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How to organize your mac’s desktop icons

Рабочий стол занимает практически весь экран. Это область, в которой Вы производите большинство действий. Если Вы храните файлы (документы, папки и псевдонимы) на рабочем столе, Вы можете их систематизировать, чтобы было проще находить нужное.

How to organize your mac’s desktop icons

Группировка файлов по папкам

Вы можете быстро разложить файлы на рабочем столе по папкам. Выберите все объекты, которые Вы хотите сгруппировать, нажмите один из выбранных объектов, удерживая клавишу Control, затем выберите «Новая папка из выбранного». (Заблокированные объекты не могут быть сгруппированы.)

Автоматическое упорядочивание файлов в стопки

Стопки помогают упорядочить файлы в аккуратные группы на рабочем столе. Можно группировать стопки по типу, дате или тегам. При группировке по типу все изображения помещаются в одну стопку, все презентации помещаются в другую стопку и т. д. Когда Вы добавляете новые файлы, они немедленно переносятся в правильную стопку, так что порядок поддерживается автоматически.

Расстановка файлов на рабочем столе

Вы можете расположить файлы на рабочем столе самыми разными способами. Файлы можно отсортировать по имени, типу, дате добавления, размеру, тегам и т. п. Нажмите рабочий стол, выберите «Вид» > «Сортировать», затем выберите вариант. Если Вы хотите самостоятельно задавать размещение файлов на рабочем столе, оставьте для параметра «Сортировать» значение «не выбрано» При этом Вы сможете в любой момент аккуратно расставить файлы — просто нажмите рабочий стол, выберите «Вид» > «Расставить», затем выберите вариант расстановки файлов.

Изменение размера значков, размера сетки, размера текста и т. д.

Нажмите рабочий стол, выберите «Вид» > «Показать параметры вида», затем с помощью элементов управления внесите изменения. Можно также нажать рабочий стол, удерживая клавишу Control, а затем выбрать «Показать параметры вида». См. раздел Изменение параметров вида в Finder.

О других способах настройки рабочего стола см. в разделе Изменение настроек Finder.

Совет. Если Вы включили «Папки “Рабочий стол” и “Документы”» в iCloud, Вы можете пользоваться объектами со своего рабочего стола на другом Mac. Для этого нужно будет на нем войти в ту же учетную запись iCloud и включить «Папки “Рабочий стол” и “Документы”».

Last updated on November 9, 2019 By Serhat Kurt 1 Comment

A lot of Mac users find that the desktop is a convenient place to store shortcut icons, files and folders. If you don’t keep your desktop it organized, it can get quite cluttered really fast.

Not only the cluttered desktop will look messy but also it will overwhelm you.

How to organize your mac’s desktop icons

The purpose of this article is to teach you to make your desktop cleaner because it is important to have a clean and organized desktop:

  • The messy desktop will impact your productivity negatively
  • It may slow your Mac down and may cause freezing, this is because files and folders on your desktop use a lot more system resources.

Use Stacks

You can now organize your desktop automatically with Stacks if your Mac is running macOS Mojave or later (e.g., Catalina). Stacks will organize your desktop instantly if you turn in on. Stacks put files and folders into stacks. Here is how you can turn on Stacks on your Mac:

  • Go to Finder
  • Click View
  • Click Use Stacks

How to organize your mac’s desktop icons

Or alternatively, on your desktop, right-click or control-click on your desktop and then click Use Stacks.

By default, once you turn this on, you Mac will create Stacks the group files by Kind. Everything will appear on the right side of your screen. However, you can change how these groups are stacked. Here is how:

  • Go to Finder and click View
  • Click Group Stacks By
  • There are many options, choose one.

The stacks options are:

  • Kind (default option)
  • Date last opened
  • Date added
  • Date modified
  • Date created
  • Tags (if you are already using tags to organize your desktop), see the next section below.

How to organize your mac’s desktop icons

To view files in Stacks, just click the Stack and it will expand, then double click the file to open it, when you click again, it will collapse back down.

Use tags

You can use tags to organize your files and folders on your Mac. There are several ways to tag a file or folder with colors or keywords. The easiest way to tag an item on your desktop, simply right-click (control-click) and find the Tags section and choose a color. Note that you can add multiple tags (colors) to any file or folder.

