How to customize the ios sharing menu

Updated on June 25, 2020 by Dwayne

The sharing menu on iOS and iPad OS hasn’t changed much for a few years now. Although, it covers all the basics and doesn’t really need more features or changes. Users can use the sharing menu to share stuff from apps such as Twitter, Facebook, or the Photos application from their iOS or iPadOS device. Moreover, the sharing menu also lets you quickly copy links, add shortcuts to your homescreen, and more.

By default, most apps and actions are already set up in the sharing menu. However, if your favorite app does not show up or a specific action isn’t present in the sharing menu, then you can manually add them in. Thankfully, Apple has made it easy for users to customize the sharing menu on iOS and iPadOS. So in this guide, we’ll be showing you the steps to customize the sharing menu on your iOS or iPadOS device. Keep in mind that the steps are the same for both the operating systems.

How to customize the ios sharing menu

Customize Sharing Menu On iOS and iPadOS

The steps to customize the sharing menu on iOS and iPadOS can be split into two sections. This is because you can customize the section where you can select the apps to share items with. And you can also customize the action section from where you select to copy links or create shortcuts and more.

Customize the app sharing bar

  1. Launch any application which lets you share items.
  2. Tap on the Share icon in the application and wait for the sharing menu to pop up.
  3. Then tap swipe to the left of the application row until you see an option labeled as More. Tap on it.
  4. You will see the Favorites and Suggested apps appear on the page. Tap on the Edit button which will be located at the top right corner of the screen.
  5. You will now see a list of all the applications on your device.
  6. To rearrange the position of apps you will have to press and hold on the three horizontal lines (app handle) and drag it up or down to change its positioning in the share menu.
  7. If you want to add an app to the favorites, you will have to tap on the + (plus symbol) beside the app’s name. When you add it to your favorites list, it will show up in the share bar.
  8. Additionally, you can also remove an app from the sharing bar by tapping on the (minus symbol).
    • Then tap on Remove followed by Done.
  9. To completely remove an app from the share menu and the More options, you can toggle off the switch beside the app’s name.

Well, that sums up the steps to customize the app share bar of the sharing menu in iOS and iPadOS. Now we will check out the steps to customize the action options in the sharing menu.

Customize the actions in the share menu

  1. Once again, launch an application and tap on the Share button.
  2. When the sharing menu pops up, scroll to the bottom of the list and tap on the Edit Actions… label.
  3. You can now tap and hold the three horizontal lines (app handle) to rearrange the order in which they appear.
  4. Moving on, you can tap on the + (plus icon) beside an action to add it to your Favorites list.
  5. On the other hand, you can tap on the (minus symbol) to remove an item from your favorites list.
  6. Lastly, you can tap on the toggle switches to turn off or on an action. This basically allows you to decide which actions will show up on the sharing menu on iOS and iPadOS and which actions won’t.
  7. Once you are done with arranging the actions, simply tap on Done to exit back to the share menu.

These were the steps to customize the sharing menu on iOS and iPadOS. We hope this guide helped you set up the sharing menu based on your preferences.

How to customize the ios sharing menu

The sharing system in iOS is one of the more overlooked features and, within that feature, the ability to customize the options of the sharing system is even more overlooked. Read on as we show you how to tweak the sharing system to fit your needs.

Why Do I Want To Do This?

The share system in iOS allows you to send something from the application you’re currently using to another application. Anywhere you see the little sheet icon with an arrow extending out of it you can call upon the sharing, or as it is technically known the “share sheet”, system. This is the system you use to email a link to a friend, turn a document into a reminder or note, and so on.

Historically the sharing system was pretty limited in scope. You could only send information from applications to core iOS apps like Mail, Notes, Reminders, and so on. With the release of iOS 8, however, Apple made the share sheet system extensible and suddenly it became possible to send the same stuff (website URLs, photos, documents, etc.) to third party apps like Facebook, Twitter, the iOS Gmail app, and the like.

That subtle change wasn’t readily apparent to the end user though as the default organization of the share sheet stays the same (with the iOS apps prioritized front and center but the new apps largely hidden behind the “… More” icon at the tail end of the share sheet menu.

Let’s take a look at how you can easily shuffle the entire share sheet system around to ditch the defaults (if you’re not using them) and put the apps you actually use front and center.

