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How to use microsoft teams’ built-in wiki

How to use microsoft teams’ built-in wikiOriginally published on October 23, 2017 by Nina Wildfeuer
Last updated on December 10, 2020 • 5 minute read

One of the latest tabs added to the Microsoft Teams App is “Wiki”. This new tab is intended to easily create Notes at the channel level where Team members can add not only static content but also mention other people by using @.

i The Microsoft Teams Wiki is a tab with a smart-text editor that doubles as a communication machine and lets you draft, edit, and chat all in one place. It allows team members to share notes in a more structured way than in channel conversations.

Depending on your Team, you could add a page with important data you usually use to work with, or often search for. (Links, Snippets, etc. )

1. Visit your channel and click on the “+” on your tabs.

How to use microsoft teams’ built-in wiki

2. Scroll down and click on “Wiki”.

How to use microsoft teams’ built-in wiki

3. Enter a Tab name click save.

How to use microsoft teams’ built-in wiki

What can you do with it?

You could post a page with important Links for your daily work. Or maybe a “how to start” for new colleagues.

How to use microsoft teams’ built-in wiki

You can create a conversion about a section. You can see the small text bubble next to it as an indicator that there is a conversion going on.

How to use microsoft teams’ built-in wiki

Simultaneously you can see your Chat in the Conversations tab of your Channel too!

How to use microsoft teams’ built-in wiki

How to use microsoft teams’ built-in wiki

Did you find this useful? What other features do you love in the Microsoft Teams App? We would love to read your opinion beneath this article and also recommend Nina’s articles about Microsoft Teams and office on our blog.

To create or configure a Microsoft Teams tab using Microsoft Graph APIs, you need to know the teamsAppId of the app, and the entityId , contentUrl , removeUrl , and websiteUrl to provide for that kind of app. This article explains how to get those values for the built-in tab types.

Custom tabs

To use Microsoft Graph to configure a tab associated with a tab provider that you wrote, identify the entityId , contentUrl , removeUrl , and websiteUrl that the app’s configuration UI provides to Microsoft Teams, and pass the same entityId , contentUrl , removeUrl , and websiteUrl values to Microsoft Graph.

The teamsAppId is the same as the id in the app manifest schema for Microsoft Teams.

Website tabs

For website tabs, the teamsAppId is com.microsoft.teamspace.tab.web . The following is the configuration.

Property Type Description
entityId string Null
contentUrl string URL of the website
removeUrl string Null
websiteUrl string URL of the website

Word, Excel, PowerPoint, and PDF tabs

The following table lists the teamsAppId for each app.

App teamsAppId type (extension)
Word com.microsoft.teamspace.tab.file.staticviewer.word docx
Excel com.microsoft.teamspace.tab.file.staticviewer.excel xlsx
PowerPoint com.microsoft.teamspace.tab.file.staticviewer.powerpoint pptx
PDF com.microsoft.teamspace.tab.file.staticviewer.pdf pdf

The following is the configuration.

Property Type Description
entityId string The sourceDoc ID of the file. You can find this by opening the file in SharePoint and looking at the address bar – the URL will have a sourcedoc=%7B%7D clause. You can also derive this from the webUrl of the SharePoint drive item for the document. For details, see GET /groups//drive/items/ .
contentUrl string The URL of file in the format / . is the webUrl of the SharePoint folder containing the file, which can be found by opening the file in SharePoint and looking at the address bar, or by using the webUrl property from GET /groups//drive/items/ . is the file name (for example, file.docx), which is the name property in GET /groups//drive/items/ .
removeUrl string Null
websiteUrl string Null

Example: Create a configured Word tab

The following example creates a configured Word tab.

Document library tabs

For document library tabs, the teamsAppId is com.microsoft.teamspace.tab.files.sharepoint . The following is the configuration.

Property Type Description
entityId string Empty string (“”)
contentUrl string The URL of the root folder of the document library. You can find this URL by opening the SharePoint folder in your browser, copying the URL, and deleting “/Forms/AllItems.aspx” and everything after that.
removeUrl string Null
websiteUrl string Null

Example: Create a configured document library tab

The following example creates a configured document library tab.

