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How to never fax a document again

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Thank you for posting the query in Microsoft community forums.
I understand that the printer keep printing the same document. Please answer to the following the questions.

1. What is the make and model of the printer?
2. Is the issue confined while printing a document?
3. Do you receive any error message?
4. Did you make any changes on the computer prior to the issue?

This issue might occur if the file is corrupted or if the number of copies to print is not correctly mentioned.

Method 1:
You may try the steps provided and check.

a. Press Control P which will bring up Print window.

b. Under Copies tab, you will have “Number of copies” option.

c. Select the number of copies you want to print at a time.

Method 3:
In addition to the above steps, you may do a System File Checker (SFC) scan on your computer. SFC tool scans system files and replaces incorrect versions of the system files by using the correct versions.
How to use the System File Checker tool to troubleshoot missing or corrupted system files on Windows Vista or on Windows 7
http://support.microsoft.com/kb/929833

Do let us know if you have any query related to printing in future. We will be happy to help. We, at Microsoft strive towards excellence and provide our customers with the best support

How to never fax a document again

If you fail to send a fax due to getting a busy line or any other issues from the recipient’s fax machine (or online fax account), the Retry feature available on FAX.PLUS helps you a lot and saves you time. To resend a fax, you just need to enable the Retry, specify the number of retries and the interval, and leave the rest to the FAX.PLUS online faxing service.

On the other side, sometimes you may want to resend a fax that has been already delivered to the recipient successfully. FAX.PLUS has got you covered for this situation as well.

So, let’s see how to resend a failed fax and how to send a successful fax again without having to set up the documents.

How to resend a Fax that has been already sent successfully once:

Since you have already sent this fax and has been delivered to the recipient successfully, you need to do as follows to send it again:

Step One. Open your FAX.PLUS dashboard and log in with your username and password

Step Two. Go to the Archive tab and click on the Send button to view all your sent faxes

Step Three. Find the fax that you want to resend, and click on the 3-dot button next to it

Step Four. From the opened menu, choose the Resend option to open the Send Fax menu

Step Five. As you can see all the details, including recipient’s fax number and documents to be sent, are already filled and you just need to hit the Send button to send your fax again

How to automatically retry sending failed faxes:

This feature is widely used when the receiver’s fax number is busy most of the time, and you just don’t want to waste your time by sending the fax manually over and over. To get the most out of the Retry Feature in FAX.PLUS, do as follows:

Step One. Log in to your account, and prepare the fax you want to (add number and the text and documents to be faxed)

Step Two. Now, click on the Gear icon next to Send button, and on the opened menu make sure to mark the Retry option

Step Three. Specify the number of retries as well as the delay between each try (minutes)

Step Four. Save the changes and send your fax. If your fax fails to be sent, it will be automatically sent at the given intervals.

LAST UPDATE: March 3rd, 2019

With many people still using fax to communicate, it is important to know how to send a fax.

These days, there are two ways to send a fax – either through a fax machine or over an online fax service. We will detail both methods here.

Table of ContentsHow to never fax a document again

  • Sending a Fax with an Online Fax Service
  • Sending a Fax with a Fax Machine
  • Sending a Fax with a Computer
  • Additional Resources on Sending a Fax
  • More How to Fax Resources

Sending a Fax with an Online Fax Service

With fax becoming less of a common method of communicating, many people are moving to an online fax service for their faxing.

An online fax service offers some the same features that a fax machine provides, with the added benefit of being able to fax online, wherever you have an internet connection.

If you already have an online fax service, then use the following quick guide to sending a fax:

  1. Open the program from the online fax service provider that you use
  2. Select the file that you want to fax
  3. Enter the fax number that you want to send to
  4. Press “Send.”
  5. Wait for the document to finish transmitting
  6. Send another fax, or close the program

Sending a Fax with a Fax Machine

To send a fax with a fax machine your fax machine will need to be properly configured.

We have put together a full guide on how to use a fax machine to help ensure that your fax machine is properly configured, as well as certain settings that you may need to consider.

Once your fax is on and configured, then you will be ready to send your fax.

To send a fax with your fax machine:

  1. Place the document you want to send in the document feeder. There is usually a small icon that will show which was is “face up” for sending your document.
  2. Enter the fax number you want to send to, including and extensions to dial externally, and any international dialing codes
  3. Press Send or Go (depending on your fax machine model)
  4. Wait for the fax to finish scanning and sending your document
  5. Take your confirmation page (if you have the feature enabled)
  6. Take your original document with you

Sending a Fax with a Computer

Most computers these days have the ability to double as a fax machine.

While we primarily the use of an online fax service when using a computer as a fax, some people still use their computer as a direct replacement for a fax machine that typically sits on a desk.

