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How to master your presentations using presenter view in powerpoint

These steps let you add titles, text, designs, and images

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You can make your next classroom or office presentation stand out by creating slides in PowerPoint, a simple process anyone can learn with a little practice.

Getting Started

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When you first open PowerPoint, you’ll see a blank “slide” with space for a title and a subtitle in different boxes. You can use this page to begin creating your presentation right away. Add a title and subtitle in the boxes if you want, but you can also delete the boxes and insert a photo, graph, or another object onto the slide.

Creating Slides

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Here is an example of a title in the “title” box, but instead of a subtitle, there’s a photo in the subtitle box.

To create a slide like this, click inside the “Title” box and type a title. The “subtitle” box is a container for inserting text, but if you don’t want a subtitle there, you can remove this box by clicking on one edge to highlight it and then hitting “delete.” To insert a picture into this space, go to “Insert” on the menu bar and select “Picture.” Choose a photo from your saved photo files in locations such as “My Pictures” or a flash drive.

The picture you select will be inserted onto the slide, but it may be so big that it covers the entire slide. You can select the picture and make it smaller by moving your cursor to the edge of the photo and dragging the corners inward.

Try Using the Pen and Highlighter Ink Tools to Draw on Slides and Focus Attention during PowerPoint Shows

by Avantix Learning Team | Updated April 15, 2021

Applies to: Microsoft ® PowerPoint ® 2010, 2013, 2016, 2019 and 365 (Windows)

You can access PowerPoint’s ink annotation tools including a pen and a highlighter during a slide show to focus attention or write on slides. These tools have been around for a while and you can use them in previous versions of PowerPoint.

Using the ink annotation tools, you can create an interesting digital whiteboard or blackboard effect with the pen and/or highlighter. Simply press B for black screen or W for white screen during a show and then use the ink annotation tools.

These slide show tools can be used on the fly during a slide show. If you want to use similar effects every time you run a specific presentation, consider creating drawing objects and animating them or use the annotation tools in the Draw tab in the Ribbon in Normal View.

After you display the Pen or Highlighter during a show, if you want to return to the Arrow pointer, press Ctrl + A or press ESC.

Do you want to learn more about PowerPoint? Check out our virtual classroom or in-person PowerPoint courses >

Drawing on slides using the Pen during a slide show

You can use the Pen to draw on slides during a slide show. It’s easily accessed through the context menu (below) during a slide show:

To use the Pen and draw on a slide during a slide show:

  1. Open an existing presentation.
  2. Click Slide Show on the bottom right to run the show (or press F5).
  3. In Slide Show Mode, right-click to display the context menu (or press Shift + F10).
  4. Click Pointer Options and then select Pen. The cursor changes to a small colored dot (the default color of the Pen tool is red).
  5. Drag to draw or write on the slide.
  6. Press ESC when you’re finished using the Pen.

You can also press Ctrl + P to display the Pen when you’re running a show without using the drop-down menu. Ctrl + P will also turn the Pen off.

Changing the color of the Pen

To change the color of the Pen:

  1. In Slide Show Mode, right-click to display the context menu (or press Shift + F10).
  2. Select Pointer Options from the drop-down menu.
  3. Select Ink Color from the sub-menu and then select a color. There are two types of colors – Theme Colors and Standard Colors. Theme colors may differ as they are affected by the Theme for the presentation but Standard Colors will always contain the same 10 colors for all presentations.
  4. Display the pen and draw as usual.

Drawing on slides using the Highlighter during a slide show

The Highlighter is different from the Pen. It creates lines that start out in yellow, are semi-transparent and are thicker than lines created with the Pen tool. You can access the Highlighter using the context menu (below) during a slide show.

To use the Highlighter and draw on a slide during a slide show:

  1. Open an existing presentation.
  2. Click Slide Show on the bottom right to run the show (or press F5).
  3. In Slide Show Mode, right-click to display the context menu (or press Shift + F10).
  4. Select Pointer Options and then Highlighter. The cursor changes to a yellow line (the default color of the Highlighter tool is yellow).
  5. Drag to draw or write on the slide.
  6. Press ESC when you’re finished using the Highlighter.

You can also press Ctrl + I to display the Highlighter when you’re running a show without using the drop-down menu. Ctrl + I will also turn the highlighter off.

Changing the color of the Highlighter

To change the color of the Highlighter:

  1. In Slide Show Mode, right-click to display the context menu (or press Shift + F10).
  2. Select Pointer Options from the drop-down menu.
  3. Select Ink Color from the sub-menu and then select a color. There are two types of colors – Theme Colors and Standard Colors. Theme colors may differ as they are affected by the Theme for the presentation but Standard Colors will always contain the same 10 colors for all presentations.
  4. Display the highlighter and draw as usual.

Erasing or hiding ink annotations in Slide Show view

When you are working with ink annotations with the Pen or Highlighter in Slide Show Mode, you can use the following shortcuts to erase or hide ink annotations:

  • Press E to remove all annotations on the slide.
  • Press Ctrl + E to change to the Eraser tool and then drag over annotations to erase them. Press Escape when you’re finished using the Eraser.
  • Press Ctrl + M to show or hide all annotations.

You can also use the menus you used earlier to select the Eraser.

Keeping or discarding ink annotations

When you press the ESC to end a show, a message will appear asking if you want to keep your annotations:

It’s a good idea to click the Keep rather than the Discard button since there’s no way of recovering annotations if you choose Discard. If you keep annotations, PowerPoint refers to them as ink.

