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How to stop microsoft word from marking two spaces after a period as an error

Rob Woodgate
How to stop microsoft word from marking two spaces after a period as an errorRob Woodgate
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Rob Woodgate is a writer and IT consultant with nearly 20 years of experience across the private and public sectors. He’s also worked as a trainer, technical support person, delivery manager, system administrator, and in other roles that involve getting people and technology to work together. Read more.

How to stop microsoft word from marking two spaces after a period as an error

Up until 20 years ago, thanks to typewriters, it was common to see sentences written with two spaces the period. At long last, Microsoft Word has started marking double spaces as an error by default. If you’re a two-spacer who hates this idea, here’s how to prevent it from happening.

Microsoft has confirmed that it will start marking double spaces as a typo, so if you’re keen on the two-space side of the argument, you’ll soon find out that your righteous two spaces after a period are suddenly sullied by a red dotted line.

You can prevent this error message from appearing by changing a setting within Word. Regular Office updates will respect settings changes you make, so when Word changes its default behavior on this, you won’t be affected.

To change the setting, open any Word document and click File > Options.

How to stop microsoft word from marking two spaces after a period as an error

Next, select Proofing > Settings.

How to stop microsoft word from marking two spaces after a period as an error

Scroll down to the “Punctuation Conventions” section, change the “Spaces Between Sentences” to “Two Spaces,” and then click the “OK” button.

This will make Word enforce the use of two spaces and mark a single space after a period as an error, keeping your writing consistent. If you don’t care how many spaces appear after a period and don’t want Word checking, select “don’t check” in this box instead.

How to stop microsoft word from marking two spaces after a period as an error

Click the “OK” button again to exit the Options panel and then you’ll be finished. From now on, Microsoft Word will not mark two spaces after a sentence as an error. If an update changes this, you can always go back to the word processor’s Settings menu and change it again.

If you can’t break the habit of writing two spaces after every sentence, you can have Word automatically change double spaces to single spaces.

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How to stop microsoft word from marking two spaces after a period as an error Rob Woodgate
Rob Woodgate is a writer and IT consultant with nearly 20 years of experience across the private and public sectors. He’s also worked as a trainer, technical support person, delivery manager, system administrator, and in other roles that involve getting people and technology to work together.
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How to stop microsoft word from marking two spaces after a period as an error

Typing two spaces after a full stop is wrong, according to Microsoft Word.

Microsoft’s famous word processing application is set to start flagging the practice as incorrect – displaying the wavy blue line of bad grammar.

According to the program, it’s a formatting ‘error’ to double space after a period.

The practice comes from the days of the typewriter when equal-width characters of ‘monospaced’ fonts called for clearer sentence endings.

In 1944, the introduction of proportional-spacing typewriters meant the practice started to decline.

However, the tradition of double-spacing does continue, especially among those who did the first typing on a typewriter.

How to stop microsoft word from marking two spaces after a period as an error

The new rule is being rolled out slowly across Word, meaning that users may not encounter the new warning until they update their software.

Reaction to the news has been somewhat mixed.

Microsoft Word has started “correcting” my two spaces after each full stop. This is outrageous.

— Lucy Roberts (@LER9879) April 22, 2020

Absolutely delighted that Microsoft word is now marking two spaces after the full stop as errors.

About bloody time.

— Stuart Goosey (@stuart_goosey) April 22, 2020

Microsoft Word now showing two spaces after a full stop as an error… I’ve been typing like this since the 80s! 🙈

— Jo VB (@JoVB) April 11, 2020

Typing a double space after a full stop is WRONG: Microsoft Word will now flag two spaces between sentences as a formatting ‘error’.
Does anybody even do this 🤔

— bryn allen (@cpalace68) April 28, 2020

For the militant two-spacers out there fear not — it will be possible to instruct the popular word-processing software to ignore the error.

Blogging How to stop microsoft word from marking two spaces after a period as an error

Coke or Pepsi? Apple or PC? Marvel or DC?

There are lots of big rivalries out there that people feel strongly about. But Microsoft may have just ended the biggest one of all: two spaces after a period… or just one?

