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How to use gmail’s keyboard shortcuts & create custom shortcuts

By Bryan Clark 30 November 2016

Gmail already has a fairly comprehensive list of keyboard shortcuts to make your life easier, but it also offers the opportunity to change them, if you’re so inclined. Personally, I’m a fan of the shortcuts as they are. Google uses a relatively easy-to-understand system, such as ‘c’ for compose, and ‘r’ for reply. There are a few though, that I never seemed to remember, so I changed them.

1. Open Gmail and login, if necessary.

2. Click the gear icon in the upper right and select Settings.

3. Click the Labs tab at the top of the page.

4. Enable Custom keyboard shortcuts.

5. Click Save Changes.

6. Click the gear icon again and select Settings after the page refreshes.

7. Click Keyboard Shortcuts.

8. Delete the existing key and add a new one to any of the actions you’d like.

May 12, 2012
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Gmail is becoming an increasingly popular email service. When Google launched it back in 2004, no body knew it would receive such mainstream acceptance. Right now, it is the 2nd largest email service around and time is not far for it, to claim the 1st spot. Albeit Gmail provide a lucid user experience, various tweaks and tips make it more robust. Keyboard shortcut support is a rather unknown feature of Gmail. If you love using keyboard shortcuts, you must know how convenient it is to use hotkeys to perform mouse-intensive tasks. If you’re an avid Gmail user who spends the better half of the day managing emails, then you might want to use hotkeys to quickly navigate between mailboxes (Inbox, Sent Mail, Drafts etc.), and other Gmail sections including Contacts and Tasks. Gmail natively supports quite a few hotkeys used to jump between different Gmail pages & sections, and even allows users to create custom shortcuts for performing routine tasks. In what follows, we will let you know how you can enable keyboard shortcuts in Gmail and create custom hotkeys to quickly perform your routine tasks without loosing focus on your everyday computer work.

By default, the keyboard shortcuts are not enabled in Gmail. In order to enable shortcuts, you need to open Settings window and then head over to General tab, and enable Keyboard shortcuts On option.

How to use gmail’s keyboard shortcuts & create custom shortcuts

The list of keyboard shortcuts can be viewed by pressing the “Shift + ?” hotkey combination. The shortcuts are neatly divided into separate categories including Jumping, Threadlist Selection, Navigation, Application and Actions.

How to use gmail’s keyboard shortcuts & create custom shortcuts

That’s not all, other than the built-in shortcuts, Gmail also allows you to create custom shortcuts. To create custom shortcuts, open the Settings window and head over to the Labs tab. Under Gmail Labs: Some Crazy Experimental Stuff, search for Custom Keyboard, select Enable from Custom keyboard shortcuts section, and click Save Changes.

How to use gmail’s keyboard shortcuts & create custom shortcuts

A new tab named Keyboard Shortcuts will be added in the Settings window. It contains a list of all the shortcuts offered by Gmail. You can, either replace the default shortcut key for an action, or set a secondary shortcut for it. After you have configured all the required shortcuts, click Save Changes.

How to use gmail’s keyboard shortcuts & create custom shortcuts

If you like using keyboard shortcuts rather than the mouse for performing different actions, then Gmail custom shortcuts option proves to be quite handy. If you have some more tips to share, don’t hesitate to tell us in comments section.

[via How-to Geek]

1 Comment

How do I assign the Delete key to archive? I can’t believe that this is not standard. And what’s the shortcut for the delete key? I tried DEL, but it keeps getting erased. Nice concept, just needs some improvement. And the whole thing about “j” and “k” being next and previous because of unix? Guys, the reason most people use the shortcuts is to make the delete key archive the message, just like microsoft outlook. I suppose outlook and unix are more similar than I thought.

