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How to increase work productivity 9 ground rules

We’ve been talking a lot about working from home during this climate of uncertainty and the challenges it brings. And we’ve analyzed the efforts we’re all putting in order to overcome these issues while building a new normality. To accomplish this, we need to find new ways to keep our work productivity up, even after the rules of the game have been unexpectedly changed overnight due to the Coronavirus pandemic.

How to increase work productivity 9 ground rules

We have prepared some advice meant to help you increase work productivity while working from home in times of COVID-19.

Productivity is key to success

Being productive means achieving your goals in less time and by putting in less effort. It’s not just a number that shows the sum of your achievements, but more of an indicator of your efficiency. It requires good time management abilities, a goal-oriented perspective, and the right amount of knowledge and skills to make your goals possible. Ultimately, productivity is a personal issue that could always use some improvement. So how do you do that?

Here are a few rules that might actually help you.

1. Remove distractions

While working in an office, the most common distraction was probably your smartphone and impromptu visits from your colleagues. At home, things are extremely different and the distractions can come from all sides. Besides the good old smartphone, there are kids, pets, other family members, the TV, and even the coffee mug you left unwashed in the sink or the candy bar in the fridge.

Grow your business faster with better team communication!

The best way to deal with these is by taking them out of the way. Identify everything that might become a distraction during working hours and deal with it before you start working.

  • Check up your social media
  • Eat that candy bar — or take it with you for later 😉
  • Wash the coffee mug
  • Feed the pets
  • Set up your kids for whatever they will be doing during the day.

Now you are ready to focus on work and give it 100%, or as close to that as possible.

2. Stick to a schedule

I cannot stress enough the importance of sticking to a schedule while working from home. Having a routine is something that will help you adjust to this new way of life, will reduce your anxiety and the feelings of confusion, and it will also make you look like a reliable team player.

Even when you are allowed to choose your working hours, it’s always best if your teammates, and others who might need you, know when you are available.

3. Take breaks

Even though it might seem counterintuitive, taking breaks is actually a productivity booster. According to MIT Sloan Executive Education Blog, taking regular breaks helps you refresh your focus and increase your productivity. The human brain can only stay focused for a short period of time, and go into physiological fatigue every 90 minutes. Senior lecturer Bob Pozen suggests that we need a 15-minute break after every 75 to 90 minutes of work.

This is consistent with the already-famous time management strategy called the Pomodoro Technique, which also recommends often breaks as an effective productivity booster. The father of this renowned technique, professor Francesco Cirillo, recommends dividing any task into small chunks of 25 minutes, with short breaks of 5 to 10 minutes in between. This will help you stay focused on what’s important, and make mammoth tasks feel less frightening. And there’s a double win here: this also makes it a very effective strategy against procrastination.

4. No multitasking

Some people feel like doing a single operation at once is a waste of time. Multitasking may seem like a good way to get more done, but that only creates a false sense of work productivity. In fact, psychologists claim that switching your focus from one task to another makes you more prone to distractions and could even impair your cognitive ability, making you lose more time in the end.

Try to engage in a limited number of actions at a given time, albeit they might not seem to interfere with one another. Even something as simple as having your food on the stove while working at your PC might have a negative impact on your ability to focus and increase the probability to give in to the lurking distractions.

5. Avoid interruptions

Nothing kills productivity faster than constant interruptions. You probably know already how hard it is to regain focus after being interrupted once you were in the zone. While working from home you are a lot more likely to be interrupted compared to an office environment, especially if you are sharing a household with other family members.

Let your family and friends know your schedule and ask them specifically to only call you during breaks or outside your working hours. Also, don’t forget to keep snacks, water, or other beverages at hand to avoid frequent trips to the fridge or pantry 🙂

6. Eat the frog

Everyone who has read a time management article before has most definitely heard of this famous quote:

“Eat a live frog first thing in the morning and nothing worse will happen to you the rest of the day.”

This is the most used metaphor for a piece of very simple and effective productivity advice: start your day with the hardest and most important task on your agenda. Once you’re done with that, anything that might come after will seem simple in comparison.

Besides, our brain is the freshest and has the most energy to operate during the first few hours of the day. So it’s always good to dig right in and avoid procrastinating.