Wiki tabs

For wiki tabs, the teamsAppId is com.microsoft.teamspace.tab.wiki . Wiki tabs do not support configuration through Microsoft Graph. Note, however, that there isn’t much to configure – in an unconfigured wiki tab, the first user just needs to select Set up tab to configure it.

Planner tabs

For Planner tabs, the teamsAppId is com.microsoft.teamspace.tab.planner . Configuration is not supported.

Microsoft Stream tabs

For Microsoft Stream tabs, the teamsAppId is com.microsoftstream.embed.skypeteamstab . Configuration is not supported.

Microsoft Forms tabs

For Microsoft Forms tabs, the teamsAppId is 81fef3a6-72aa-4648-a763-de824aeafb7d . Configuration is not supported.

OneNote tabs

For OneNote tabs, the teamsAppId is 0d820ecd-def2-4297-adad-78056cde7c78 . Configuration is not supported.

Power BI tabs

For Power BI tabs, the teamsAppId is com.microsoft.teamspace.tab.powerbi . Configuration is not supported.

SharePoint page and list tabs

For SharePoint page and list tabs, the teamsAppId is 2a527703-1f6f-4559-a332-d8a7d288cd88 . Configuration is not supported. If you want to configure the tab, consider using a Website tab.

Tabs allow team members to access services and content in a dedicated space within a channel or in a chat. This lets the team work directly with tools and data, and have conversations about the tools and data, all within the context of the channel or chat.

Owners and team members can add tabs to a channel, private chat, and group chat to help integrate their cloud services. Tabs can be added to help users easily access and manage the data they need or interact with the most. This can be a Power BI report, a dashboard, or even a Microsoft Stream video channel where you publish training videos.

How to use microsoft teams’ built-in wiki

The change from using Microsoft Stream to OneDrive for Business and SharePoint for meeting recordings will be a phased approach. At launch you’ll be able to opt-in to this experience, in November you’ll have to opt-out if you want to continue using Stream, and some time in early 2021 we’ll require all customers to use OneDrive for Business and SharePoint for new meeting recordings.

Work with tabs

With every new channel, two tabs are provisioned by default: Conversations and Files.

How to use microsoft teams’ built-in wiki

With every private chat, four tabs are provisioned by default: Conversations, Files, Organization, and Activity.

Owners and team members can add more tabs to a channel or chat by clicking Add a tab at the top of the channel or chat.

Excel, PowerPoint, Word, and PDF files must be uploaded to the Files tab before they can be converted to tabs. Any existing uploaded file can be converted to a tab with a single click, as shown below.

How to use microsoft teams’ built-in wiki

To add a website, the URL must start with an https prefix so information that’s exchanged remains secure.

Detailed instructions are provided when a team member tries to add a custom tab to their channel or chat. When a custom tab is added to a channel, a Tab conversation is created that allows team members to have focused discussions about the content.

How to use microsoft teams’ built-in wiki

Develop custom tabs

In addition to the built-in tabs, you can design and develop your own tabs to integrate to Teams or share with the rest of the community. See our developer documentation for more information.

How to use microsoft teams’ built-in wiki

How to use microsoft teams’ built-in wiki

Guide users towards productive and secure collaboration in Teams with automated governance tools.

Wondering how to create a team in Microsoft Teams? Up-to-date on Teams private channels? Microsoft MVP Jasper Oosterveld breaks down teams vs channels, and explains what tabs have to do with Microsoft Teams integrations.

ShareGate‘s easy-to-use SaaS tools enable organizations to achieve more than ever before with Microsoft cloud technologies. In this four-part series, Jasper Oosterveld brings you up to speed on Microsoft Teams.

Welcome back to my guide on how to use Microsoft Teams! The first part is all wrapped up, and we’re ready to rock and roll with the next part in this four-part series.

Are you ready? I know I am!

Table of contents

  • How to create a team in Microsoft Teams
  • Microsoft Teams channels—including the newly-released private channels
  • Tabs within each team—including the Posts and Files tabs

Want to learn Microsoft Teams best practices from the pros? Our latest eBook, Win as a Team!, is full of MVP insights and tips, and is available for download with no info required.

