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How to use cloudy to attach online files to gmail messages

How to Share File / Attachment between Gmail and Google Drive

Google Drive has been integrated into Gmail and this gives you the convenience of sending files stored in the cloud straight to your email, without leaving Gmail page. It’s especially useful for sending large files up to 10GB.

How to use cloudy to attach online files to gmail messages

Due to the fact that you’re sending file stored in the Google Drive, it allows your recipients access to the most updated version of it. Also, Gmail will check and make sure all your recipients have access to the file you’re sending. If it detects the file isn’t shared with all recipients, you will be prompted with a warning message together with the option to change the file sharing settings. Also, it works well with drive links pasted straight into emails.

How to use cloudy to attach online files to gmail messages

To use this feature, you’ll have to enable Gmail’s “new compose experience”. From there, you’ll see Google Drive icon added at the bottom of the new compose message window. Click on the icon and you’ll be able to share your drive files with Gmail.

If you’re looking for other options to share files between Gmail and Google Drive, below are some useful Chrome extensions to help you out!

How to Save Gmail Attachments to Google Drive

Gmail Attachments to Drive

How to use cloudy to attach online files to gmail messages

To easily save Gmail attachments such as documents and images to Google Drive, the Chrome extension: Gmail Attachments to Drive would be your first-choice.

After installing the extension on your Chrome browser, you’ll see a “Save To Drive” link appears next to the attachment in your Gmail. Just click on the link and you will be able to send the attached file to your drive without having to download it.

Note: Remember to refresh your Gmail after installing the extension. This is to ensure that the “Save To Drive” link shows up on any of your attachments.

How to use cloudy to attach online files to gmail messages

Another Chrome extension that helps you to perform the same task is Attachments.me. It enables you to save your email attachments to cloud storage services such as Google Drive, Dropbox, Box and SkyDrive, without leaving Gmail page. Some handy features of the app include giving you the ability to set rules for incoming attachments, send large files/documents as well as search for text inside both email and attachment. Currently Attachments.me supports both Chrome and Firefox browsers. For iPhone users, free app can be downloaded from the App Store for easy access to your attachment while on the go.

The installation and use of the extension are fairly easy. Just take a tour to learn all the features and how to use each of them.

How to Attach Files from Google Drive, Dropbox and Facebook to Gmail

Cloudy for Gmail
When sending email with attachment, we will normally upload file from the computer. Well that’s not necessarily the case if you‘re using Gmail on Chrome browser. With the Chrome extension called Cloudy for Gmail, you can upload files from a variety of cloud-based online storage services straight to Gmail. This saves you the steps of having to download the cloud-based files to your desktop and then upload it to your Gmail. Cloudy creates a connection between your online storage service and Gmail to make the file transfer an ease.

How to use cloudy to attach online files to gmail messages

Currently Cloudy supports Google Drive, Facebook, Dropbox, Box, Picasa, Instagram, Flickr, Alfresco, Github and other online services. After installing the extension on your Chrome browser, refresh your Gmail page and then click on the “Compose” button to open a new message page. You’ll see a cloud icon appears next to the “Attach a file” link.

How to use cloudy to attach online files to gmail messages

Now click on the “Attach a file” link. Instead of selecting file from your computer, you can now choose any online storage services you want to connect to and directly get the file from there. On top of that, Cloudy also allows you to attach file from your computer, from URL and even from the servers like FTP and WebDAV. For those who like sharing images via email, you can search online images from Wikipedia, Flickr, and Google Image Search. Another cool feature from the extension is that you can take photo and video through your webcam and then save it as an attachment.

How to use cloudy to attach online files to gmail messages

Once you’ve transferred file from the cloud to your Gmail, it will appear as attachment which is the same like you had uploaded a file from your computer. In addition to Gmail, Cloudy also works well with Google Apps accounts.

A new Google Drive tweak lets you attach actual files to outbound email.