7. Use the right tools

During these last few months, the whole world started relying on the internet for pretty much anything.

There are apps that allow you to have everything brought to your door, while you practice social distancing, staying safe and sane. And there are apps that keep you in constant and efficient communication and collaboration with your team. When it comes to remote working, it’s important to have an app that allows you to connect with your team, share files, discuss work-related topics, but also have some fun time together. All these features help you save time and be more productive individually and as a team.

Using the right tools can help increase your work productivity and keep your life on track.

How to increase work productivity 9 ground rules

Do you find it challenging to stay productive at work every day? Especially when you have the same tasks and roles to perform. The monotony gets you down and you are unable to deliver your best. On the other hand, the hours are limited and it’s critical to make the most of them. You only have two options. Whether you can prolong your work hours on account of unfinished tasks. Or, you can work smarter and be more productive. It is not desirable to spend more than 9 hours in the office. So the only option that remains is to find the best ways to improve work performance.

Your office should invest in HR Technology. And you may take your refreshment breaks and see something entertaining online. But don’t get carried away. Get your focus back to work.

Areas for Improvement at Work

Improving productivity is no rocket science. However, it does require you to be more deliberate about your time management. Tag along for some effective strategies for employees and employees activity to enhance your productivity at work!

Start Tracking and Limiting the Time You Spend On Each Task

You may think that you are good at gauging the time you spend on different tasks. But guess what! Research indicates that only 17% of employees are able to make an accurate estimation of the time spent on each task. Here’s what you can do. Take a day to track the time spent on each task. You will realize that your findings are not as you expected. Therefore, limit the time that you dedicate to every task and try to finish it within it. You can even use tools to track time for your tasks.

Set Deadlines

At work, it’s good to self-impose some work deadlines. You may think of stress as something bad. But as a matter of fact, a manageable level of stress can actually boost your speed and performance. The stress of time running short makes most of the people more creative. They try to achieve their goal within the set deadlines. For open-ended projects and tasks, try to set deadlines for yourself and stick to them. You will be surprised to see how your productivity and focus are boosted when you are looking at the clock.

Take Breaks

Does it sound counterintuitive? Actually, it’s not. While working, there are times when we totally lose our concentration. But we stay glued to our seats and out anxiety keeps escalating with the ticking clock. That’s the time when you need to take a quick stroll in the fresh air, grab a mug of coffee, or stretch a little. Taking frequent breaks improves concentration levels. Research indicates that taking scheduled short breaks allows maintaining a consistent level of performance. So, don’t be over conscious about the time you are not found at your seat.

Stop Multitasking

Multi-tasking is a big No No! You may be tempted to take care of many tasks at once, but it doesn’t work out. Neuroscience proves that multitasking is humanly impossible. So, don’t fool yourself into juggling phone calls, eating a snack, making a presentation, and catching a video on YouTube at one and the same time. Work on focusing on one task. get done with it and then start the next. You will see that your tasks will complete faster. Let the myth of ‘multitasking is a great skill’ be debunked here. And don’t struggle to lose your efficiency and productivity in an attempt to multitask.

Don’t Have Prolonged Meetings

To be honest, meetings are perhaps the biggest time-suckers in the workplace. And yet we continue to fix them, attend them, and later on whine about them. Meetings prolong all the time with unproductive arguments and suggestion. One hour turns into two and two into three. So, instead of fixing another meeting and opening up many new Pandora boxes, try doing it via phone, E-mail, or a web-based forum.

Have a Productive Commute

Many people have a long commute time to work. Instead of complaining about it, you can actually consider it a bonus. You can use this time to sort and answer some important emails, updating your to-do-list, and do a focused brainstorming for upcoming projects.

Stop Forcing Yourself to Achieve Perfection

Don’t be disillusioned with the idea of perfection. Employees and entrepreneurs often are stuck on trying to attempt a perfect task. They would spend extra hours on chasing the illusion of perfection. And they would spend the time dedicated to other tasks too. Well, perfection doesn’t exist. So, deliver your level best and just move on. Don’t let one project or task eat up the time dedicated to others.

