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How to use signatures in apple mail on your iphone or ipad

How to use signatures in apple mail on your iphone or ipad

In a recent post, I showed you how to create an HTML email signature on iPhone or iPad, which led some of our readers to come up with a variation of this topic, asking how to add the image of a handwritten signature to an email signature on iOS.

As it turns out, the process is exactly the same and can be done in a few steps. In this post, I’ll walk you through the steps to create a handwritten email signature image to add to your emails sent from iPhone or iPad.

I must say I’m not a fan of that type of signature. To me, it screams 1998, but I guess it’s a personal preference. If you’re into that, then read on, but my personal advice would be to not use images in your email signature as it might cause formatting issues in some email clients.

How to add a handwritten signature image to your emails

Step 1: On your computer, open up your web browser and go to your favorite email client. I personally used Gmail for the purpose of this tutorial, but I assume it works the same with other services such as Outlook.

Note that it is important you perform this step from a web browser rather than a mail application on your computer. I’m not sure why, but if you were to do this from a mail app, the signature wouldn’t be persistent and the image would disappear after a while. While I can’t say what the reason is for sure, I believe it has something to do with caching. When you create an image via an email service on a web browser, I assume this signature image file is stored online, which could explain why it is persistent and doesn’t disappear.

Step 2: Create the signature you want and add an image of your handwritten signature. There are many ways you can get an image of your handwritten signature, such as using a scanner, or taking a photo. For fastest and best results, I would suggest using the Scannable app, which is free in the App Store.

To create a signature in the email service of your choice, simply go to the settings of this mail service.

In Gmail, I used the “Insert Image” button to add the image of my signature

Note that after experimenting with different sizes, it seems the sweet spot for that image is around 250px wide. Anything wider makes it look goofy.

Step 3: Depending on your setup, you might have to assign that newly created signature to a specific email address. For example, I’m going to assign my Handwritten signature above to my personal email address.

Step 4: Send yourself a new email from Gmail in the browser (or the other service you used), and obviously, make sure that you are sending this email with your new signature appended to it, as seen below.

Step 5: On your iPhone or iPad, open the email you just sent to yourself containing the image of the handwritten signature. Copy the image as seen below, but make sure you copy it using the selection menu showed on this screenshot.

Step 6: On your iPhone or iPad, go to Settings > Mail > Signature, and paste the signature image inside the mail account you want to use it for.

Step 7: To test your new signature, head over to the Mail app on your iPhone, and create a new email. If you followed the directions correctly, it should look like this:

You’re now free to replicate this signature or a variation of it on other email accounts you have on your iPhone or iPad.

Note that if the signature image doesn’t show up, or shows as a little square, it is because you didn’t properly copy it according to step 5 above.

I want to thank iDB reader Eric for helping me troubleshoot some issues with the process of creating an email signature based on a handwritten signature.

Matt Klein has nearly two decades of technical writing experience. He’s covered Windows, Android, macOS, Microsoft Office, and everything in between. He’s even written a book, The How-To Geek Guide to Windows 8. Read more.

How to use signatures in apple mail on your iphone or ipad

If you use an iPhone or iPad to email important clients, friends, and relatives, then you probably want to try to minimize as much unnecessary typing as possible.

Signatures are great for when you need to include your work address and phone number, an inspirational quote, or any other information you think necessary for your recipients to know. Signatures can make short work of adding routine and repetitive information to the end of your messages. And just like any mail client, you can easily create, edit, and assign signatures to your Apple Mail accounts on your iOS device.

To get started, first open the Settings and scroll down to and tap on “Mail, Contacts, Calendars”.

How to use signatures in apple mail on your iphone or ipad

There are a lot of options here, but the only one we’re looking for is the “Signature” settings. You may have visited it before, if you ever wanted to remove the default “Sent from my iPhone” or “Sent from my iPad” signature.

How to use signatures in apple mail on your iphone or ipad

There are two ways of setting up signatures on your iOS device. The “All Accounts” signature means that you assign one signature for every email account you have. It doesn’t matter if it’s a personal or work address, recipients will see the same bit of text at the end of you messages.

How to use signatures in apple mail on your iphone or ipad

The other option is the one that will probably appeal to more people who want a more refined approach. The “Per Account” method allows you to add a signature for each account, so if you have three accounts, you can have three signatures.

How to use signatures in apple mail on your iphone or ipad

This is a better option if you are using your device for both work and personal use. You can have a funny quote appended to your home emails and pertinent professional stuff at the end of your work emails.