Teams can be your favorite tool.

(But, don’t take our word for it)

How to use microsoft teams’ built-in wiki

How to create a team in Microsoft Teams

In the first part of this series, we discussed several different scenarios where Microsoft Teams might be used to enhance collaboration in the workplace. For now, let’s focus on how Microsoft Teams can help organize work around a specific project.

Let’s say we’re starting a new project to help our customer, Fabrikam, transition to the modern workplace.

Before we create a new team, we need to double check that a team for that project doesn’t already exist. Microsoft Teams doesn’t warn you about duplicates, which can cause problems for the connected Office 365 services—like SharePoint team sites, plans in Planner, and groups in Stream—that are created along with a new team.

For example: We already have a team for everyone in our sales department called Sales.

Microsoft Teams will let me create a new team—also called Sales—with its own SharePoint site collection. But, because you can’t have two site collections with the same name, a random series of numbers will be added to the end of the new site collection URL.

In this case: https://ourtenant.sharepoint.com/sites/Sales314. Oh my—that’s going to create a lot of confusion.

What can we do to prevent this situation?

There’s a button in the lower left corner of the Microsoft Teams app called Join or create a team. Here you can see an overview of all your public teams, or search for a team by name:

How to use microsoft teams’ built-in wiki

A quick search shows that a team named Sales already exists!

All we have to do is hover our cursor over the sales team’s icon, select Join team, and start collaborating.

Going back to our project scenario, we can see that there’s no existing team for our customer Fabrikam. Let’s go ahead and create a new one:

How to use microsoft teams’ built-in wiki

We now have two options:

  1. Build a team from scratch
  2. Create one from an existing Office 365 Group or team

I have a Lenovo Ideapad Y70 with a built in camera and Windows 10 Home. My company uses MS Teams and I can log in and see and hear everyone and they can hear me, but my face is frozen or doesn’t appear at all. I’ve uninstalled Teams several times, made sure everything is updated. I can’t get it to work.

Anyone have any fixes, workarounds? Thanks.

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Hi Jennifer
I am Vijay, an Independent Advisor. I am here to work with you on this problem.

Windows Key+i > Privacy > Camera > Make sure that Allow apps to access your Camera is ON
Also down below Choose apps that can use your camera is ON for Teams. If this is already ON, make it OFF and after few seconds, make it ON again.

Do let me know if you require any further help on this. Will be glad to help you.

Best regards
Vijay A. Verma @ http://www.eforexcel.com/

Timezone: UTC+05:30, PST+12:30
Availability Hours (UTC) : 05:00 AM – 05:00 PM

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I’m Independent Advisor and Microsoft MVP, here to help you with your question.

Please refer following suggestions:

Run Hardware and Devices troubleshooter from Settings app > Update & security > Troubleshoot.

If that doesn’t helps, try to re-register Camera app:

1. Press Windows +X and select Windows PowerShell (Admin).

2. Type/paste following and press Enter key:

Get-AppxPackage -allusers Microsoft.WindowsCamera | Foreach

3. Close Windows PowerShell and see if this resolves the issue.

Otherwise, try these steps:

1. Press Windows + X, select Device Manager.

2. Under Imaging devices, right click on your camera device and select Uninstall. Click OK.

3. Then click Action > Scan for hardware changes.

4. Close Device Manager and reboot.

Let us know if this helps!

Helping Windows users, since 2010 · Please remember to mark replies as answers, if they helps!

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I’ve been asked a couple of times about the Microsoft Teams desktop application and been in a couple of discussions with people about it.

The general consensus is that “something is different” with it. Not huge, just…weird. Whether that’s strange behaviour with logging in or just something picked up in the look and feel whilst using it, it deserved some attention. Here’s what I found:

This is the biggest surprise, and probably the number 1 reason for the application feeling different. The “application” is actually just a thin wrapper around the Microsoft Teams website. This is done using Electron.