If you’re a Gmail user, you know that if you want to attach a Google Drive file to an outgoing message, your only choice is to attach a link to that file.

Not anymore. Thanks to a new update, Gmail now lets you attach actual Google Drive files. Just two limitations: This works only with files you’ve uploaded to Drive (not items actually created in Drive), and the maximum file size for attachments is 25MB.

Here’s how the new method works:

Step 1: Open Gmail in your browser, then click Compose to create a new message.

Step 2: Near the bottom of the new-mail window, locate and click the Google Drive icon.

How to use cloudy to attach online files to gmail messagesScreenshot by Rick Broida/CNET

Step 3: Now you’ll see the contents of your Google Drive. Choose one or more files, then select the Attachment option in the bottom-right corner. At first glance it may not look like anything has happened, but basically you’re just toggling between that and the Drive Link option.

Screenshot by Rick Broida/CNET

Step 4: Click the blue Insert button (bottom-left corner), then finish sending your message as usual.

Needless to say, this is a bit different than adding an attachment that’s stored on your PC, which is done by clicking the paperclip icon (in step 2) instead.

But for those times when you need to share something from your Google Drive and went to deliver the actual file, now you can.

When you don’t know how to create folders in Gmail, your inbox controls you.

Each time a new message arrives, you’re more disorganized than ever.

It’s time to take control and change your inbox from a cluttered mess to a picture of success.

Below are the simple tricks to organizing your old messages plus a bonus way to create folders for future emails.

How to Create Folders in Gmail in 30 Seconds

First thing’s first: In Gmail, folders are referred to as labels.

Now, this part’s easy. Like, really easy.

To create a label, all you have to do is go to the left side of your inbox and click More. From there, you’ll see the option Create new label. In the pop-up window, name your label:

Note: You’ll also notice the option to Nest label under — where you can create new subfolders.

Let’s say, for example, you have a main folder for Google Alerts and you’d like to organize alert emails by month. You could create a label “Google Alerts” and then subfolders like “January” and “February” to nest each month underneath.

Another way to create labels is by going through Settings:

  1. Click the Settings icon.
  2. Go to the Labels tab.
  3. At the bottom, click Create New Label.
  4. Name the label.
  5. Click Save.

Use These Inbox Hacks For Your Incoming Messages

How to Quickly Add a Label to a Message Sent To You

Now let’s go over how to create folders in Gmail for messages already in your inbox:

  1. Open the message.
  2. Click the Label button (It has a tag icon).
  3. Check off each label to want to add, or type a new label.

Pro tip: Add labels to multiple messages by selecting the emails from your inbox view and then clicking the Label button.

Want your templated emails to be even more effective? Email tracking will notify you when a recipient reads your emails, clicks a link, and views attachments.

How to Automatically Label an Email Based on Search Criteria

This part’s awesome.

If you want to know how to create folders in Gmail but don’t want to do the work each time, this is for you.

Click the down caret in the Google search bar, you can create automatic labels based on criteria.

Once you determine your criteria, click Create filter with this search (bottom right corner) then apply the label by clicking the Choose label drop-down:

How to Turn a Nest Label Into a Parent Label

  1. In Settings, click Edit in the actions column (for the label you want to move).
  2. Make sure Nest label under is not checked.
  3. Click Save.

Keep Your Sent Messages Organized With These Tricks

How to Manage Your Gmail Labels With Ease

Once you create labels, you may need to tweak them.

Whether you need to rename a label, hide one that you don’t want to delete, or remove a label altogether, there’s a simple solution for that within the Labels tab of Settings.

You can get there by either clicking More on the left-side of your inbox (then Manage Labels), or through Setting then Labels (as mentioned in previous step).

From this screen, you’ll see your labels (and sub-labels) listed with the option to show or hide them in the label list or message list.