How to use signatures in apple mail on your iphone or ipad

Assigning signatures on your iPhone or iPad is really simple and straightforward. You won’t be able to have multiple signatures for each account, like you can in Apple Mail on macOS, but that’s not the point. These are simply to save you time and typing.

Personalize your iOS emails with a unique signoff

How to use signatures in apple mail on your iphone or ipad

How to use signatures in apple mail on your iphone or ipad

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What to Know

  • To create a basic signature, go to Settings >Mail >Signature > enter your signature and save it.
  • To add images or formatting, create the signature in a new message, select and copy it, and paste it into the signature box.

This article explains how to create an email signature on an iPad, iPhone, or iPod touch running any version of iOS back through at least iOS 6.

How to Make a Basic iOS Email Signature

An email signature shows up at the bottom of outgoing emails. It might include a name and title, a quote, or information such as a website URL or phone number. Email signatures are set up on the iPhone and iPad in the Settings app. The iPhone’s default signature line is “Sent from my iPhone,” but you can change this signature to anything you want (or use none at all). You can even make an email signature that differs for each of your connected email accounts. Here’s how to set up a basic email signature that automatically shows up at the end of each of your outgoing emails on your iPhone or iPad:

Open the Settings app from the home screen.

How to use signatures in apple mail on your iphone or ipad

Scroll down and tap Mail.

How to use signatures in apple mail on your iphone or ipad

If you don’t see this option, the most recent version of iOS isn’t installed on your device—instead, select Mail, Contacts, Calendars.

Select Signature.

How to use signatures in apple mail on your iphone or ipad

Type the desired email signature in the space provided, or remove all of the text to delete the email signature.

If you have more than one email address set up in Mail and use the same email signature for all addresses, tap All Accounts. Or, choose Per Account to specify a different email signature for each account.

To apply formatting, double-tap the signature and use the handles to select the portion of the signature that you want to format.

In the menu that appears above the selected text, tap the BIU tab.

How to use signatures in apple mail on your iphone or ipad

If you don’t see the menu, tap the right-pointing arrow on the menu bar. It may be called BIU.

Tap either Bold, Italic, or Underline.

How to use signatures in apple mail on your iphone or ipad

To apply a different formatting style to another part of the signature, tap outside the text, and repeat the process.

Tap the arrow in the upper-left corner of the Signature screen to save the changes and return to the Mail screen.

Add Images and Other Formatting to a Signature

You can’t change the color, font, or font size of an email signature by default. The iOS Mail app signature settings offer only basic rich text features. Even if you copy and paste a formatted feature from elsewhere into the Mail signature settings, most of the rich text formatting is removed. However, there’s a trick to make these formatting details, including images, appear in the signature when you paste it.

From a computer, log in to the email account you want to use the signature from, and create the email signature exactly how you want it to look on your iOS device.

How to use signatures in apple mail on your iphone or ipad

Compose a new message so that the signature is used, save the email as a draft, then open it from your iPhone or iPad.

Tap and hold an empty space in the message, choose either Select or Select All, then make changes to the highlighted content.

Select Copy.

How to use signatures in apple mail on your iphone or ipad

Select Cancel on the draft message, then open the Signature area in the Settings app.

Tap and hold in the signature box, then select Paste. The signature looks similar to, but not exactly like, the one you created.

How to use signatures in apple mail on your iphone or ipad

Shake the device and, in the Undo Change Attributes dialog box, choose Undo.

How to use signatures in apple mail on your iphone or ipad

The signature returns to the way it was when you copied it. Tap the button on the top left corner of the screen to save the signature and return to your email.

How to use signatures in apple mail on your iphone or ipad

You can now send emails from your iPad or iPhone with a customized signature.

Tips for Composing an Email Signature

Although the default signature-formatting options on an iOS device don’t provide much variety, you can still generate an effective signature by following a few guidelines.

Text messages have become more popular than talking as a means of communication for a lot of people. So cell phone signatures have become more popular than ever.

A “cell phone signature” is a word or phrase that appears at the end of a text message. These signatures are usually limited to 15 characters or less, but they can consist of letters, numbers, and/or symbols. Spaces and uppercase or lowercase letters are possible too.

A cell phone signature adds a personal touch to your text messages. Give other people a quick glimpse at your feelings and opinions with your cell phone signature. Using the right ringtone or signature might leave a smile on someone’s face.