Customizing The Share Sheet

To demonstrate share sheet customization we’re going to open up Safari as it’s one of the most common places people use the sharing function, but you can customize the share sheet from any iOS application that supports the function.

How to customize the ios sharing menu

In order to customize the share sheet we first need to access it as if we were using it under regular conditions. To do so tap on the share sheet icon, as seen in the screenshot above. This will pull up your share sheet menu in its present state (which, if you have not done any customization, will be the default state).

How to customize the ios sharing menu

Here you can see the default apps: Message, Mail, Reminders, and Notes. While we use Message a decent amount we don’t use the default Mail app (we use the iOS Gmail app), we don’t use Reminders (we use Todoist), and we don’t use the Notes app (or even an equivalent third party application). And, even though we do occasionally share things via Message don’t even do that with any degree of frequency. That puts our default share sheet view at 25 percent usefulness or less, which isn’t such a great ratio of useful to not useful space. Let’s change that.

First, we need to swipe to the left along the list of shared icons to access the “… More” icon.

How to customize the ios sharing menu

Here we see the first evidence of third party share sheet apps: Facebook and Todoist. These apps appears here because we 1) have them installed on this iOS device and 2) their development team took advantage of the share sheet API; not all apps will have share sheet functionality.

Tap on the “… More” icon to access the share sheet configuration menu.

How to customize the ios sharing menu

Within the “Activities” menu you can toggle apps on and off as well as rearrange them. First, if there are apps you don’t wish to appear in the share sheet system you can use the slider button to toggle them off. Because we don’t use the Reminders or Notes function at all, we’re going to slide those off immediately. We’re also going to use the slider beside “Slack” to turn it on, as Slack is the chat communication suite we use at How-To Geek and we share a lot of links and information with each other through it.

Second, by pressing and holding on the three-bar icon located beside each application you can drag and drop to reorder your share sheet apps. Remember the first page of the share sheet system can hold four icons and the second sheet, which you access with a swipe motion, holds three more icons. So when reordering things place the four most important icons first then three extra icons you may wish to use occasionally in the next three slots.

How to customize the ios sharing menu

After a little toggling of applications and a little drag and drop rearrangement our share sheet list is now reordered to reflect the apps we actually use and in the general order we use them. The majority of time we use the share function it’s to share a link to our to-do list in Todoist for either a personal or work project, followed closely in frequency by sharing links to other people via Gmail, and followed up by sharing content to Twitter and Slack. Message and Facebook make the cut for the second page, and Reminders and Notes are shut down entirely.

It’s worth noting, as an aside, that you can’t shut off some of the apps (like Message or Mail) but you can drop them to the very bottom of the list so they don’t appear in the share sheet.

How to customize the ios sharing menu

Ah, there we go. Four apps in our share sheet we actually use, all ready to go. Now we can easily shuttle links and content to our most frequently shared locations without a hassle and without even swiping to the second screen.

The new Share Sheet in iOS 13 and iPadOS 13 is smarter and expansive. Keep scrolling up to reveal all available actions and shortcuts. At first glance, this can seem a bit complex. Here’s how you can simplify it by customizing and adding your favorite actions.

How to Use the New Share Sheet

Let’s start with the part of Share Sheet which will be the most familiar—the Apps panel. You can still swipe horizontally to find apps you can share the data with.

For instance, if you’re used to sharing photos or links to WhatsApp, you don’t need to adopt a new method. We’ll talk about customizing this section below.

How to customize the ios sharing menu

On top of the new Share Sheet, you’ll find a quick-share panel. This section lists nearby AirDrop devices and your recent iMessage conversations. Using this new panel, you can quickly share the selected data in a Messages thread without searching for the contact (like you had to in iOS 12).

Below the Apps panel, you’ll now find a newly designed, vertically scrolling list. This list is broken down into a couple of parts, depending on which app you’re using.

How to customize the ios sharing menu

First, you’ll see Favorites. By default, this will highlight one or two most frequent actions for an app. So for an app like Safari, it would be Copy. For Photos, it would be Copy Photo, and so on. This section is customizable, but we’ll come to that in the next section.

Below Favorites, you’ll see all actions available to the related app. This is also customizable.

And at the very end of the list, you’ll find all your shortcuts from the Shortcuts app (ones that support the extensions feature).

