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How to highlight text in your powerpoint presentation

How to highlight text in your powerpoint presentation

From time to time, users need to copy text from an Adobe PDF. The following sections contain step by step instructions on how to do so based on the program you’re using and its version. To proceed, select the link that applies to you from the below list.

Not all browsers and online readers support copying text from a PDF. Most of the time, you’ll only be able to select certain portions of the PDF or none at all. We suggest downloading the file and opening it in the Adobe Reader program for the best results.

  • Online PDF reader.
  • Adobe Reader DC.
  • Adobe Reader X or later.
  • Adobe Reader 9 or earlier.
  • Copying text from a secured PDF.

Copying text in an online PDF reader

  1. Open the PDF in your online reader or Internet browser by clicking the link to the file.
  2. Select the text you want to copy by holding down the left mouse button and dragging across the text. Again, this may not work in many online programs.
  3. Press and hold the Ctrl key and the C key on your keyboard. You can also right-click with your mouse and select Copy in the drop-down menu.
  4. Open a word processor or text editing program.
  5. Paste the copied text into a word processor or text editor by pressing and holding the Ctrl key and the V key on your keyboard. You can also right-click with your mouse and selecting Paste in the drop-down menu that appears.

Copying text in Adobe Reader DC

How to highlight text in your powerpoint presentation

Before trying the steps below, look at the top title bar. If the document says (SECURED), as shown in the picture, the PDF file is copy protected and prevents you from copying the text using the steps below. See our copying text from a secured PDF section for steps on how to bypass the PDF security.

  1. Open the PDF in your online reader or Internet browser by clicking the link to the file.
  2. Select the text you want to copy by holding down the left mouse button and dragging across the text. Again, this may not work in many online programs.
  3. Press and hold the Ctrl key and the C key on your keyboard. You can also right-click with your mouse and select Copy in the drop-down menu.
  4. Open a word processor or text editing program.
  5. Paste the copied text into a word processor or other text editor by pressing and holding the Ctrl key and the V key on your keyboard. You can also right-click with your mouse and selecting Paste in the drop-down menu that appears.

Copying text in Adobe Reader X or later

  1. If you’ve opened the PDF in your Internet browser, hover your mouse cursor over the open document to look for an option to download it.
  2. Once you’ve downloaded the file, open it in Adobe Reader.
  3. In the opened PDF document, right-click with your mouse and click Select Tool (a check mark appears when selected).

How to highlight text in your powerpoint presentation

  1. Select the text you want to copy by holding down the left mouse button and dragging across the text.
  2. Press and hold the Ctrl key and the C key on your keyboard. You can also right-click with your mouse and select Copy in the drop-down menu.
  3. Open a word processor or text editing program.
  4. Paste the copied text into a word processor or other text editor by pressing and holding the Ctrl key and the V key on your keyboard. You can also right-click with your mouse and selecting Paste in the drop-down menu that appears.

If you cannot highlight any PDF text using the steps above, it likely has copy protection. Only professional (paid) versions of PDF programs can remedy this issue.

Copying text in Adobe Reader 9 or earlier

  1. If you’ve opened the PDF in your Internet browser, hover your mouse cursor over the open document to look for an option to download it.
  2. Once you’ve downloaded the file, open it in Adobe Reader.
  3. In the PDF document, click the Select tool in the toolbar, as seen in the following image.
  1. Once this option is chosen, highlight the text you want to copy and click Edit and then Copy. You may also right-click the highlighted text and click Copy or Copy to clipboard.
  2. Paste the copied text into a word processor or other text editor by pressing and holding the Ctrl key and the V key on your keyboard. You can also right-click with your mouse and selecting Paste in the drop-down menu that appears.

If you cannot highlight any PDF text using the steps above, it likely has copy protection. Only professional (paid) versions of PDF programs can remedy this issue.

Copying text from a secured PDF

How to highlight text in your powerpoint presentation

For a PDF, it is possible to add the following types of document restrictions.