From here, you can also remove or edit your labels:

How to Add a Label to a Message You’re Sending

This trick comes in handy when you’re sending outgoing messages that you want to be labeled:

  1. Click Compose.
  2. In the bottom right corner, click More options.
  3. Click Label.
  4. Choose a label to add.

Bonus: How to Create Folders For Future Emails

What if I told you that you could set up folders for future emails that would save you time writing and searching for old emails?

That’s why we created a tool that does it for you. It’s called Templates, and it appears as a button in your inbox.

The end picture: Your future emails are already written for you — they wait for you to add custom info and press “send.”

Here are some benefits of having a template library:

  • Quick, easy organization: Categorize your messaging (cold emails, follow-up, break up etc.) for fast reference.
  • Pre-filled messaging: The information you keep typing is already there for you, with placeholders for the info that changes. What it means for you? Less mistakes, more time saved. It’s a win-win.

Here’s how you can get started with templates:

  1. Get Yesware in your inbox (completely free, 60-second setup).
  2. Click on the Templates module.
  3. Create and save templates (or steal free ones from our blog — Bookmark this page for later).

5 Folder Ideas To Keep Your Inbox Up-To-Date

Your email habits say a lot about you.

Whether you’re a “zero inbox” type or totally unbothered by emails piling, you still need a way to keep organized.

Once you know how to create folders in Gmail, you can take it a step further and set up your labels for all future emails so you don’t need to worry about it down the road.

Here are 5 folders you can use to make your inbox a simple to-do list:

  1. Inbox: Unless you respond immediately and are waiting for an immediate response, there should be no emails here.
  2. Today: Time-sensitive. Requires a quick response.
  3. This week: Needs to stay top of mind by the end of the week.
  4. This month: Needs a longer-term response.
  5. FYI: An email that you may need to reference later. Purely informational.

Pro tip: Set a reminder email for Friday to respond to emails in the “This Week” inbox.

However, the way you organize your emails depends on what is most helpful for you.

After all, it’s your inbox.

Get started by listing out a few categories that your messages might fall into and start there. Remember, you can always delete or change labels if the methods aren’t working.

Extra Guides to Help Keep Your Inbox Organized:

  • 13 Ways to Amplify Email Productivity
  • How to Create Gmail Templates for Sales
  • 18 Awesome Gmail Extensions You Didn’t Know Existed

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Works on Outlook or Gmail (+ many more integrations)

Easily share large fles

How to use cloudy to attach online files to gmail messages

How to use cloudy to attach online files to gmail messages

  • Tweet
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  • Email

Emailing large files may not be possible through a standard file attachment. One way to bypass the file size limit of your email provider is to send the big file as a link that the recipient can download from the cloud. Google Drive and Gmail are the perfect duo for this.

Sending large files (up to 10 GB in size) through Gmail via Google Drive is as easy as uploading the file to your Google Drive account and then sending it as a shared URL. The process is similar, but not exactly the same as sending a regular file attachment in Gmail.

These directions apply to Gmail on computers, phones, and tablets. However, the process looks different on mobile devices, so take note of which set of instructions you’re following.

There are other ways to email large files if you don’t use Gmail or Google Drive. Cloud storage services and online backup services that support file sharing usually let you send large files. There are also P2P file-sharing techniques that don’t have a file size cap.

How to Send Large Files Through Gmail Using Google Drive

There are two ways to use Google Drive to email big files. If you uploaded the file to Google Drive, select it while you’re composing the email. Or, if the file is on your computer, upload it to Google Drive and send it all in one motion.

When composing the email from the Gmail website, select the Google Drive icon from the bottom toolbar.

How to use cloudy to attach online files to gmail messages

At this point, you can send the large file by choosing it from your Google Drive account (if it’s uploaded there) or upload it now.

To upload the file right now, select the Upload tab and choose Select files from your device. If you’re choosing a file that’s stored in your Google Drive account, find it in one of the other tabs: My Drive, Shared With Me, or Recent.