How to Use Cell Phone Signatures

How to use signatures in apple mail on your iphone or ipadAccess the message settings on your cell phone. (The method to do this varies from phone to phone, so consult your phone’s operating manual.) Remember the limit on how many characters you can use, so keep it brief.

Some cell phones have no signature option for text messages. You might have to create a workaround.

For example, on the Blackberry Pearl, there is no option to use a signature. But you can add your signature to a saved text form and use that form for your text messages.

On other phones, you can use a template with your choice of signature and use that for text messaging.

Ideas for Cell Phone Signatures

Your cell phone signature can be as creative as you want it to be, in spite of the character limit.

Many themes are available for your signature. You can use signatures related to your favorite movies, books or songs. Or you can use signatures to show your allegiance to a sports team.

These signatures can be as expressive or as personal as you want them to be.

Some of the themes that people choose to use when creating a signature include:

  • Sports
  • Songs
  • Movies
  • Books
  • Love interests
  • Hobbies such as cooking, drawing, etc.
  • Famous quotes
  • Pop culture
  • Automobiles
  • Favorite pet
  • Your own name

Your cell phone signature can be anything you can think of, so don’t worry if it seems that you can’t come up with a great signature. If you love trees, then your cell phone signature can be something along the lines of “GR33NTHUMB” or “treehugger”.

If you love animals, then something like “I

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How to use signatures in apple mail on your iphone or ipad

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How to use signatures in apple mail on your iphone or ipadSource: Bryan M. Wolfe/iMore

On the Mac, you can use Mail’s preferences to create multiple rich signatures that contain stylized text in different colors, images, links, and even your vCard, and assign them at will to different email messages and separate accounts.

The Mail app on iOS doesn’t offer anywhere near as many options, but you can set up separate signatures for each email account you have, and you can include a rich HTML signature. If you want to change signatures on iPhone or iPad, you can do it without any hassle. You just got to do the following.

How to change signatures on iPhone or iPad for each email account

Out of the box, every email account created on an iPhone or iPad defaults to the signature, “Sent from my iPhone” or “Sent from my iPad,” respectively. However, you can do much more than that. If a simple plain-text signature works for you, here’s how to change signatures on iPhone or iPad.

  1. Tap the Settings apps.
  2. Scroll down, choose Mail.

Scroll down, select Signature.

How to use signatures in apple mail on your iphone or ipadSource: iMore

Tap Mail.

How to use signatures in apple mail on your iphone or ipadSource: iMore

Your new signature will be included at the bottom of all new email messages you create.

How to create rich HTML signatures on your iPhone and iPad

Although Mail on iOS can display rich HTML email messages, you can’t do much more than add bold, italics, and underlines to message text. There is, however, a way to enhance your signature with rich HTML formatting. You can use any app that can create rich HTML text, but probably the easiest way to do this is to use the rich text signature from the email app on your computer.

Once you’ve created an HTML signature on your Mac or another device:

  1. Send yourself an email that includes your rich HTML signature.
  2. On your iOS device, tap Mail.
  3. Open your inbox.

Tap the email message to open it.

How to use signatures in apple mail on your iphone or ipadSource: iMore

Choose Signature.

How to use signatures in apple mail on your iphone or ipadSource: iMore

Select Mail to save the new signature.

How to use signatures in apple mail on your iphone or ipadSource: iMore

Your new signature will be included in any email messages from that email account. As a bonus, if your signature consists of an email address or phone number, you’ll be able to send an email to that address or dial that number by tapping it.

If you don’t want to do all these steps to get a rich HTML signature, you can always try another mail app for your iPhone or iPad. Here’s our list on the best email apps for iPhone and iPad.

Questions?

Let us know if you have any questions about email signatures in the comments below.

Updated October 2020: Updated for iOS 14 and iPadOS 14.

How to use signatures in apple mail on your iphone or ipad

‘Sent from my iPhone/iPad’ is by default signature in the Mail app that appears while composing a new message. It can be annoying to discard the text and write your own every time. For once, you’ll replace the line with a basic text from your iPhone’s settings. But in case you want a remarkable signature stuffed with an image and rich HTML text, what will you do? Let me show you how to change the signature in the Mail app on iPhone and iPad.