  • Printing: Allowed or Not Allowed
  • Document Assembly: Allowed or Not Allowed
  • Content Copying: Allowed or Not Allowed
  • Content Copying for Accessibility: Allowed or Not Allowed
  • Page Extraction: Allowed or Not Allowed
  • Commenting: Allowed or Not Allowed
  • Filling of form fields: Allowed or Not Allowed
  • Signing: Allowed or Not Allowed
  • Creation of Template Pages: Allowed or Not Allowed

To view a PDF’s security properties in Adobe Reader, click File, Properties, and then click the Security tab.

To bypass or reset the PDF security settings, we’re using Google Chrome to print the PDF as a new one, which won’t have any of the original PDF’s security settings.

  1. Open Google Chrome. If Google Chrome is not installed on your computer, you can follow our how to install Google Chrome steps.
  • How to install or uninstall the Google Chrome browser.
  1. Drag the PDF file you want to convert to Chrome, which should open the PDF in Chrome. If the PDF is downloading, but won’t open, see: How to open a PDF in Chrome instead of as a download.
  2. Once the PDF is open in Chrome, click the printer icon or use the Ctrl + P keyboard shortcut.
  3. In the print window, click the Change button and change the Destination to “Save as PDF.”
  4. Click the Save button.
  5. Once saved, open the PDF in any reader, and you can copy and paste the text using the steps mentioned above.

You may think that highlighting text in Microsoft PowerPoint is a simple action, but if you don’t use PowerPoint 2019 or are not an Office 365 subscriber, it’s not as easy as you think.

Check out the products mentioned in this article:

Microsoft Office (From $149.99 at Best Buy)

Microsoft Office 365 (From $69.99 at Best Buy)

How to highlight text in PowerPoint if your version has the option available in the toolbar

1. Go to the “Home” tab.

2. Select the desired text using your cursor.

3. Click on the highlight text button in the fonts section and use the dropdown menu to select the color you want.

If you want to continue highlighting multiple pieces of non-contiguous text, simply click the highlight button without selecting any text. You’ll see a little highlighter symbol appear next to your cursor — this means that any text you select with your cursor will automatically be highlighted.

To turn this feature off, just click the highlight button again.

This is how you highlight text using PowerPoint 2019 or an Office 365 subscription. However, if you’re not lucky enough to have either of those, you’ll need to use one of three workarounds in order to highlight text in PowerPoint. The first method is pretty rudimentary, but it gets the job done.

How to highlight text in PowerPoint using Word

1. Cut the desired text out of your slide and paste it into Microsoft Word.

2. Highlight the text in Word, following the instructions given above.

3. Cut the newly-highlighted text out of the Word doc and paste it back into your PowerPoint slide.

If you’d rather not do all the cutting and pasting, or you don’t want to open another application, though, there are still ways to highlight text using only the tools PowerPoint provides. For one thing, you could fake a highlight by inserting a shape into your presentation.

How to highlight text in PowerPoint by inserting a shape

1. In the PowerPoint toolbar, go to the “Insert” tab.

2. Click the “Shapes” button.

3. Select a shape from the menu. If you want to disguise it as a normal highlight, you can select the rectangle — however, if you want to make your highlight look more fun, you can choose a different shape instead.

4. Use the cursor to create the dimensions of the shape around the area of text you want to highlight. When you’re done, click “Shape Fill” on the toolbar and select a color.

5. On the right side of the toolbar, click the “Send Backward” button to send the highlight shape back a letter so that the text is on top of it. If your PowerPoint has multiple layers to it, you may need to do this more than once.

If you’re not too committed to the traditional highlight shape, and you would like a way to draw attention to your text that doesn’t require so many steps, your final option is to apply a glow effect to text instead of highlighting it.

How to highlight text in PowerPoint by adding a glow effect

1. Click on your text box and go to the “Format” tab that appears in the toolbar. Depending on your version of PowerPoint, this tab may be called “Shape Format.”

2. Highlight the text you want to enhance using your cursor.

3. On the right side of the “Format” tab, click “Text Effects,” denoted by a glowing blue “A” icon.

4. Select “Glow” (or any other effect you think would work) from the drop-down menu.

5. Choose the color and size you want for your glow effect.

Text highlighting in PowerPoint for Microsoft 365 and PowerPoint 2019 lets subscribers mark text in yellow or another highlighter color. (This feature is available on both Windows and macOS, and it’s available in your browser in PowerPoint for the web.)