How to organize your mac’s desktop icons

To remove a tag from a file or folder, again right-click (or control-click) and then click the tag that you want to remove. It will be unselected.

You can also customize your tags. You can add custom tags. Here is how you can do that:

  • Go to Finder
  • Click Finder (top menu bar)
  • Click Preferences
  • Click the Tags tab

Now you can add custom tags by clicking the plus (+) icon. Then you can drag the new tag to the favorite tags area so that you can use this new tag quickly when you want to. You can also use the minus (-) icon to remove tags. You can here edit the current tags also.

How to organize your mac’s desktop icons

Use Finder Preferences

You may adjust your Finder preferences to organize your desktop. Go to Finder and click Finder > Preferences. There are four types of preferences:

  • General: You can choose what items to be shown on the desktop
  • Tags: You may create custom tags
  • Sidebar: You can choose what items to be shown in the sidebar
  • There are also advanced options, like showing all file extensions etc.

How to organize your mac’s desktop icons
Use iCloud

This will let you view your files and folders everywhere. Here is how:

  • On your Mac, click the Apple menu
  • Click System Preferences
  • Click Apple ID
  • Click iCloud
  • Find the iCloud Drive and click the Options button
  • Make sure that the Desktop & Documents Folders option is selected.

Filed Under: How to Tagged With: Desktop, macOS

Comments

hello so i appreciate this article because I didn’t know about stacks. The only problem is that whenever I close my computer the stacks are reset to “kind” when I like to have them at “tags”. Is there something I’m doing wrong or is this just how it is. Also for reference it happens after I put my computer to “sleep”. Thank you.

@pixeldetective
Jul 14, 2020, 10:24 am EST | 2 min read

If you’re getting tired of looking at the same cluttered Mac desktop, it might be time to tidy things up a bit. The good news is that macOS provides several customization options to help you organize your Mac desktop icons.

Organize Using Stacks

If your Mac desktop looks anything like this, well, the first thing you should do is to enable the Stacks feature first introduced in macOS Mojave.

To do this, find an empty space on your desktop and right-click. Here, choose the “Use Stacks” options.

Instantly, macOS will arrange and group all similar files. You’ll find different Stacks for images, documents, and so on.

How to organize your mac’s desktop icons

The next thing you should do is to change the default save location for screenshots. If you use your Mac regularly, your desktop might be cluttered with screenshots. Simply changing the default save destination to a different folder will do wonders.

Customize Your Desktop Icons

Now that you have enabled Stacks and you have your screenshot situation under control, it’s time to get to the good stuff—customizing the desktop icons.

To get started, right-click in an empty space on your desktop and select the “Show View Options” button.

This screen will show you all the options for customizing the desktop icons.

From the “Stack By” option, you can choose to group the Stacks by Kind, Date Last Opened, Date Added, Date Modified, Date Created, and by Tags. We’ve talked about it in more detail in our Stacks guide.

How to organize your mac’s desktop icons

Click the dropdown next to “Sort By” to sort all icons by Name, Kind, Date Last Opened, Date Added, Date Modified, Date Created, Size, and by Tags.

How to organize your mac’s desktop icons

The next section is for customizing the visual style.

Use the slider below the “Icon Size” option to increase or decrease the icon size. If you’re using a monitor with your Mac, increasing the icon size can be really helpful.

Next, you can give the icons a little more breathing room by increasing the “Grid Spacing.”

From the “Text Size” option, you can increase the text size of the label. You can go between 10 points and 16 points in size.

While you can’t hide a label, you can switch it to the right side of the icon (if you want to view longer labels).

If you want to see information about the file or the folder like how many files are in a folder, or the available space in a hard drive, we recommend that you enable the “Show Item Info” option.

Lastly, if you don’t want to see a preview of the file (especially images and PDFs) as the icon, you can uncheck the “Show Icon Preview” option.

How to organize your mac’s desktop icons

Once you’ve customized all the options, go back to your Mac desktop to see it transformed!

How to organize your mac’s desktop icons

Now that you’ve conquered your desktop, it’s time to learn how to use multiple desktops on your Mac using Mission Control!