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By Bryan Clark 30 November 2016

Gmail already has a fairly comprehensive list of keyboard shortcuts to make your life easier, but it also offers the opportunity to change them, if you’re so inclined. Personally, I’m a fan of the shortcuts as they are. Google uses a relatively easy-to-understand system, such as ‘c’ for compose, and ‘r’ for reply. There are a few though, that I never seemed to remember, so I changed them.

1. Open Gmail and login, if necessary.

2. Click the gear icon in the upper right and select Settings.

3. Click the Labs tab at the top of the page.

4. Enable Custom keyboard shortcuts.

5. Click Save Changes.

6. Click the gear icon again and select Settings after the page refreshes.

7. Click Keyboard Shortcuts.

8. Delete the existing key and add a new one to any of the actions you’d like.

How to use gmail’s keyboard shortcuts & create custom shortcuts

We all need some extra hours in the day to spend alone with our inbox, don’t we? The amount of time we put into reading and answering emails or organizing our inbox is just too overwhelming to be mentioned here. Luckily, we do have the perfect email provider that makes our communication easier and efficient, but most importantly – fast! We praise Gmail for making our life better by providing efficient and smart features for an excellent work and communication experience.

Spending several minutes on learning how to use Gmail keyboard shortcuts now, will save you a lot of time later. Moreover, it will save you a significant amount of time on a daily basis. Assuming you’ll save 2 seconds on every Gmail action by using a keyboard shortcut, you can cut at least 15 (to 30) minutes spent on Gmail daily. For many people, this extra time is crucial and could make a significant difference in overall work performance. Read our Gmail guide for more useful Gmail features that can help you enhance your productivity.

Gmail offers a huge number of keyboard shortcuts, however, only some of them are essential for an improved everyday Gmail experience. Most of them work by a touch of one button only, but first, you need to** turn on Gmail keyboard shortcuts**.

  1. Click on the Settings icon in the top right corner in your Gmail
  2. Click the _Settings _option in the pop-up menu that will appear on the screen
  3. In the first _“General” _tab you will find the _Keyboard Shortcuts _section
  4. Select Keyboard Shortcuts on
  5. Go to the bottom of the page and click Save Changes

Once you enable the Gmail keyboard shortcuts, you can start using your keyboard to perform actions in Gmail.

Gmail Keyboard Shortcuts – Delete Shortcut in Gmail

Among all Gmail keyboard shortcuts – delete action shortcut is the most useful, according to users. In order to delete an email without switching to your mouse and reaching the “bin” icon, you can use** # **on your keyboard. The famous “hashtag” is the shortcut to delete action.

The “Select All” Shortcut in Gmail

Along with the useful “delete” shortcut goes the very appreciated “select all” feature’s shortcut. If you want to select a bulk of emails and delete them, then use the following shortcut: * + a. This shortcut is helpful for whenever you want to perform to more than one email – read/unread, move to a different folder, reply to all, etc.

  • To select a continuous series of messages, you need to check the box of the specific email and hold _“Shift” _until you select the last email. All between will be selected.
  • To select a random series of messages – check the box of the specific email and hold “Command” while you are choosing the other designated messages.
  • To select all unread messages – Hold Shift + 8 + u.
  • Once you select multiple messages you can use the shortcuts for the following actions:
    • Archive selected messages: **e **
    • Mark selected messages as important: =

The Useful Gmail Keyboard Shortcuts

  1. Select conversation ** x**
  2. Compose c
  3. Compose in a new tab d
  4. Reply ** r**
  5. Reply in a new window Shift + r
  6. Forward ** f**
  7. Forward in a new window Shift + f
  8. Undo last action ** z**
  9. Mark as read ** Shift + i**
  10. Mark as unread ** Shift + u**
  11. Archive e
  12. Mute conversation m
  13. Report as spam ** !**
  14. Go to Inbox g + i
  15. Go to Starred conversations g + s
  16. Go to Sent messages g + t
  17. Go to Drafts g + d
  18. Go to All mail ** g + a**
  19. Go to label g + l
  20. Go to tasks g + k
  21. Switch between send name, subject line, and body of the email – TAB

