Categories
Life hack

How to insert a signature into microsoft word

An email signature is a fancy name for a text box at the end of an email message. It can contain any information that you would like to provide to the email recipient. For example, if you wanted to use an email signature at your place of employment, you could include your name and some pertinent contact information, such as telephone number, fax number and company name. You might even include a company logo. If you take a few minutes to create an email signature in Microsoft Word, Microsoft Outlook will automatically add it to each email that you send.

Open Microsoft Word. Use your mouse to choose the Tools menu. Then click on “Options.” Click on the General tab, if you are not already there.

Click “Email Options” and then click on the Email Signature tab.

Enter a name for your email signature in the box marked “Type the Title of your Email Signature or Choose From the List”.

Insert your name and any other information that you would like to include at the end of your emails in the box titled “Create Your Email Signature.” You can format the text to change its appearance if you wish. You can even include a picture. Experiment with different fonts and colors until you get the look you want.

Click “Add” once you are happy with the way your email signature looks.

Go to Outlook and open a new email message. You should see your email signature at the bottom. This confirms that you set it up correctly, and now it will be added to the end of all of your emails.

Your handwritten signature gives your document a personal touch. You can scan your signature and store it as a picture to insert in the document.

You can also insert a signature line to indicate where a signature should be written.

Create and insert a handwritten signature

You need a scanner to do this.

Write your signature on a piece of paper.

Scan the page and save it on your computer in a common file format: .bmp, .gif, .jpg, or .png.

For information on how to use your scanner, use the manufacturer’s manual or Web site.

Open the image file.

To crop the image, click it to open the Picture Tools Format tab, click Crop, and then crop the image.

Right-click the image, and then click Save as Picture to save the picture as a separate file.

To add the signature to a document, click Insert > Pictures.

Include typewritten text with your reusable signature

If you want information like your job title, phone number, or email address to be part of your signature, save it along with the picture as AutoText.

Type the text you want under the inserted picture.

Select the picture and the typed text.

Click Insert > Quick Parts.

Click Save Selection to Quick Part Gallery. The Create New Building Block box opens.

How to insert a signature into microsoft word

In the Name box, type a name for your signature block.

In the Gallery box, select AutoText.

When you want to use this signature, place the insertion point where you want to insert the signature block.

Click Insert > Quick Parts > AutoText, and then click the name of your signature block.

Insert a signature line

Use the Signature Line command to insert a signature line with an X by it to show where to sign a document.

Click where you want the line.

Click Insert > Signature Line.

Click Microsoft Office Signature Line.

In the Signature Setup box, you can type a name in the Suggested signerbox. You can also add a title in the Suggested signer’s title box.

Click OK. The signature line appears in your document.

Your handwritten signature gives your document a personal touch. You can scan your signature, store it as a picture, and then insert your signature in Word documents.

Scan and insert a picture of your handwritten signature

You need a scanner to do this.

Write your signature on a piece of paper.

Scan the page and save it on your computer in a common file format: .BMP, .GIF, .JPG, or .PNG.

Tip: For information on how to use your scanner, use the manufacturer’s manual or Web site.

On the Insert tab, click Pictures > Picture from File.

How to insert a signature into microsoft word

Browse to the picture you want to insert, select it, and then click Insert.

Click the picture to show the Picture Format tab.

On the Picture Format tab, click Crop, and then crop the signature.

How to insert a signature into microsoft word

Right-click the picture, and then click Save as Picture to save it as a separate file you can use in other documents.

Include text with your reusable signature

If you want information, such as your job title, phone number, or email address to be part of your signature, save it along with the picture as AutoText.

Type the text you want under the inserted picture.

Select the picture and the typed text.

On the Insert menu, click AutoText > New.

How to insert a signature into microsoft wordNew is highlighted.” />

The Create New AutoText box opens.

How to insert a signature into microsoft word

Next to Name, type a name for your signature block and click OK.

When you want to use this signature, place the insertion point where you want to insert the signature block.

On the Insert menu, click AutoText > AutoText, and then click the name of your signature block.

How to insert a signature into microsoft word

Adding your signature to a Microsoft Word document is the ultimate way to personalize it as your own, especially for documents like letters or contracts. If you want to add a signature to a Word document, here’s how.

There are several ways to add your signature to a Word document. You can add a signature line for a post-print signature, add a digital signature, or insert your own handwritten signature as a picture.