Take Exercise Breaks

Take a few minutes to do some stretching in the fresh air. It improves productivity. If your workplace has a gym facility, use it. When your blood pumps, your head gets clearer and you can focus better.

And last but not least, don’t waste time watching in social media browsing and watching viral videos in the workplace. You will only get yourself distracted and lose your focus if you watch that content in the office.

How to Increase Your Productivity at Work

How to increase work productivity 9 ground rules

Are you interested in more ways to increase your productivity at work? In the first part of the interview with Jason Womack, executive coach and author of the book, “Your Best Just Got Better: Work Smarter, Think Bigger, Make More” (Wiley), he offered eight tips to increase your work performance.

Interview With Jason Womack About How to Improve Your Productivity

In this continuation of that interview, Jason provides additional insights into how to increase your productivity at work.

Susan Heathfield: In a workplace environment, what are the three-five most performance inhibiting factors?

Jason Womack: I call them the sins of an unproductive day. Here are five sins.

1. Lie. Okay, this is step one: Tell the truth. Most people say yes too often, and they say yes to things that aren’t exactly on course for where they are going, or what’s important to them. Of course, it’s not always apparent on the front side.
But over time, and with practice, you can begin to ask “was that worth it?” to whatever it was that you just did, where you went, who you talked to, the meeting you attended, the business trip you went on, the class you attended – the list goes on.
When people lie and say they can (or can’t) do something when they intuitively know they shouldn’t (or should) do it, they compromise their focus, integrity, and power. Stop it. Get focused on where you’re going. Up-level your Social Network (more on that later) and move in a direction that is on course for your talents, interests, and strengths.

2. Keep working after you’re done. Call what’s done—done. You probably have a project or task that you’re done working on, but you haven’t “marked it as complete” because you think you’ll have more time to work on it later. You won’t.
Out of the 20, 40, 100 things that you’re managing right now (that is, the events, projects, and deliverables you’re responsible for over the next 1-6 months), there might be 10 percent that you’re actually not going to do anything more about or on. Good.
Tell someone, anyone, and if you need to, pass on the “as-much-as-you’re-gonna-do” task to someone who wants to do more. Otherwise: move on.

3. Wishing things were different. At the water cooler. In the line at coffee. On the subway. Over dinner. These are the places where people talking about things they’re not willing to do anything about.
Wishing (or worse, complaining) that things were different is perhaps the greatest sin of the worker, manager, entrepreneur or senior executive. The Pareto Principle exists to remind us that (approximately) 80 percent of our results come from 20 percent of our assets.
Study the 20 percent and identify what you could address that would have the biggest impact on your productivity and performance. I’ll share some ideas below; if you want a place to start, focus on the 2 out of 10 people in your social network (not your social media network, that’s something different) who are moving forward and willing to mind map strategies for success with you. That 20 percent focus, may just change 80 percent of how things are. That’s how you make things different.

4. Hope to remember. Ok, this is the starting point for inefficiency, ineffectiveness, and under-performing. I frequently ask people, “When you have an idea here for something to do there, how do you get that into your system?”
When someone says, “Oh, I just remember to do it,” I worry. No, I don’t think people can’t remember, I worry that while they are busy remembering one thing through the day, they may not have the opening to notice something else that passes their periphery.
You see, if you’re so full of remembering what you need to do later, you won’t want to take in/on anything new. No new ideas, no new reading, no new conversations, no new media, no new meetings.
But, in the new is where you see the difference. And, when you start doing things differently—or, as Steve Jobs said, ”think different”—the opening occurs. We have the opportunity to engage at another, higher, level.

5. Thinking you should already know what to do. In a weird way, the educational system that most of you experienced is actually setting employees up for failure during your first few years on the job. Students spend years working alone, doing homework at home, taking tests on their own, sitting quietly in a classroom as teachers lecture about the topic of study.
Then, they enter the workforce. Immediately, collaboration is king. I believe in the power of thinking—yes, we need to be able to do deep, integrative, developmental thinking on our own—and, I know that people move further and faster when they work together.
The moment I get the intuitive thought that I should know better or I should know how to do something already, that’s my cue to raise my hand and ask for help (or, send a tweet or status update, asking for help).