Formatting Your Email With Shortcuts

To format your text when writing an email by using your keyboard only, you can use the keyboard shortcuts for formatting. Once you switch to shortcuts, you’ll notice these are a very cool and time-efficient tool. Here they are:

  1. **Bold Text **- select the text you want to bold and press **command + B. **By performing the same action again you can undo the formatting.
  2. _Italic Text _- select the text you want to bold and press **command + I. **To undo formatting – perform the same action again.
  3. Underline text – select the text you want to bold and press **command + U. **Repeat the action if you wish to undo the formatting.
  4. Undo the last action -** command + Z. **This shortcut helps you undo a single or series of previous actions (ex: if you accidentally delete a sentence or paragraph you can recover it).

Gmail Custom Keyboard Shortcuts – Create a Personal Gmail Shortcut

If you seek maximum efficiency in your work, Gmail has your back. As always, smart options and features are available for your best interest. Moreover, Gmail offers a customized experience for every user with several helpful features like the custom labels in Gmail. Moreover, the possibility to create Gmail custom keyboard shortcuts for your specific needs is the most appreciated option by those who want to keep their fingers on the keyboard.

In order to start creating your customized shortcuts, you need to make sure that Gmail keyboard shortcuts are enabled (as explained previously in this text) in your Gmail. Back in the Settings page, you can see several tabs at the top of the page. Here is the procedure step-by-step:

  1. Open the tab named “Advanced”
  2. Find the “Custom Keyboard shortcuts” section
  3. Click on “Enable”

Once you enable the custom Keyword shortcuts option, Gmail will create a new tab in the settings page that is named “Keyboard shortcuts”. By clicking on that tab, you will get an overview of the current keyboard shortcuts mapping in Gmail. Next to every shortcut you can see a blank space in which you can add a customized keyboard key for the specific action you’ll choose. After you finish adding your customized shortcuts, don’t forget to click “save changes” at the bottom of the page.

A Note to All Gmail Users

Keyboard shortcuts for Gmail work differently on Pc and Mac computers. To improve your Gmail experience on Mac, check out the Boxy Suite app for more and powerful Gmail features.

Keyboard shortcuts are intended for desktop use only. If you want to optimize the Gmail usage on your phone, you can learn more about the useful features on the Gmail app.

Source: https://tracking.feedpress.com/link/12555/14627538/customize-keyboard-shortcuts-gmail
Proactive Computing found this story and shared it with you.
The Article Was Written/Published By: Sagar Naresh

Author: ProactiveComputing

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Make commonly used tasks easier with custom hotkeys

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How to use gmail’s keyboard shortcuts & create custom shortcuts

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If you spend a lot of time in Microsoft Office, you can save time by customizing your own keyboard shortcuts. Keyboard shortcuts are just one way to streamline how you work in Microsoft Office, but they can make a big difference, especially for tasks you use often.

Shortcut assignments might vary depending on the operating system you’re on and the version of Microsoft Office you have installed.

How to Customize Keyboard Shortcuts

Before looking at how to actually change a keyboard shortcut, let’s open the appropriate window:

Open a Microsoft Office program, such as Word.

Navigate to File > Options to open that program’s options window, such as Word Options in MS Word.

Open the Customize Ribbon option from the left.

Choose the Customize. button on the bottom of that screen, next to Keyboard shortcuts:.

Creating ‘Hotkeys’

The Customize Keyboard window is how you can control the hotkeys used in Microsoft Word (or whatever other MS Office program you’ve opened). Choose an option from the Categories: section and then pick an action for the hotkey in the Commands: area.

For example, maybe you want to change the shortcut key used to open a new document in Microsoft Word. Here’s how:

Choose File Tab from the Categories: section.

Select FileOpen from the right pane, in the Commands: section.

One of the default shortcut keys (Ctrl+F12) is shown here in the Current key: box, but next to it, in the Press new shortcut key: text box, is where you can define a new hotkey for this particular command.

