Life hack

How to automate your job search

If you’re looking for a job, you’ll probably realize soon enough that job hunting can really be considered a job itself.

It takes time to find quality job openings even when you search online. Then, you need to consider the time spent submitting all your application materials, following up, and coordinating interviews.

Automating the job search process would make things so much simpler and save you a ton of time.

Luckily, here are a few easy ways to do exactly that!

How to Automate Your Job Search

Sign Up For IFTTT

IFTTT is a website that stands for If This Then That. It allows you to use applets to create ‘recipes’ that perform different tasks.

Creating applets is easy, and can really curate your job search because they bring together the services, apps, and websites that you use every day.

IFTTT is helpful for a lot of different tasks. You can:

  • Save Gmail attachments to Dropbox
  • Save and share your Instagram photos across social media
  • Track your hours spent doing various tasks in Google Calendar
  • Find what you’re looking for on Craigslist
  • Tell Alexa or Google assistant to find your phone
  • And send yourself new job leads

To use IFTTT to automate your job search, you need to sign up, create an applet by using the RSS feed, and add specific keywords from your favorite job sites.

For example, if you’re trying to look for a virtual assistant job via social media, you can create an applet for Twitter updates. You can set it up so that every time someone posts a tweet including a phrase like: ‘Looking to hire a virtual assistant’ or ‘I need a VA’, you can be notified via text or email.

Here are examples of job-related IFTTT recipes you can set up to automate your job search (please note that a few of these are not related to employment since the search pulled anything with “job” in the title).

So what is the “if this, then that” of IFTTT? Glad you asked!

Each applet you create will require an initial action in order to trigger a result. In the case of the example, the trigger action is a Twitter post with a specific keyword (serving as the ‘if this’). The result is that you’ll receive a notification automatically so you can follow up on the potential job lead (serving as the ‘then that’).

If you use IFTTT to create applets to aid your job search, you won’t have to do a ton of manual work and check up on individual websites for new postings.

Use Google Alerts

Google Alerts will come in handy when you’re trying to learn more about a company or find out when they’re hiring.

Google Alerts is a content change detection and notification service offered by Google.

The service sends emails to the user when it finds new results including web pages, newspaper articles, blogs, books, videos, discussions, etc. that match your search term(s).

For example, if you’ve been waiting for a transcription company to post more job opportunities, setting up a Google Alert with specific search terms will help you be one of the first people to know when there’s an opening instead of having to check back on the website constantly and at random.

Just go to Google Alerts and enter a company’s name, a recruiter’s name, or even a position you’d like to receive updates for so you’re always in the loop. You need a Google account to use Alerts.

Sign Up for Job Board Newsletters

Some popular and legitimate job boards tend to send the latest job leads out to subscribers weekly.

If you visit sites like The Muse or Indeed, you can sign-up to receive regular updates on certain job openings instead of searching the site manually.

This will also be helpful when searching for jobs on-the-go so you won’t have to be tied down to a computer to check up on leads.

Company Career Sites

Have your heart set on working for a specific company? You can check to see if their website allows you to sign up for job alerts via email.

American Express, for example, allows candidates to sign up for job alerts, so you’ll be automatically notified when there are openings.

Final Word

Searching for a job online can be a time-consuming and semi-stressful process.

You can simplify everything and save time and energy by automating your job search using one of the methods mentioned above of, or a combination of a few of them.

How to automate your job searchThis is my super easy guide to automate your search for sound engineer jobs (and sound designer, AV tech, etc.). I’ve used it to find some great sound engineer jobs and continue to use it to stay on top of audio industry demands.

Step 1 : Search for sound engineer jobs

If you live in the Bay Area like I do, you can search 9 counties (with 400 theatre companies!) all at once from But what if you want to search for sound engineer, audio engineer, audio technician, AV tech, and sound designer posts in every city within 50 miles? Time to setup that RSS feed. It’s easy, just make a list of all search terms and locations you would like to use, then input them one at a time, each in a new browser tab.

It takes a little while, and there are some sites like Search Tempest that automate this task, but I’ve seen sites like this go under and get boxed out by Craigslist, so I think the most reliable solution is to do the searches one-by-one directly from Craigslist. Don’t worry. You’ll only have to do this once.