How to use cloudy to attach online files to gmail messages

You can upload more than one file at once by selecting all the files at the same time. Or, after you upload the first file, select Add more files to choose others to send.

Select Upload or Insert if you’re selecting existing files.

How to use cloudy to attach online files to gmail messages

Send Large Files From an Android Device

Use these steps to send large files via Gmail on your Android device:

When composing the email, select the attachment icon (the paperclip), and select Insert from Drive.

Browse or search for the file you want to send through Gmail from Google Drive.

Choose Select. Repeat the first two steps to add more files.

Finish composing the email if you need to, then select Send.

How to use cloudy to attach online files to gmail messages

Send Large Files From iOS

If you’re using the Gmail app on an iOS device, do this:

These steps apply to the Gmail app for iOS devices, not the built-in email client called Mail. The process for attaching files in the iPhone Mail app is different.

Open the message you’re replying to or forwarding, or start a new one, and then tap the paperclip or attachment icon at the top of the screen.

Scroll down to the Drive section and select the file you want to send via Gmail. Tap the arrow to search and browse for files. Repeat these steps to add more files.

When you’re done writing the email, use the send button to email the large file via Google Drive.

How to use cloudy to attach online files to gmail messages

How to Share File Access on Your Computer

If the file you’re sending has share permissions in Google Drive, but the people you’re sending it to don’t have permission to access the file, you’ll be given a few options after you select Send (desktop-only).

How to use cloudy to attach online files to gmail messages

  • Share: Select the first drop-down box next to Share with person to give the recipients view, comment, or edit access.
  • Turn on link sharing: Link sharing permits view access only and doesn’t let the recipients re-share the file.
  • Don’t share: Choosing Don’t give access at the bottom of the prompt will send the Google Drive file but won’t give the recipients any access. You can always provide an access level later.

How to Share File Access on Your Mobile Device

If you’re using the mobile app, you’ll see a prompt first. Tap More Options to manage the sharing. You’ll see the following options:

It’s easy to attach pictures, files, contacts, emails and many other items to your Outlook messages. Outlook keeps track of the documents you’ve recently worked on, whether they’re stored on your computer or saved in OneDrive (cloud only). And no matter where they’re stored, Outlook lets you quickly choose whether to send the document as a traditional attachment or upload it to OneDrive and share a link to the file. You can also set permissions on any file sent from OneDrive that allow message recipients to view and edit them, or share them with others.

To solve problems attaching files, see Solve problems with attachments.

What would you like to do?

Outlook keeps track of the files you have worked on recently and suggests them whenever you decide you want to attach a file to an email message. Some file types are blocked from being sent or received. See Blocked attachments in Outlook for the complete list.

In a new message, a reply, or a forwarded message, select Attach File from the Message ribbon or the Insert ribbon.

Select your file from one of the following locations:

Recent items
The 12 most recent files you’ve worked on will be displayed here. These files may be on your computer, on OneDrive, SharePoint, or another online document library. Select a file to attach it to your email.

Browse Web Locations
Locations include OneDrive, SharePoint sites, or other locations such as a groups document library that you’ve accessed before. Select one of the locations to open a new window and then select your attachment.

Browse This PC
Opens a File Explorer window where you can choose a file from your computer.

If you selected a file on your local computer or group document library, a copy of the file is attached to the email. Selecting a OneDrive or SharePoint file, however, provides you with additional permission options and information.

Send a link or send a copy Sending a link to the OneDrive or SharePoint file keeps the size of your email message small. If you choose to send a copy of the file, the entire file is attached to the email, just like it would be if you selected a file on your computer. If you choose to send a link to the file, you can also set the permissions on your file.

By default, if you’re in a business environment, everyone within your organization can edit the linked file. To change these permissions, select the arrow at the right of the attachment name to display a drop-down menu with a variety of permission options.

Organization can Edit if you want anyone in your organization to be able to modify the file.

Organization can View, if you want anyone in your organization to be able to read, but not modify, the file.