Select that text box and then enter the shortcut you want to use. Instead of typing letters like Ctrl, just strike that key on your keyboard. In other words, hit the shortcut keys as if you were actually using them, and the program will auto-detect them and enter the appropriate text.

For example, hit the Ctrl+Alt+Shift+O keys if you want to use that new shortcut to open documents in Word.

You’ll see a Currently assigned to: sentence show up under the Current keys: area after hitting the keys. If it says [unassigned], then you’re good to move on to the next step.

Otherwise, the shortcut key you entered is already assigned to a different command, which means that if you assign that same hotkey to this new command, the original command will no longer work with this shortcut.

Choose Assign to make the new keyboard shortcut apply to the command you selected.

You can now close any open windows relating to the settings and options.

Gmail has over 80 keyboard shortcuts . You don’t need them all. You do need these 19. Not only are they faster than clicking buttons, they’ll encourage other good habits to help you plow through your inbox.

Some of these shortcuts require you to enable keyboard shortcuts in Gmail. Go to Settings, scroll down in the General tab, and select “Keyboard shortcuts on.”

From the inbox

To save time, you should handle as many emails as possible in the inbox, without even opening them. You should do it in batches. And you should do it with your keyboard.

Whenever you’re looking at your inbox, one email is highlighted, showing a blue bar next to it. That’s the one that any action you take (like hitting enter to open) will apply to.

Next/previous: j/k

You can move up and down your inbox with the arrow keys, but if you use j and k instead, you don’t have to move your hands from the typing position. This is great for batch processing emails.

Select: x

To select an email in the inbox, hit x. (Hit x again to deselect.) Use this and j/k to select multiple emails so you can apply one action to all of them.

For example, try selecting all the emails that you could archive without opening. And then hit:

Archive: y

This also works while reading an email.

If you’re looking at all the emails with a specific label instead of the inbox, y will remove the label from the current email. That’s usually what you’ll actually want. But to archive and keep the label, hit e.

Search: /

Use this to move the cursor to the search box.

Undo: z

To undo your last action in the inbox, use this instead of ctrl-z.

Star: s

Snooze: b

Compose: c

While reading an email

Move to the previous/next email thread: j/k

This moves to another email thread without archiving the current one, and without going back to the inbox.

Archive and move to the previous/next email thread: [ ]

If you’re viewing emails with a certain label (instead of the inbox), these keys will remove the label and move to the next email.

Delete: #

Move to spam: !

Mark as unread: shift-u

Reply: r

Reply all: a

Forward: f

While composing an email

Send: ctrl-enter (Mac: ⌘-enter)

Insert link: ctrl-k (Mac: ⌘-k)

Remove formatting: ctrl-\ (Mac: ⌘-\)

If you paste text from multiple documents into an email, it might look like a ransom note. This shortcut changes all selected text into plain text, removing any mismatched fonts, bold/italic/underlines, and links.

And most importantly

Show keyboard shortcuts: ?

Everyone will have a favorite Gmail shortcut that’s not on this list. Find them all with the ? key, which is technically the same as shift-/.

To change these shortcuts, or delete the ones you don’t use so you don’t accidentally trigger them, open Settings, go to the Advanced tab, and select “Enable” next to “Custom keyboard shortcuts.” Save these settings, then go back to Settings and find the new Keyboard Shortcuts tab.

How to use gmail’s keyboard shortcuts & create custom shortcuts

Mar 4, 2019 · 4 min read

Do you want to spice up your website by adding your own custom keyboard shortcuts? If yes, then this is the post for you.

To add custom keyboard shortcuts, you will have to keep track of the clicked-on keyboard keys to track down when a desired combination is clicked.

The steps to achieve this are pretty simple.

That is done by saving the clicked status for each key. This means setting the status to true when a key is clicked down and setting it to false false on the release of the key.