If you don’t see the Text Highlight Color button on the Home tab of the Ribbon, read Requirements below for more details.

Highlight one piece of text

Select the text that you want to highlight.

On the Home tab, select the arrow next to Text Highlight Color .

How to highlight text in your powerpoint presentation

Choose a color. The text you selected will be highlighted in the color you chose.

Highlight multiple pieces of non-contiguous text

With no text selected on the slide, on the Home tab, select the arrow next to Text Highlight Color .

How to highlight text in your powerpoint presentation

Choose a color, and then move the mouse pointer over the text area of your slide.

The mouse pointer changes to a highlighter. .

Select each portion of text that you want to highlight.

When you’re done highlighting, press Esc on the keyboard to turn off the highlighter.

Remove highlighting from text

Select the highlighted text.

On the Home tab, select the arrow next to Text Highlight Color and click No Color.

Other ways to highlight

Here are two other ways to emphasize something on screen while you’re presenting:

Requirements for Text Highlighting

PowerPoint for Microsoft 365
Current Channel: Version 1606 or later
Semi-Annual Enterprise Channel: Version 1701 or later
PowerPoint 2019
Find your Office version

If you don’t see the Text Highlight Color button on the Home tab of the Ribbon, read Requirements below for more details.

Highlight one piece of text

Select the text that you want to highlight.

On the Home tab, select the arrow next to Text Highlight Color .

Choose a color. The text you selected will be highlighted in the color you chose.

How to highlight text in your powerpoint presentation

Highlight multiple pieces of non-contiguous text

With no text selected on the slide, on the Home tab, select the arrow next to Text Highlight Color .

Choose a color, and then move the mouse pointer over the text area of your slide.

The mouse pointer changes to a highlighter. .

Select each portion of text that you want to highlight.

When you’re done highlighting, press Esc on the keyboard to turn off the highlighter.

Remove highlighting from text

Select the highlighted text.

On the Home tab, select the arrow next to Text Highlight Color and click No Color.

Another way to highlight

Requirements for Text Highlighting

PowerPoint for Microsoft 365 for Mac Version 16.10 or later
PowerPoint 2019 for Mac
Find your Office version

Mac OS X 10.10 or later

Highlight text

Select the text that you want to highlight.

On the Home tab, select the arrow next to Text Highlight Color .

Choose a color. The text you selected will be highlighted in the color you chose.

How to highlight text in your powerpoint presentation

When you presenting a slide with tons of content, creating an eye-catching design would help your audience to focus on what point you are trying you make. But you don’t have to be a graphic designer to be able to do that. A simple highlighter can do the work just as well and very straightforward.

In most Microsoft PowerPoint versions, you can highlight certain text so it would stand up from the rest of the paragraph. Even better, there are various colors to try which lets you experiment with the best tone for the theme.

See the step by step bellow to highlight text in a PowerPoint slide.

1. Launch a PowerPoint document.

How to highlight text in your powerpoint presentation

2. Select the text you want to highlight with the mouse cursor.

How to highlight text in your powerpoint presentation

3. Go to Home, and under the Text Highlight Color, select the style you want.

How to highlight text in your powerpoint presentation

4. Now, the text has been highlighted.

How to highlight text in your powerpoint presentation

That was the most basic way to set a focused text in PowerPoint. Furthermore, if you want a little extra style, I suggest you using Shapes to create a colored background for the text area. This could be the best highlighter on your presentation slide.

Check out the guide below.

How to highlight text using Shapes

1. Head to Insert > Shapes > Rectangle. You may choose another type of shape, I select Rectangle just for an example.

How to highlight text in your powerpoint presentation

2. Create a shape that covers the text you want to highlight.

How to highlight text in your powerpoint presentation

3. The Shape Format menu will appear. There are plenty of styling options can be found here.

How to highlight text in your powerpoint presentation

4. Then, right-click on the shape and select Send to Back. If there are multiple layers on the slide, you might need to send it back again a few more times.

How to highlight text in your powerpoint presentation

5. The text is now highlighted with the Shapes tool.

How to highlight text in your powerpoint presentation

If you want to make the text more appealing, consider running some experiments on the font, size, color, and its relative position. By doing so, it will reveal the most good-looking design for your presentation. Good luck!