If you are getting too many results with every query, try restricting the search. These will go directly into your RSS reader, so you don’t want 100 of them every day. Try searching job titles only and restricting it to contract and part-time work.

Step 2: Add to your RSS reader

Google Reader is dead, long live Google Reader. I use Feedly. It has a nice interface and is easy to use. Create a category called Job Listings. Go back to your job search tabs and at the bottom-right of the page you will see an RSS link; save that link. In Feedly, click on Add Content, paste the link, and add it to your Job Listings category.

That’s it! Every day you’ll get fresh results without running all over the interwebs.

Step 3: Setup alerts for Indeed and Simply Hired

I’ve noticed that Indeed and SimplyHired sometimes have pro audio jobs, so it might be worthwhile to add those to your daily search, but you will likely get some duplicates. Unfortunately, I haven’t found an easy way to add these results to Feedly. For each search, you will need to setup an email alert, which is easy enough.

Step 4: Commit to a schedule

Schedule at least 10 minutes each day to check Feedly and your email alerts. When you find good opportunities, apply right away or schedule time to come back to them.

Have any good tips to add for automating your sound engineer job search? Comment below!

about mixing and sound system tuning

I respect your privacy. I will never share your email address with anyone, period.

Smaart® and the Smaart logo are registered trademarks of Rational Acoustics LLC and are not affiliated with Nathan Lively or Sound Design Live.


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How to automate your job search

Searching for a job can feel overwhelming, especially when you’re short on time and energy. In today’s competitive market, though, you won’t get far if you focus all your energy on crafting perfect cover letters and responding to online listings, experts say.

To increase your odds of getting an interview, job-search strategists recommend you network aggressively, thoroughly research your target companies, and think creatively about how to land on a recruiter’s radar.

“This is one of the few things in life you can’t take a shortcut on,” says job-search strategist Sarah Johnston.

That doesn’t mean you have to spend hours perfectly executing every task on your to-do list. Instead, you can leverage technology to shave down the amount of time you have to spend on your search while still getting results.

To make your job search more efficient, consider these six tips:

1. Generate Leads Through Automated Email Alerts

If your method of searching involves visiting multiple job boards and manually sifting through the listings, you’re wasting precious time. Instead, set up email alerts and let the listings come to you.

Google for Jobs, for instance, aggregates listings from multiple job boards and allows you to set up email alerts for specific job titles. However, executive resume writer Donna Svei advises you still keep an eye on Indeed. It’s one of the largest job boards in the world, and its listings don’t show up on Google.

2. Use Alerts to Find Networking Opportunities

You can also set up alerts for events in your area through platforms like Meetup so you don’t miss any networking opportunities. You can also set up Google Alerts for trade groups and business associations in your region.

While “many career professionals will recommend that you focus on networking, a lot of people are still reluctant to do that,” says career coach Phyllis Mufson.

Many job seekers find it embarrassing or intimidating to reach out to their contacts and ask for help. You may also feel daunted by the prospect of meeting new people, especially if you’re shy or unsure how to network.

However, it’s important to understand networking isn’t just about asking other people for help — it’s about making worthwhile connections.

Rather than simply asking people for assistance, career consultant Maggie Mistal suggests offering them your services. Ask the people in your network if there is anything you can do to help them, and try sending them leads or other useful bits of information as well.

To help save time and keep track of contacts Mufson recommends using an organizational tool like JibberJobber to store notes about your contacts in one place.

3. Leverage LinkedIn to Get on Hiring Managers’ Radars

One of the quickest ways to let companies know you’re on the market is to set your LinkedIn profile so that it shows you’re open to opportunities. You can also optimize your profile using keywords and customized content so recruiters are more likely to find it when they search for people like you.

LinkedIn also offers a number of additional tools that can help you catch the attention of hiring authorities without spending all day scouting profiles. For example, Svei recommends signing up for LinkedIn’s Sales Navigator, which lets you follow key decision-makers and get alerts when they’re active on LinkedIn. That way, you’ll know to like or thoughtfully comment on one of their posts. It’s a smart way to get noticed, according to Svei: “People who are posting on LinkedIn are also looking to see who’s engaging with their posts.”

Similarly, Mistal recommends joining relevant LinkedIn groups and networking with their members by posting on those pages.