Deleting ink annotations in Normal View

If you decided keep ink annotations, they become objects on your slides.

To delete them in Normal View:

  1. Click the Review tab on the Ribbon.
  2. Click Delete in the Comments group and then select an option from the drop-down menu. If you choose Delete All Markup on the Current Slide, PowerPoint deletes all ink on the current slide. If you select Delete All Markup in This Presentation, PowerPoint deletes all ink on all the slides in your presentation.

Formatting ink annotations in Normal View

If you have chosen to keep annotations, you can format them in Normal View:

  1. Click an ink annotation.
  2. Click the Ink Tools Pens tab in the Ribbon.
  3. Click Select Objects.
  4. Select the ink object(s) you want to format.
  5. Choose the desired options from Ink Tools Pen tab in the Ribbon.

Ink annotations are easy to use in presentations but you may have issues if the slides have animations on them.

This article was first published on April 16, 2016 and has been updated for clarity and content.

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PowerPoint has become an important tool as part of the modern office environment. The Microsoft software now supports a wide variety of presentations worldwide. But it can be useful for more than showing one slide after another. PowerPoint’s presentation mode includes the option to select Presenter view which provides the presenter with additional information during a speech. Find out all about Presenter view and how to use it in this article.

  1. What is the PowerPoint presentation mode?
  2. Here’s how to set up Presenter view
  3. Elements of Presenter view
  4. Using PowerPoint Presenter view correctly

What is the PowerPoint presentation mode?

The PowerPoint Presenter view is an expanded view to make giving presentations easier. The view allows orators to see their own notes and a preview of the next slide. This additional information is only visible to the presenter but not the audience. This makes it easier to give talks and allows you to focus on what’s important.

PowerPoint is part of the Microsoft Office Suite and one of the most used presentation tools globally. IONOS provides exclusive deals for Microsoft 365, including regular software updates and individual support and tips through the IONOS Support team.

Here’s how to set up Presenter view

The PowerPoint Presenter view can be activated via the “Slide Show” tab, by ticking the “Use Presenter View” box.

Here’s how to set-up PowerPoint Presenter view.

To use PowerPoint in Presenter view, you will need a second monitor. During official presentations this may take the form of a beamer or a second screen. The following steps ensure that the screen is being detected by your computer:

  1. Switch on the second monitor.
  2. Connect the second monitor via HDMI or another cable to your computer.
  3. Switch on your computer.
  4. Log in and launch PowerPoint.
  5. By pressing the Windows key + P you will gain access to the monitor control settings. Select “Expand.” On Mac devices, launch System Preferences, click on “Displays,” select the relevant monitor, and drag it into place as main or side display.
  6. Activate PowerPoint Presenter view.
  7. Within Presenter view, click on the display settings option and select “Swap Displays” for the audience to view the presentation.

PowerPoint with Microsoft 365 and IONOS!

Use Powepoint to create presentations that stand out using modern designs – included in all Microsoft 365 packages!

Elements of Presenter view

Presenter view provides a few different functions during your presentation.

Presenter view is structured as follows:

  1. Menu: The menu pane includes the option to “Show taskbar,” “Display settings,” and “End slide show.” Showing the taskbar can be useful if you need to swap between applications during a presentation.
  2. Timer & time: The timer shows you how long you have been presenting for. It can be paused and reset. The clock is shown on the right side of the window.
  3. Current slide: View the currently shown slide here.
  4. Mark pointer & slides: The pointer lets you point at elements in a slide. You can also mark slides in this way.
  5. Show all slides: This function allows you to view all sorted slides to jump to the right one quickly.
  6. Magnify: Use the magnifier to enlarge parts of a slide.
  7. Black-out screen: This button lets you pause a projection on the second monitor, which is blacked out as a consequence.
  8. Other options: You can set additional options such as “white screen” (an alternative to the black screen).
  9. Next slide: In this field, you can view the next slide.
  10. PowerPoint Notes: PowerPoint provides the option to add individual notes to each slide which help you with your presentation.
  11. Font: Change the font size of your notes.

Using PowerPoint Presenter view correctly

Your presentation depends on your preparation. The day before a presentation, you should ensure that the technologies you’re using are working correctly. Always bring along your PowerPoint presentation on a USB stick as a backup.

Save your presentation as a .ppsx file for enhanced compatibility. This ensures that the presentation is automatically launched in presentation mode. For enhanced security, save your presentation as a .pdf file. That is how you can ensure that the layout remains the same and you have guaranteed access to all of your slides. However, effects will be no longer viewable and the audience will see the full slide.

Be careful that you can locate a file quickly and clean up your USB stick and desktop. Sometimes you may need to locate a file during a presentation or need to restart PowerPoint. If you do not blackout or deactivate your screen during this, the audience will get a full view of your PC dashboard.

Other great tools for setting up a presentation include PowerPoint Outline view and PowerPoint table of contents.

Mahesh Makvana is a freelance tech writer who specializes in writing how-to guides. He has been writing tech tutorials for over a decade now. He’s written for some of the prominent tech sites including MakeUseOf, MakeTechEasier, and Online Tech Tips. Read more.

Microsoft PowerPoint now has a Presenter Coach to let you rehearse your presentations before going to the audience. This coach gives you a detailed report telling you how well you did and suggesting areas for improvement. Here’s how to use it.

