PowerPoint can save your presentation as a Windows Media Video (.wmv) file to distribute on the Internet. Presentations in this format can easily be shared around the world.
To save a presentation as a Video:
- With the presentation open in PowerPoint, click the File, choose Save & Send and select Create a video.
- Click the Computer & HD Displays down arrow and select one of the following: Computer & HD Displays or Internet & DVD or Portable Devices, click Create Video.
Browse to the location where you want to store your presentation, enter a file name and click Save.
To Play your video, go to the folder location and double-click the file.
How to Share your Video
- Embed the video into a Web page
- Send the video file by email
- Upload the video to a sharing Web site like YouTube
- Save the video to a file share site like Windows Live.
Tips recording your presentation as a video:
- record and time voice narration and laser pointer movements in your video.
- include animations and transitions in your movie.
- viewers do not need to have PowerPoint installed on their computers to watch it.
- if your presentation contains an embedded video, the video will play correctly without your needing to control it.
Depending on the content of your presentation, creating a video may take some time. You can continue to use PowerPoint while the video is being created
View a Presentation on the Web
The Broadcast Slide Show feature in PowerPoint 2010 enables presenters to share a slide show with anyone, anywhere, over the Web. You send a link (URL) to your audience, and then everyone watches a synchronized view of your slide show in their browser.
Choosing a broadcast service The Broadcast Slide Show feature requires a network service to host the slide show. You can choose from among several services, including a SharePoint server within your organization but for this course we will use the PowerPoint Broadcast Service. This service is available to anyone with a Windows Live ID. Anyone on the Internet will be able to access the URL for a slide show hosted on this service.
Before you broadcast your presentation:
- The presenter and audience need to be connected to the Internet. The broadcast slide show feature can be viewed in the Internet Explorer, Firefox, and Safari for Mac browsers.
- There may be a limit on the file size for broadcasted slide shows depending on the broadcast service
- Some PowerPoint features are changed when the slide show is broadcasted online:
- all transitions in your presentation appear as Fade transitions in the browser
- audio (sounds, narration) is not transmitted to the audience through the browser
- you can’t follow a hyperlink in your presentation to a Web site, the attendees will only see the last slide you showed in the original presentation
- you can’t run a video in your presentation, the browser does not show it to the audience.
Broadcast a Presentation
1. Select File, Save & Send then select Broadcast Slide Show.
2. The Broadcast Slide Show dialog box opens. Click Start Broadcast.
3. The presenter will need a Windows Live ID to sign in to the broadcast service.
4. PowerPoint creates an URL for your presentation.
To send the URL for your presentation to your audience, do one of the following:
- To send the URL for your presentation by email, click Send in Email.
- To copy the link, click Copy Link.
5. When your audience receives the URL for the slide show, click Start Slide Show to begin your broadcast.
Audience View Before the Broadcast Begins
6. The audience follows your slide show in their browser while you present within PowerPoint 2010.
7. After you finish presenting and are ready to end the broadcast, press ESC to exit Slide Show view and then click End Broadcast.
Did you know that PowerPoint 2010 has a feature called Broadcast Slide Show with which you can share your presentation through the web to another computer, smartphone or any other device with a browser? Here’s how to use it.
Sharing Your Presentation
After you have finished your presentation, go to Slide Show tab and click on Broadband Slide Show.
You will see a window telling you about this service and that you will need a Windows Live ID to use it. Press on Start Broadcast.
It will upload your presentation to be shared. This can take a while depending on how big your file is.
You will then be given a window with the link to your broadcast. You will also see options to copy the link or to send it through mail.
After you have sent your link, you will see a warning telling you that you cannot make changes while you are broadcasting and giving you the option to end it.
Your viewers will just have to click on the link you sent them (via mail or IM).
The browser will open and they will see the presentation just as you are navigating through it.
They will also have an option to watch it in Full Screen View.
After you finish to present, your viewers will see a black slide telling them the broadcast is over.
This is a great feature, although it lacks of audio transmission and you will need another program like Skype, Messenger or others to transmit the audio.
Share a presentation by saving it to the cloud and sending it to others
Select Share.
If your presentation isn’t already stored on the cloud, select where to save your presentation to the cloud.
Choose a permission level.
Select Apply.
Enter names and a message.
Select Send.