Recipients can Edit if you want only the recipients of your email to be able to modify the file.

Recipients can View if you want only the recipients of your email to be able to read, but not modify, the file.

How to use cloudy to attach online files to gmail messages

If Outlook detects that your recipients won’t be able to view the file, for example if it’s stored on a SharePoint site that’s only accessible to you, you’ll see a warning message directly under the file icon and name. Select Attach as copy to change the attachment from a linked file to a copy of the file.

Note: If you attach a file as a copy, any changes your recipient makes won’t be synchronized with the version of the file in OneDrive or on SharePoint.

When you attach a document that is saved on your computer and not in an online location, you also can choose to upload the document to your OneDrive before sending the email. Uploading the attachment makes collaboration easy. You can be sure that everyone is collaborating on the same (and most up-to-date) version of the file. You may also choose to upload to OneDrive if the file is too large to share as a traditional attachment.

On the ribbon, click Attach File > Browse This PC, and choose the file you want to attach.

In your email message, select the down arrow for the attachment.

Choose Upload to OneDrive, and then choose the desired location for the file.

How to use cloudy to attach online files to gmail messages

Note: You might see choices such as the OneDrive location for your work account, the OneDrive location for your personal account, and document libraries for various groups you belong to.

In your email message, select the down arrow for the attachment again.

Choose Change Permissions, and then choose one of the following:

Organization can Edit if you want anyone in your organization to be able to modify the file.

Organization can View, if you want anyone in your organization to be able to read, but not modify, the file.

Recipients can Edit if you want only the recipients of your email to be able to modify the file.

Recipients can View if you want only the recipients of your email to be able to read, but not modify, the file.

How to use cloudy to attach online files to gmail messages

When sending pictures, you can either attach the picture to the email message or insert the picture in the message body. To insert a picture that displays in the body of an email message, use the following steps:

Position your cursor where you want the image in your message.

In the ribbon, select Insert > Pictures.

Browse your computer or online file locations for the picture you want to insert. Select the picture, then select Insert.

To resize the picture, drag the handles at one of the four corners toward the center of the image or away from the center.

Note: For more information about resizing pictures in Outlook, see Reduce the size of pictures and attachments in Outlook email messages

In a new message, select Attach Item.

Choose one of the following:

Business Card
Choose an electronic business card from your contacts list.

Calendar
Choose Date Range, Details, and other options as appropriate.

Outlook Item
Choose one or more email messages from any of your email folders.

Select the item you want to attach, and then select Insert.

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Figuring out how to email large files can take up hours of your day. However, it doesn’t have to because there are many avenues you can take to send your large email attachments. In this article, we are going to discuss how to send large files via email and ways the Clean Email app will keep large files organized in your inbox.

Clean Email

Take control of your mailbox

Best Ways for Sending Large Files via Email

You have important documents, photos, or videos to send, but the email server you’re using keeps saying the file is too large. How do you avoid this? It’s simple, you need to learn how to send large files via email attachment to avoid the error messages. Here is a quick overview of the solutions you have:

  1. Use Cloud Services:
    • Google Drive
    • Dropbox
    • SharePoint
    • OneDrive
  1. Compress the file.
  2. Create a ZIP file.
  3. Send attachment in individual parts.

These are the most efficient ways to send larger email attachments through any email provider you use. Typically, you will want the file to be under the 25 or 20MB limit to forward it to the recipient successfully.

Manage your mailbox overloaded with unwanted emails more efficiently

How to Send Large Files via Yahoo Email

Learning how to send files larger than 25MB on Yahoo is easier than you think. We’re going to walk you step by step on how to email large files with your Yahoo account.

  1. Open Yahoo! Mail and compose a new message.
  2. Select the paper clip icon for attachments.
  3. You’ll have four options to choose.
  4. Select either Google Drive or Dropbox to locate and send your file.
  5. Once you’ve clicked the document you want, it will bring you back to your draft.
  6. Click “OK” to give permission to anyone who receives your mail to view the file.
  7. Send as normal.