As you can see, the Share Sheet gets confusing to use as you scroll below the Apps panel. The problem is that Apple hasn’t added any section headings. As such, there’s no easy way to visually separate actions or to quickly find actions from the long list.

You can look at the Action icons on the right edge, but the black and white design isn’t very striking.

How to Create Favorite Actions

One way to reduce the confusion is to customize the Favorites section. This way your frequently used actions will always show up right below the Apps section.

Tap on the “Share” button from any app.

You’ll now see the new Share Sheet slide up from the bottom of the screen. You can swipe up to expand the Share Sheet to be full-screen on the iPhone. On the iPad, the Share Sheet still opens as a menu.

How to customize the ios sharing menu

Swipe down to the bottom of the screen and tap on “Edit Actions.”

How to customize the ios sharing menu

From the new panel, you’ll see a Favorites section at the top. This will list all the current favorite actions. Below, you’ll see a list of actions for the app you’re in. And below that, you’ll see “Other Actions.” These are general actions for all available apps. At the end of the list you’ll find all your shortcuts.

Browse through this list, and when you find an action you want to add to the Favorites section, just tap on the “Plus” (+) button.

To remove an action from the Favorites list, tap on the “Minus” (-) button to the left of the action’s name. Use the three-line handle icon to rearrange Favorite actions.

How to customize the ios sharing menu

Tap on “Done.” When you go back to the Share Sheet, you’ll see the actions right below the Apps section.

How to customize the ios sharing menu

If you’ve added actions from the “Other Actions” section, they’ll show up in the Favorites section for any app.

Some apps have its own Actions section. To add an app-specific action (for example, the “Copy iCloud Link” option in Photos app) to the Favorites, you’ll have to repeat the process from the Share Sheet in the given app.

If you spot a Toggle next to an action, it can be disabled. Tap on it to hide the action from the Share Sheet.

How to customize the ios sharing menu

How to Edit the Apps Section

The behavior of the Apps panel in iOS 13 and iPadOS 13 is slightly different. Apple now automatically adds suggested apps at the end of the apps list.

Overall, this is a good thing. It means you don’t need to manually enable apps from the “More” section. Chances are, a newly installed app will show up at the end of the Apps section.

But of course, the suggestion engine isn’t foolproof, and it changes based on the app. If you want consistency, it’s best to customize the apps section manually.

Open the Share Sheet and scroll to the end of the apps panel. Here, tap on the “More” button.

You’ll see two sections: Favorites and Suggestions.

Tap on the “Edit” button in the top-right corner.

In the “Suggestions” panel, tap on the “Toggle” on the right side of the app name to remove it from the Apps panel.

Alternatively, you can tap on the “Plus” (+) button to add it to the Favorites. This way, the app will always show up in the Apps panel. Once you add it to the Favorites, you can use the “Handle” button to rearrange the order of the apps.

The redesigned Share Sheet is one of the many new features in iOS 13. Once you’ve updated to the latest version, try enabling the Dark Mode.

How to customize the ios sharing menu

If you’re an iPhone or iPad user, you’re probably aware of the sharing menu in iOS. It gives you access to a lot more options than just being able to send information to different apps or share files with other users. Did you know that you could customize this sharing menu according to your preference?

Apple calls this menu “Share Sheet”, and it has been around for a few years. However, with the introduction of ipadOS and iOS 13, Share Sheet has received some major visual changes and other improvements. There’s a lot more flexibility when it comes to customization, so that users can have more control over what’s displayed in this menu.

Interested in learning how this works, so you can customize the share sheet on your iOS device? Look no further, because in this article, we’ll be discussing exactly how you can add to & edit sharing menu options on both the iPhone & iPad, as long as they’re running iOS 13 or later.

How to Add & Edit Sharing Menu Options on iPhone and iPad

The Share Sheet in iOS 13 does not remain constant across apps. Certain options that you see in the sharing menu are strictly specific to the app you’re using. However, the procedure to add and edit options in the share sheet remains the same. So, without further ado, let’s take a look at the necessary steps.

    You could access the Share Sheet from any app that you’re familiar with. However, for the sake of this article, we’ll be using Safari. Simply tap on the “Share” icon to bring up the Share Sheet from the bottom of your screen.

How to customize the ios sharing menu
Now, swipe up to get an entire view of the sharing menu.