4. Upload Your Portfolio or Resume to a Site Recruiters Visit

You can increase the probability a recruiter will see you by uploading your resume to career websites like If you create content or build custom tools, consider posting your work to a third-party website such as Contently or GitHub.

5. Set Your Social Media on Autopilot

Establishing your professional brand by building a public presence is a smart way to attract potential employers. However, doing so can require a lot of work. Consider using social media tools like HootSuite, which allows you to schedule posts in advance so you don’t have to log in and share updates manually every time you have something to say.

6. Use Technology Prep for Interviews

Whether you’re just meeting someone for coffee or prepping for an official interview, you’ll want to research your contact beforehand. However, you don’t necessarily need to spend a ton of time on Google to do this.

Svei recommends using Google Chrome extension Emma to streamline your research instead. This tool can analyze a person’s LinkedIn profile and offer informed predictions about their work preferences and habits. Then, you can use this information to craft the right approach. For example, Emma might guess a person you’re meeting with is highly detail-oriented or cares a lot about customer service. That gives you a clue about what parts of your background to stress when you’re selling your value to the company.

Since Emma’s insights are based solely on public information, they may not be fully accurate. However, the tool can at least give you what Svei calls “a quick read” on someone before you meet them in person.

A job search can be time-consuming, but there are simple tools you can use to streamline the process as much as possible. The less time you spend on simple tasks that you can outsource to a computer, the more time you’ll have to focus on what you really want from your career.

Kelly Dilworth is a freelance writer and reporter specializing in the intersection between money and life. She can be found on Twitter: @kellydilworth.

How to automate your job search

OK, so imagine you are feeling unhappy in your present gig. So, what do you do? Flip through job ads on Dice, interview and wait for the offer letter to come in, right? Is that it? Sure, the grass is always greener in the cubicle across the aisle. But is it really? Before you accept any job offer, or any offer to interview, do a bit of research on the companies you’re talking to and automate whenever possible. Let me give a quick demo of what I mean.

If I were looking for a new gig I would focus my attention on companies that are making strides and expanding. And why do I say “expanding?” Well, there are times when a job is posted but that company is no longer hiring for that position. Since “real jobs” are hard to immediately recognize when you’re scanning job ads, I do a Google News search to bring them into focus. For example, this is what happens when I do a search for companies that are actively hiring or soon will be hiring.

How to automate your job search

When I review the search results, I find headlines and quotes like this:

HP’s Conway Growth Linked to Medicaid
Arkansas is also a beneficiary of HP’s work in health care: This year, the company will open a regional development center in Conway, where it already has a customer service and tech support facility. The new center will provide support for its commercial and state health care portfolio across the country, eventually hiring up to 200 employees there.

Online tutor marketplace WyzAnt gets $21.5M from Accel Partners
WyzAnt, an online tutoring marketplace, got a huge cash infusion from one of the most high-profile venture funds. The Chicago-based startup says Accel Partners is investing $21.5 million in the company, founded in 2005. The company says it will use the money to double its staff, hiring up to 50 employees in the coming year, most of them engineers.

Based on this information, I know (for sure) jobs are coming from HP and WyzAnt in the near future in Arkansas and Chicago, respectively. So, I hop over to Dice and create a job alert. For the sake of argument, I am interested in software development opportunities. I use boolean in the “Keywords” section (as shown by arrow “A” in the image below).

How to automate your job search

I refine my results further by choosing the option “Search telecommuting jobs only” as I have become quite spoiled, working from home since 2004. (See arrow “B” in the image above.)

Now, when new jobs enter the Dice database from WyzAnt, I’ll get a notification. Easy peasy. I also use another tool called Watch That Page.

How to automate your job search

Watch That Page monitors websites for changes. I would watch WyzAnt’s careers page to learn when it adds new positions or updates the page in some other way. That would be a signal to me that the company’s gearing up to make active hires. (Which isn’t to say that it’s not hiring for the roles the page is promoting now. Just sayin’.)

Hopefully, you get the gist of what I am sharing. If so, below are a few more Google News searches you might want to try. Feel free to add in cities and job titles to your search as well.

Do have your own ways to automate your job search? Share them in the comments below.

How to automate your job search

Now you can automate your internship or job research by sending custom messages to a recruiter through LinkedIn thanks to Phantom Buster👻 .