For info on collaborating with others on a document, see Work together on PowerPoint presentations.
Share by using a traditional email attachment:
If you don’t want to share a document with others to collaborate on, simply use a traditional email attachment to send the presentation to others.
This feature is only available if you have a Microsoft 365 subscription. If you are a Microsoft 365 subscriber, make sure you have the latest version of Office.
To send your presentation as a copy or a PDF, select Share.
Select Attach a Copy Instead in the Share dialog box.
Select either PowerPoint Presentation or PDF.
PowerPoint will open the email application and attach the file to a new message. Enter the recipients details and a short message, and click Send.
This feature is only available if you have a Microsoft 365 subscription. If you are a Microsoft 365 subscriber, make sure you have the latest version of Office.
To send your presentation as a copy or a PDF, select Share.
Select Send as attachment in the Share pane.
Select either Send a copy or Send a PDF.
PowerPoint will open the email application and attach the file to a new message. Enter the recipients details and a short message, and click Send.
You can share or co-author a presentation in PowerPoint for macOS. If you allow others to edit your presentation, changes they make will be merged into the original presentation. If you want to share your presentation, you can:
Invite people to view or edit the file located in the cloud, like your OneDrive.
Send a link to your file saved to the cloud.
Send a copy of the file as an email attachment.
Note: If you’re looking for information about saving a presentation in JPEG or PDF format, see File formats supported in PowerPoint.
Important: You can simultaneously edit presentations in the .pptx or .ppsx file format that are located on OneDrive or a server that has at least Microsoft SharePoint Server 2010 installed. To work with SharePoint in Office for Mac, you have to have at least Microsoft Office for Mac Home and Business 2011, Microsoft Office for Mac Academic 2011, or Microsoft Office for Mac Standard 2011.
Invite people to view or edit your presentation
Save your file to the cloud and then invite people to view or edit it. That way, whenever you update your file, everyone you share with will have the latest version.
In the upper right corner, click the Share icon and then click Invite People.
If the file is on your device, you’ll be asked to upload the file to the cloud first.
Invite users by adding their email addresses to the invite field. When adding names for the first time, PowerPoint will prompt to access your Contacts.
To allow your users to edit the file, click the Can Edit check box. Add any comments in the comments field and click Share.
The recipients receive an email with a link to the shared file.
You can copy the link to your presentation and paste it in another shared file or email to the recipients.
In the upper right corner, click the Share icon and then click Copy Link.
If the file is on your device, you’ll be asked to upload the file to the cloud first.
Paste the link wherever you need.
If you don’t want to save your file to the cloud, you can share it as an email attachment.
In the upper right corner, click the Share icon and then click Send Attachment.
Click Presentation or PDF.
PowerPoint will open your email application and attach your file to a new message. Just fill in the details, like email addresses and a short message, and click Send.
Note: The following steps apply only to PowerPoint 2007. You can’t save a presentation as a webpage in PowerPoint 2010 or later. For workarounds in later versions of PowerPoint, see Options for later versions of PowerPoint below.
Open the presentation or Web page that you want to publish to the web.
Click the Microsoft Office Button , and then click Save As.
In the Save in list, select a path or location for the webpage on a web server.
If you want people to have access to a presentation that you published to the web, you must specify a Web server or other available computer when you choose a location for the file.
In the File name box, type a file name, or do nothing to accept the suggested file name.
Tip: If you want the published presentation to have a different name from the source file that it was published from, type a new name.
In the Save as type box, do one of the following:
Click Web Page to save your presentation as a webpage and create an associated folder that contains supporting files (such as bullets, background textures, pictures, and sounds).
Click Single File Web Page to save your presentation as a webpage that integrates all supporting information, including all linked files, into a single file.
To set the page title bar text for your webpage, click Change Title, type the title bar text in the Page title box, and then click OK.
Click Publish, and then, in the Publish as Web Page dialog box, do one or more of the following:
To specify the slides that you want to publish, under Publish what?, click an option.
To display speaker notes for a presentation, select the Display speaker notes check box.
To set additional Web page formatting and display options, click Web Options, select the options that you want, and then click OK.
To designate support for a particular browser or browser version, under Browser support, click the appropriate option.
Click Publish.