Heathfield: In your book, you present a number of frameworks for how an individual can review the week, the month, and the year to improve productivity and performance. You are suggesting that a regular pattern for assessing productivity is important to establish. Can you tell us more about how this is helpful and what you recommend?

Womack: A weekly debrief is just a good all-around idea. Thursdays, mid-afternoon, look back on the week and ask yourself: How did I do? What did I do? Where did I do it? Who did I do it with?

The most important part of this activity is not just that you are doing it. The most important part is what you do when your thoughts about the past trigger a thought about what should happen.—what you should do, where you should go, who you need to meet with, and so forth—in the future.

In the Stanford commencement speech by Steve Jobs that regained popularity just after his death, Steve said something that I’ve been promoting for years: “In hindsight, we can connect dots.

If our work, our world, our lives are always spent simply trying to get through the day, and into the next week, the next meeting, the next event, we lose the perspective that the review gives us. Look back, check it out, learn, and use those experiences to build something that naturally comes next.”

You can use these ideas for increasing productivity to help you increase your focus and identify what’s really important to accomplish each day, week, month. Just thinking about your everyday actions will bring forth ideas that could change your world—for the better.

You Want to Consider Adopting Guidelines for Team Member Relationships

How to increase work productivity 9 ground rules

The members of every team and workgroup develop particular ways of interacting with each other over time. Effective interpersonal communication among members and successful communication with managers and employees outside of the team are critical components of team functioning. If team members cannot effectively interact with each other and with their external support system, the team is likely to fail to achieve its objectives.

How a team makes decisions, assigns work, and holds members accountable determines whether or not the team is successful. With so much riding on the outcome, it doesn’t make sense to leave interaction norms to chance. If you form team relationship guidelines, or team norms, early on to ensure team success, you can shape the culture of the team in positive ways. This will result in a functional team that achieves its hopes and dreams and makes all of the members feel good about their participation.

Team Norms and Relationship Guidelines

Team norms are a set of rules or guidelines that a team establishes to shape the interaction of its members with one other and with employees who are external to the team. Team norms can be developed during an early team meeting, preferably the first meeting, and more norms can be added as the team deems their addition necessary.

For example, if team members are failing frequently to meet their due dates, they are either overcommitting, don’t care about the actions they promise to take or are not serious about deadlines. A discussion about additional team norms may identify the problem and solve it.

Once developed, team norms are used to help guide the behavior of team members and are used to assess how well team members are interacting. These guidelines enable members of a team to call each other out on any behavior that is dysfunctional, disruptive, or that is negatively impacting the success of the team’s work.

Perhaps Ken Blanchard, co-author of “The One Minute Manager,” said it best when he equated a river without banks to a pond. Likewise, a team without relationship norms leaves itself open to expand into potential interpersonal problems.

Team Norm Essentials

Predictably, teams can have trouble with particular components of interpersonal communication and interaction because they put a lot of diverse personalities and backgrounds into one space.

Following are some essential categories of team norms that can help alleviate many of the problems that may arise when employees work in cohesive groups:

Team members as coworkers:

All team members are equal; every team member’s opinion will be thoughtfully considered; each team member will keep all commitments by the agreed upon due date; each team member agrees to constantly assess whether team members are honoring their commitments to the team norms.

Team member communication:

Team members will speak respectfully to each other, will not talk down to each other, and will recognize and thank each other for their contributions.

Team member interaction in meetings:

Team members will listen without interrupting; hold no side or competing conversations; follow the rules for effective meetings; attend meetings on time; end meetings on time; work from an agenda; use minutes recorded at each meeting as reference points.

Team organization and function:

Leadership will rotate monthly, the team management sponsor will attend at least one meeting a month.

Team communication with other employees including managers:

Team members will make certain they have an agreement on what and when to communicate, and complaints about team members will be addressed first among team members.

Team problem solving, conflict resolution, and decision making:

Team members will make decisions by consensus, but the majority will rule if a timely consensus is not reached, and conflicts will be resolved directly among the people in conflict.