What the heck are we talking about? In a recent update, Word started marking two spaces after a period as incorrect. If you use Word and haven’t experienced this yet, you likely will soon.

Those who have been using only one space between sentences for years, congratulations. You won! This is your moment! Vindication!

But don’t feel sad if you were on Team Two-Space. You fought a good fight. And you had history on your side!

Once upon a time, style manuals across the board recommended two spaces after a period. In recent years, however, things have changed. (APA Style was the last holdout, but even they have moved to one space in their most recent edition.)

We won’t full-on dive into the history of two spaces versus one in typing here. (The Chicago Manual of Style has a lengthy post on the topic from the end of March, if you’re interested.)

Suffice it to say that two spaces became a thing when we were all using typewriters. Because the extra space made it easier to tell when one sentence ended and another began due to the font and spacing typewriters used. But with computer-based fonts, this is no longer necessary.

What does this mean if you still feel strongly about using two spaces between sentences?

Unlike most other grammar rules, whether you decide to use one or two spaces between sentences doesn’t really impact meaning or understanding. In fact, there has been at least one study that found two spaces improved readability… particularly among people who prefer having two spaces!

Regardless, if you pay attention to what the various style manuals (and now even typing software!) are doing, the world is moving in the direction of having only a single space. You can buck this trend and likely not suffer any consequences. But you should be aware that you are bucking a trend.

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Author: Josh Weiss-Roessler

Josh Weiss-Roessler is co-founder of WR Digital Marketing. With a background in proofreading and entertainment writing, Josh brings attention-to-detail and a creative flair to his content marketing work that helps it stand out.

Tom asked if there is a way to configure Word so it automatically places two spaces after each period, as can be done in WordPerfect. It is interesting that every time a question about inter-sentence spacing comes up, I receive a flurry of messages indicating either that two spaces is a good idea or that two spaces represents poor form.

I’m not going to get into considerations of what is right or wrong when it comes to spacing between sentences. There are, quite honestly, good reasons to do such spacing, and equally good reasons to not do it. (Tom, I trust you will make your own educated decision about whether two spaces after a period is really necessary in this day and age.)

That being said, the purpose of this tip is to explain how you can adjust your typing for the spacing you prefer. Word does not provide an “automatic two spaces” setting, as is available in WordPerfect. There are still things you can do, however.

First of all, you can configure Word’s grammar checker to flag any end-of-sentence spacing that doesn’t match your preferences. Simply follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and later versions display the File tab of the ribbon and then click Options.)
  2. Click the Proofing option at the left side of the dialog box.
  3. Click the Settings button. Word displays the Grammar Settings dialog box. (See Figure 1.)

How to stop microsoft word from marking two spaces after a period as an error

Figure 1. The Grammar Settings dialog box.

Now the grammar checker will flag any sentences that don’t conform to your preference with a green wavy underline. When you then right-click on the flagging, you can choose to correct the spacing for that occurrence.

If you want to do mass replacements of your end-of-sentence spacing, the best thing to do is to use the search and replace capabilities of Word. The techniques to do this have been covered in other issues. For those of you who want to automate the process of using search and replace, the following VBA macro is quite handy. It will replace any number of spaces at the end of a sentence with two spaces:

If you want to alter the macro so that it ensures all your sentences have only a single space at the end, you can simply change the .Replacement.Text line so there is only one space in the replacement string. Another thing to note about this macro is that it corrects any sentences ending in a period, question mark, or exclamation point; it will not catch and correct any sentences that end in a quote mark.

Finally, just in case you are curious, you cannot effectively use AutoCorrect to change end-of-sentence spacing. Why? Because AutoCorrect uses the space character as a signal to trigger checking what was just typed. Thus, AutoCorrect entries cannot utilize spaces, so you cannot use AutoCorrect to search for a period followed by a space and replace it with a period followed by two spaces. You can, if you desire, cause AutoCorrect to replace every period you type with a period followed by two spaces, but this can lead to some very bizarre typing experiences. Try it, if you want, but you will probably delete the “replace periods with a period and two spaces” entry shortly after the try.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10775) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: An Automatic Two Spaces after a Period.