How the Presenter Coach Helps You with Your Presentations

Consider the Presenter Coach in PowerPoint as a trusted friend who listens to you practice performing your presentations. This coach reviews your entire presentation and creates a report detailing your performance.

For example, it will grade you on how fast you speak and how much you use filler words like “um” and “ah.” It will also inform you of words you might want to avoid and encourage you not to simply read the words on your slides aloud.

Basically, if you need a second opinion on your presenting style, this is a great way to get it.

What You’ll Need

To use the Presenter Coach in PowerPoint, you must have:

  • a Microsoft account or a Microsoft 365 work or school account
  • a working internet connection
  • a microphone (so that PowerPoint can listen to what you’re saying)

Also, the Presenter Coach only works if you use the English language in PowerPoint. Other languages are not yet supported as of April 2021.

How to Launch the Presenter Coach in PowerPoint

PowerPoint’s Presenter Coach works for any presentation. You can use it with your commercial, educational, and even family presentations.

To start using this feature, open your presentation with PowerPoint.

In the PowerPoint window, click the “Slide Show” tab on the ribbon at the top of the window.

Note: If you don’t see the Slide Show tab, you’re probably in Slide Master View. Close this view by selecting “Slide Master” at the top and then clicking “Close Master View.”

In the Slide Show tab, click “Rehearse with Coach” to open PowerPoint’s Presenter Coach.

Your presentation will open in fullscreen mode. To activate the Presenter Coach, click “Start Rehearsing” in the bottom-right corner of your window. Optionally, enable “Show real-time feedback” if you want the coach to give you tips while you’re still presenting.

Now, begin your presentation like you normally would. If you enabled the real-time feedback option, you’ll see some tips appear in the bottom-right corner of your window.

Press “Esc” when you’re done presenting to exit fullscreen mode. PowerPoint will now open your rehearsal report.

Reading Your Rehearsal Report

It’s important to read and analyze the Presenter Coach’s report properly. This will help you find areas for improvement and see whether you’re doing well.

Note: The report will vanish as soon as you close the report window. To save the report, take a screenshot of it.

Here’s what each section in the report tells you about your presentation:

  • Summary: Summary tells you the amount of time you spent practicing your presentation. It also shows the number of slides you rehearsed.
  • Fillers: In the Fillers section, you’ll see the filler words (umm, ah) that you used during your presentation. Using these filler words makes you sound less confident, and you should try to avoid using them.
  • Sensitive Phrases: Sensitive Phrases highlights culturally sensitive phrases that you used in your presentation, which you might want to avoid. It considers the following areas sensitive: disability, age, gender, race, sexual orientation, mental health, geopolitical topics, and profanity.
  • Pace: The Pace section tells you the pace of your presentation. If you were too fast or too slow, you’ll find that information here.
  • Originality: Microsoft suggests that you avoid reading out the text written in your presentation slides, as this makes your presentation boring. Instead, you should use original content in your speech. The Originality section informs you if you only read the text from your slides.

Now that you know where you need to improve, click the “Rehearse Again” button at the top of the report to re-present your presentation. When you’re done, PowerPoint will make another report detailing your new presentation performance.

Overview of How to Use Slide Show View in PowerPoint:

Slide Show view in PowerPoint lets you show a presentation on or from your computer. You can view either the entire presentation or just a few slides. This is the best way to view or preview a presentation to ensure it is clear, focused, and impactful in the way you want.

To run a presentation in Slide Show view in PowerPoint, click the “Slide Show” tab in the Ribbon. To start the slide show from the first slide, then click the “From Beginning” button in the “Start Slide Show” button group. Alternatively, to start the slide show from the currently selected slide, click the “From Current Slide” button in the “Start Slide Show” button group.

To advance through the slides and animations in a presentation in Slide Show view, click the screen. Alternatively, to advance through the slide show, press “Spacebar” on your keyboard. After viewing the entire presentation, the slide show closes and returns to its previous view. However, to exit the slide show at any time, press the “Esc” key on your keyboard.

Alternatively, you can select commands in a pop-up menu or click buttons in a toolbar to navigate the presentation and access annotation options. To show a pop-up menu that contains commands for navigating the presentation and adding slide annotations in Slide Show view, right-click the screen. Then select the command to perform. Alternatively, move your mouse onscreen in Slide Show view to see a small semi-transparent toolbar appear in the lower-left corner of the screen. Then click the desired button to perform.

A picture showing the pop-up menu of commands in Slide Show view in PowerPoint.

To see a listing of the keyboard shortcuts you can use in Slide Show view in PowerPoint, right-click a slide in Slide Show view to show the pop-up menu. Then select the “Help” command in the pop-up menu to open the “Slide Show Help” dialog box. To show commands based on category, select the desired category at the top of the dialog box. The keyboard shortcuts for that category then appear in the dialog box. These can help you minimize onscreen distraction when delivering your presentation. To close the dialog box after examining the shortcuts, click its “OK” button.