My job is to improve people’s job at my company. As a result, I had to automate a few processes to help teams maximize their efforts not wasting time on repetitive tasks.

I noticed that some of my learnings could be applied to a job search as it can be arduous, writing multiple cover letters, resumes and applications. It can be a long, disorganized process, but we can streamline it.
As an engineer, I build processes (and shortcuts) to solve problems. I prefer to set up bots to automate tasks, to do the job for me.
The good news is that you can do it too, no coding required.

In this tutorial, we will set up a bot that will connect and send messages to targetted recruiters for you.

(In a rush ⏱️? Skip this part and jump directly to the Strategy Section to set up your bot).

Times have changed, it has been more difficult to find a job. It is not worth it to spend an exorbitant amount of time sending individual messages to recruiters when it can take some time to review your application and figure out if you are a good fit. Why is this important? Shortening the process is key to seeing results for the amount of time you spend on your job communications.

The recruitment system is asymmetrical, you spend hours applying to job whereas recruiters only take a few seconds to judge your application. Let’s rebalance this, thanks to the technology.

By sending a high volume of automated direct messages to recruiters, you become more active in your job search, not just relying on long applications that may never be looked at. Once you get responses, you will understand more about the job requirements and whether you think you will be a good fit.

Companies are recruiting a workforce to do a job where the recruits are seen as an expense instead of being seen as a person with a personality. When directly communicating with recruiters, know that your soft skills are just as important as your resume.

As a contribution to this movement, I am writing this article to encourage people to communicate directly instead of just applying everywhere and not getting any responses. These responses help us understand why we are not a good fit, which could help improve our future outreach.

Finding a job should look like a conversation where we learn more about the job and what we can contribute. Being prepared to ask intelligent questions is just as important as what you say about yourself because recruiters want candidates to be interested in learning more.

With 87 % of recruiters using LinkedIn regularly it is worth it to use this as a primary communication.

On a larger scale, using this strategy will improve the recruiting system globally. By applying only on jobs that fit you, recruiters will receive less unfitted application allowing them to shift their times from screening resumes to having a real conversation with potential candidates, which improve the experience for both sides. It’s a virtuous circle.

To sum up, this approach will:

  1. Boost your chance to reach a recruiter
  2. Show that you are proactive and are finding new ways to do things
  3. Help you get advice and feedback, so you can tailor your approach
  4. Allow you to get in touch with people you may have not been able to reach before.
  5. Better target jobs that are a good fit and not wasting your time and ones that are not.
  6. Improve the recruiting experience on a larger scale for both candidates and recruiters.

The idea is to let a bot send a custom LinkedIn message to recruiters that are looking for individuals in your profession. The system allows you to send over 80 messages per day during 14 (free trial) days. You won’t need more, trust me.
This will contact 1120 people💥 in only 20 min. Worth it right?

  • A LinkedIn account
  • An email address
  • A web browser (Chrome recommended)

Start your timer now because in 20 min everything will be set up! The article seems long because every step has been detailed, but there is a lot of images and it’s quick & easy to follow.

A) Find the people you want/need to contact

B) Create a Phantom Buster Account and setup the phantom that will collect the contacts from step A
⚠️You will only have a free trial of 14 days, so be ready before signing up

C) Set the phantom and write the message you want to send them

D) Wait for their responses and answer them

  1. Go to the LinkedIn main search bar.

2. Write the field you want following by “Recruiter.” (e.g. “IT Recruiter” )
Or the job you are looking for (e.g. “Data Engineer”)

3. Adjust for location

5. Results will appear as a list of profiles.

6. Keep the URL we will need it for the next step B when setting up the phantom

How to automate your job search

⚠️When creating your account you will only have 14 days of a free trial.

  1. Go to Phantom Buster website and create your free trial account.
  2. Sign in and go to Phantoms (on the top) and select the LinkedIn Search Export phantom.

How to automate your job search

3. Install the chrome extension to retrieve your session

How to automate your job search

4. Click on Connect to LinkedIn
Paste the Linkedin Request URL from step A into the Search input field

How to automate your job search

5. Scroll down and Save, we don’t need to touch the other fields.

6. Keep the launch set to manually and save

7. Choose if you want to receive notifications email and Save.

8. Launch the collect of the contacts

How to automate your job search

9. When finished, copy the link below Chain Phantoms . This URL points towards the profiles the bot have collected, we will now give it to another phantom that will contact those people for us.