Author Bio

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen.

Word can check if you use a single or double space after a sentence (fullstop/period) but how can it be changed throughout a document? Make all sentences end with a single space instead of double spaces, triple or more.

The Sentence Spacing settings (single, double or don’t care) is in Word’s Grammar settings see Sentence Spacing in Word.

Right-click on a dotted line to see the correction and fix the sentence spacing, one at a time.

How to stop microsoft word from marking two spaces after a period as an error

That’s not practical for a whole document, instead turn to the Replace command.

Changing single spacing after sentences to double space is a little more tricky, but still possible. Change single space after sentence to double space in Word

Change Sentence space Double to Single

Search for: .^w^w fullstop/period followed by two spaces –

^w is a special search term to find any ‘white space’ character. Either type ^w or go to More | Special and choose White Space.

How to stop microsoft word from marking two spaces after a period as an error

Replace with: . fullstop/period followed by one space

How to stop microsoft word from marking two spaces after a period as an error

Don’t forget ! and ? ending sentences

Often overlooked are other sentence enders; question mark ? and exclamation ! possibly others in different languages.

The easy way to fix these is repeating the search twice more, exchanging the period/fullstop for the other punctuation.

  • Search for Question Mark followed by two spaces – ?^w^w
  • Replace with Question Mark followed by one space – ?
  • Search for Exclamation Mark followed by two spaces – !^w^w
  • Replace with Exclamation Mark followed by one space – !

The ‘Use Wildcards’ option

Check the ‘Use Wildcards’ box for more complex searches which cover the three sentence enders.

Search for: ([.\?\!]) – ([.\?\!]), space, space

? and ! have special meaning in wildcards/regular expressions. To use either as a regular character prefix with a \ eg \? Or \!

Replace with: \1 – \1, space

How to stop microsoft word from marking two spaces after a period as an error

Change sentence space for triple spaces or more

What if someone has gone crazy adding three or more spaces after sentences? There are two ways to handle this.

Repeat the ‘double to single’ search above but check for three spaces .^w^w^w . If necessary, repeat for four and five spaces too.

The alternative is to Use Wildcards with Find.

Search for: . @([0-9A-z]) – fullstop, space, @ then ([0-9A-z])

The @ in a wildcard search means to find any number of occurrences of the previous character (a space).

Replace with: . \1 – fullstop/period followed by one space then \1

Whether you prefer one space or two at the end of sentences, Word can help you apply that preference consistently.

How to stop microsoft word from marking two spaces after a period as an error

Most of us no longer include two spaces following the period that denotes the end of a sentence. Whether printing or displaying a document online, the two spaces are no longer necessary for readability. Graham likes two spaces, and Microsoft Word can accommodate him, to an extent. In this article, I’ll show you Word’s grammar alert that visually identifies the wrong number of spaces. Then, I’ll show you how to replace the one space with two or two spaces with one using Word’s Replace feature.

More about Office

I’m using Office 365 (Word 2016 desktop), but this article applies to older versions. You won’t need a demonstration file; type a few sentences if you want to follow along. You can’t set options in the browser, nor does it support the grammar space option. I won’t discuss whether the one- or two-space decision is right or wrong; in my opinion, it’s up to the document’s creator.

Use grammar alert

There are two grammar settings you might want to know about if the spacing after the period character matters to you:

  • one space
  • two spaces

These are self-explanatory, but they might not work as expected. A third option, don’t check, needs no further explanation.

The settings don’t undo or redo anything; instead, the two settings display a grammar error when you don’t type the expected number, as shown in Figure A. As you can see, when the number of spaces doesn’t match the setting, Word displays a red dotted line below the spaces. (To see the space and paragraph characters, click Show/Hide in the Paragraph group on the Home tab.) This setting is a visual alert, not an automated fix.

Figure A

How to stop microsoft word from marking two spaces after a period as an error

Word alerts you to the spacing error.