Instructions on How to Use Slide Show View in PowerPoint:

  1. To run a presentation in Slide Show view in PowerPoint, click the “Slide Show” tab in the Ribbon.
  2. To start the slide show from the first slide, then click the “From Beginning” button in the “Start Slide Show” button group.
  3. Alternatively, to start the slide show from the currently selected slide, click the “From Current Slide” button in the “Start Slide Show” button group.
  4. To advance through the slides and animations in a presentation in Slide Show view, click the screen.
  5. Alternatively, to advance through the slide show, press “Spacebar” on your keyboard.
  6. After viewing the entire presentation, the slide show closes and returns to its previous view.
  7. Alternatively, to exit the slide show at any time, press the “Esc” key on your keyboard.
  8. Alternatively, you can select commands in a pop-up menu or click buttons in a toolbar to navigate the presentation and access annotation options.
  9. To show a pop-up menu that contains commands for navigating the presentation and adding slide annotations in Slide Show view, right-click the screen.
  10. Then select the command to perform.
  11. Alternatively, move your mouse onscreen in Slide Show view to see a small semi-transparent toolbar appear in the lower-left corner of the screen.
  12. Then click the desired button to perform.
  13. To see a listing of the keyboard shortcuts you can use in Slide Show view in PowerPoint, right-click a slide in Slide Show view to show the pop-up menu.
  14. Then select the “Help” command in the pop-up menu to open the “Slide Show Help” dialog box.
  15. To show commands based on category, select the desired category at the top of the dialog box.
  16. The keyboard shortcuts for that category then appear in the dialog box.
  17. When finished, click the “OK” button in the “Slide Show Help” dialog box to close it.

Video Lesson on Using Slide Show View in PowerPoint:

The following video lesson, titled “ Start a Slide Show ,” shows how to use Slide Show view in PowerPoint. This video is from our complete PowerPoint tutorial , titled “ Mastering PowerPoint Made Easy v.2016-2013 .”

Save yourself hours of time and frustration

A presentation is like a train. An unbroken chain of coaches follows the engine and goes where it leads. The Slide Master is the engine which drives the look of the entire presentation. It is also the best time saving shortcut for making mass changes to all your slides from one place.

Imagine you had a presentation with two dozen slides. To change one tiny element, you would have to move through all the slides making the changes one at a time. But what if you could change just one slide and have it applied automatically to all the remaining ones?

Make Formatting Easier With A Slide Master

Slide masters are like special templates but just more overarching. As the name suggests, it is the topmost slide in the deck that contains all the information about the theme, layouts, colors, and fonts that you want to have in all the slides.

You can use multiple slide masters in one presentation. Each will be responsible for a group of slides and their unique layout under it. The hierarchy looks like this:

Now that you have an idea of slide masters, let’s take a deeper dive into them. The instructions below apply to the slide master in Microsoft PowerPoint 2016, 2019, and Microsoft 365.

How To Open Slide Master In PowerPoint

The Slide Master has its own tab on the Ribbon. To view the Slide Master, go to View > Slide Master.

The Slide Master tab in PowerPoint has all the tools you need to control the formatting.

The left pane displays the slide layout for your presentation. The Slide Master is the topmost slide in the hierarchy and looks like the blank content slide you get when you start a fresh presentation.

The controls are organized into specific groups with obvious functions:

Edit Master: Use this group to edit the Slide Master. You can add another master slide with the Insert Slide Master button, or you can use the Insert Layout button to add a new layout under an existing Master.

The Preserve button ensures that PowerPoint does not delete the Slide Master if it’s not in use. Select the slide, then click Preserve. A pushpin icon next to the master slide shows that it is now preserved.

Master Layout: Use this group to add or remove elements like the title, and footers. by adding or removing placeholders, the title, and PowerPoint footers.

Edit Theme: The controls in this group let you apply a pre-built theme or use a custom theme with the master slides.

Background: Set the background for the Slide Masters or the Layout Masters.

Size: Select the slide size and the orientation according to the requirements of your presentation.

In the following sections we will see how to make changes to a slide master that will automatically reflect on the slides that follow it.

What Are Layout Masters?

Of course, some slides can differ in their layouts from one another. Some of your slides will be designed for images, some for text, while some can have animation. These are controlled by another type of thematic slide called the Layout Master.

These are subordinate to the Master Slide. And every Master Slide can have several Layout Masters. For instance, the Title layout is a type of Layout Master.

You can use one Layout Master for all slides that display text. Another for images… and so on. Change an element in one layout master slide and all dependent slides will change with it. You don’t have to mess with each slide.

Working on designing a Layout Master slide is similar to modifying a PowerPoint template.

Thus, the Slide Master and Layout Masters in PowerPoint can not only help you build your presentations quickly but update it in the future too. Anyone else in your team can come in and make changes without going back and forth between the slides. A library of pre-built designs can also help you change the layout of a plain presentation with only a few clicks.

Format A Presentation Using Slide Masters

The slide master as we have seen has a default layout. You can use that or start from scratch with your own design.

1. Go to the Slide Master View.

From the View tab on the Ribbon, click the Slide Master button in the Master Views group.

2. The Slide Master tab on the Ribbon.

The Slide Master tab on the Ribbon is displayed. A new Slide Master appears with PowerPoint’s default layout.

3. Modify the Slide Master

The Slide Master has default placeholders for the title slide, sub-headings, footer, date, and more. Make any formatting changes you want to this plain slide. You can also pick from PowerPoint’s available themes to design the Slide Master.

To choose the elements in the Slide Master, you can also click on Master Layout and then uncheck the place holders you do not want.

4. Modify the Layout Masters

Every theme has several slide layouts. Choose the layouts to match your slide content. Some are better for text, some for comparisons, and some are better for graphics.

You can design your own custom layouts from scratch by clicking on Insert Layout from the Edit Master group.

