand generation, field marketing, customer marketing, and marketing operations teams and enjoys the ability to integrate campaigns across all functions to drive results.