Options for later versions of PowerPoint
Save slides as Word documents, and then save as webpages
You can save an individual slide as an image in a Word document, and then save that document as an .html file.
Right-click the thumbnail of the slide you want to save, and click Copy.
In a new Word document, paste your slide (Ctrl+V). If necessary, drag to resize the slide image to fill the page.
Click File > Save As, and then choose Web Page or Web Page, Filtered.
Save a presentation to OneDrive, and then share it online (PowerPoint 2013 and newer versions)
Click File > Share > Share With People or Invite People > Save to Cloud.
Choose a location in your OneDrive folders.
Type a file name, and then click Save.
Click Share with People (PowerPoint 2016 or newer versions), add email addresses and any message you like, and then click Share.
If this is a feature you’d like to request, please send us your feedback to help us prioritize new features in future updates. See How do I give feedback on Microsoft Office for more information.
Marshall Gunnell
Marshall Gunnell
WriterMarshall Gunnell is a writer with experience in the data storage industry. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. He’s currently an API/Software Technical Writer at LINE Corporation in Tokyo, Japan, runs ITEnterpriser, a data-storage and cybersecurity-focused online media, and plays with development, with his RAID calculator being his first public project. Read more.
Aside from the traditional method of sending a PowerPoint presentation to others as an email attachment, you can also upload and share your presentation from the cloud. All you need to get started is a OneDrive account. Here’s how.
Sharing Your PowerPoint Presentation
You can save a PowerPoint presentation to the cloud fairly easily. In fact, it takes only a few simple clicks. For this to work, though, you’ll need a OneDrive account. If you use Office 365, then you already have one. If not, all you need to do is create a Microsoft account and then sign in to OneDrive. This article will assume you already have a OneDrive account.
First, open the PowerPoint presentation that you’d like to share. At the top-right corner of the window, you’ll see a “Share” button. Go ahead and select it.
Once selected, the “Share” window will appear. You have a few different options here. In the “Attach a copy instead” group, you can choose to send your presentation as a PowerPoint or PDF attachment. Selecting either of these options will open your computer’s default mail client.
What we’re interested in, though, is sharing to OneDrive. To do this, select your OneDrive account under “Share.”
If you haven’t already named your presentation, you’ll be prompted to do so. After you give it a name, click “OK.”
Your presentation will now be uploaded to the cloud and the “Share” pane will appear on the right-hand side. This is where you can invite people to edit (or read) the document. In the address bar, enter the email of the recipient. Alternatively, select the icon to the right of the address bar and select a recipient from your Outlook address book.
After you’ve entered the recipient’s email, you can then assign a permission level. Once you’ve given read/write or read-only permission, you can then add an optional message. When you’re ready, click “Share.”
The recipient will receive an email providing access to the presentation.
Note: If you’re the recipient, be sure to check your spam folder! During our testing, we found the invitation in spam.
An alternative method for inviting people is to get a sharing link. At the bottom of the “Share” pane, select “Get a sharing link.”
Next, choose which type of link you’d like to provide. You can choose between a read/write link or read-only link.
A link will then be generated. Select “Copy” to copy the link to your clipboard.
Anyone you share this link with will then have access to the presentation. This will allow multiple people to collaborate on your presentation in real-time!
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Marshall Gunnell
Marshall Gunnell is a writer with experience in the data storage industry. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. He’s currently an API/Software Technical Writer at LINE Corporation in Tokyo, Japan, runs ITEnterpriser, a data-storage and cybersecurity-focused online media, and plays with development, with his RAID calculator being his first public project.
Read Full Bio »This article describes how to broadcast a Microsoft PowerPoint presentation for use in conjunction with a Field59 live stream.
The Broadcast Slide Show feature in PowerPoint 2010 and PowerPoint 2013 editions enables you to share slides over the Web using the PowerPoint Broadcast Service. By iframing a PowerPoint URL onto the same Web page where you use a Field59 live stream event player, you can show slides to viewers as they watch the stream.
In order to use PowerPoint Broadcast Service, you must first have a Microsoft/Windows Live ID account. You also need to be connected to the Internet in order to use this feature.
Please also note the following:
- The broadcast slide show feature can be viewed in Chrome, Firefox, Internet Explorer, and Safari browsers.
- Due to the nature of HTTP live streaming delivery, your slides may be up to 30 seconds ahead of the video feed.