Like a default layout but want to tweak it slightly? Right click on the said layout slide thumbnail on the left and choose Duplicate Layout. Also, delete the layout masters that you don’t need with the right-click shortcut or the Delete button on the tab. PowerPoint offers around 25 layouts to choose from and you may not need them all.

5. Apply the Layouts

Click the Close Master View button on the Slide Master tab on the Ribbon to return to Normal View.

In the thumbnail pane, click the slide that you want to reapply the updated layout to. Go to the Home tab > Slides group > Click Layout. Select the layout that you created in Slide Master View. You can also select multiple slide thumbnails and apply a common layout to them.

Most of your presentation will be controlled by the layout masters. Just remember to re-apply the layouts to the relevant slides if you go back and change something in the layout masters.

Make Your Masters Before You Start On Your Slides

HTML documents have style sheets. Word documents have styles. And, PowerPoint has Slide Masters. These are printing blocks that make anything that comes after they are made a lot easier. A PowerPoint design can be refurbished and made spanking new with a few tweaks to the master slides.

You just saved a lot of time with the master slides. Put that time to better use to work on the actual content and make your PowerPoint more engaging to the audience.

Saikat Basu is a seasoned freelance technology writer. He likes to forage for anything that makes our lives better. an app, a life hack, or a simple nugget of learning. Read Saikat’s Full Bio

The Master Slide in PowerPoint is where you can edit your entire presentation’s appearance at once. For example, you can change the theme, slide layouts, colors, fonts, and many more features. Once you make the necessary changes, all your slides will be automatically updated.

This article will show you how to edit the Master Slide in PowerPoint online and on the desktop program.

How to Edit the Master Slide in PowerPoint on a Mac

Editing your Master Slide in PowerPoint on your Mac is a simple process, and it will only take you a couple of minutes, depending on how much editing you’re required to do. To find out how it’s done on a Mac, follow the steps below:

  1. Open PowerPoint on your Mac.
  2. Start making a new presentation or go to “File” and then “Open” to return to an old one.
  3. Navigate to the “View” tab on the menu on the top of your screen.
  4. Select “Slide Master” from the list of options.
  5. Do any of the following to edit the Master Slide:
    • To change the presentation’s theme, click on the “Theme” button on the pane and choose a new theme from the selection.
    • To edit the presentation’s layout, go to the “Master Layout” option, and choose a layout for the whole presentation.
    • To delete a slide, click on it from the list of slides on the left sidebar, and click on “Delete” on the “Slide Master” banner.
    • To pick new colors for the slides, proceed to the “Colors” tab on the right side of the banner.
    • To set the presentation’s orientation, go to “Slide Size” and then to “Page Setup.” Select the orientations for the slides, notes, handouts, and outlines.
    • To add a header/footer, click on “Slide Size” and proceed to “Page Setup.” Then go to the “Header/Footer” option.
    • To alter the background style of the presentation, choose the “Background Styles” option on the “Slide Master” banner.
  6. When you’re done editing the Master Slide, click on the “Close Master” button in the top-right corner.
  7. Go to “File” and then “Save As” to save the file on your device.

That’s all there is to it. If you already know how to edit your presentations on PowerPoint, you shouldn’t have any issues figuring out the Master Slide. There are tons of ways to edit the Master Slide so that you can make the ultimate presentation in less time.

How to Edit the Master Slide in PowerPoint on a Windows PC

If you have a Windows PC, here’s how you can edit the Master Slide in PowerPoint:

  1. Launch PowerPoint on your Windows PC.
  2. Go to the “File” tab in the upper-left corner of the screen.
  3. Continue to “Open” on the left sidebar.
  4. Locate your presentation and open it.
  5. Click on the “View” tab on the top menu.
  6. Pick the “Slide Master” option. Your presentation’s overview will appear on the left side of the screen.
  7. Edit the Slide Master how you see fit.
  8. Click on the “Close Master View” button in the upper-right corner.
  9. Proceed to “File” once again.
  10. Select “Save As” and save your PowerPoint presentation on your device.

You also have the option to save the Side Master template if you plan on using it again. To do this, go to “File” and then “Save as Template.” Give the file a name, and click on the “Save” button.

If you want to spruce up your PowerPoint presentation, you can use multiple Master Slides in one presentation by clicking on “Slide Master” on the “View” pane. Afterward, simply choose the “Insert Slide Master” option. This feature is handy when you want to divide your presentations into different segments, where each part would have a new theme.

The only limits to your editing power with the Master Slide are your presentation’s requirements, and of course, your creativity.

How to Edit the Master Slide in PowerPoint Online

The Master Slide (or the Slide Master) is designed to help you edit your PowerPoint presentation with no effort. Every PowerPoint version comes with this feature, but first, we’ll show you how to do it online.

The Master Slide is the perfect tool when you have just finished making your presentation, but you want to make multiple changes to it. For instance, you realized that you didn’t like the layout, or you figured out that you were using the wrong font all along. Technically speaking, the Master Slide controls everything except for the presentation’s content.

By making changes to your Master Slide, you can edit all the slides of your presentation at once. It’s a pretty useful feature, especially when you have 30 slides or more. Instead of editing each slide individually, you can just go to the Master Slide tab and get the job done in only a few minutes.