Developing Additional Team Norms

Team norms can be expanded for your specific needs and can encompass as many topics as the team deems necessary for successful functioning. It’s best to start with a few team norms and add more norms as needed. Make sure your team norms are written and posted where team members are reminded of their commitment. But, the bottom line for using team norms to produce a contributing, successful team is the willingness to publicly identify when norms are not followed by the team members.

The Bottom Line

You need to constructively call each other out when team norms that you established and committed to following are not followed by team members. Only team members who are willing to bring up a failure to adhere to the practices you adopted are acting in concert with the living documentation of your team norms or guidelines.

Imagine how much you would get done in a day if you could operate at max productivity all of the time. According to the Bureau of Labor Statistics, the average worker spends 8.9 hours working per day – compare that to 7.7 hours spent sleeping. Can you think of anyone who can maintain full productivity for almost 9 hours per day? We can’t. Your employees certainly can’t.

How to increase work productivity 9 ground rules

Yet, it’s every company’s dream to increase employee productivity. A productive team has the ability to drive profits, create happy customers, and promote company culture and employer brand. In a perfect world, we would be able to push our employees to full productivity capacity at all times, but it just doesn’t work that way.

It may seem logical to increase employee productivity through micromanaging and blatantly enforcing rules, but this is the exact opposite of what you need to do. Instead take a step back and look at the bigger picture. Put yourself in your employee’s shoes. What would motivate you to be more productive?

It’s your job to create a positive work environment that encourages high levels of productivity. Here are 15 strategies to increase employee productivity in your workplace:

  1. Set Realistic Goals – Set clear and realistic goals that are obtainable for your employees to complete in a reasonable and timely fashion.
  2. Provide Consistent Feedback – Feedback will help your employees reach their full potential. Be willing to give and receive feedback.
  3. Open A Virtual Office – It may seem counterintuitive, but some employees will be more productive outside of the office. Set up telecommuting, remote, or virtual work options for employees who thrive in these environments.
  4. Be Social – Organize and encourage social gatherings for your employees. When you build relationships between people you’ll see productivity increase.
  5. Provide Direction – Be a guiding force that provides direction for your employees so they what to do and how to do it.
  6. Limit Meetings – No one likes meetings. If they aren’t necessary, eliminate them for the already hectic schedule.
  7. Provide The Necessary Tools To Do The Job – Offer training, supply materials, and invest in your team. When an employee has the tools to complete their work, it will boost efficiency and drive productivity.
  8. Offer Flexible Hours – Not everyone is designed for the typical 9 to 5 work hours. Allow people to come in early or stay later so that they are able to work when they are the most productive.
  9. Communicate Clearly and Concisely – Let people know what’s going on. Keep your team in the loop so that they understand the office environment.
  10. Empower Your Employees – Don’t micromanage your team. Give them the power to make decisions by themselves.
  11. Offer Career Growth Opportunities – People want to know they will ultimately climb the career ladder. If they don’t see this opportunity they will lose motivation and be more likely to quit.
  12. Reward Employees – Everyone likes rewards. Reward everything with cool prizes. From a new car for the biggest annual sales to an online gift card for the most new customers signed up this month, rewards are a great incentive to increase productivity.
  13. Build Your Employer Brand – Spend the time to create a respectable, fun, and loyal employer brand. When an employee is proud of their company, they will work harder.
  14. Play More Games – It seems silly to take time out of the work day to play games, but a half hour cutting out work can ultimately help an employee boost overall productivity.
  15. Show That You Care – If you care about your employees, they will care about you. Log some face time and get to know your team.

All of these strategies to increase employee productivity in your work place really do work. Take them and apply them today. You’ll be amazed with the results.

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It is essential to develop a friendly, yet productive working environment within your company. Happy employees are prolific and creative, and their engagement will exponentially grow once they are content with their work setting. Guest writer, Chris Richardson shares his seven productivity rules to ensure a smooth running workplace.

Of course, everyone has different preferences, so you are never going to please them all; but you could try fitting most of their needs – and that is all that matters. Once you have 80%+ people content with their work environment, you’ll win them. They are going to be loyal, careful about their tasks, and committed to their jobs.

Besides the environment, which plays a major role in your employees’ productivity, there are other ways to help them stay productive at all times. Here are 7 productivity rules you should definitely check out!