In this course:

How to highlight text in your powerpoint presentation

Highlight text and use your mouse as a laser pointer – two good ways to draw your audience’s attention to something on a slide. Watch this video to learn more.

Highlight your text

The typical method for highlighting text with color is not available in PowerPoint 2013. However, there is another great way to accomplish this using the Glow text effect.

Select the text on the slide.

Under DRAWING TOOLS, click the FORMAT tab.

Click Text Effects > Glow, and choose a Glow Variation.

To increase the glow, click Text Effects > Glow > Glow Options, and increase the number in the Size box in the Format Shape pane on the right.

Want more?

In a slide show, sometimes, you want to highlight or point to a word or paragraph for emphasis.

For example, here, we have highlighted our company’s mission statement with a yellow glow.

Another thing you might do to call out text is turn the mouse pointer into a laser pointer and underscore important points as you speak.

Let’s look at how to use both methods for text, starting with a glow color.

Unlike in Word, in PowerPoint, there is no Text Highlight Color button. Instead, you highlight the text by adding a glow color.

Here is the text that we want to highlight. To add the glow color, first I’ll select the text by dragging with the mouse.

When I select the text, the DRAWING TOOLS FORMAT tab appears. I’ll click it.

The FORMAT tab has a group called WordArt Styles for formatting text with colors, glows, and other effects.

Look for Text Effects here, and click it.

The effect we want is Glow. When I point to it, a gallery of glow effects appears.

And when I point to an effect, it previews on the text.

For the strongest yellow glow, I’ll choose this one, called Gold, 18 pt. glow.

The text now has a yellow glow as a highlight.

I can increase the glow, if I want. I’ll select the text again, click Text Effects, point to Glow, and click Glow Options.

Next to Size, I’ll click the up arrow and increase the glow to 50 points.

The increased glow creates a more blended highlight, and the glow is easier to see.

We are finished with the Format Shape pane, so I’ll click the X to close it.

And now, let’s click Slide Show to see the glow highlight in that view.

Now, to use the laser pointer to call out the text while you present it, press and hold Ctrl and also press and hold the left mouse button. That activates the Laser Pointer.

As I mention each company value, such as ‘Medicine for all’, I can emphasize it with the pointer.

When I let up the mouse button, the mouse pointer returns.

But, the laser pointer reappears when I press and hold the mouse button, as long as I press Ctrl.

Up next: Change the font style for a presentation.

How to highlight text in your powerpoint presentation

When you presenting a slide with tons of content, creating an eye-catching design would help your audience to focus on what point you are trying you make. But you don’t have to be a graphic designer to be able to do that. A simple highlighter can do the work just as well and very straightforward.

In most Microsoft PowerPoint versions, you can highlight certain text so it would stand up from the rest of the paragraph. Even better, there are various colors to try which lets you experiment with the best tone for the theme.

See the step by step bellow to highlight text in a PowerPoint slide.

1. Launch a PowerPoint document.

How to highlight text in your powerpoint presentation

2. Select the text you want to highlight with the mouse cursor.

How to highlight text in your powerpoint presentation

3. Go to Home, and under the Text Highlight Color, select the style you want.

How to highlight text in your powerpoint presentation

4. Now, the text has been highlighted.

How to highlight text in your powerpoint presentation

That was the most basic way to set a focused text in PowerPoint. Furthermore, if you want a little extra style, I suggest you using Shapes to create a colored background for the text area. This could be the best highlighter on your presentation slide.

Check out the guide below.

How to highlight text using Shapes

1. Head to Insert > Shapes > Rectangle. You may choose another type of shape, I select Rectangle just for an example.

How to highlight text in your powerpoint presentation

2. Create a shape that covers the text you want to highlight.

How to highlight text in your powerpoint presentation

3. The Shape Format menu will appear. There are plenty of styling options can be found here.

How to highlight text in your powerpoint presentation

4. Then, right-click on the shape and select Send to Back. If there are multiple layers on the slide, you might need to send it back again a few more times.

How to highlight text in your powerpoint presentation

5. The text is now highlighted with the Shapes tool.

How to highlight text in your powerpoint presentation

If you want to make the text more appealing, consider running some experiments on the font, size, color, and its relative position. By doing so, it will reveal the most good-looking design for your presentation. Good luck!