How to use microsoft teams’ built-in wiki

Electron is an open-source framework, developed and maintained on GitHub. It allows you to use (and re-use) web components (like HTML, CSS and JavaScript (JS)) in the creation of a desktop GUI. Then, that desktop GUI can be distributed across many platforms without needing a separate application for each platform. This is actually the same technology that is used to build the Visual Studio Code editor.

This is pretty interesting. Rather than try and maintain a Windows client, a Mac client, a Linux client and a web presence, instead there’s just a single set of HTML and JS files which are then wrapped separately depending on where you are using them. 1 codebase, 1 place to fix bugs, 1 place to add new features. And, one set of developer skills so you don’t need different teams for web and desktop. However, I think (though I could be wrong) that this is the first time this approach has been used for the primary application of a core Microsoft product. As I mentioned before Visual Studio Code was built this way but the primary application for development experiences is still the Visual Studio IDE (a big C++ Win32 app).

Microsoft building their newest, hottest collaboration strategy around an open-source, web-based GitHub project, not a Win32 app? Welcome to 2017.

It’s not quite as simple as just calling https://teams.microsoft.com when the application starts however. There is functionality to the application and buttons that don’t exist on the webpage. Plus, by packaging all the assets (all the images, the JS etc etc) that the application needs during install, running and using the application will be fast and won’t require those things to be downloaded each time.

Every time you distribute an application you need to think about how users will update that application when things change. Back in the old days (the ’90s) when software came on disks, the update strategy was to send them some more disks, so you would release a new version of your software maybe once a year because updating was hard and expensive.

Now of course we have the Internet so we don’t have the disks. That’s meant that software can be updated almost continuously, many times a day in order to fix bugs and add features. However, to do this you need a mechanism to update your application. For instance the mechanism that Windows uses is Windows Update.

Did the Microsoft Teams team use Windows Update as their update mechanism, similar to Skype for Business and the rest of the Office Suite? Er, no.

How to use microsoft teams’ built-in wiki

ClickOnce (by the way) is the Microsoft implementation of this approach that’s been around for years. Squirrel is open-source and maintained on GitHub. To be fair to the team, I don’t think this was an intentional hating of ClickOnce, Squirrel is built into Electron as the default auto-update mechanism so they likely just adopted it because it was easiest.

However, another interesting point. Microsoft choosing an open-source, community supported application in favour of a tried and tested, Microsoft-built alternative. Exciting times.

This is not your Grandfather’s Microsoft, or even your Father’s Microsoft. There has been huge change in the last few years in the development category of Microsoft applications, with a real move towards open-source first. It’s really interesting to see this move permeate out to the rest of the organisation and start to manifest itself in other areas like Productivity Applications such as this one.

Maybe we’ll see the Teams client itself added to GitHub soon? 🙂

Before the feature to set a custom background image in Teams rolled out, there was a workaround. We recommend following Microsoft’s official instructions, but we also have this older guide to how you could do it unofficially.

  1. Find your favorite image. We suggest looking at images from WallpaperHub.App.
  2. Quit the Microsoft Teams app to ensure you won’t lose any data
  3. Open File Explorer and navigate to %APPDATA%\Microsoft\Teams\Backgrounds\Uploads
  4. Paste the image you want to use into the Uploads folder
  5. Relaunch Teams, and follow the steps to choose a background image. You should see your custom image appear in the bottom of the list.

Applies to All Windows 10 Versions

If you’re hoping to make your video calls a bit more interesting, then Microsoft has your back. In Microsoft Teams, you can now set your own custom background image. However, before the feature rolled out, there was a workaround to set your own image. We recommend following Microsoft’s official instructions, but we also have this older guide to how you could do it unofficially.

This is thanks to the way that Microsoft Teams stores the default pre-set background images on your PC. The software stores images in a file folder, and if you know where to navigate to, you can add your own images to that folder and they’ll become accessible through Teams as backgrounds. Here’s how you can do that.