How to automate your job search

A job search can quickly become a time consuming and frustrating experience without the right tools, planning, and resources. Making one mistake, such as “surfing the Internet” as your main medium for job hunting, can lead to countless hours of wasted time each week. Here are eight simple steps you can take to save yourself time, frustration, and wasted energy:

Step 1: Create your system
Use a simple system to map out (yes, actually write it out—so it’s “out of your head” and on paper!) your job search goals. Where you are going, what is motivating you, your thoughts on how you are going to get there, and what your ultimate goal is. Mapping out your plan and your strategy will keep you on track and focused—thus saving you potential wasted time and energy.

Step 2: Use a job aggregator
In other words, a beta search engine for jobs. This way you can use one site for one search . . . to find almost all posted jobs. This one step will save you from hopping from one job board to another—and endless hours of frustration. Understand that responses on any job board vary from 2% to 6%. With those odds, this is one critical area you really want to use to streamline your search and save time.

Step 3: Set up an email alert
Set up an e mail alert on the job aggregator of your choice. This saves you even more time, as your matching jobs will automatically be sent you!

You can also set up email alerts through Googlenews and even The Business Journal—so if you are looking for articles or information on the growth of a particular industry or company—just set up an automatic email alert. Congratulations! You just saved yourself at least 5 hours a week surfing the Internet!

Step 4: Invest wisely
It’s easy to figure out where to best invest your time. Simply identify the top three areas where you are most certain to penetrate your market. It could be “like companies” in a technology business park, or a trade association, through social networking sites, or through a portal such as the top 10 executive recruiting firms. Once you have identified where to invest your time for the biggest payback, you can minimize the time you spend on other job search activities while you maximize your time in your key areas.

Step Five: Create a schedule
Create a modest “job search schedule” for yourself. Specifically, dates and times each week you are going to devote to your career move. Why a “modest” schedule? Because you want to create a schedule you can actually keep and feel a real sense of achievement as you reach your weekly goals. You can always increase your commitment later! This technique works wonders during a career search. You will be amazed how feeling yourself accomplish your job search goals in real time will motivate you as you move forward!

Step Six: BATCH your activities
Batching your activities means blocking out a certain amount of time one day each week to do a particular activity. For example: Monday between 8 am and 9 am you research growing companies in your industry. Wednesday between 10 am and 11 am you make your follow up phone calls. You will be amazed how much you get done using this technique and how it automatically insures against overwhelm and simplifies your job search. This is one of THE most important tips you can implement.

Step Seven: Kill your email
Okay, don’t kill it but please, stop checking it every 30 minutes! I check my email twice a day because it allows me to focus on more important tasks and not get sidetracked, hung up, and generally scattered during my workday. Don’t worry about missing important messages. I believe you will find that checking your email messages twice a day is more than enough.

Step Eight: Stop answering your phone
That’s right. Unless it’s a planned call, don’t answer your phone. You are a busy executive—you are NOT waiting anxiously by the phone . . . get it? AND you don’t want to be caught off guard with a recruiter or hiring manager who wants to conduct an impromptu interview. You are not home. Let it go to voice mail. Screen your calls and check your messages twice a day. You will be so glad you did. If the last two tips have you “beside yourself”—read The Four Hour Work Week by Tim Ferriss. It will change your life.

If you want to learn more about how easy it is to set up and manage a turnkey job search that gets you great results – check out my Job Search Success System.

There are a lot of ways to find a new job online, from job searching sites to a simple Google trick . Weblog Apartment Therapy notes another way to keep an eye out for openings without a lot of manual work: get email alerts with previously mentioned If This Then That (ifttt).

Five Best Online Job Search Sites

Click to viewLooking for a new job in a struggling economy is hard work. Make it easier on yourself

If This Then That is a great webapp that lets you combine webapps and perform actions when something noteworthy happens. Apartment Therapy uses this to make job searches easier:

Turns out that many job sites have RSS feeds, and that happens to be one of the triggers on IFTTT.

visit your favorite job search site, and enter in the parameters you want to use for your particular hunt. For example: I use Craigslist, which is a great place to find local stuff if that’s what you want. Tap the RSS button in the corner and then highlight the link in the address bar that pops up. That’s the address for the RSS feed, and that’s crucial. Enter the link in the box on IFTTT and move to the next step.