How to increase work productivity 9 ground rules

Everyone has something to say

You must encourage your employees to listen. Work conflicts usually occur when one party does not care about the other’s point of view. That is a very big mistake, and it can lead to unwanted disputes. Being a good leader means teaching them to consider their colleagues’ opinions on internal matters.

If they do get in a conflict with someone, ask them to resolve it the right way. You can do this by setting friendly core values that makes them understand what is/is not permitted within the firm:

  • Make sure the values are easily applicable
  • Make sure they make sense, and stand for something big
  • Be aware that values will not be respected unless you give your employees a good reason to do it

Social media policy

Internet is a big part of our lives nowadays. Of course, we avoid spending hours in front of the computer, chatting endlessly with our friends on Facebook – but checking notifications or even conversations from time to time is completely understandable.

Thus, if you catch your employees doing that, it doesn’t mean they stopped being productive. It means they are human, and can’t spend 8 hours out of 8 hours working.

Go easy on them! If this really bothers you, ask them nicely to check social media during breaks. But don’t be too harsh on them!

How to increase work productivity 9 ground rules

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Flexibility is the key

If your company offers work flexibility, your employees’ productivity is going to increase drastically. Why? Because this is how the human mind works. Instead of focusing on spending a certain time at the office, workers are given the freedom to choose when they want to come in or leave.

That makes them focus more on results rather than on spending a certain number of hours at the office.

More than that, you want happy and satisfied employees! Work flexibility gives them the opportunity to rest when they feel like it. Therefore, your employees will be well-rested and ready to accomplish anything at the beginning of each day!

Don’t mess with their breaks

Breaks are breaks, you can’t take that away from them. Maybe you’d think: why would I anyway? Well, there are a lot of reasons why.

Maybe one of your company’s biggest projects is due the next day, and they should be working on it. Maybe you just feel like they are taking too many breaks. Whichever the reason might be, taking that away from them is unethical.

What you could do instead is keep them accountable for their actions. When they take a break, make them clock out; when they come back, ask them to clock in again. That way, everyone is happy, and you don’t have to worry about them spending too much time outside of work – if they do it, they do it on their own money.

How to increase work productivity 9 ground rules

Ask them for feedback

As I was highlighting before, everyone’s opinion matters. Ask your employees for feedback constantly.

It demonstrates humility and open-minded behaviour. It makes them feel important – and that is a big plus towards increasing their productivity levels. Some of the question you might want to ask:

  • Is the company meeting all of your needs? Describe why or why not.
  • Are you happy with your attributes within the company, or do you think you’d fit better in another department? Why?
  • If there is one thing you’d change about the company, what would that be?
  • What is your favourite core value? Would you recommend adding a new one?

Help them help you

Let your employees know that you will allow anything within the office, as long as it makes them more comfortable and it does not intervene in another person’s personal space. Therefore, if they want to bring in comfortable bean chairs, pizza, pets, or their kids, let them do it! As long as it makes them more productive, there is no reason to interdict that.

If you help them feel comfortable, relaxed, and happy, they’ll help your company evolve. There is no way you can do all by yourself – employees are an extremely important factor when it comes to managing deadlines, or getting things done. Without them, your company might be at loss, so make sure you appreciate them daily!

Goals are important

Any company should have employees with goals. The goals must be S.M.A.R.T – specific, measurable, achievable, realistic, timely.

Ask your employees to write down their goals at the beginning of each week, and make them track their own progress. Before the weekend, whoever achieved at least 90% of his or her goals should be awarded a nice, small gift. That will make them feel appreciated and loved!

In Summary

Keeping your employees accountable for their actions and providing a friendly work environment are two of the most important qualities to developing strong work ethic. These seven productivity rules should help.

Help them help you, love them, and care about them – that’s how stress goes down, and productivity goes up!

How to increase work productivity 9 ground rules

By Micheal Gilmore

Work-life balance has become a modern business mantra in the last few years. However, with the growing influence of new technologies on our everyday lives, it is getting harder to separate the personal from the professional life. That’s why we are now talking about the work-life integration.