Step 1: Find your image

How to use microsoft teams’ built-in wiki

The first step before doing anything is to find the image you want to set as your background in Teams. We suggest heading to WallpaperHub.App to find a nice image. This website has images themed towards Microsoft and even features a collection of Bing’s daily images as well. Of course, you also can head to Google, too, and download your favorites, be it a natural theme, cityscape, or more. The possibilities are endless, but just be aware of copyright issues, and keep your image appropriate for the workplace.

Step 2: Quit Microsoft Teams

How to use microsoft teams’ built-in wiki

Once you found the image you want, you’ll want to quit the Microsoft Teams app. To do this, look for the Teams icon in your Windows 10 System Tray. Once you see it, right-click it, and then click Quit. Quitting the app will ensure you don’t lose any data while messing with the folders in the next step. If you can’t see the Teams icon in the System Tray, you can quit the app manually. Do this by opening Task Manager with CTRL+Shift+ESC, choose the processes tab, click Microsoft Teams, and choose End Task.

Step 3: Open File Explorer and Navigate to the Teams system subfolder

How to use microsoft teams’ built-in wiki

Next up, you’ll want to open the File Explorer, which is typically pinned by default to the Taskbar. Make sure you’ve logged in as an administrator or have administrator privileges, otherwise this method won’t work since you’ll be navigating the subsystem. If you’re worried about navigating to the wrong folder, you also can just copy and paste this address into the bar atop the File Explorer. You also can follow our steps below, if you want to be more adventurous.

%APPDATA%\Microsoft\Teams\Backgrounds\Uploads

Once you’ve opened File Explorer, you’ll want to click the sidebar and choose This PC. After that, click Local Disk (C:). You should then see a list of folders. Looking at the list of folders, you’ll want to click Users. Then, click the folder for your user profile. In our case, it is arifb. You’ll then want to click the View tab along the top, and check the box for Hidden Items.

Once you’re in your user folder, you should see a hidden folder for AppData appear at the top. Click it, and then click Roaming. Now that you’re in the Roaming folder, scroll down and double click on Microsoft. Then, after that, click Teams. You’ll then want to click Backgrounds. Followed by Uploads.

From the Uploads folder, you’ll want to paste in the file you saved for your background. You can drag it from where it was saved before. Or find it, and then hit CTRL+C and then go back into the window and hit CTRL+V.

Step 4: Relaunch Teams

How to use microsoft teams’ built-in wiki

Now that you’ve uploaded the file you want, you can relaunch Microsoft Teams. You’re then free to join your meeting with the custom image as we previously described. Once you join, you should see the image you previously uploaded in File Explorer appear under the Background Settings list!

Have fun! And show us your backgrounds!

With this workaround, the possibilities of backgrounds in Microsoft Teams are almost endless. There are, however, some caveats. GIFS do not work properly as background images, and some images downloaded from the internet might have their contents reversed or mirrored when uploaded into Teams. That’s likely due to copyright concerns. We do hope you enjoy custom backgrounds, now though. So drop us a screenshot in the comments below with your best backgrounds!

My in built microphone on my laptop works well with other and is good on the voice recorder but I cannot take part in audio conversations on Teams because others in the conversation cannot hear me. I have tried settings on Teams and on my laptop control panel but haven’t been able to fix the problem. Can anyone help?

Thank you in advance.

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Glad your post your question sir, my pleasure to assist you.

If your audio device is function properly as you mentioned on voice recorder, back to teams clients, we would like you to make a test call to see the results:

At the Teams client, click your Avatar, Devices and make sure your audio devices has already showed up, then make a test call and to test it out if you could hear anything:

In addition, we would like to confirm if you are using PCs. Make sure both parties (yourselves and other side)select the cog wheel on top right and have selected the right input devices.

————————
* Beware of scammers posting fake support numbers here.

* Kindly Mark and Vote this reply if it helps please, as it will be beneficial to more Community members reading here.

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Thank you George for the help. I followed your instructions and chose the pc microphone but to no avail. The test call was all fine except the diagnostic said the microphone wasn’t working but as I have said before it works on other programmes e.g. my voice recorder.

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yup, I have the same problem in Teams, microphone is either very quiet or does not hear me at all.

Brand new Dell Laptop, all other apps fine, mic turned up to 84% in settings.