From there you can get email alerts, SMS alerts, or whatever other kind of notification you want. It’s certainly easier than combing those job postings every day, which can take a lot of time and seem like a waste when there isn’t anything applicable. If you’ve got a few job sites you frequent, too, it can really help consolidate all your possible work into one place (your inbox) for easy organization. Check out the full how-to at Apartment Therapy for more info.

How to automate your job search

If you take time out to do so, it becomes that much easier to make some progress, even if at times you might feel stuck. The impetus that you create can help you in getting hired, rather than being caught in the rigmarole of filling out one application after another.

Changes in the Way We Look for Jobs

Today, it’s imperative to organize your job search, more than ever before, the reason being that the way we search for jobs has changed drastically. Just a decade ago, simply opening up the classified section of your local paper and circling promising-looking job ads was commonplace. Then, you’d either fax some resumes or go to a venue in person for handing over a paper copy directly to the hiring manager. Later, you might get a call for an in-person interview for the selection process. The entire mode of recruitment used to be offline.

It’s a different world now, as we primarily turn to the internet to find work. More than three-quarters of U.S. adults turn to the Internet for their latest job search. But, and effective digital job search involves some understanding and being well organized to make progress and get hired eventually. Here are some tips:

1. Prepare Your Resume

These days, companies have made the hiring process simpler by using the Applicant Tracking System or ATS, a program that helps job applicants stay organized as well as help companies in managing a costly and lengthy hiring process. This platform is widespread among companies: therefore, it’s a good idea to prepare your resume well in advance, as it can help in successfully passing through the ATS and get seen by human eyes.

2. Tracking Jobs You’re Applying To Is Important

To organize yourself better and be on track, use platforms like JibberJobber or you can use a simple spreadsheet like Google Sheets or Microsoft Excel. Maintain a running list comprising each job that you’ve applied for. You need to include the company name, the contact person, the date on which you applied, or any special notes you would want to recall. You may also search for free job search templates online. Tracking and logging jobs will also allow you in cross-referencing unsolicited emails that promote scams and fraudulent opportunities from the supposedly potential employers.

3. Put Your Job Search On Autopilot

When it comes to online job boards, you can cut through the clutter if you create custom job alerts. Some really large job search sites have the feature of free job alerts that you can use to create and tailor according to your specifications. Else, you can use job boards like the one of the Transcription Certification Institute or TCI to automate your search.


You should simplify your job search right at the outset, to become and stay organized. If you do so, it will allow you to progress more effectively, saving you time and energy, while also boosting your chances of getting hired.

Related Reads to Help Make Your Job Search More Organized

Mahesh Kumar

Mahesh is the spokesperson of the Transcription Certification Institute, an Ellensburg, WA based company that provides comprehensive online general transcription training certification courses. This transcription certification course facilitates careers in transcription because it provides a guaranteed internship with a major transcription company upon certification.

Back when I was trudging the digital superhighway applying for jobs, I really got tired of having to put in my information at every single site. I have no idea how many hours I spent looking for a suitable job, but I’m willing to bet that it was more than 20 hours. Now I find out I could have saved myself a lot of trouble with JobSerf.

JobSerf is an online service that, for a relatively low sum of money, applies to jobs on your behalf. The pricing schedule is below. There are two tiers of service, and according to the site, mid-level executives and those looking in multiple cities would probably fare better with the “Optimal” level, because of the number of variables involved in the search process. Us little guys could settle for the “Targeted” option.

How to automate your job search

Personally, I would have been more than happy to drop the $49 if it meant that I wouldn’t have had to waste hours combing job boards and putting my information into an endless number of company career sites. And while it’s too late for me, it might not be too late for you to give them a shot!

Pros: Less time spent on the menial application process and more time spent preparing for interviews, building your network, and polishing your accomplishments at a current job (unless you’re unemployed, and in that case, you have plenty of time to apply to your own darn jobs!).

Cons: First, if they are applying for you, then there’s no guarantee that your personal brand is being represented correctly. Nobody but you is going to know if a job is going to be a good fit. While they may get you reply, it may be for a job that wouldn’t fit you in a million years. However, I’m pretty sure that they would do their best to match you with a position that’s right for you.

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