How to customize the ios sharing menu
As you can see here, the Share Sheet is categorized into three segments. The top-most segment is called the Favorites section. Right below it, you’ll see a list of app-specific options. Lastly, the third segment will house shortcuts to perform various other actions, which remains similar across apps.

Here, scroll all the way to the bottom of the Share Sheet and tap “Edit Actions…”

How to customize the ios sharing menu
In this menu, you’ll be able to add app-specific actions and other shortcuts to the Favorites section of the Share Sheet. Simply tap on the green “+” icon located right next to each action, in order to move them to Favorites.

How to customize the ios sharing menu
Now, if you want to rearrange the actions in the Favorites section, press and hold the “triple line” icon located right next to each action and move them around according to your preference.

How to customize the ios sharing menu
You can also remove the unnecessary actions from the Favorites segment by simply tapping the “-” icon and then confirming it by pressing “Remove”, as shown in the screenshot below. Once you’ve finished customizing your Share Sheet, tap “Done” to confirm the changes.

How to customize the ios sharing menu
Similarly, you can also customize the row of apps that show up in the Share Sheet. This is primarly used to send information to other apps, and comes in handy whenever you want to share content on social networking platforms. In the sharing menu, scroll through the row of apps and tap on “More”, which is located at the very end.

How to customize the ios sharing menu
As you can see in the screenshot below, you can add, remove and rearrange apps in the Favorites section, similar to the steps that we just discussed above. Once you’ve customized it according to your liking, tap “Done” to confirm the changes.

How to customize the ios sharing menu

That’s pretty much all you need to do, in order to make changes to the sharing menu on your iPhone and iPad.

Since the content that’s displayed on the Share Sheet is app-specific, you might necessarily see some of your favorite actions as you switch between different apps. Let’s say you added a “Bookmark” action to Favorites in Safari, you won’t find it when you access the Share Sheet in the Music app, because that particular action isn’t supported by the app.

Therefore, you might want to edit your Favorite actions in order to better suit the app you’re using. As a result, it will take some time before you neatly customize the Share Sheet according to your preference across various applications.

This iOS feature comes in handy in so many situations, and you can save plenty of time by performing certain actions within the Share Sheet. For example, you could use the Skitch action in the sharing menu to annotate screenshots right in the stock Photos app, without even having to open the Skitch app itself.

Did you customize the sharing menu on your iPhone and iPad according to your preference? What do you think about the redesigned Share Sheet and the customization it has to offer? Do let us know your thoughts and opinions in the comments section down below.

How to customize the ios sharing menu

In iOS 13, the Share Sheet saw a complete redesign. It performs the same actions as before, but it has improved and expanded. Overall, things look excellent. However, not everybody uses the same default apps or the same inbuilt actions in a fixed order of choice. Thus it is a great idea to rearrange and customize the Share Sheet on iPhone running iOS 14 or 13 according to preference. Let us see how you can do it!

How to Customize the App Sharing Bar on iPhone or iPad

App Sharing Bar is the horizontal row that has the AirDrop icon and inbuilt as well as third party app icons for sharing. Let me show you how to add a favorite app to it, remove the ones you don’t use, and rearrange the order.

  1. Inside any app, tap on the Share icon.
  2. Swipe right to left to end and tap on More.
  3. Tap on Edit.
  4. Tap the red minus button and then tap on Remove. This will remove the app from Favorites.How to customize the ios sharing menu
  5. Touch and hold the three lines icon on the right. Now move the app up or down to rearrange its position.How to customize the ios sharing menu
  6. From Suggestions, tap on the green plus button to add an app to Favorites.
  7. Tap the toggle to enable or disable that particular app from appearing in the horizontal sharing bar.How to customize the ios sharing menu

You can turn off the toggle to disable a third-party app from appearing in the sharing bar. You can not do so with all Apple apps. Some like Apple Notes and Reminders can be disabled from the Sharing Sheet: Message, Mail, and Books can only be pushed to the end. They can’t be removed entirely.

How to Customize the Action Sheet on iPhone or iPad

Action Sheet on iPhone is divided into three parts. They are favorites, particular app-specific App Actions, and other actions and shortcuts. Here is how to add, remove, and rearrange these options and personalize the experience.