- Some PowerPoint features are changed when the slide show is broadcasted online:
- Any transitions in your presentation are shown as Fade transitions in the browser.
- Screensavers and email pop-ups can disrupt the audience’s view of the slide show.
- You cannot add ink annotations or markup drawn onto the slide show during the presentation.
- If you follow a hyperlink in your presentation to a Web site, the attendees only see the last slide you showed in the original presentation.
- If you play a video in your presentation, the browser does not show it to the audience.
To broadcast your presentation, open your PowerPoint, then follow these steps, depending on if you are using PowerPoint 2010 or 2013:
PowerPoint 2010
If you are using PowerPoint 2010, on the Slide Show tab, in the Start Slide Show group, click Broadcast Slide Show.
The Broadcast Slide Show dialog box opens. Click Start Broadcast.
If you are not logged in with your Windows Live ID, you will be prompted to log in or create one first. After you are logged in, Powerpoint will generate a URL for you.
PowerPoint 2013
If you are using PowerPoint 2013, Click on the File tab, then click on “Share”, then “Present Online”.
If you are not logged in with your Windows Live ID, you will be prompted to log in or create one first. After you are logged in, PowerPoint will generate a URL for you.
Next, copy the URL. The URL will probably look something like this:
https://broadcast.officeapps.live.com/m/Broadcast.aspx?Fi=asdf%qwerty%Put this URL into an iframe, such as:
You can also adjust the height and width of your iframe as is best needed for your Web page.
When you are ready to begin your presentation, hit Start Slide Show (PowerPoint 2010) or Start Presentation (PowerPoint 2013). The audience follows along on the page with the live stream player and the iframe with the PowerPoint, while you present.
Please note that the live stream may be slightly delayed compared to the PowerPoint, so best practices are to not rush through slides so that the live stream and slide presentation do not become too out of sync.
After you finish presenting and are ready to end the broadcast, press the escape key (ESC) to exit the Presentation view.
Then click End Broadcast (PowerPoint 2010)
or End Online Presentation (PowerPoint 2013)
Below is an example of how a Field59 live stream player and a PowerPoint broadcast work together and display to the end user. The stream is embedded on top, and below the player is the iframe that contains the PowerPoint URL.
The PowerPoint Web App, (as the name suggests), is a web app by Microsoft to view and manage your presentations online. The advent of this online PowerPoint viewer meant that users finally had a viable alternative to Google Drive, which is known to ruin the look of uploaded PowerPoint files. It took Microsoft sometime to develop a good web app for viewing PowerPoint files but it has finally been worth it. If you are confused about how to use the PowerPoint Web App or are looking for a service which may not require a Microsoft account to view PowerPoint presentations, then here are some tips and instructions.
Viewing Presentations Using The PowerPoint Web App
You can view your PowerPoint presentations and other types of MS Office documents by using your Microsoft account. For example, you can view presentation from Microsoft SkyDrive by uploading them, via your Hotmail (Outlook.com) I.D. and by using a URL which might have been provided to you by someone who might have shared a PowerPoint file with you online.
View PowerPoint Files Directly From Your Email Address
If you have received a PowerPoint presentation at your Hotmail email address, you can click the View Online option to view the presentation. This will open your presentation using Microsoft SkyDrive.
Save And View Presentations From PowerPoint To SkyDrive
You can also save presentations to SkyDrive for online viewing by using the new version of PowerPoint, (e.g. PowerPoint 2013).
View Presentations Directly From SkyDrive
Alternatively, you can upload a PowerPoint file to your SkyDrive account via browser to benefit from this online PowerPoint viewer by Microsoft.
Editing Presentations Using The PowerPoint Web App
Using the Edit Presentation option from the PowerPoint Web App, you can edit your PowerPoint files online. It is worth mentioning here that we recommend using Internet Explorer for editing presentations online as other browsers like Chrome seem to be incapable of properly displaying file editing features for the PowerPoint Web App. During testing we were able to seamlessly edit PowerPoint presentations using Internet Explorer 9, however, the latest version of Chrome (version 26), failed to show editing features properly.