To access this setting, do the following:

  1. Click the File tab.
  2. Choose Options in the left pane.
  3. Choose Proofing in the left pane.
  4. Thumb down to the When correcting spelling and grammar in Word section.
  5. Click the Settings button to the right of Grammar & Refinements.
  6. In the resulting dialog, thumb down to the Punctuation Conventions section.
  7. Use the Space Between Sentences dropdown to choose a setting (Figure B).
  8. Click OK twice to return to your document.

Figure B

How to stop microsoft word from marking two spaces after a period as an error

Choose a space setting.

The alert is helpful, but you still have to fix the spacing yourself. Fortunately, you can use Word’s Replace feature to do so quickly and consistently.

Use Replace

Graham could use Replace to replace all single space characters following a period with two spaces, or vice versa, but it’s not a silver bullet. If you have a period followed by a single space in the middle of a sentence, the Replace feature will catch this instance, too. If you click Replace All, Word will replace the single space with two–even though that’s not what you want. So, be careful.

The best way to illustrate these settings is with a quick example:

  1. Click Replace in the Editing group on the Home tab. Or, click Ctrl+h.
  2. Enter ([.\?\!]) <1,>in the Find what control. There’s a space between the () and <> components. If you don’t type this space, the replace task won’t work as expected.
  3. Enter\1in the Replace with control. There are two space characters following the \1 component. If you don’t type these spaces, the replace task won’t work as expected.
  4. Click the More button (if necessary), and make sure the Use wildcards option is checked (Figure C).
  5. Click Find Next and Replace to work through the document. Or Replace All (if you’re sure the settings won’t catch anything other than what you intend).

Figure C

How to stop microsoft word from marking two spaces after a period as an error

Use these settings to replace one space with two.

If you want one space but still find yourself typing two out of habit, use Replace with the following settings:

There’s only one space following the \1 component in the Replace with string this time.

You could skip the wildcards, but doing so will catch all instances of one or two spaces, instead of only those instances following punctuation. It’s terribly inefficient.

Wildcards

The wildcards need a bit of explanation; they look complicated, but if you know what all the characters represent, you can do a lot with this feature. Table A explains the wildcards used.

Table A

Wildcard Description
? Represents any single character.
[ ] Square brackets identify specific characters or ranges of characters.
Curly brackets count the previous character; the comma instructs Word to find at least the specified number. Without the comma, Word finds exactly the number.
\ Allows you to express a literal character when it’s also a wildcard character. Otherwise, it indicates the position of a bracketed component.

The Find what string, ([.\?\!]) <1,>finds a period, question mark, or exclamation point. Graham mentioned periods, but some sentences end with one of the other two characters. The <1,>component finds one of those characters followed by at least one space. This character works with the previous character and although you can’t see it, there’s a space between the () and <> elements. The Replace what string, \1 with the appropriate number of spaces following, represents the original character–., ? or !–in the Find what string’s square brackets. For example, when finding a period, the Replace what string includes a period followed by the literal space characters.

If you think AutoCorrect would be easier, it would–if it worked. The space character triggers this feature, so the feature doesn’t evaluate literal spaces. You could create an entry that replaces every period with a period and two spaces (or one), but trust me, you don’t want to. It will drive you nuts.

How to stop microsoft word from marking two spaces after a period as an error

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Tom asked if there is a way to configure Word so it automatically places two spaces after each period, as can be done in WordPerfect. It is interesting that every time a question about inter-sentence spacing comes up, I receive a flurry of messages indicating either that two spaces is a good idea or that two spaces represents poor form.

I’m not going to get into considerations of what is right or wrong when it comes to spacing between sentences. There are, quite honestly, good reasons to do such spacing, and equally good reasons to not do it. (Tom, I trust you will make your own educated decision about whether two spaces after a period is really necessary in this day and age.)

That being said, the purpose of this tip is to explain how you can adjust your typing for the spacing you prefer. Word does not provide an “automatic two spaces” setting, as is available in WordPerfect. There are still things you can do, however.