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I am having this issue too and it affects our professional lives performance here, can you simply add a volume slider to the microsoft? windows 10 does not have friendly microphone controls and your application lacks them does not solve it, by comparison on one of your products (Skype) I had the same issue and there was a volume slider so I could fix it easily.

This problem is just a volume issue, should we be able to select the desired microphone volume we could close this.

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I have a similar problem,

Interestingly its when I share the same laptop with my husband in a Teams call or meeting. Once he speaks, Teams cuts my voice out.

Its as if the background filter registers my voice as background noise. I have to speak in the very center of the laptop to be heard but it continues to cut out my voice intermittently.

This does not happen in other apps such as Skype for business or Zoom.

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I had the same problem but I tried using teams online (via google chrome) instead of on the app and it worked fine.

Hope this helps!

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I had the intermittent microphone problem – some saying I was so soft and others saying they could not hear me at all.

I had just switched from using my home laptop which I knew had a broken microphone and so had bought myself a USB desk microphone £19.95 which is plug and play and all I have to do is make sure the blue light is showing and people can hear me. The blue light is an on off switch so easy to use. (light on to talk and press to turn off and the mic is off)

Sadly I fear the quality therefore of microphones in some laptops is nowhere near good enough for what we are trying to do with them within applications and find my solution to work so I will stick with it. I note that some people in my office are using headphones with mics attached (like gaming headsets) and these seem to also work very well indeed.

It is therefore not a laptop software issue seemingly, in my opinion, as they work with some apps and not others so unless the application selected makes a change I fear it will not be sorted.

Microsoft Teams comes with a number of features intended to improve collaboration among team members. One of the most useful features is the shared Microsoft Team calendar, which makes it possible for team members to strategize and meet project deadlines effectively. In this post, you will learn how to create a shared calendar in Microsoft Teams.

How to Create a Shared Calendar in Microsoft Teams

Creating a shared group calendar involves using both the Outlook Web App and the Microsoft Teams platform. The calendar itself will live in the Outlook Web App, but it will be shared directly within the Microsoft Teams application. This type of integration is one of the many reasons why Microsoft Teams is an effective platform.

In Outlook Web App:

Find your existing group calendar by going into the Outlook Web App and clicking on the name of the group that you want to share a calendar with. Once the group has been selected, click on “Calendar” on the navigation menu.

These calendars are automatically created when groups are created. If there’s another selection of team members you want to create a calendar for, you can begin by creating a group.

Once you click on “Calendar,” you will be taken to the group’s Shared Calendar in your browser. Click on the URL for this page and “copy” it. You will be using this URL to link your team directly to the Shared Calendar.

In Microsoft Teams:

Microsoft Teams has a selection of utilities at the top of its navigation panel, for each team channel. This usually includes things like Conversations, Files, and Wiki pages. In this section, you’ll be adding the Calendar to this top navigation panel.

Within Microsoft Teams, select the “+” icon under the navigation menu for the channel. This is the “Add a Tab” option. You’ll see an assortment of different tab types. Select “Website.”

On the Tab Name, you can name your group calendar with any descriptive title. This will be the menu option that now appears at the top. The URL should be the URL that you copied earlier from the Outlook Web App.

In addition to this, you can check a box to post about the calendar to your Microsoft Teams channel. Save your settings, and your menu should automatically update.

Using Your Shared Microsoft Team Calendar

Adding a shared calendar to Microsoft Teams in this way will add a tab to your Microsoft Teams channel. When clicking on this tab, you will automatically pull information from your Outlook group calendar. In order to function properly, it requires that you already have set up your groups and your channels.

From the Calendar tab, you can quickly review any upcoming events, schedule events, or modify events. However, since it does use the Outlook Web Access platform, it is possible that you (and other users) will be prompted to log in again when viewing the calendar.

Once you’ve created a shared Microsoft Teams calendar, all of your team members will be on the same page. Team users can quickly review their deadlines and share new deadlines, improving productivity and effectiveness.

Calendar functionality is only one of the many extraordinary features of Microsoft Teams. If you need to migrate to Teams, Red River can help.