  1. Open Photos app, tap on select and choose photos
  2. Tap on the Share Icon.How to customize the ios sharing menu
  3. Scroll to the end and tap on Edit Actions.
  4. To rearrange favorite actions, touch and hold the three lines icon and move it up or down.How to customize the ios sharing menu
  5. To remove an action from your list of favorites, tap the red minus button. Finally, tap on Remove.How to customize the ios sharing menu
  6. To add an action to favorites, tap the green plus button.How to customize the ios sharing menu
  7. To enable or disable certain supported actions, tap on the toggle switch.How to customize the ios sharing menu

Please note that in the Action Sheet, you can only rearrange those options that are added to favorites.

That’s all, mate!

This is how you can customize the Share Sheet on your iPhone or iPad. I do not use Messages, so I have this at last. Similarly, I use actions like Save to Files and Add to Album a lot. So, they are on top of my favorites. You, too, can set these according to your usage.

Finally, you may be interested in knowing a way to remove contacts from the Share Sheet.

Take a look at these interesting posts:

If you have further questions or confusion, feel welcome to use the comment box below.

Keep your frequently used actions, like Print, Copy, or Save at your fingertips by learning how to edit action options.

How to customize the ios sharing menu

This article will tell you how to edit your iPhone Actions menus so you can add the functions you use most often in an app, such as Print or Copy, to the top of the action menu. When you tap the Share icon in an app, you are taken to a sharing menu that includes options for Recent Contacts, Apps, and Actions. To edit an action menu, you’ll need to select Edit Actions at the bottom of your screen and locate the function you want to edit. Adding an action to Favorites will move it to the top section of the action menu. The actions available will vary according to app. Let’s dive in with how to customize action menus in the iPhone Share screen.

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How to Customize Action Menus in the iPhone Share Screen

  1. To open and edit an app’s action menu, tap the app’s Share icon (a rectangle with an up arrow at the top).
  2. Scroll down to the bottom of the menu and select Edit Actions.
  3. Tap the green circle beside an action to add it to Favorites.

How to customize the ios sharing menu

How to customize the ios sharing menu

  • To change the display order of actions in the Favorites menu, press and hold the three horizontal bars beside an action.
  • Drag and drop that action to your preferred position in the list.

    How to customize the ios sharing menu

    How to customize the ios sharing menu

    When you’re finished rearranging your actions, tap Done.

    How to customize the ios sharing menu

    Now, when you go to the action menu in that app, your favorite actions will the listed at the top of the menu for easy access.

    Author Details

    How to customize the ios sharing menu

    Author Details

    Tamlin Day

    Tamlin Day is a feature web writer for iPhone Life and a regular contributor to iPhone Life magazine. A prolific writer of tips, reviews, and in-depth guides, Tamlin has written hundreds of articles for iPhone Life. From iPhone settings to recommendations for the best iPhone-compatible gear to the latest Apple news, Tamlin’s expertise covers a broad spectrum.

    Before joining iPhone Life, Tamlin received his BFA in Media & Communications as well as a BA in Graphic Design from Maharishi International University (MIU), where he edited MIU’s literary journal, Meta-fore. With a passion for teaching, Tamlin has instructed young adults, college students, and adult learners on topics ranging from spoken word poetry to taking the perfect group selfie. Tamlin’s first computer, a Radioshack Color Computer III, was given to him by his father. At 13, Tamlin built his first PC from spare parts. He is proud to put his passion for teaching and tech into practice as a writer and educator at iPhone Life.

    A handy iOS tip!

    Apple’s iOS 13 was one of the most-anticipated iOS versions for a long time. And for the most part, it managed to live up to people’s expectations, with features such as the system-wide Dark Mode, Sign-in with Apple, location data limits, automated Siri shortcuts, and revamped stock apps adding to the experience. Among these improvements and features is the all-new and improved Share Sheet, which now offers better control over what and how you share stuff between devices. So let’s take a look at these improvements and learn how to customize and use Share Sheet on iOS 13 effectively.

    How to customize the ios sharing menu

    Before jumping directly into the customization process, let’s first understand the new structure of the Share Sheet on iOS 13. A thing to note here is that, even though the structuring has changed and a few new options have been added, the functionality remains the same as the earlier versions.

    iOS 13 Share Sheet Structure

    To break it down, the top of the Share Sheet shows the item you have selected to share, with an Options button at the bottom. Upon clicking this button, a list of options, depending on the item you are sharing, opens up, giving you the option to choose how you would like to share the selected item. So, for instance, if you want to share an image, you will see an option to include all image data, or say you want to share a web page, clicking on Options will show you different options like Save as: Automatic, PDF, and Web Archive, to select and share.