For those who prefer using the PowerPoint web app, the process of editing the Master Slide is equally straightforward. Here’s what you need to do:

  1. Visit PowerPoint on your web browser.
  2. Sign in to your Microsoft account.
    Note: You can also just go to office.com and proceed to PowerPoint from there.
  3. To create a new PowerPoint presentation, click on the “New blank presentation” button. You also have the option to upload a saved PowerPoint presentation from your computer.
  4. If you uploaded a presentation, go to the “Edit Presentation” tab at the top of the screen.
  5. Continue to “Edit in Browser.”
  6. Once you open your presentation, select “View” on the top menu.
  7. Click on “Slide Master.”
  8. Edit the Slide Master.
  9. When you’re done, go to the “Close the Master View” button on the right side of the pane.
    All the slides will be immediately updated. When you open the Master Slide, the edit options are near limitless. For example, you can insert a new slide or a placeholder, change the presentation’s theme, or hide background graphics. You have the same editing options you would have access to on individual slides. However, if you want to make changes to only one slide, the Master Slide feature isn’t for you.
    Once you’ve finished making your presentation, it will be automatically saved on your OneDrive. If you want to download it to your device, follow the steps below:
  10. Click on the “File” tab on the top menu.
  11. Choose “Download As” from the list of options on the left sidebar.
  12. Select “Download a Copy,” “Download as PDF,” or “Download as ODP.”

Using PowerPoint for the web is helpful because it allows you to save your presentations online and on your device.

Work Faster in PowerPoint With the Master Slide

The Master Slide helps you alter and adjust the appearance of a saved PowerPoint presentation. Instead of making changes to each slide individually, you can just edit the Master Slide and change your entire presentation’s look in a couple of moves. This way, you can speed up the editing process and complete the presentation twice as fast.

Have you ever edited the Master Slide in your PowerPoint presentation before? Did you use PowerPoint for the web or the desktop program? What kind of changes did you make? Let us know in the comments section below.

Guest Writer
  • Published on December 13, 2021

Table of Contents

Many PowerPoint or any other presentation software users know only the essential functions of these applications, such as creating a beautiful presentation or making a slideshow with transition effects. But Speaker Notes are also a very effective and crucial tool if you want to make a winning presentation. This article will figure out what these notes look like, why they are so important and add speaker notes in PowerPoint.

What are speaker notes in PowerPoint?

Finco Finance PowerPoint Template

Garagely Automotive Presentation

Along with choosing a beautiful template from RRGraph Design Store , one of the essential rules of creating an effective presentation is: “The less text, the better! But what to do if there’s not much text on the slide, but there’s a lot to say without forgetting anything? The answer is simple – use Speaker Notes.

A speaker note looks like a short paragraph reminding the speaker of the content of the current slide. The best part about them is that they are not visible to the audience during the presentation. Besides, it is beneficial, especially when a presentation should be presented by another speaker who will know what to say during each slide, thanks to the notes.

If you wish, you can also print the notes accompanied by a thumbnail version of the slide to keep them as a handy reference when giving presentations.

The pros of speaker notes

First, they are needed to hide textual information from the audience and keep your slides clear. Using Speaker Notes provides an opportunity to display minimum information on a slide – talking points, lists of charts, graphs, diagrams, and the rest of the text will be hidden from the audience’s eyes.

Besides, the notes allow another presenter to present your slides.

If the need arises, another person can present your presentation without the risk of looking silly or unprofessional, as they will know what to say when each slide appears.

Thus, Speaker Notes are an essential tool for presenting your presentation smoothly in any situation. So let’s find out how to add them to your slides and how to use them secretly from the audience.

How to add speaker notes to a PowerPoint presentation?

In the usual PowerPoint window view, select the slide for which you want to add notes by clicking on the slides tile on the left side of the window.

Then click in the notes bar area and enter your text in this field. You can edit the notes in the same way as you would format standard text on a presentation slide – make the font bold or colored, create bulleted lists, and so on.

Save the changes to your presentation.

Presenter view in PowerPoint

If your computer is connected to another monitor or projector, you can activate the Presenter View in PowerPoint.

Go to the slideshow and select Use Presenter View.

Select the monitor you want to use to view the speaker notes in the Display Options dialog box. Put a tick next to ‘This is my primary monitor.

If available, select ‘From Current Slide,’ ‘Custom Slideshow,’ ‘Present Online,’ or ‘Broadcast Slideshow.’ Each of these views displays slide show notes during the presentation.

Couple more important things

Presenter View only works if your computer is connected to another display. The purpose of Presenter View is to show something different on your screen than what your viewers need to see.

In Presenter View, you will see the current slide, the upcoming slide, and your notes. This mode also has a timer and a clock that tell you whether the presentation is too short or too long.

To exit Presenter View and end your presentation, select End Slideshow at the top of the screen. If you don’t see this option, right-click the slideshow and choose End of Show.

As the presentation’s author, you can decide how long speaker notes should be in a PowerPoint presentation . You can add any information you consider essential to the audience.

How to print slides with speaker notes?

It seems like you are ready to create the winning presentation. But besides the theory, you need some practical skills and materials. Remember that the look of your slides is as important as their content.

1. On the File tab, select Print.

2. In Preferences, click the second box (by default, it is set to Slides in Full Page Size, and under Print Layout, select Pages of Notes.

3. Specify other settings, such as which slides you want to print, the number of copies, etc.

So don’t forget to take care of the wrapping of your speech inside the beautiful template. By the way, you may find many beautiful and cool PowerPoint themes on Master Bundles .

The winter is coming and if you are looking for a good Christmas PowerPoint template, have a look at this adorable Winter Christmas PowerPoint Template that you can buy for a delicious price, by the way 😉

Winter Christmas PowerPoint Template

See also:

Closing

May your presentation be fantastic, interactive, creative, and unforgettable. Let us wish you luck and joy in your creative process!