How to Send Large Files through Outlook

If you have an Outlook account and tried to email a file larger than 20MB, you know that you’ll receive an error message letting you know its size is too large. Here’s how you can avoid this pesky error.

Use a Share Link from Your Cloud Service

If you’re not using OneDrive, you’re going to need to copy and paste a direct link to your file from your service provider.

  1. Log into the cloud service provider like Google Drive or iCloud.
  2. Upload the file as normal if you haven’t already completed this step.
  3. Click the share button with an arrow pointing out of a square.
  4. Copy the link and edit permissions if necessary.
  5. Go into Outlook and compose a new message.
  6. Paste the link in the document and forward it as normal.

If you do have OneDrive you’ll do things a little differently.

  1. Log into OneDrive to upload the file.
  2. Log back into Outlook and compose a new message.
  3. Click on the paperclip symbol that signifies creating an attachment.
  4. Select the OneDrive option and click on the file you want to send.
  5. Once attachment and the message are in place, email the message as normal.

Zip or Compress the Size of the Email Attachment

Another way to forward documents bigger than 20MB through Outlook is by converting them into a zip file or compressing the file. Both will allow you to condense the file at once without having to forward it in pieces one by one or not have the ability to send the documents at all.

Make the Most of SharePoint Server Libraries

Those Outlook users who have their account because of a company can utilize SharePoint as a way to forward documents. All you have to do is upload the attachment to SharePoint’s server then copy and paste the link into your message.

Organize Large Email Files with the Clean Email App

Clean Email is an inbox cleaner solution that will help you keep your mailbox clean and organized. Its features “Smart Views,” “Auto Clean,” and “Quick Clean” will prevent you from getting overwhelmed cleaning out the hundreds of messages sent to you every week. If you receive a ton of large messages, this app will be the perfect tool to locate, organize, and remove them from your inbox to avoid your server from being slowed down.

How to use cloudy to attach online files to gmail messagesHow to use cloudy to attach online files to gmail messages

The “Smart Views” feature automatically sorts through your messages and combines emails larger than 10MB into a separate folder. The “emails larger than 10MB” folder will allow you to determine which messages need to be deleted to free up space, which email attachments can be saved to your cloud or desktop, and which emails need to be kept without externally saving the file.

How to use cloudy to attach online files to gmail messagesHow to use cloudy to attach online files to gmail messages

Conclusion

Learning how to send large files via email doesn’t have to be a difficult task. This article aims to make sending email attachments a smooth process for you with these simple steps. The Clean Email app will help you keep your large messages and attachments organized and easy to access at any time.

How to Send Large Files Via Email – FAQs

Why can’t I send large files through email?

Sending large files via email could slow down the server and take up too much space in the email provider’s database. This results in users not being able to send or receive messages in the future.

How can I email a file larger than 25MB?

Depending on your email provider there a variety of ways to send emails larger than 25MB. The most common way is through file sharing.

How can I send large files via Gmail?

The easiest and fastest way to send large files through Gmail is by using Google Drive. You have the option to compose a message and attach the Google file that way or go into Google Drive to share the original file directly with the recipient.

How to email large pdf files?

Large pdf files need to be compressed in a compressor tool before sending it by email. Another option is to send the pdf via a sharing service like Dropbox or Google Drive.

How to email large video files?

If you’re not able to compress the video’s size then try using a cloud service. Some examples of cloud services are Google Drive and Outlook’s OneDrive. They allow you to attach larger files when you compose a new message.

New! How to Share Your Email in Chat

November 13, 2018 by Naomi Assaraf

What if you could create a clickable link to an email that you received, and instantly share it with your bestie right within any messaging service?

With our free Unique URL Links for Email Conversations Chrome extension, you can!