Adding a Signature Line

A signature line provides you, or somebody else, with a location to sign a printed document. If you’re planning on printing your Word document, adding a signature line is probably the easiest way for you to add a signature.

To add a signature line to your Word document, click Insert > Signature Line. This icon is usually included in the “Text” section of your Word ribbon menu bar.

How to insert a signature into microsoft word

In the “Signature Setup” box that appears, fill out your signature details. You can include the name, title, and email address of the signer. This can be you or somebody else.

You can also provide instructions for the signer. Once you’re ready, click “OK” to insert your signature line.

How to insert a signature into microsoft word

Once you’ve confirmed your signature options, a signature line is inserted with a cross and a line to signify where to sign.

How to insert a signature into microsoft word

You can now place this into an appropriate position within your Word document. The document can then be signed at this position after printing or, if you’ve saved your Word document into the DOCX file format, you can insert a digital signature into your document at this point.

Inserting a Digital Signature

To add a digital signature to your Word document, you’ll need to have followed the above instructions and inserted a signature line first.

You’ll also need to install a security certificate for your signature. If you don’t have one, Word will ask you if you’d like to acquire one from a “Microsoft Partner” like GlobalSign.

As an alternative, you can create your own digital certificate using the “Selfcert” tool, included in your Microsoft Office installation folder.

Find “Selfcert.exe” in your Office installation folder and double-click it to open it.

How to insert a signature into microsoft word

In the Selfcert tool, type a name for your security certificate in the “Your Certificate Name” box and then click “OK” to create it.

How to insert a signature into microsoft word

Once you have a digital certificate installed, return to your Word document and double-click on your signature line.

In the “Sign” box that appears, type your name or click “Select Image” to insert a picture of your handwritten signature.

Click “Sign” to insert your digital signature into the Word document.

How to insert a signature into microsoft word

Once signed, Word will confirm that the signature has been added.

If you edit the document after signing it, the digital signature will become invalid, and you’ll need to sign it again.

How to insert a signature into microsoft word

Adding a Picture Signature

If you’d prefer to use your handwritten signature, you can take a picture or scan a copy of it and then upload it to your computer. You can then insert a picture of your signature into the Word document.

Click Insert > Pictures to insert the image into your document manually. Alternatively, double-click on your signature line and choose “Select Image” to insert it on your signature line.

How to insert a signature into microsoft word

In the “Insert Pictures” menu box, click “From a File” and select your signature image file. From there, click “Sign” to place the image onto your signature line.

Once inserted, the image file containing your signature will be inserted above your signature line.

Easily create and insert a signature for your documents

How to insert a signature into microsoft word

  • Facebook
  • Twitter
  • LinkedIn

How to insert a signature into microsoft word

  • Tweet
  • Share
  • Email

What to Know

  • Scan and insert a signature image into a new Word document. Type your information beneath it.
  • Select the signature block. Go to Insert >Quick Parts >Save Selection to Quick Part Gallery. Name the signature. Select AutoText >OK.
  • Add the saved signature to any document by going to Insert >Quick Parts >AutoText > Name of signature.

This article explains how to insert a signature in Word using the AutoText feature in Word 2019, 2016, 2013, 2010, and Word for Microsoft 365. It also includes information on adding a blank signature line and on inserting an encrypted digital signature.

How to Insert a Signature in Word Using AutoText

Use Word’s Quick Parts and AutoText feature to create a complete signature that includes your handwritten signature and typed text, such as your job title, email address, and phone number. Here’s how.

Begin by scanning and inserting a handwritten signature in a new Word document

Type the information you want to use directly beneath the inserted signature image. Format the text as you want it to appear when you insert the signature block in documents.

Drag your mouse over the image and text to select and highlight it.

How to insert a signature into microsoft word

Go to the Insert tab and select Quick Parts in the Text group.

Choose Save Selection to Quick Part Gallery. The Create New Building Block dialog box opens.

How to insert a signature into microsoft word

Type a name for the signature block.

Choose AutoText in the Gallery Box and select OK to save the signature block.

How to insert a signature into microsoft word

Any time you want to add the signature in Word, go to the Insert tab, select Quick Parts, point to AutoText, and select the name of the signature block.

How to insert a signature into microsoft word

How to Add a Blank Signature Line

To add a blank signature line to allow someone to sign a printed document, insert a normal signature line but without any contextual data.