More than a third of employees claim that their top motivation for changing jobs is the desire for work-life balance. As employers are not able to fulfill such demands, they are trying to integrate the two elements and set preconditions for the high-quality private time and productive business. In this article, I will explain the importance of work-life integration and how to achieve it.

There are many models of work-life integration and all of them rely on specific mechanisms. However, they all have a few principles in common, so I will discuss each one of them here.

Set the Ground Rules

The most important thing for each company is to set the basic rules of work-life integration. Employees need to know what you expect from them and what are their rights and freedoms. Once the general guidelines are done, you can work with each employee individually.

Take a Result-Driven Approach

The best way to make sure that there will be no problems in the process is to accept the result-driven approach and follow the fulfillment step by step. For instance, almost 70% of modern employees carry a work-capable device on vacation. This essentially means that everything is allowed in work-life integration as long as the workers are able to get the job done in a timely manner.

Customize Duties

You cannot achieve full work-life integration if you don’t customize duties so they fit an employee’s needs. Someone loves to work alone and some people prefer working in teams. On the other hand, there are professionals who are early starters, whereas some people enjoy the late night work. Try to take this into account and indulge them as long as it doesn’t jeopardize the overall results of your company.

Use Collaboration Tools

Many companies use contemporary IT tools to boost collaboration and employee effectiveness. Utilizing software solutions such as Trello or Jira, team leaders can exercise agile project management and follow the work process in real-time together with their colleagues from anywhere in the world. These types of tools enable entire teams of employees to work in close cooperation, constantly adding comments, sending data files and messages, or uploading project-related documents.

Forget Extra Tasks

If you see that someone has completed his or her duties for the day, let them go home and enjoy some bonus spare time. It will encourage people to be more productive and more creative. But if you add extra tasks to those who fulfilled a daily plan, you will only discourage them and make them procrastinate in the future.

Offer Other Perks and Benefits

A lot of companies already offer things like free snacks, lazy bags, or fitness hours to their employees. But this is not enough anymore, so the best companies really boost work-life integration providing their workers with much better benefits. Here are some of the most notable examples:

  • Intel: This company is well-known for its education programs. It offers numerous student programs, adult education, tuition reimbursement, career centers, and many other similar benefits.
  • Mercedes Benz: A famous car manufacturer has a concierge service in the U.S. which operates 24/7. It helps Mercedes’ employees when they need house repairs or any other assistance in that regard.
  • Ernst & Young: An audit giant invented several family care programs for its employees. They offer child and elderly care, family coaching, telecommuting, and a whole lot of similar perks.

Today, it is almost impossible to draw a clear line between an employee’s personal and professional life. This is why companies are trying to encourage the so-called work-life integration and allow people to work freely and according to their own preferences. In this article, I showed you the basic principles behind this concept. Feel free to embrace them as part of your business and let me know in comments if you have additional inquiries about this topic.

Workers’ productivity plays a key role in the success of organisations. However, it is also challenging. For many workers, being productive means overworking until reaching an exhaustion point. Not being able to manage time and tasks can be disappointing and stressful.

The trick is to work smarter and not harder. That is why workers need to find strategies to be more productive. First, employees should start by avoiding multitasking. Even if it may seem like we are doing countless things at the same time, we are not completely focused on any of the tasks. Employees must organise and prioritise tasks by making to-do lists. This helps determine what is more urgent and important.

Interruptions and distractions at work are inevitable, given the workplace layout and the number of people we need to work with. Thus, workers need to understand the best way to manage them in order to increase their productivity. As an example, employees can turn off their work chats or phone and even inform co-workers when one is busy. A 2018 research from Talent Works showed that 58% of workers wanted a quieter space at work.

In addition, to be more productive, employees must take breaks. But not any break, it needs to be effective to allow workers to recharge their energies. Effective breaks can be, for example, going for a walk, talking with coworkers, or even reading a book. At the same time, taking a lunch break is also fundamental. In accordance with research from Business Degree, even a micro-break- a break between 30 seconds and 5 minutes- can improve mental performance by 13%.

Investing in healthy habits can also be positive for our productivity. For instance, having a good night of sleep may be crucial. Sleep deprivation reduces our ability to focus as well as our memory. If workers feel they are not sleeping enough, it may be essential to take naps throughout the day.