Share Emails as Links Instantly

It’s incredibly easy—and 100% free. If you have a Gmail or G Suite account, you can use the Unique URL Links for Email Conversations tool to create a shareable link to any email with just the click of a button!

Sharing emails is such a small thing, but you probably do it all the time.

Whether you’re a salesperson, student, or Fortune 500 executive, email-sharing is just a part of life. Wouldn’t it be great if you could do it quickly and seamlessly, through any text-based application?

Forget going through the process of forwarding emails to individual people and giving out permissions.

Once you create a clickable link for an email, you can share it just like you would any link—on Slack, Skype, WhatsApp, iMessage, Facebook Messenger, GitHub, Basecamp, Google Hangouts, etc.

Copy and paste. It’s that easy.

The recipient can click the link to view the email in its entirety… including any attachments!

Let’s take a look at the process in more detail.

How to Share an Email as a Link in 3 Easy Steps

Step 1. Install

Download the free Unique URL Links for Email Conversations extension from the Chrome Web store by clicking on the “Add to Chrome” button.

Step 2. Create a Link

Once you’ve installed the extension, your Gmail will refresh, and your account will look exactly the same as before—except that you’ll have an unobtrusive link icon added to the top of each email that you receive, to the right of the native trash can Gmail icon.

Clicking on that icon creates a shareable link for any email you want someone else to see.

How to use cloudy to attach online files to gmail messages

Step 3. Copy and Share

After step 2, you’ll get a popup box that looks exactly like the one below, and that popup tells you what your new email link is. If you simply click on “Copy to clipboard”, you’ll be able to share away just as you would with any other link.

How to use cloudy to attach online files to gmail messages

It’s as easy as that!

There are so many ways you can use cloudHQ’s Unique URL Links for Email Conversations tool. Let’s take a look at 3 of the most popular examples:

1. Text-based and chat applications

People tend to reply faster to instant messages than they do to emails. So, if you have an urgent request or need to get someone’s input quickly, sharing your email in a chat message is a no-brainer.

You can use any text-based application, even if you’re just messaging someone on Telegram or iMessage.

And for instance, if your grandpa is a little technologically challenged but uses Facebook like a champ, you can send him a copy of an email as a link in Facebook Messenger! With a single click, he can see that family recipe that Aunt Mildred emailed you.

2. Increase privacy and avoid giving out permissions

Imagine being on a video call with your entire department for an end-of-quarter meeting. The department head asks about the numbers from a recent purchase order you received, and wants to see a copy of it.

Rather than sharing your screen for everyone to see—and instead of giving out email permissions—you can just drop a link to the email into the chat box, and done.

Not only can the department head view the contents of the email you shared, but she can also see the purchase order… even if it’s an attachment.

3. Sharing multiple links in emails

Let’s say you’re writing an email to your boss. You want to tell her about several messages you’ve received from sales leads… but how do you share the information?

  • Copy and paste each customer email into your message (good luck with spacing!)
  • Individually forward the emails to her and then add your commentary, but your boss will probably hate you for taking over her inbox
  • Add all your customer emails as pdf attachments to your email, which is a bit of a job to organize

But you don’t have to do any of that; email link-sharing makes it so much easier!

Just click the Email Link icon to create shareable links for each customer email you want to address with your boss, and paste them into your email with any commentary you need to add. It’s totally seamless and organized for both you and your boss- which can be helpful during your annual review.

Try Unique URL Links for Email Conversations Today!

Check out our Unique URL Links for Email Conversations on the Chrome Web store—installation takes just a minute, and it’s 100% free.

Simple, organized, and seamless. Try it today and increase your work productivity!

NEW: Attach A Cloud File Directly From Your Gmail

Posted On: 9/3/2015 By: Graciela

How to use cloudy to attach online files to gmail messages

There are over 900 million daily active users currently using Gmail. It’s a simple and intuitive email platform, and it happens to have an impeccably great integration with Google Drive, a collaborative office suite that often competes against Microsoft Office 365. Unfortunately, there are only 240 million daily active users using Google Drive, which means that there are 660 million users who are using Gmail, but not Google Drive. So, if you’re one of those users who don’t use Google Drive but you use Gmail, you don’t really benefit from this integration… and we’re here to assure you that you’re not alone.