Let’s visit RRSlide to download free PowerPoint presentation templates with many categories. But wait, don’t go anywhere and stay here with our Blog to keep up-to-date on all the best pitch deck template collections and design advice from our PowerPoint experts yet to come!

Ria Criss is a content creator interested in graphic design – themes, fonts, and logo creation, as well as photography and video-making. Her life motto is “create, invent, and inspire!”.

Effective presentation skills are a must have. Not only will you need them as a student, you will also need them in the workplace; whether that is presenting ideas to management, to your colleagues, or on a larger scale such as at a conference. Having good presentation skills will help you glide through life much smoother.

When you present, the whole rooms attention is on you, solely you. That means you need to be looking your best and hold your nerve with confidence. This blog will help you quickly improve presentation skills so that you can start looking forward to presenting rather than fearing it.

10 effective presentation techniques:

  • Focus on your audience – every presentation you do should be tailored to your listeners, this will keep them interested and engaged. What do you want your audience to think, feel and do? Plan how you will achieve this.
  • Keep your presentation slides simple – be as clear and concise as possible. Your listeners cannot concentrate on what you are saying if you have lots of text on slides. Try to use imagery to supplement what you are saying instead of text.
  • Be passionate and emotive – humans are more interested when emotion is involved. Think about how you can make your presentation personal and relatable.
  • Practice, practice, practice – the saying is true, practice does make perfect and there is nothing worse than forgetting what you were going to say in your presentation. First practice aloud to yourself, then practice in front of your friends, family or colleagues. Then ask them for feedback, improve, and practice again.
  • Have an open and inviting body language – having an open body language shows you are confident and believe in what you are saying. Great presenters always perform with their hands open and palms facing towards the audience. Try this yourself, it helps the audience to connect with you better.
  • Smile and make eye contact – this shows you are friendly and builds rapport with the audience. It also helps keep you calm and concentrated as you will feel like you are talking to individuals rather than a room filled with people.
  • Dress for the occasion – check what the dress code is; if in doubt we would always advise you to dress smartly as this will look much better than being under-dressed.
  • Prevent getting sweat marks – there is nothing more embarrassing than getting sweat marks whilst presenting. Avoid this scenario by using dandi® patch, a discreet underarm patch that absorbs all sweat and odour.
  • Don’t rush, keep your speech at a slow and steady pace – this is a common fault with presenters, it especially happens when people are nervous. Try to be aware of the pace you are speaking at and speak slower than you think you need to; trust us this will be a perfect speed.
  • Banish the nerves – if you struggle with confidence whilst presenting then adopting a persona can help. Acting helps your brain achieve things you wouldn’t usually feel comfortable with, breaking down those usual barriers.

We hope these presenting techniques will help!

As a thank you for reading our blog we would like to offer you an exclusive 20% off discount code ‘PresentationAced20‘ for your entire dandi patch basket!

If you have any questions or comments, please write them below. We wish you the best of luck with your presentation!

There are usually two sides to a Powerpoint presentation. Your audience is viewing the contents of your slides and taking in your presented materials, while you are using your own set of notes to give that presentation. You may be used to doing this from either a printed out version of your slideshow, or your own personal notes system.

However, if you have a computer with a dual-monitor setup, you can take advantage of something called Presenter View. This splits the Powerpoint presentation into an audience monitor, where they view the presentation in its intended display format, while you view a version that provides additional information meant only for you as the presenter. Our guide below will show you where to find the Presenter View setting so that you may enable it.

How to Turn On or Turn Off Presenter View in Powerpoint 2013

The steps in this guide will show you where to find the setting that will enable Presenter View. This is a mode in Powerpoint that requires two monitors. The audience will see the presentation on one of those monitors, then the presenter will see a different view that includes things like their speaker notes and a timer that indicates the current pace and progress of the presentation.

Step 1: Open your presentation in Powerpoint 2013.

Step 2: Click the Slide Show tab at the top of the window.

Step 3: Check the box to the left of Use Presenter View in the Monitors section of the ribbon.

Once you have a dual-monitor setup on the computer from which you are giving your presentation you will be able to use the Presenter view.

Do you have slide numbers in your presentation that you want to remove, or would you like to add them and make it a little easier to find your place? Learn how to enable or disable slide numbers in Powerpoint 2013 from a menu that includes some other helpful settings as well.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

After designing all the slides for your presentation, the next and last step is presenting in front of your audience. In this new Slidesgo School tutorial, you’ll see how the presenter view works and how you can record your presentation.

Presentation Modes

  • There are different presentation modes in PowerPoint, besides the one you can find at the bottom of the screen.
  • To access the presentation modes, go to the Slide Show tab.

Slide Show tab

  • The first two options allow you to start the presentation from the beginning or from the currently selected slide.

Start Slide Show group

  • If you choose Present Online, an URL will be generated, which you can then share with your potential online viewers. After clicking this button, a new window will open, displaying info about the Microsoft Office online presentation service and a checkbox to enable remote download for your online audience. To enjoy this service, you need an Office 365 account. When you’re ready, click Connect to generate the URL.

Present Online option

  • If you choose Custom Slide Show, you can select which slides to display in your presentation.

    First, create a new custom slide show and select the slides that you want to display. Then, click Add, enter the name of the presentation and click OK. This new custom presentation will appear on the list. Select it and click Show to begin the presentation.