How to highlight text in your powerpoint presentation

If you’re looking to quickly change the case of the text in a slide of your PowerPoint presentation, Microsoft Office provides a couple of quick and easy ways to do so—and several different text case styles to choose from. Here’s how.

Change the Case of Text Using the Ribbon

Open the PowerPoint presentation and navigate to the slide that contains the text you want to change the case of. Once there, highlight the text by clicking and dragging your cursor over the text.

If you want to highlight all the text in a given slide, you can use the Ctrl + A (Command + A for Mac users) keyboard shortcut. This will highlight all other objects (such as images) as well, but that’s okay—the only change that will take place is with the text.

How to highlight text in your powerpoint presentation

The text in our example is currently all caps. Let’s change that.

With the text selected, navigate to the “Font” group of the “Home” tab and select the “Change Case” option.

How to highlight text in your powerpoint presentation

In the drop-down menu that appears, you’ll have five options to choose from:

  • Sentence case: Change the first letter of each sentence to uppercase while leaving all others lowercase.
  • lowercase: Changes all letters to lowercase.
  • UPPERCASE: Changes all letters to uppercase.
  • Capitalize Each Word: Capitalizes the first letter of each word.
  • tOGGLE cASE: Shifts between the currently selected case view and its opposite. For example, if you’re currently using the uppercase case view, selecting tOGGLE cASE will switch the text to lowercase.

One important note is that this does not take into consideration proper nouns and other special exceptions. What you see is what you get. As a matter of good practice, be sure to proofread your presentation to ensure everything appears as it should.

Select the option you’d like to use from the drop-down menu. In this example, we’ll use “Sentence Case.”

How to highlight text in your powerpoint presentation

The selected text will now reflect the selected option.

How to highlight text in your powerpoint presentation

Repeat these steps with each slide that contains text that requires case changes.

Change the Case of Text Using Shortcut Keys

As with most things in PowerPoint, there are a few shortcut keys to quickly make a case change with selected text.

Windows

Using the Windows shortcut key allows you to toggle between three different case options:

  • lowercase
  • UPPERCASE
  • Capitalize Each Word

Once you’ve selected the text by clicking and dragging the mouse over the desired text (or using Ctrl + A to select all objects in the slide), press Shift + F3 until the style you’re looking for has been selected.

Using the Mac shortcut key is similar to Windows—and allows you to toggle between the same three options:

  • lowercase
  • UPPERCASE
  • Capitalize Each Word

Once you’ve selected the text by clicking and dragging the mouse over the desired text (or using Command + A to select all objects in the slide), press Fn + Shift + F3 until the style you’re looking for has been selected.

Text highlighting in PowerPoint for Microsoft 365 and PowerPoint 2019 lets subscribers mark text in yellow or another highlighter color. (This feature is available on both Windows and macOS, and it’s available in your browser in PowerPoint for the web.)

If you don’t see the Text Highlight Color button on the Home tab of the Ribbon, read Requirements below for more details.

Highlight one piece of text

Select the text that you want to highlight.

On the Home tab, select the arrow next to Text Highlight Color .

How to highlight text in your powerpoint presentation

Choose a color. The text you selected will be highlighted in the color you chose.

Highlight multiple pieces of non-contiguous text

With no text selected on the slide, on the Home tab, select the arrow next to Text Highlight Color .

How to highlight text in your powerpoint presentation

Choose a color, and then move the mouse pointer over the text area of your slide.

The mouse pointer changes to a highlighter. .

Select each portion of text that you want to highlight.

When you’re done highlighting, press Esc on the keyboard to turn off the highlighter.

Remove highlighting from text

Select the highlighted text.

On the Home tab, select the arrow next to Text Highlight Color and click No Color.

Other ways to highlight

Here are two other ways to emphasize something on screen while you’re presenting:

Requirements for Text Highlighting

PowerPoint for Microsoft 365
Current Channel: Version 1606 or later
Semi-Annual Enterprise Channel: Version 1701 or later
PowerPoint 2019
Find your Office version

If you don’t see the Text Highlight Color button on the Home tab of the Ribbon, read Requirements below for more details.