At the same time, employers are equally responsible for helping employees be more productive. Companies should encourage workers to give regular feedback on the workplace, working conditions, and their preferences. Providing desirable and right working conditions can boost workers’ performance. Moreover, organisations must promote a healthy work-life balance among workers. Flexible working hours or remote work can be helpful.

Workers’ performance can also be enhanced by workplace technology. For example, by giving them tools and instruments that make their work easier and faster, such as time-tracking apps or even programmes that allow workers to communicate and share files.

A recent 2019 survey by Accountemps showed that Tuesdays are when workers are more productive. Plus, 41% of respondents are more productive early in the morning.

  1. 4 Ways To Maximize Productivity At Work, September 2019, Forbes
  2. How to Be Productive at Work: 9 Ground Rules, August 2019, Lifehack
  3. How To Improve Your Team’s Happiness — And Productivity, November 2019, Forbes
  4. Tuesday is the most productive day of the week, survey finds, August 2019, CBC

How to increase work productivity 9 ground rules

By Micheal Gilmore

Work-life balance has become a modern business mantra in the last few years. However, with the growing influence of new technologies on our everyday lives, it is getting harder to separate the personal from the professional life. That’s why we are now talking about the work-life integration.

More than a third of employees claim that their top motivation for changing jobs is the desire for work-life balance. As employers are not able to fulfill such demands, they are trying to integrate the two elements and set preconditions for the high-quality private time and productive business. In this article, I will explain the importance of work-life integration and how to achieve it.

There are many models of work-life integration and all of them rely on specific mechanisms. However, they all have a few principles in common, so I will discuss each one of them here.

Set the Ground Rules

The most important thing for each company is to set the basic rules of work-life integration. Employees need to know what you expect from them and what are their rights and freedoms. Once the general guidelines are done, you can work with each employee individually.

Take a Result-Driven Approach

The best way to make sure that there will be no problems in the process is to accept the result-driven approach and follow the fulfillment step by step. For instance, almost 70% of modern employees carry a work-capable device on vacation. This essentially means that everything is allowed in work-life integration as long as the workers are able to get the job done in a timely manner.

Customize Duties

You cannot achieve full work-life integration if you don’t customize duties so they fit an employee’s needs. Someone loves to work alone and some people prefer working in teams. On the other hand, there are professionals who are early starters, whereas some people enjoy the late night work. Try to take this into account and indulge them as long as it doesn’t jeopardize the overall results of your company.

Use Collaboration Tools

Many companies use contemporary IT tools to boost collaboration and employee effectiveness. Utilizing software solutions such as Trello or Jira, team leaders can exercise agile project management and follow the work process in real-time together with their colleagues from anywhere in the world. These types of tools enable entire teams of employees to work in close cooperation, constantly adding comments, sending data files and messages, or uploading project-related documents.

Forget Extra Tasks

If you see that someone has completed his or her duties for the day, let them go home and enjoy some bonus spare time. It will encourage people to be more productive and more creative. But if you add extra tasks to those who fulfilled a daily plan, you will only discourage them and make them procrastinate in the future.

Offer Other Perks and Benefits

A lot of companies already offer things like free snacks, lazy bags, or fitness hours to their employees. But this is not enough anymore, so the best companies really boost work-life integration providing their workers with much better benefits. Here are some of the most notable examples:

  • Intel: This company is well-known for its education programs. It offers numerous student programs, adult education, tuition reimbursement, career centers, and many other similar benefits.
  • Mercedes Benz: A famous car manufacturer has a concierge service in the U.S. which operates 24/7. It helps Mercedes’ employees when they need house repairs or any other assistance in that regard.
  • Ernst & Young: An audit giant invented several family care programs for its employees. They offer child and elderly care, family coaching, telecommuting, and a whole lot of similar perks.

Today, it is almost impossible to draw a clear line between an employee’s personal and professional life. This is why companies are trying to encourage the so-called work-life integration and allow people to work freely and according to their own preferences. In this article, I showed you the basic principles behind this concept. Feel free to embrace them as part of your business and let me know in comments if you have additional inquiries about this topic.