Select a space in the Word document.

Go to the Insert tab and select Signature Line.

Select any options you want and choose OK. Selecting few or no options leaves a blank line.

How to insert a signature into microsoft word

A signature line appears ion the document where you placed your cursor.

How to insert a signature into microsoft word

How to Add an Encrypted Digital Signature

Use built-in tools to digitally sign a Word document. A digital signature is an encrypted, electronic form of authentication that confirms that a document hasn’t been altered.

Before you can digitally sign a document, you must obtain a digital certificate.

To create a digital signature:

Place the cursor where you want to create a signature line in your document.

Go to the Insert tab.

How to insert a signature into microsoft word

Select Signature Line in the Text group and select Microsoft Office Signature Line.

How to insert a signature into microsoft word

In the dialog box, type the relevant information, including the signer’s full name, title, email address, and instructions.

Select Allow the Signer to Add Comments in the Sign Dialog to allow the signer to insert his or her purpose for signing.

Select Show Sign Date in Signature Line if you want the date the document was signed to appear.

How to insert a signature into microsoft word

When you’re finished making your selections, click OK and the signature is inserted into your document where you placed the cursor.

Right-click the signature line and select Sign to add your signature.

How to insert a signature into microsoft word

In the Sign dialog box that appears, type your name in the box provided, or if you prefer, you can select an image of your handwritten signature. After you’ve made your choices, click Sign.

There are many documents that require a signature like a lease, medical forms, and basically anything official in your life. When you need to make a document that requires a signature, here are the steps to add a signature to your Word document.

  1. Place the cursor in your Word document where you want to insert a signature.
  2. Click the Insert tab.
  3. Select Signature Line.
  4. A menu will appear.
  5. Fill out the required fields.
  6. Select OK.
  7. A signature line now appears in your Word doc.
  8. When you’re ready, share the document with the person from which you’re requesting the signature.

If you are the person receiving the document, these are the steps to follow to complete a signature.

  1. Once you have opened the document, you will be notified at the top menu bar with a yellow alert bar that states that this document requires a signature.
  2. In the yellow alert bar, select View Signatures.
  3. To add your signature, double click next to the “X.”
  4. A Sign box will appear where you can type you name out to use as your signature, or you can upload an image you might have stored on your computer.
  5. When you are ready to sign, click Sign.

With more than 1.2 billion Microsoft Office users worldwide, there’s a very good chance that your customers, suppliers and partners are using tools like Microsoft Word every day. So it makes sense to bring your electronic signature solution into Word, right?

Microsoft Word and DocuSign are a match made in heaven. Both are geared for productivity. In Word, you can whip up an offer letter, contract, invoice or onboarding pack. Then, using the DocuSign integration, you can add a secure spot for the recipient of the doc to sign online. This way, the recipient can simply open up the document and sign it – no need to print, scan, fax, or mail the document.

Or, you can add your own signature to a Word document before sending it out, so that the recipient knows it’s legit.

The DocuSign seal adds authenticity and integrity to the signature – it’s tamper-proof and traceable, so you always know what’s what. Plus, with DocuSign’s Certificate of Completion, signed Word documents are court-admissible and contain an audit trail of signees’ email addresses, timestamps and IP addresses.

And the best news? It’s super simple to get started.

5 steps to add your electronic signature to a Microsoft Word doc

  1. Install theDocuSign add-in

In Word, go to “Insert” > “Add in”, which will take you to the Microsoft Office Store. Search for DocuSign, and follow the instructions to add it to your system.

  1. If you’re new to DocuSign, sign up for afree trial

By signing up to DocuSign, you’ll be able to create a free electronic signature in Word. If you’re already a customer, continue to step 3.

  1. Log into your DocuSign account

Return to the DocuSign menu by clicking “Sign Document”. Click “Log In”, enter your email address and password, and click “Log In”. Then click “Continue”.

  1. Add your signature to the document

Click “Signature” on the left side of the page, click the spot where you want to insert your signature, and click the yellow “Adopt and Sign” button at the bottom of the window. Voila! Your signature will appear. Click “Finish” at the top of the page. You can sign using the Microsoft Word app too.

  1. Your signed document is ready to send and download

Enter the recipient’s name and email address in the “Full Name” and “Email Address” fields in the pop-up menu, then click “Send and Close”.