How to organize your mac’s desktop icons

If you’re one of those folks who keep lots of data (or file shortcuts) on your Mac desktop, the desktop Stacks tool in macOS is for you. Here’s how to use it.

Desktop Stacks

Stacks isn’t a new feature, at least on the surface. Even in macOS High Sierra, you could add documents or shortcuts to desktop folders. However, in macOS Mojave, Apple takes this to a whole new level.

With Stacks, you can:

  • Organize the messiest of desktops by arranging files into relevant piles
  • Group by kind to stacks of images, documents, spreadsheets, PDFs and more
  • Stack files according to crucial attributes, such as date and tags
  • Drag a file out of a Stack and drop it into a document, or vice versa
  • Easily scrub through all of the data in a stack

Best of all: Stacks are organized automatically.

How to use Stacks

To get started with macOS Stacks, you’ll need to activate the tool.

1) From the Mac desktop, select View > Use Stacks from the Finder menu.

How to organize your mac’s desktop icons

2) Instantly, your desktop files are organized into Stacks.

How to organize your mac’s desktop icons

How to organize your mac’s desktop icons

3) Click on a Stack to see the contents inside.

In this example, you can see the files in an Images Stack:

How to organize your mac’s desktop icons

4) Don’t like Stacks? You can unselect Use Stacks from the Finder View menu.

Customization

To see grouping options for each Stack:

1) Right-click on the desktop and select Group Stacks By from the popup menu. You can also find this under your the toolbar under View > Group Stacks By.

  • None—Do not group any items within stacks
  • Kind—Group items within stacks by file type
  • Date Last Opened—Group files within stacks by the time you last opened them
  • Date Added—Group files within stacks by the date they were added
  • Date Modified—Group files within stacks based on the date they were last modified
  • Date Created—Group files within stacks according to their creation date
  • Tags—Group files within stacks based on the tags you’ve assigned

How to organize your mac’s desktop icons

In the example below, the Images folder above went from being organized by Date Added to Date Created.

How to organize your mac’s desktop icons

Stacks support other actions, including:

  • See the contents of a stack—Click a stack to expand it and see what’s inside
  • Browse a stack—Swipe with the mouse/trackpad over a stack to see something within
  • Drag and drop—Click a stack to unfurl it, then drag a file and drop it another app
  • Quickly import files—Scrub over a stack to select a file, then drag it into another ap

Real-life uses and benefits

Why should you use Stacks in macOS? To make you more organized, of course.

For example, thanks to Stacks, you can now organize your files based on specific time periods. This could prove useful when trying to organize projects for billing purposes.

Adding Tags to your documents, conversely, allows you to organize files by job or purpose. In the example below, images have been arranged by quality, either Excellent, Good, or Bad:

How to organize your mac’s desktop icons

With desktop Stacks, you can organize your desktop in fun and useful ways. Best of all, because Apple includes so many customization tools with Stacks, you can find the way that’s ideally suited for you. In other words, there’s no wrong way to organize your files on Mac.

How to organize your mac’s desktop icons

Got a jumble of icons cluttering your Mac’s desktop? Are the icons themselves too big—or too small? Wish they would just arrange themselves?

Read on for six ways to whip your messy Mac desktop into shape, starting with…

1. Arrange your icons automatically

Want to see your desktop icons arranged in nice, straight columns, and in some kind of logical order?

First, here’s the secret weapon you’ll need to use: the View Options tool in the Mac OS X “Finder.”

How to organize your mac’s desktop icons

Here’s your secret weapon for cleaning up your desktop: the “View Options” menu.

Just right-click your desktop, then select Show View Options. (If you’re fond of keyboard shortcuts, you can also hit Command-J after clicking the desktop.)

Next, click the drop-down menu that’s labeled “Sort by” and pick an option, from Name and Size to Date Created and Date Last Opened.

Note that no matter which automatic sorting option you choose, your Mac will group your icons by type—meaning internal hard drives come first, then shared and external drives, and finally your folders and files.

Still, the ability to sort desktop files and folders by, say, Date Modified or Date Created could be a powerful feature for anyone who’s sifting through dozens of photos, text files, or other documents.

2. Snap ‘em to a grid

Prefer to sort your desktop items yourself, but still want everything all nice and neat?