How to Change a Signature for Specific Email Accounts on iPhone and iPad

  1. Open the Settings app on your iPhone.
  2. Scroll down and go into Mail.
  3. In the Mail settings, scroll to the bottom and tap Signature. How to use signatures in apple mail on your iphone or ipad
  4. Remove the ‘Sent from my iPhone’ and write your own.How to use signatures in apple mail on your iphone or ipad

If you’re using multiple email addresses for various mail services like iCloud and Gmail, you can change signatures for those accounts in the same settings.

How to use signatures in apple mail on your iphone or ipad

Now, when you open the Mail app and compose a new message, the default text will be replaced by your signature. Using the steps, you can spruce your sign with basic text formatting like Bold, Italic, and Underline. You can also add emojis to lighten it from your iPhone keyboard.

How to use signatures in apple mail on your iphone or ipad

Note: You can’t write an HTML-rich signature in the Mail app via an iOS device. You’ll have to create it using the desktop version of your email. After creating it, follow these simple steps.

How to Create an HTML Signature on iPhone and iPad

  1. Open any email app on your computer and sign in your account or log in through a browser.
  2. Write a message to yourself including your HTML-rich signature.How to use signatures in apple mail on your iphone or ipad
    How to use signatures in apple mail on your iphone or ipad
  3. Now open the message on your iPhone.
  4. Select and copy the signature.How to use signatures in apple mail on your iphone or ipad
  5. In the Mail settings on your iPhone, paste the sign in the Signature field.How to use signatures in apple mail on your iphone or ipad

That’s it! Go and check your signature in the Mail app.

How to use signatures in apple mail on your iphone or ipad

Signing Off…

Now all your emails will be sent with an extraordinary HTML-rich sign via the iPhone. So how cool is your sign? Don’t forget to tell us about it in the comment section below!

How to use signatures in apple mail on your iphone or ipadSource: Mockuuups Studio

Sending emails from the Mail app is fast and easy, but sometimes you need more than plain-text to make your messages stand out. In those cases, you might want to add a little bit more expression and create rich HTML signatures on iPhone and iPad to shake things up a little. With this form of text, you can include imagery and dynamic HTML content to your signature. Here’s how to do it.

How to create rich HTML signatures on iPhone and iPad

Although Mail on iOS can display rich HTML email messages, you can’t do much more than add bold, italics, and underlines to message text.

There is a way to create rich HTML signatures on iPhone or your iPad, however. You can use any app that can create rich HTML text, but probably the easiest way to do this is to use the rich text signature from the email app on your Mac or Windows PC.

Send yourself an email that includes your rich HTML signature.

How to use signatures in apple mail on your iphone or ipadSource: iMore

Select the signature and tap Copy.

How to use signatures in apple mail on your iphone or ipadSource: iMore

Tap Paste to add the new signature.

How to use signatures in apple mail on your iphone or ipadSource: iMore

Questions?

Let us know in the comments below, and happy emailing!

Updated October 2020: Updated for iOS 14 and iPadOS 14.

You can make your every email more enticing. Add an image or logo to your signature, for example. Find out here how to to add an iPhone email signature image with iOS Mail.

First, Drain Man Punches Meat

In a slaughterhouse, the drain man helps blood down the pipes and out of the slaughterhouse.

This, it turns out, is not the best spot in the house if you’re an aspiring boxer. Joe Frazier, an aspiring boxer and drain man during the early 1960s, used the wee hours of the morning to find a better one: right next to the refrigerated chunks of hanging meat, punching them.

Maybe you’ve seen this picture in a movie.

Maybe you want to add a, well, striking picture to your email signature? Punch the iPhone‘s screen a few times, and there you go:

How to Add an iPhone Email Signature Image Using iOS Mail 14

Time needed: 15 minutes.

To add an image to your iPhone email signature in iOS Mail and create a pseudo-signature that includes a graphic:

Make sure the image you want to use in the signature is accessible on your iPhone.

Tip: It can be practically anywhere: on the web, in an email, in the Photos app,…
Important: Do make sure the image is small enough to be used in an email signature. iOS Mail will not resize the image for you.

3 Ways: For this, you can
– often tap and hold the image, then select Copy from the context menu or
– use the sharing button, then select Copy again or
– use Copy in the context menu that appears when you highlight the image.

Start a new message in iOS Mail.

Now tap where you want to insert the iPhone email signature image.

Select Paste from the context menu that has appeared.

Enter your own email address under To:.

Tip: iPhone Mail will complain about the email’s Subject being empty; tap Send.

In your iOS Mail Inbox, delete the email you just received from yourself.