Love your own autograph? Use it in Word

If you’re attached to your autograph, you can create your own eSignature in Word instead of using one of DocuSign’s premade options. Simply log in to your DocuSign account, then follow these steps:

  • Click the Profile Image
  • Click “Preferences”
  • Under “Member Profile”, click “Manage Identity”
  • To change your signature, click “Edit” and select “Draw”
  • Then, autograph away in the box
  • Click “Adopt” to confirm

Want to know more?

eSignatures are just the beginning. Check out how the DocuSign Agreement Cloud automates the entire agreement lifecycle and transforms your business.

I am hoping someone maybe able to assist with a problem I have run into regarding signatures in fillable fields.

I am currently creating an academic degree application form in Microsoft Word. This would be filled out and signed first by a student, and then completed and signed by a couple of approving supervisors.

I used legacy tools “Text Form Field” to create a table where the student inputs his/her courses, credit hours, and the cost of the courses. I then set up a “Text Form Field” to automatically calculate the total cost of the courses for the year to appear at the bottom of the table (that took a while to figure out how to do).

For the rest of the student’s information, such as name, address, degree, etc, I used “Plain Text Content Control”. There are also check boxes included.

I also created signature lines by using inserting Microsoft signature lines. One would be used by the student, and two would be used by the supervisors.

When I would set the restrictions/protections, I would check the box that reads “Allow only this type of editing in the document” and set it to “Filling In Forms.”

All the fields and calculations worked perfectly once the protections were enable, except for the Microsoft Signature Line. I was not able to insert a digital signature.

So, does anyone know how to create a protected fillable form (that includes calculations) that can be digitally signed by multiple people?

Many a time you need to ask for a handwritten signature and if you are using Microsoft Office Word you can use the Signature Line feature. This tool is available under Insert > Signature Line which is at the corner of the ribbon menu. This signature feature also lets the third party signature plugin to be used in Office Word. In this post, I will share how you can add handwritten signature in Office Word Document.

How to add handwritten signature in Office Word Document

There are two simple steps here.

  • Create a signature either by scanning an actual signature or use Draw tool.
  • Insert using Signature Line.

Create a signature either by scanning an actual signature or use Draw tool.

Before digitally signing a document, you will need to have your signature file ready. You can have it scanned and save it as PNG file. The format makes sure that the background is clear. When you insert a PNG file in the document it looks like you have signed it actually. You can also use the Crop image tool in Word to cut out signature part of an already existing document.

Add handwritten signature using Signature Line.

  • Select an area where you want the signature box to appear. On ribbon menu > insert > Signature. Click ok to continue.
  • You will see a screen below which you can call it as Signature Creating tool. This tool asks you for the names and position of the person who is going to sign.

How to insert a signature into microsoft word

Once done you should see the signature area is ready. To sign you can double-click on it and browse to select the signature image you scanned. Also, note that date is recorded when you sign and it appears on the top right of the box.

How to insert a signature into microsoft word

  • It is also possible to sign a document by typing in. Since this is a digital record it still can be used. The signature process makes a record of the username who signed the document. So make sure to use your account before signing in.
  • As soon as you complete this, you will see that Word Document will finalize the document. This is to make sure no editing is done after this. However, if you still edit the document, the signature is removed.

How to insert a signature into microsoft word

Once created, you should be able to reuse it to sign documents quickly.

Related: Type in your handwriting by creating True Type Fonts out of your handwriting

If you have an official document in Word that requires your signature or a signature line, here’s how to create it in a few easy steps.

This is a useful feature for when you’re sending documents or letters that you want to add a personal touch to, but it does require you to scan an existing copy of your signature to your computer and save it as an image file.

  • Open up the image file of your signature in Word and crop it. Just hit the Format Tab > Crop and crop it to the size you’re happy with. Right click the image and click Save As Picture, which will save it as a separate file. Inserting it then becomes a breeze by just clicking Insert > Pictures and selecting your signature.
  • Another option is to make a more elaborate signature that includes some typed text. Select the picture and text and select Insert > Quick Parts> Save Selection to Quick Part Gallery. The key here is to name it and then select AutoText under Gallery. After you save it, you can then insert the signature and the text easily by selecting Quick Parts and choosing the signature you just created.
  • If you don’t want to add a signature but just need to add a signature line to indicate where someone should sign on a legal document or agreement, just click on Insert > Signature line. From here, you can easily set up a signature line for any document.