Go back to the “Sory by” drop-down menu and select “Snap to grid,” then right-click the desktop itself and select “Clean Up.”

You can also right-click a specific item and select “Clean Up Selection,” or rearrange your entire desktop one time only by right-clicking and selecting “Clean Up By.”

Last but not least, you can expand or shrink the amount of space between your icons by sliding the “Grid spacing” control back and forth.

Wish the icons on your Mac desktop were jumbo-sized? Just tweak the “Icon size” slider until you’re happy.

3. Resize the icons

Ever wish your desktop icons were bigger, or smaller?

Just open the View Options panel, grab the little slider that’s marked “Icon Size,” and drag it back and forth until you’re happy.

4. Change the font size of the text labels

Done expanding or shrinking your icons? Now you can resize the text labels to match. Click the drop-down menu marked “Text size” and select a point size from 10 to 16.

5. Add more details to icon labels

OK, so your icons and their labels are just the right size. If you like, though, you can also make those icon labels a bit more detailed.

You can set the labels on your desktop items to show details such as file sizes, photo dimensions, and more.

Check the “Show item info” box to see how many items are in a folder, the dimensions of an image, how much total and free storage space a drive contains, and other salient details.

6. Move the label text to the right side

Wish that the text labels for your desktop icons could go somewhere else besides beneath them?

To move them all over to the right, just select “Right” in the “Label position” section. Sorry—there’s no “left” or “above” option.

Make your Mac invincible

Since the release of the graphical user interface (GUI) on the first Mac, the desktop has been playing a prominent role in our everyday computer interactions. After all, it’s the most convenient and visible spot for our files.

It’s likely that you save most of the content you download from the web on the desktop and if you ever need not to forget about something important you put it there too. There are even various get things done (GTD) wallpapers that turn your desktop into a task checklist!

The problem, however, is that the desktop tends to get cluttered fairly quickly and no one has the time to constantly clean it up. So what do you do when you need your Mac to look presentable?

Why Hide Desktop Icons Mac Is Displaying?

Sometimes you need to remove icon from desktop Mac temporarily. You might be about to give a presentation or you might simply want to take a screenshot without any distractions. In both cases, moving icons into other folders would unnecessarily take too much time. Especially once you know how to hide icons on Mac with ease.

Here are a few options to remove icon from desktop Mac.

How to hide desktop icons Mac Terminal

You probably know that Terminal is one of the most powerful apps on your Mac. In fact, you can control any aspect of your Mac via Terminal commands. For many, though, Terminal could seem confusing and unapproachable, so it’s better to learn it one command at a time.

To hide your Mac desktop icons, for example:

  1. Launch Terminal from Applications ➙ Utilities
  2. Type defaults write com.apple.finder CreateDesktop false
  3. Press Enter
  4. Now restart Finder by typing killall Finder and hitting Enter once again

The icons are gone! Now you can do whatever is on your mind and once you want the icons to return, simply type defaults write com.apple.finder CreateDesktop true and then killall Finder again.

How to remove icon from desktop Mac Finder

If you’d rather not get into the weeds with Terminal and want a simpler solution for hiding desktop icons, you can also use Finder preferences. Note that this will not hide all the icons, but just those that associate with external devices and tend to appear automatically: hard disks, external disks, CDs, DVDs, iPods, and connected servers.

Here’s how to hide icons with Finder:

  1. While on your desktop, go to the menu bar and choose Finder ➙ Preferences (⌘ + ,)
  2. Switch to the General tab
  3. Uncheck all the items

Now your desktop should look much cleaner. But is there a quicker way to remove icon from desktop Macs?

How to hide desktop icons for presentations

Most of the time, when you need to remove desktop icons quickly, it’s because you have to present something on your Mac. But it’s not only icons you have to worry about — you can get easily distracted by push notifications and active apps.

PliimPRO is a unique presentation solution to rule over any distractions. This utility lives in your menu bar and, with just one click, hides your desktop icons, disables notifications, removes active apps, mutes speakers, and even changes your wallpaper to something more neutral. So once you go into a presentation mode using a simple toggle in PliimPRO, you can be certain that there would be no surprises ahead.