Highlight one piece of text

Select the text that you want to highlight.

On the Home tab, select the arrow next to Text Highlight Color .

Choose a color. The text you selected will be highlighted in the color you chose.

How to highlight text in your powerpoint presentation

Highlight multiple pieces of non-contiguous text

With no text selected on the slide, on the Home tab, select the arrow next to Text Highlight Color .

Choose a color, and then move the mouse pointer over the text area of your slide.

The mouse pointer changes to a highlighter. .

Select each portion of text that you want to highlight.

When you’re done highlighting, press Esc on the keyboard to turn off the highlighter.

Remove highlighting from text

Select the highlighted text.

On the Home tab, select the arrow next to Text Highlight Color and click No Color.

Another way to highlight

Requirements for Text Highlighting

PowerPoint for Microsoft 365 for Mac Version 16.10 or later
PowerPoint 2019 for Mac
Find your Office version

Mac OS X 10.10 or later

Highlight text

Select the text that you want to highlight.

On the Home tab, select the arrow next to Text Highlight Color .

Choose a color. The text you selected will be highlighted in the color you chose.

The secret to creating the mouseover text effect in PowerPoint is with hyperlinks.

This effect is also called the popup text effect, mouse hover effect, image popup effect, etc.

Regardless of what you call it, the effect is the same, and it’s the ScreenTip functionality of hyperlinks that allows you to do this as you can see in the picture below.

And while you can use hyperlinks to make your presentations more interactive, it’s often this ScreenTip functionality of hyperlinks that are most useful.To learn everything you need to know about hyperlinking in PowerPoint, ​read our guide here.

[Watch] Mouseover Effect Tutorial

1. Insert a hyperlink

Select the object that you want to display the mouse over text for and launch the insert hyperlink dialog box, which you can do one of two ways:

Way #1: Right-click the object, and in the right-click menu select “Hyperlink” to open the Insert Hyperlink dialog box.

Way #2: Hit Ctrl + K on your keyboard to insert the hyperlink

PowerPoint Hyperlink Shortcuts

If you plan on inserting a lot of hyperlinks, we recommend memorizing the hyperlink keyboard shortcut (Ctrl + K).

2. Navigate to ‘Place in This Document’

Within the Insert Hyperlink dialog box, navigate to the ‘Place In This Document’ section on the left, and then on the right, select the slide that you are creating the hyperlink on.

This ensures that if you accidentally activate the hyperlink in Slideshow Mode (by clicking on it) you remain on the same slide within your presentation.

3. Open the ScreenTip Dialog Box

In the upper right-hand corner of the dialog box, select the Screen Tip button to launch the Set Hyperlink Screen Tip dialog box.

Within the dialog box, type the text you wish to be displayed for your mouse over text effect. In this case I’ve typed the number of electoral votes.

ScreenTip Text Limits

It’s important to note that your mouseover text effect ScreenTip is limited to 256 characters (including spaces) as you can see in the diagram below.

256 characters equates to approximately 48 words…so choose your mouseover text wisely.

Note: There is no spell check functionality within the Set Hyperlink ScreenTip dialog box, so double check your spelling before closing this dialog box. Once you have your ScreenTip text ready to go, click OK to close out of the hyperlink dialog boxes and return to your slide.

Once you have your ScreenTip text ready to go, click OK to close out of the hyperlink dialog boxes and return to your slide.

4. Displaying Your Mouseover Text

Now in the Normal View of your presentation, to display your mouse over text, hit SHIFT + F5 to launch your Slideshow Mode from your current slide (see video below for other slide show shortcuts).

In slide show mode, hover your mouse cursor over the object with the hyperlink, and the Screen Tip should appear and display your text.

Notice that as we set the hyperlink to navigate to this specific slide, even if you accidentally click the object, you remain here on this same slide within your presentation.

Want to see what else you can do with this trick and this vector map of the united states? See how to create an interactive map of the United States in PowerPoint here.

It’s also important to note, if you convert your PowerPoint presentation to a PDF file, you will lose your ScreenTips in the conversion process.

To learn more about which PowerPoint features you will lose when you convert to the PDF file format, see our detailed post here.