Defining a custom slide show

  • In the Set Up group you’ll find options to set up the presentation, hide slides, rehearse your presentation and even record it.
  • Click Set Up Slide Show to adjust several settings regarding your presentation. You’ll find more information in the next section of this tutorial.
  • If you click Hide Slide, the selected slide won’t show up during your presentation. Hidden slides will appear faded out on the list and their numbers will be crossed out.

Hiding slides

  • If you click Record Slide Show, you’ll be able to record your presentation from the beginning or from the current slide. We’ll go into detail in the last section of this tutorial.
  • There are several checkboxes regarding whether to play narrations, use timings and show media controls.

Checkboxes in Set Up group

  • In the Monitors group you can choose which screen to display your presentation.

Options in Monitors group

  • The last group, Captions & Subtitles, is only available in Office 365. You’ll find options to enable subtitles, which will be generated out of your speech (so you’ll need to have a mic). There are settings to change the language and the position of the subtitles.

Options in Captions & Subtitles group

Using the Microsoft PowerPoint tool, we can create professional presentations (including slides) that may be presented through a projector or on a screen (computer/Laptop). A PowerPoint presentation is an effective technique to transmit information. To a big audience, usually in the form of an outline. PowerPoint presentations are popular with users because they are simple to produce and modify. PowerPoint presentations are simple to create, modify and edit. Let us look at how can we edit the slides.

Edit and Format a Slide

The Microsoft PowerPoint tool lets you edit/modify the slides as well as format the data contained in them. The editing and formatting may include: adding the titles or subtitles to the slides, adding the text to the slides, change the background, adding Watermark, adding the headers and footers and slide numbers to the slides, etc. Let us discuss them one by one in detail:

1. Add Titles, Subtitles in a slide

When we start a new presentation, PowerPoint opens a blank Title Slide with a title and some text. So,

  1. Type the title in the Title box(as shown below) to add the title.
  2. To add a subtitle, click the Subtitle box and then add the subtitle.

Example:

In this example, we are adding the title: Geeksforgeeks and subtitle: Class IX.

2. Adding the New Slide

When we start a new presentation, PowerPoint opens a single blank slide it is the initial slide of any new presentation. But was cannot make any presentation using only a single slide so PowerPoint allows us to add new slides in your presentation according to your requirement using the following steps:

Step 1: Click on the new slide icon on the top.

Step 2: Select the type of slide (Example: blank) and click on it.

So this is how a new slide is added to the document.

3. Adding the text in a slide

We can also add text in our presentation using the following steps:

Step 1: Click on the insert tab at the top.

Step 2: Under it, click on the text box.

Step 3: Drag your mouse on the slide where you want to add the text box. Your text box will be added.

So this is how you can add text to your presentation.

4. Changing the Background

PowerPoint allows us to change the background color. So to change the background color follow the following steps:

Step 1: Click on the Design tab on the top.

Step 2: Then on the right-most side, click on background styles. Various styles will be shown. Select any of them (Example: style 7 here)

Step 3: After selecting, click Apply to all to apply to all the slides.

You can also format the background by following the following steps:

Step 1: Click on the Design tab on the top.

Step 2: Then on the right-most side, click on background styles. Then click on the format background option.

The format background window will pop up. You can select the options you want for formatting like – solid fill, gradient fill, present color, type, etc.

Example:

To change the color and fill we can:

Step 1: Select solid fill.

Step 2: Under color, we can choose any of the colors we want for the background of the slides.

Step 3: Click apply to all to apply the background to all the slides.

Your selected background will be applied.

5. Adding Watermark

We can also add watermark to the slides. So, follow the following steps:

Step 1: Click on the View tab on the right top

Step 2: Then click on the slide master icon

Step 3: Slide view will be shown. Then select and click on the text box icon on the top to insert the watermark.

Step 4: Drag cursor over the slide, text box will appear. Type the text (to set as a watermark) in that text box. To change the color of the text, you can go to the home tab and change the color as shown.

Step 5: Click on slideMaster on the top and then click on close Master View.

You will see the watermark on all the slides.

6. Adding Headers to the slides

In PowerPoint, we can also add a header to the slides. So, follow the following steps:

Step 1: Click on the insert tab at the top. Then click on the Header & footer icon.

Step 2: The header and footer window will pop up. Go to the Notes and Handouts section to insert the header. Choose what is to be included on the page. Example: Here we chose the date and time of the fixed type. Also, you can give the header (Example: My Header here) you want by selecting the checkbox of the header.

Step 3: Now click Apply to All.

Note: You will not see any changes on the slide.

To view the changes, click on the view tab on the top and then click on the notes master icon.

You will see the header you set in this view.

7. Adding Footers on the slides

To add-footer follow these steps:

Step 1: Click on the insert tab at the top. Then click on the Header and footer icon.

Step 2: The header and footer window will pop up. Choose what is to be included in the footer of the page. Example: Here we chose the date and time of the fixed type. Also, you can give the footer (Example: My Footer here) you want by selecting the checkbox of the header.

Step 3: Now click Apply To All. And you will see the applied footers on each side.

8. Adding the Slide Numbers on each slide

In PowerPoint, we can also add slide numbers follow these steps:

Step 1: Click on the insert tab at the top. Then click on the Header and Footer icon.

Step 2: The header and footer window will pop up. Select slide number text box and then click Apply To All.

All the slides will have slide number in the footer.