How to remove icons to take a screenshot

The second most popular use case for hiding your desktop icons is taking a screenshot — when you’re trying to show something specific on your Mac, no one needs to know what kind of files are gathering dust on your wallpaper. You could, of course, manually move your files and then use a screen-grabbing tool, but why not combine all in one?

CleanShot X is one of the most powerful tools out there for taking screenshots and recording your Mac screen. Capture a given area, an app window, or all of your screen. This utility can even take a long scrolling picture of a website or be put on a timer. Finally, it can record your screen at any time and automatically upload the results to the cloud. Even more impressive is that all this functionality fits neatly into a single menu bar icon. And to hide desktop icons, just select Hide Desktop Icons at any time!

How to hide all desktop icons with one click

If you don’t tend to present that often and the default Mac screenshot is enough for your needs, you might just want a straightforward button to click for all the desktop icons to disappear.

One Switch is exactly the solution you need. This lightweight app stays in your menu bar and brings all the most popular but hard to find features right up to your fingertips. You can click to hide icons, connect to your favorite Bluetooth device, turn on Dark Mode, keep your Mac awake indefinitely, and much more — One Switch accomplishes it all seamlessly.

Bonus: How to clean up your Mac desktop

As we all know, figuring out how to hide icons on Mac doesn’t actually solve the problem of having a cluttered desktop. Sooner or later, the number of icons will become unmanageable and force us to clean it all up. But what are some faster ways to do so?

The most basic way of organizing your desktop is by using Stacks — a feature that goes back as far as Mac OS X Leopard. Stacks essentially groups your desktop icons either by kind, data added, date modified, tags, etc. And if another file would match your grouping later on, it will be automatically added to the stack, helping keep everything clean.

To use Stacks, simply right-click anywhere on your desktop and select Use Stacks. To undo, repeat the action.

If you find Stacks a bit limited in its functionality, there are more advanced apps out there to help keep you organized.

Declutter takes the idea for Stacks further by letting you create completely custom folders and rules to automate the cleanup of your desktop files. For example, you can create a folder for music, specify a .mp3 extension, select your favorite color, choose a folder icon, and all .mp3 files that land on your desktop would be automatically redirected there.

How to organize your mac’s desktop icons

But what if you could not only organize icons but also your thoughts at the same time?

Unclutter is a brilliant utility that acts as a temporary storage for your files, clipboard data, and any random notes you need to remember. As you activate Unclutter from your menu bar, it slides down from the top of your desktop and offers you to hide any files you want or jot down a note for later reference. It can even sync your files across multiple Macs via Dropbox, including anything you’ve copied to your clipboard!

How to organize your mac’s desktop icons

As you can see, there’s no shortage of ways to keep your desktop clean, which also means there’s no excuse not to! If you present often, arm yourself with PliimPRO; if you take screenshots, get CleanShot X; for one-click icon hiding, download One Switch. And if that isn’t enough, automate your desktop with Declutter and always keep your files handy with Unclutter.

Best of all, PliimPRO, CleanShot X, One Switch, Declutter, and Unclutter are all available to you for free during a seven-day trial of Setapp, a platform with more than 200 outstanding Mac apps for every use case you can imagine. Try them all today at no cost and make your Mac routines truly unstoppable.

If you’re someone that has a lot of files on your desktop, you’re going to love the new Stacks feature in macOS Mojave, which is designed to organize all of your files into neat little piles on your desktop, getting rid of clutter.

Unfortunately, Stacks is an option that’s limited to the desktop and not available within individual file folders.

Enabling and Disabling Stacks

Toggling Stacks on and off is done with just a couple of clicks on the desktop. When at the desktop, right click to bring up the desktop options menu, and then choose the “Stacks” option.

How to organize your mac’s desktop icons
You can also use the Finder to enable Stacks.

  1. Open a Finder window.
  2. In the menu bar at the top of the Mac, go to View.
  3. Check the “Use Stacks” option. How to organize your mac’s desktop icons

Turning on Stacks will automatically organize your files by file type. Some of the available Stacks include documents, images, PDF documents, spreadsheets, other, and screenshots.