In orde r to achieve this in code, we first must create a boolean reference to help us track whether the key is clicked or not. However, it would be a little too much to create a variable for each key. For that reason, an object is created with a property for each key code that you want to track down. A key code is usually the ASCII code.

In this example, we want to track the custom shortcut a + b. The following is the object created to track those two key codes.

Now, we want these boolean values that correspond to the key codes to be accurate. This means that when a key is clicked down, it’s value will be true and when the key is released, it’s value will be false. Javascript offers two event handlers that make this easy for us, which are the keyup and keydown events.

According to MDN web docs, the keyup and keydown events are defined as the following:

The keydown event is fired when a key is pressed and the keyup event is fired when a key is released.

The following code demonstrates setting the click status of the keys accurately to reflect it’s actual status.

Also, note that executing the following code, that is in both of the event handlers, will add the key code to the object if it’s not in it already.

So, why were the two key codes added to the object when it was initialized? That is because we know we want to check their click status at some point, so we need the reference to those two keys to be defined.

That is because whether they are clicked on or not is information that can be extracted from the key event directly, through keydownEvent.ctrlKey, keydownEvent.shiftKey and keydownEvent.altKey.

This is checked during the keydown event, as the keydown event is the only place where your custom shortcut might be clicked.

This is achieved by a simple logical condition checking the desired key combination’s click status known from the object that keeps track of whether a key is clicked or not. The following code demonstrates checking whether the a + b key combination is clicked or not.

  • Events should be on the document if global shortcuts are desired to be caught.
  • If shortcuts are desired to be caught within a particular block/area rather than across the entire document, then the keydown and keyup events should be on that block or element.
  • Events on an element will catch all keydown and keyup events within that element, including events fired from children elements. So, even if children have event listeners, if the parent has the same one then the same event will be fired at both the child listener and the parent listener.
  • Use preventDefault() function in the listeners to prevent the default actions of the clicked key(s) when it’s not desired.
  • keyCode attribute on the key event should be avoided as MDN web docs considers it a deprecated attribute. Therefore, the key attribute is used instead.

The following code demonstrates the full solution for creating a custom keyboard shortcut using Javascript.

This code demo demonstrates the creation of custom keyboard shortcuts using JavaScript in an actual web page. The demo demonstrates the a + b example introduced in this post.

You can also clone the project from my Github here.

How to Enable Keyboard Shortcuts in Gmail

How to use gmail’s keyboard shortcuts & create custom shortcuts

Gmail supports a large number of keyboard shortcuts to help make reading and composing your email easier.

Enable Keyboard Shortcuts

Most keyboard shortcuts won’t work unless you enable them on the Settings page.

  1. Click the Settings icon.
  2. Select Settings.How to use gmail’s keyboard shortcuts & create custom shortcuts

Scroll down the General settings tab until you find the Keyboard shortcuts category.

  • Click the Keyboard shortcuts on option button on the General tab.How to use gmail’s keyboard shortcuts & create custom shortcuts
  • Click the Save Changes button.How to use gmail’s keyboard shortcuts & create custom shortcuts
  • The Settings page closes and you return to the Inbox.

    Once keyboard shortcuts have been enabled, a blue vertical bar appears next to the top email in your inbox; this bar indicates which email will be affected by whichever keyboard shortcut you use.

    Use Keyboard Shortcuts

    Once keyboard shortcuts are enabled, you can start using shortcut keys. You can see even more keyboard shortcuts in Gmail by pressing ? (Shift + /) while in your Inbox.

    The following table lists some common actions you can perform in your Inbox or other email lists, and their keyboard shortcuts.

    Action Shortcut
    Select Conversation X
    Open Message O
    Toggle Star S
    Archive E
    Delete #
    Mute Conversation M
    Reply R
    Forward F
    Mark as Read Shift + I
    Mark as Unread Shift + U
    Return to List U

    You can also jump directly to your Inbox, other lists, by pressing the G key followed by the appropriate shortcut key.