First of all, you can configure Word’s grammar checker to flag any end-of-sentence spacing that doesn’t match your preferences. Simply follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and later versions display the File tab of the ribbon and then click Options.)
  2. Click the Proofing option at the left side of the dialog box.
  3. Click the Settings button. Word displays the Grammar Settings dialog box. (See Figure 1.)

How to stop microsoft word from marking two spaces after a period as an error

Figure 1. The Grammar Settings dialog box.

Now the grammar checker will flag any sentences that don’t conform to your preference with a green wavy underline. When you then right-click on the flagging, you can choose to correct the spacing for that occurrence.

If you want to do mass replacements of your end-of-sentence spacing, the best thing to do is to use the search and replace capabilities of Word. The techniques to do this have been covered in other issues. For those of you who want to automate the process of using search and replace, the following VBA macro is quite handy. It will replace any number of spaces at the end of a sentence with two spaces:

If you want to alter the macro so that it ensures all your sentences have only a single space at the end, you can simply change the .Replacement.Text line so there is only one space in the replacement string. Another thing to note about this macro is that it corrects any sentences ending in a period, question mark, or exclamation point; it will not catch and correct any sentences that end in a quote mark.

Finally, just in case you are curious, you cannot effectively use AutoCorrect to change end-of-sentence spacing. Why? Because AutoCorrect uses the space character as a signal to trigger checking what was just typed. Thus, AutoCorrect entries cannot utilize spaces, so you cannot use AutoCorrect to search for a period followed by a space and replace it with a period followed by two spaces. You can, if you desire, cause AutoCorrect to replace every period you type with a period followed by two spaces, but this can lead to some very bizarre typing experiences. Try it, if you want, but you will probably delete the “replace periods with a period and two spaces” entry shortly after the try.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10775) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: An Automatic Two Spaces after a Period.

Author Bio

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen.

How to stop microsoft word from marking two spaces after a period as an error

The default keyboard settings on modern Mac OS versions include a shortcut for typing periods quickly. This means that hitting the spacebar twice will insert a period automatically at the end of a sentence or word.

Automatically typing periods comes to the Mac from the iPhone and iPad world, and while some the period typing shortcut can be desirable for some Mac users, others may not like it as much. If you do not like the automatic period typing keyboard shortcut on the Mac, you can turn this feature off.

How to Disable Auto Period Typing Shortcut on Mac

  1. Go to the  Apple menu and choose ‘System Preferences’
  2. Select the “Keyboard” preference panel, then choose the “Text” tab
  3. Locate the setting for “Add period with double-space” and toggle the checkbox to the OFF position

How to stop microsoft word from marking two spaces after a period as an error

Now when you hit the space bar twice, or type a double-space, a period will no longer be inserted automatically. Instead, to type a period you must manually hit the period key on the Mac keyboard.

For some Mac users this is entirely a matter of personal preference, but there are situations where this period typing shortcut can be problematic. For example, if a Mac keyboard is double-typing spaces at random, you may find that periods are being inserted erroneously while typing and where you don’t want them to be placed. Turning this setting off can resolve that situation.

This obviously applies to the Mac, but the period shortcut setting also exists in the iOS world, where you can turn off the automatic period typing on iPhone and iPad too.

The double-space period shortcut setting is the default on new macOS versions and with new Macs, but some users may have made the change manually to enable automatic word capitalization at the start of a new sentence, and inserting periods after double-spacing. Whether you like this setting on or off is going to be up to the user and how they type, and like all system settings you can easily change it again at any time.

How to stop microsoft word from marking two spaces after a period as an error

Stop Words from Breaking Across Lines or Pages in Microsoft Word

by Avantix Learning Team | Updated March 14, 2021

Applies to: Microsoft ® Word ® 2010, 2013, 2016, 2019 and 365 (Windows)

There are many ways to stop words from splitting across lines in Microsoft Word. If Word is inserting hyphens in a word you don’t want to break across lines, you can turn off automatic hyphenation for the paragraph. You can also keep words or characters (numbers or letters) together in Microsoft Word using nonbreaking spaces or nonbreaking hyphens.