    Next, below the item you are sharing, the next row shows you contact-based sharing options, which can be either a person in your contact list or a person whom you recently contacted. Besides, if AirDrop is turned On on your device and there are nearby devices with discoverable AirDrop, the row also shows share suggestions for the same. Moving further, the third row on the sheet is where all the app-based sharing options reside. For the item you select to share, you will find different app suggestions to share the item with, in this row.

    Finally, the last row or the actions section on the Share Sheet is where a major rehaul can be noticed as you can now get a list of all the compatible actions that can be performed on the item you pick to share. Furthermore, the actions section is divided into three sections: favorites, app-specific actions, and other actions. Among these, the favorites section shows actions that you have performed the most, app-specific actions include actions for the app you are using to share the item, and other actions offer actions from other apps. So, for instance, if you choose a webpage to share, the action section will offer action suggestions like Markup, Print, Add Bookmark, and even the actions for the shortcuts that you have created using the Shortcuts app like Translate, Download Videos, Shorten URL, etc.

    Now that you are familiar with the structuring of the new Share Sheet on iOS 13, let’s move on to how you can customize it as per your requirements.

    How to Customize Share Sheet on iOS 13

    Customize App-based Sharing section

    1. Select an item in an app and tap the Share button.

    2. In the third-row, swipe all the way to the left to see a button that says More. Tap on it.

    How to customize the ios sharing menu

    3. On the next screen, hit Edit from the top-right corner.

    How to customize the ios sharing menu

    4. Here, tap the green (+) icon under Suggestions to add them to the Favorites list. Similarly, tap on the red (-) icon to remove an app from the Favorites list.

    How to customize the ios sharing menu

    5. Toggle (On) the icon next to these apps to make them appear in the favorite app suggestions.

    6. Arrange the order of apps in which they appear using the hamburger-style button on the right of the app.

    How to customize the ios sharing menu

    7. Finally, hit Done.

    Customize Actions section

    1. Open an app, select an item, and hit the Share button.

    2. Scroll down to the bottom and tap on Edit Actions….

    How to customize the ios sharing menu

    3. From the next screen, similar to how you added apps to the list, tap on the green (+) sign next to the suggested actions list to add them to the list of Favorite actions. Alternatively, you can also remove an action by tapping on the red (-) button.

    How to customize the ios sharing menu

    4. Arrange the list of actions under Favorites using the hamburger-style button on the right of actions.

    How to customize the ios sharing menu

    How to Use Share Sheet on iOS 13

    Once you have customized and personalized the Share Sheet as per your usage and needs, you can go ahead and start using it to share different items. Here’s how

    1. Open an app and select an item that you want to share or make changes to.

    2. Once selected, click on the Share button and choose how you want to share it. Similarly, besides sharing an item, you can also perform certain actions on it by leveraging the Share utility.

    How to customize the ios sharing menu

    To break that down, you can either tap on the AirDrop icon — to share the item over AirDrop, or select any contact — to share it with them using the most frequently used app. On the other hand, you can perform an action on the selected item using the suggested options that appear in the actions section.

    That’s it for this article!
    Using this guide, you can now modify the Share Sheet on iOS 13 accordingly as and when required.

    Share extensions provide a convenient way to share information from the current context with apps, social media accounts, and other services. Action extensions let people initiate content-specific tasks, such as adding a bookmark, copying a link, or saving an image. People access share extensions and action extensions by tapping an Action button in an app to display an activity view. An activity view shows only extensions relevant to the current context. You wouldn’t see text manipulation actions while editing a video, for example. Within an activity view, share extensions are listed above action extensions.

    How to customize the ios sharing menu

    Enable a single, focused task. An extension isn’t a mini-app. It performs a narrowly scoped task related to the current context.

    Craft a familiar interface. For share extensions, the system-provided composition view is familiar and provides a consistent sharing experience throughout the system. Use it whenever possible. For action extensions, include your app name, or design an interface that’s recognizable and feels like a natural extension of your app.

    Streamline and limit interaction. The best extensions let people perform a task in just a few steps. For example, a share extension might immediately post an image to a social media account with a single tap. Only provide an interface when necessary.