How to organize your mac’s desktop icons

How to organize your mac’s desktop icons

Viewing Files in a Stack

If you want to view all of the files that are contained within a Stack, just click, and it will expand the Stack and put a little arrow on the Stack’s name so that you know which Stack you’re viewing.

With the Stack expanded, if you click on a file, it will open up in whatever app is set to be the default app for that file type.

How to organize your mac’s desktop icons

To open up all of your Stacks at once, option click on the any Stack, which will expand all of the desktop Stacks at once. Option click again on any of the open Stacks to close them all.

How to organize your mac’s desktop icons

Customizing Stacks

Stacks are organized by file type by default, but you can change the Stack organizational system, grouping your files by Date Last Opened, Date Added, Date Modified, Date Created, and Tags.

  1. Open Finder.
  2. In the menu bar, click on the View option.
  3. Select the “Group Stacks By” option. How to organize your mac’s desktop icons
  4. Choose one of the available options to change the way your Stacks are sorted.

The most powerful sorting option in Stacks is of course Tags, which are user set and can be used to identify certain types of files, such as all documents relating to a specific topic.

When grouped by one of the date options, Stacks will be listed in increments of Today, Yesterday, Previous 7 Days, Previous 30 Days, and then after that, by year.

How to organize your mac’s desktop icons

Further Stacks Options

If you want to stick one of your Stacks into a folder, you can do so by right clicking on one of the Stacks and selecting the “New Folder With Selection” option.

How to organize your mac’s desktop icons
Using the same right click options that are available when a Stack is selected, you can open the files, open them in a specified app, rename files, share files, compress files, send files to trash, and more. You basically have all of the same organizational options that you would have selecting any group of files on your desktop, but without the need to select them manually.

Presenting you a list of best free Software To Organize Desktop Icons. These software help you to keep your desktop all cleaned up, organized, and visually attractive. At times the Icons on desktop clutter up, leaving you clueless about where you placed a file, folder, or Application. Use these Desktop Icon Organizer and get rid of extra icons, and find them easily, well organized at a place designated to it. Some of these software to organize desktop icons divide your desktop into shells, where you can place icons category wise, while some let you get rid of extra icons by placing them category wise in folder that you can hide.

Best Software To Organize Desktop Icons:

I like Nimi Places, and Rainmeter the most among these Desktop Icon Organizers. Nimi places is alight software, which is very easy to operate, while Rainmeter is a highly customizable desktop icon organizer, which can create magin on your desktop with its capabilities.

Nimi Places

How to organize your mac’s desktop icons

Nimi Places is a free software to organize desktop icons in various customizable containers, or boxes. It lets you organize your icons by adding folders to the desktop as boxes. These boxes can be customized in different rectangular dimensions, themes, and you can freely place them anywhere you want. You can use a folder to form these boxes, such as: Desktop, My Computer, or any other folder. The special features of this desktop icon organizer are:

  • Directly access media from the boxes. You can preview JPEG, PNG, PDF, PSD, and other image files in the boxes. Play audio right in the folder box. Click on the play button on audio file to play it.
  • Drag the edges of the box to re-size them in any dimension.
  • Right click on the box, go to Appearance> Theme, and select a theme to change the appearance. There are 6 different options to choose from.
  • Customize the icon size, sort the files n different ways, move the boxes freely, and there’s much more to do.

This desktop icon organizer keeps your desktop clean, and you can also create boxes for different file formats, and purposes.

My desktop usually looks like this.

How to organize your mac’s desktop icons

Cluttered as hell. As someone who needs to take screenshots all of the time, my desktop starts looking more and more like my college dorm room. It’s also annoying because I misplace certain files and find myself downloading three of the same thing. This not only takes up visual space, but memory space.

Thanks to Desktop Groups Lite, I can now get rid of my desktop mess and neatly organize it inside of frames, that are very similar to the Fences application for Windows. This free application lets you build transparent frames that you can drag files into.

How to organize your mac’s desktop icons

You can rename each frame to keep your desktop neat and organized. Each frame also has the ability to scroll down within itself. You can have up to five frames on your desktop with the free Desktop Groups Lite version. If you’d like, you can also pay for the $5.99 upgrade and have unlimited frames, but who really needs more than a handful?

* Desktop Groups only works on 64-bit Lion and Mountain Lion systems.

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