Send an Email Using the iOS Email Signature with Image

Now, to start a new message using the signature including an image:

  1. Open the Sent folder in iOS Mail.
  2. Now open the message you sent yourself.
    Tip: To make the email with the signature image easy to find forever, flag it and filter the Sent folder for flagged messages.
  3. Tap the Reply button.
  4. Select Send Again from the context menu that has appeared.
  5. Compose and send the email with its image-enriched signature.
    Tip: To use the signature in a reply or when forwarding, you can keep a composition window with the signature open and copy and paste the signature (including its image) when needed.

How to Add an iPhone Email Signature Image Using iOS Mail: FAQ

Will iOS Mail send my signature image as an attachment?

iOS Mail will include the graphic with every email you send as an attachment. It is not necessary for recipients to allow downloading images, but it is all the more important that the image not be too large.

Can I add an image directly to the iOS Mail signature in the Settings app?

You can paste any image into your signature, and it will appear there at first—possibly even in emails you compose.

For the image to be sent along with the message, you will usually have to insert it again into the message. Otherwise, a blank placeholder will appear where the signature image should be.

(How to add an iPhone email signature image using iOS Mail tested with iOS 14; updated May 2021)

For this tutorial, we are going to explain how to set up your iOS device so that you can use a different signature for each email account. If you prefer to keep your personal life separate from your work life, you might find this little tip useful…

I like reading signature lines. Some of my friends are pretty clever and will add funny quips. My family members usually offer some sage advice after their signature. Businesses always include additional contact information. Your signature line can be a subtle way of expressing yourself.

If you have different email accounts, which most people do, you may want to have a different signature line for each. You can make this happen with just a few simple steps. These instructions work for the iPad, iPhone, and iPod touch.

How to create email signatures per account on iPhone and iPad

1) Go to Settings > Mail > Signature.

2) In the Signature section, you’ll be able to select either All Accounts or Per Account. Tap Per Account. When you do, all email accounts linked to that device will show their respective current signature.

3) To change one, simply select the signature, delete it, and replace it with whatever you like.

Once you have changed the signature line for each email, it will automatically show up when you send a new message.

Do you have any funny stories about sending emails to the wrong person or using inappropriate signature lines?

Last updated on August 27, 2016 By Serhat Kurt Leave a Comment

You can create a signature for your emails. The signature you create can be added automatically to your emails at the end of your messages. You may want to change the default “Sent from my iPhone” signature. A lot of users want their email signature to reflect their unique personality.

In this article, I explain how you can create a unique signature on your iOS device, iPad or iPhone.

How to create beautiful email signatures on your iPhone and iPad

Your email messages can include text, images, your electronic business card, a logo, emojis or your handwritten signature. Here is how:

2-Tam Mail, Contacts, Calendars

4-Now you can create unique signatures for each of your email accounts, if you have more than one. Select “All Accounts” or “Per Account”.

5-Now create your signature:

a-You can add emojis to create colorful signatures

How to use signatures in apple mail on your iphone or ipad

Note that for the rest of the tips, we are using the desktop version of Gmail.com. We will use gmail to create rich text signatures with hyperlinks and hand written signatures because your signature may include hyperlinks to your social network accounts such as Facebook, Twitter or Instagram etc.

  • Launch Gmail
  • Go to Settings > Signature where you can format your signature.
  • You can easily add photos, hyperlinks etc. Here is how we added our handwritten signature
  • Download this white image below by choosing “Save image as…:
  • Now open this image with Preview
  • Go to Tools > Annotate > Signature and add your signature. If you do not have one, create one by clicking “Manage Signatures…” When you done, save it.

White background signature

  • If you want to add Facebook or Twitter icons. download these icons (you can find other social icons online) by choosing “Save image as…”
  • Upload the images that you want to use and be creative. Design your signature
  • When you finished, send one email to yourself (with the new signature).
  • On you iPhone or iPad, open this mail you just sent.
  • And copy the signature. IMPORTANT: copy everything not just images. If you cannot copy it right, this will not work. Tap and hold until you see the magnifying glass then tap “Select All”

How to use signatures in apple mail on your iphone or ipad

  • Select your signature by dragging the grab points.
  • Now go to Settings > Mail, Contacts, Calendars > Signature here paste it by tapping and holding and selecting “Paste”.

How to use signatures in apple mail on your iphone or ipad

  • You are now done.

Now when you write a new message, your new signature will appear.