    Avoid placing modal views above your extension. Extensions are displayed within a modal view by default. While an alert might make sense above an extension, avoid layering additional modal views.

    Use your main app to denote the progress of lengthy operations. An activity view should dismiss immediately after initiating sharing or an action. Time-consuming tasks should continue in the background, and your main app should provide some way to check the status of these tasks. Don’t use notifications for this. People don’t want to see a notification every time a task completes, although it’s fine to notify them if there’s a problem.

    Use a template image for an action extension icon. A template image uses a mask to create an icon. Use black and white with appropriate transparency and antialiasing, and don’t include a drop shadow. Template images should be centered in an area measuring about 70px × 70px.

    For additional guidelines, see Activity Views. For developer guidance, see Share and Action in App Extension Programming Guide.

    TIP Share extensions automatically use your app icon, instilling confidence that the extension is in fact provided by your app.

    In iOS 13 and later, you can use context menus to give people access to additional functionality related to onscreen items without cluttering the interface.

    How to customize the ios sharing menu

    Context menus are similar to Peek and Pop, but with two key differences:

    • Context menus are available on all devices running iOS 13 and later; Peek and Pop is available only on devices that support 3D Touch.
    • Context menus immediately display contextually relevant commands; Peek and Pop requires a swipe up to view commands.

    To reveal a context menu, people can use the system-defined touch and hold gesture or 3D Touch (3D Touch can make context menus appear more quickly). When open, a context menu displays a preview of the item and lists the commands that act on it. People can choose a command or drag the item to another area, window, or app.

    Adopt context menus consistently. If you provide context menus for items in some places but not in others, people won’t know where they can use the feature and may think there’s a problem with your app.

    Include only the most commonly used commands that apply to the item. For example, in the context menu for a Mail message, it makes sense to include commands for replying and moving the message, but it doesn’t make sense to include formatting or mailbox commands. Listing too many commands can overwhelm people.

    Include a glyph with each command in a context menu. A glyph reinforces the meaning of a command, helping people instantly understand its function. When you use SF Symbols, you can choose an existing symbol that represents your command or edit a related symbol to create a custom glyph. If your context menu includes a submenu, you don’t need a glyph for it because it automatically displays a system-provided chevron symbol that indicates the presence of additional commands.

    Use submenus to manage complexity. A submenu is a context menu item that reveals a secondary menu of logically related commands. Give submenus intuitive titles that describe their contents so people can predict the submenu’s commands without revealing them. Concise, action-oriented titles also let people skip over submenus they don’t need in their current context.

    Keep submenus to one level. Although submenus can shorten a context menu and clarify the commands that people can perform, more than one level of submenu complicates the experience and can be difficult for people to navigate.

    Place the most frequently used items at the top of the menu. When people open a context menu, their focus is on the top area of that menu. Placing the most common items at the top of the menu helps people find the item they’re looking for.

    Use separators to group related menu items. Creating visual groupings can help people scan a menu more quickly. For example, you might use a separator to group actions related to editing the item and another to group actions related to sharing the item. Typically, you don’t want more than three groups in a context menu.

    Avoid providing a context menu and an edit menu for the same item. It can be confusing to people and hard for the system to detect intent when both features are enabled for the same item. For additional guidance, see Edit Menus.

    Avoid providing an action button that opens the item preview. People can tap to open the item they’re previewing, so there’s typically no need to provide an explicit Open button.

    By Andrew Myrick 32 comments Last updated April 11, 2020

    A lot of the coverage regarding iOS has been in regards to iPadOS, and that’s a bit unfair. iOS 13 may not be “the new hotness” but Apple has still made many changes that we have been asking for.

    One such change is a completely redesigned Share Sheet. This is how you share or perform various actions throughout iOS and Apple finally updated it. The feature got a much-needed facelift with iOS 13/iPadOS and the latest update has added additional functionality.

    Related Reading

    • Where is the Camera Roll in iOS 13 and iPadOS?
    • Where is the App Store Update tab in iOS 13 and iPadOS?
    • How to edit and create customized Memoji in iOS 13
    • iOS 13 Privacy and Security improvements announced at WWDC

    What’s new with the iPadOS and iOS 13 Share Sheet

    As we stated above, Apple introduced a completely redesigned share sheet with the launch of the iOS 13 and iPadOS. The share sheet now looks much cleaner and has finally rid itself of the old feel of the iOS 10 days.