Many organizations choose to use other primary cloud platforms like Box, Dropbox, or Egnyte, but still rely on Gmail as their email platform. In this case, employees usually need to download files to their desktop, and then send it out by uploading it into Gmail. It’s a tiresome process to go through, just so that you can attach a file in Gmail to send it to someone.

cloudHQ is a Google Chrome extension that offers file attachment support for platforms like Box, Egnyte, Google Apps, Office 365, Dropbox, Evernote, Salesforce and more. The extension works exactly as you’d expect it to in just a few easy steps.

Step 1: Install the Google Chrome Extension

From within Chrome, click on the extension link

Click Add To Chrome

From the popup, click “Add”

How to use cloudy to attach online files to gmail messages

Step 2: Composing your email with an attachment:

When composing your email, attach any of your files from Box, Egnyte, OneDrive, etc. by clicking on the cloudHQ icon button directly from your email:

A popup window will appear where you can intuitively navigate your cloud platforms for the files or folders you want to attach in your email, like so:

How to use cloudy to attach online files to gmail messages

The shared link to a file or folder then gets attached to the message just like any other file attachment

How to use cloudy to attach online files to gmail messages

Send your email!

If you’re looking for the fastest way to attach files in outgoing Gmail, from your any of cloud accounts ─ our chrome extension is it. Whether you’re using Chrome on Windows, Mac, Linux, or ChromeOS ─ this extension has you covered.

Photo used under Creative Commons from Claude – 小科

How to send large files through Gmail with Google Drive

How to use cloudy to attach online files to gmail messages

How to use cloudy to attach online files to gmail messages

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What to Know

  • The Gmail message and attachment size limit is 25 MB. Messages sent to your account that exceed the limit are returned to the sender.
  • To send larger files, select Google Drive >Upload. Choose a file from your device and select Drive link >Upload. Send the message.

Like most email providers, Gmail limits the size of messages and file attachments you can send and receive. Learn about Gmail attachment restrictions and how to get around them using both the web version of Gmail and the mobile apps for iOS and Android.

Message and Attachment Size Limits in Gmail

Gmail processes messages up to 25 MB in size. This limit is applied to the sum of the message’s text and the encoded attachment. Encoding makes the file size slightly larger, so if you have a file that is exactly 25 MB, it will not go through.

Sending messages larger than 25 MB from Gmail yields an error. Messages sent to your Gmail account that exceed the limit bounce back to the sender.

You can attach any file type of file, but the size limit rules out most video and audio formats as well as large PDF documents with hundreds of pictures. Still, there are options for sending large files through Gmail.

Send and Receive Larger Files with Gmail

The easiest way to work around the message size limit is built-in to Gmail. You can send files using Google Drive while composing a message:

Select the Insert files using Drive icon in the bottom toolbar (it looks like a triangle).

How to use cloudy to attach online files to gmail messages

Select the Upload tab.

If the file you want to share is in your Google Drive, select the file from this screen, then select Insert in the lower-left corner.

How to use cloudy to attach online files to gmail messages

Click Select files from your device and choose the files you wish to share, or drag-and-drop the files into the window.

How to use cloudy to attach online files to gmail messages

Select Drive link.

How to use cloudy to attach online files to gmail messages

Select Upload.

How to use cloudy to attach online files to gmail messages

Finish composing your message, then select Send.

How to use cloudy to attach online files to gmail messages

Select Send again if asked to grant access to the file.

How to use cloudy to attach online files to gmail messages

The recipient receives a link to download the file or view it in a web browser.

As an alternative, split the file into smaller chunks or use a file sharing service.