Sharing Presentations Using The PowerPoint Web App
To instantly share a presentation online, open your PowerPoint file in the PowerPoint Web App and click Share. This will provide you with three options for sharing your presentations, i.e. via email, sharing link or by posting it to Facebook. When sharing a presentation you can either make it View Only, provide editing options to the viewer (can be useful for online collaboration) or make the presentation available publicly for everyone to see (instead of sharing it with specific people).
SlideOnline: Alternative Web App For Viewing And Sharing PowerPoint Presentations Online
While the PowerPoint Web App is a fine tool for viewing, editing and sharing PowerPoint presentations, it requires a Microsoft account and relies on SkyDrive. This might be inconvenient for people who don’t wish to sign up for a Microsoft I.D. and don’t have existing Outlook.com (Windows Live or Hotmail) accounts. Hence, you can use a viable alternative to the PowerPoint Web App known as SlideOnline.
Upload PowerPoint or PDF Files
This web service allows users to instantly upload and share their PowerPoint or PDF files as online presentations. These files are instantly uploaded and quickly rendered for online sharing.
Add Title, Description And Select Category
Once a file has been uploaded you can add a title, description, tags and pick a category for the presentation. You can also choose to keep presentations Public or Private.
Share Presentations Online
Uploaded presentations can be shared using a URL, Embed code, via email and by using the given social media buttons. This means that SlideOnline provides more sharing options for PowerPoint presentations than the PowerPoint web app (such as an embed code).
Here is a quick guide on how to share a Powerpoint presentation using Webex during a virtual meeting.
Log into your Webex account, create your meeting invite and join your meeting.
Once your meeting is set up, simply click on the share screen button (below) in Webex.
This will open a pop-up screen (below) where you can select how you wish to share your presentation. In this case either via desktop or using Powerpoint directly.
This will automatically broadcast the app or desktop view you chose to share. A small orange Webex strip will be visible at the top of the screen to remind you that you are broadcasting (below).
If you hover over this strip you will find more options (including the ability to annotate your slides and use a group chat).
The large orange button is to stop broadcasting.
Sharing a Powerpoint presentation with Participoll using Webex
If you are running an interactive PowerPoint presentation with ParticiPoll, all the polling/interactive functions within your Powerpoint will function normally (below).
The audience can continue to use their mobile devices to participate with polling etc. as normal.
When sharing a Powerpoint presentation with Participoll in Webex remember the screen share feature (either desktop or via the Powerpoint app) is what you need to use to share your presentation, all ParticiPoll functionality remains the same.
Remember to test your slides before your meeting to ensure everything is working before you go live!
If you have any questions or wish to share your experiences we’d love to hear from you!
Skype is a good communication software that was recently acquired by Microsoft. Here we will show you how you can use Skype to share a PowerPoint presentation for online meetings, conferences or just creating a demo for users.
First, you need to sign in Skype using your credentials. Here you will see the list of contacts and then find the contact to whom you want to share your presentation in PowerPoint using Skype.
Screen sharing or Show My Desktop is the feature in Skype that allow you to share the screen with your contact.
Click the small plus icon and then the popup will appear.
Here you will see a list of options including Send File, Send Contacts, Show My Desktop and Add people to this conversation.
Make sure to select Show My Desktop and this will enable the screen sharing options in Skype.
If you are already in a conversation, you can start your screen sharing by choosing Show Entire Screen option.
Group sharing also make possible to share the screen with a group of contacts instead of just one.
Once you chose the screen sharing options you can start broadcasting your PowerPoint presentation.
Go to PowerPoint and start your presentation. You can learn more on how to start PowerPoint presentations but the easiest way is to press F5 to start the slideshow.
Another way to start a screen sharing in Skype for your PowerPoint presentation is under the Call menu in Skype. Here you can choose Share Your Screen option and then Share Full Screen. This will enable Sharing Screen in Skype and then you can start your PowerPoint slideshow. Your contact will see your screen until you press Stop Screen Sharing in Skype.
If you enjoyed reading this article where we explained how to share PPT in Skype then we encourage you to sign up to our weekly newsletter or review our free PowerPoint templates where you can download .ppt files for your next presentation.
Update 2014-12: Now Microsoft announced Skype chat is integrated in Office Online PowerPoint and Word. You can collaborate directly with your contacts from these programs (online versions, only). If you need to chat with your contacts at the same to you are writing a document or prepare a PowerPoint presentation then you can use PowerPoint Online with Skype Chat.