    With iOS 13, the share sheet has become “intelligent”, as it suggests your favorite contacts at the top. Then, we have a section for various apps such as AirDrop, Messages, Notes, and others.

    Moving even further down (by dragging up), there is a slew of additional options, depending on which apps you have. For example, you can do things like copy a link, add it to a reading list, or open in your favorite Reddit application.

    What’s missing with your Share Sheet?

    A large source of frustration is that my friends and family live inside of Facebook Messenger or Google Hangouts. With this new “intelligent” share sheet, my iPhone is not “intelligent” enough to know that I don’t use the Messages application. That means that I am left finding the application in the suggested lineup below my Messages options.

    With the initial release of iOS 13/iPadOS, another frustration was that all of the sharing options were lumped together. This made it extremely annoying when trying to share a link to something like Drafts or Things.

    Share sheet Not working with iOS 13.4.1? Fix it now

    Many users have reported that their share sheet feature does not work after updating to iOS 13.4.1. When trying to share anything from an app, it shows a blank screen without the share icons and freezes momentarily.

    If you are having this issue, chances are that the WhatsApp app running on your device is causing this.

    In order to fix this issue, Uninstall WhatsApp from your iPhone, reinstall it and remember to disable WhatsApp from Share sheet of the app.

    As an example, here’s how to disable WhatsApp sharing from Safari

    • Click on the share sheet icon from the bottom of a Safari session
    • On the row of options to use to share, starting with AirDrop, tap on ‘More’ at the end of the row
    • Tap on Edit at the top right corner
    • Disable WhatsApp access from SharesheetHow to customize the ios sharing menu

    When you use WhatsApp to chat with non-contacts ,WhatsApp tries to populate share sheet suggestions with non-contact chats and that appears to be the reason behind the share sheet freezing issue.
    A quick fix is to enable screen lock in WhatsApp (FaceId etc.) as it disables share sheet suggestions.

    How to Use the New Share Sheet in iOS 13 and iPad

    Now that iPadOS and iOS 13 are available, Apple includes a few new features that make my life easier. When you open your share sheet, you now see a lot more options, and that’s good but also potentially confusing.

    The first of these is the addition of new “sections” within your Share Sheet. There is now a section for your Favorite Actions, a section for the app that is currently open, and “Other Actions”. These are grouped together, while the sections are separated, making it easier to navigate when sharing.

    The share sheet in iOS 13 and iPadOS now has three sections!

    1. An optionsdialog at the top
    2. The two-row apps panel including quick access to your recent Message app contacts and devices you recently AirDropped with
    3. An actions list. Depending on the app you use, you may need to scroll down to see all the optionsHow to customize the ios sharing menu

    Another HUGE addition is the ability to add Shortcuts to your Share Sheet Actions. This is one of those things that I never really thought about, but now that it is here, my excitement is through the roof.

    How to create favorite Share Sheet Actions

    As we’ve mentioned, Apple includes the new ability to have “Favorite Actions” accessible from the Share Sheet.

    Instead of having to scroll through the myriad of options, you simply add your favorite ones and have them accessible at the top.

    How to customize the ios sharing menu

    How to customize the ios sharing menu

    Here is what you need to do to edit your Share Sheet’s Favorite Actions:

    1. Open the app that you are trying to share from
    2. Tap the “Share” button
    3. Scroll down and select “Edit Actions…”
    4. Tap the “Plus (+)” icon next to the Actions you want to add

    Conversely, if you can tap the “Minus (-)” button for any Actions that you want to have removed. As time goes on, you’ll be able to customize this and have it completely personalized for your needs.

    Once completed, those actions appear based on the app that you are using, along with whether they are set as Favorites. Remember, these can change depending on what apps you have on your iPhone or iPad.


    This, along with the additional 13 and iPadOS features, are just one of the reasons why I am beyond excited for this update.

    Hopefully, Apple continues to surprise everyone and bring new features to the forefront in future releases. In the meantime, let us know what your favorite new features are with either iOS 13 or iPadOS.

    How to customize the ios sharing menu

    Andrew is a freelance writer based on the East Coast of the US.

    He has written for a variety of sites over the years, including iMore, Android Central, Phandroid, and a few others. Now, he spends his days working for an HVAC company, while moonlighting as a freelance writer at night.