To view nonbreaking spaces, nonbreaking hyphens and paragraph marks:

  1. Click the Home tab in the Ribbon.
  2. Click the Show/Hide ¶ in the Paragraph group.

You can turn off the symbols by clicking on the same button.

Do you want to learn more about Microsoft Word? Check out our virtual classroom or live classroom Word courses >

Turning off automatic hyphenation

In Microsoft Word, automatic hyphenation is turned on by default for normal paragraphs (using the Normal style) so Word may insert hyphens and break words across lines.

To stop words from splitting across lines in a paragraph or paragraphs by turning off automatic hyphenation:

  1. Select the paragraph or paragraphs.
  2. Click the Home tab in the Ribbon.
  3. Click the dialog box launcher on the bottom right corner of the Paragraph group. The Paragraph dialog box appears.
  4. Click Line and Page Breaks.
  5. Select or check Don’t Hyphenate.
  6. Click OK.

Below is the Paragraph dialog box with the option to turn off hyphenation:

How to stop microsoft word from marking two spaces after a period as an error

You can also turn off automatic hyphenation for multiple paragraphs by editing the style for those paragraphs (for example, the Normal style).

Turning off automatic hyphenation for all new documents

If you prefer to turn off automatic hyphenation for new documents, you can change the default settings.

To turn off automatic hyphenation for new documents based on the default Normal template:

  1. Create a new blank document (this should be based on the Normal template)..
  2. Click the Home tab in the Ribbon.
  3. Click the dialog box launcher on the bottom right corner of the Paragraph group. The Paragraph dialog box appears.
  4. Click Line and Page Breaks.
  5. Select or check Don’t Hyphenate.
  6. Click Set As Default. A dialog box appears.
  7. Select All documents based on the Normal.dotm template. Note that you can select the current document only.
  8. Click OK twice.

Stop words from breaking across lines using nonbreaking spaces

If you want words or characters to stay together on the same line, you can use nonbreaking spaces instead of standard spaces.

For example, it is unlikely that you would want the following to break across lines or pages:

To insert a nonbreaking space between two words or characters using a keyboard shortcut:

  1. Position the cursor between the two words or characters you want to keep together (there should be no space between these characters).
  2. Press Ctrl + Shift + Spacebar. Word inserts a nonbreaking space.

To insert a nonbreaking space between two words or letters using the Insert Symbol dialog box:

  1. Position the cursor between the two words or characters you want to keep together (there should be no space between these characters).
  2. Click the Insert tab in the Ribbon.
  3. Click Insert Symbol and then More Symbols in the drop-down menu. A dialog box appears.
  4. Select the Special Characters tab.
  5. Select Nonbreaking space and click Insert.
  6. Click Close. Word inserts a nonbreaking space.

The Insert Symbol dialog box has two tabs (a tab for Symbols and a tab for Special Characters):

How to stop microsoft word from marking two spaces after a period as an error

Stop words from breaking across lines using nonbreaking hyphens or dashes

You can also use nonbreaking hyphens or dashes to keep words or characters together.

For example, it is unlikely that you would want the following to break across lines or pages:

To insert a nonbreaking hyphen between two words or characters using a keyboard shortcut:

  1. Position the cursor between the two words or characters you want to keep together (there should be no space between these characters).
  2. Press Ctrl + Shift + Underscore (_). Word inserts a nonbreaking hyphen.

To insert a nonbreaking hyphen between two words or characters using the Insert Symbol dialog box:

  1. Position the cursor between the two words or characters you want to keep together (there should be no space between these characters).
  2. Click the Insert tab in the Ribbon.
  3. Click Insert Symbol and then More Symbols in the drop-down menu. A dialog box appears.
  4. Select the Special Characters tab.
  5. Select Nonbreaking hyphen and click Insert.
  6. Click Close. Word inserts a nonbreaking hyphen.

It’s common to use nonbreaking spaces and hyphens to keep words or characters together in Microsoft Word and in documents in other programs.

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