We have put together a full guide to enabling and configuring fax services on your computer, including Windows XP, Vista, and 7, as well as Mac OSX and Linux operating systems.

If you already have a fax service installed on your computer, then usually the process of sending a fax with a computer goes as follows:

  1. Open the program you want to use to fax
  2. Select the document that you want to have faxed
  3. Prepare a cover page to put on top of that document
  4. Select the option to “fax””
  5. Enter the fax number you want to send to
  6. Select the option to “send.”
  7. Wait for the document to finish sending
  8. Send another fax, or close the program

@chrisbhoffman
Updated May 17, 2017, 4:43 pm EST | 4 min read

How to never fax a document again

Fax machines are still trucking along in offices around the world. Government agencies, lawyers, doctors, and other slow-moving organizations often still require faxes — at best, it’s a necessary evil.

Fax is often seen as more secure than email, although it really isn’t. Fax machines communicate over phone lines without any encryption and fax machines are often kept in busy areas where documents could be easily grabbed by anyone.

Alternatives to Faxing

There are plenty of alternatives to faxing. If you aren’t limited by laws or because the person on the other end demands you use fax, try one of these alternatives:

  • Email Documents: Yes, the humble email can replace many faxes. You’re probably faxing a document typed from a computer anyway, so why bother using a fax machine? Attach the file to an email or just include the important text in an email itself.
  • Scan and Email: If you have a fax machine that also functions as a scanner, you can use it to scan paper documents into your computer as PDF files. Attach those PDF files to an email to send them along. You could even try using your phone to scan the document — sure, it won’t be the best quality, but we’ve seen some pretty low-quality faxes.
  • Upload Documents: Some organizations may allow you to upload these scanned document files on the web rather than simply emailing them.
  • Use Snail Mail: Snail mail is a slower alternative to faxing that’s worse in many ways, but it’s not always bad. If you don’t have a fax machine and the document isn’t urgent, you can generally mail a document to most organizations instead of faxing it. Sure, you have to deal with the postal system, but at least you don’t have to fax anything.

How to never fax a document again

Sign Documents Without Printing Them

You may have to sign documents and send them to someone, and once they’re printed out you may be tempted to fax them. After all, the alternative would be to print the document, sign it, scan it back into your computer, and email it. Rather than waste your time doing this, you can use software to apply your real signature to a document on your computer. Simply capture your signature once and it will be stored as an image you can apply to documents. You can easily sign future documents without printing them.

If you have a tablet with a stylus, you can even use the stylus to sign a document directly on your screen.

How to never fax a document again

Fax a Document Online

Online fax services allow you to fax a document without needing a fax machine of your own or even a telephone line. You use a web-based interface to upload a document and enter the recipient’s phone number. The service itself takes care of all the last-mile stuff, faxing your document to the remote fax machine via their own telephone lines.

If you only need to send faxes rarely, these services will allow you to send a few pages here and there without spending a cent. If you have to fax documents more often, you may have to pay something — but you’d have to pay for a fax machine and a telephone line, anyway.

These services technically involve faxing, but at least they don’t feel like using a clunky old fax machine and don’t require that you have a landline telephone.

How to never fax a document again

Receive a Fax Online

Receiving a fax can be a headache if you have a home office. Your fax machine needs to be on and listening for faxes all the time. You need a dedicated line to receive faxes so you don’t miss any faxes when you’re on the phone. You might try asking people to fax you a document at a specific time when you’re sure your landline phone isn’t tied up.

Rather than deal with all this nonsense, ask people to scan and email documents to you. You could also use other tools if you don’t want to rely on email — for example, you could use JotForm along with Dropbox to create a web page where people could upload PDF files and they’d appear in a folder in your Dropbox.

You could also try using a service that provides you with a dedicated fax number and allows you to receive faxes there. These generally cost money — after all, the fax service has to pay for a dedicated landline phone number and monitor it for you. eFax does offer 10 free incoming pages a month, although they don’t give you any free outgoing pages. HelloFax lets you send five free pages, but that’s it. Every free online faxing service has a catch like this — the free offer exists to draw you in, while you have to pay for the most important features. Faxing involves interfacing with fax machines and landline telephone numbers, and that’s not free. It’s also often used for business purposes, and businesses are willing to spend money on this sort of thing.

How to never fax a document again

The Last Resort: Use an Actual Fax Machine Without Owning One

If you don’t want to deal with online services or snail mail and you absolutely have no choice but to send the occasional document as a fax, there’s still an alternative to buying your own fax machine and using a landline telephone. You can probably visit a local store that offers copying and they’ll let you pay a few cents to send a fax. This isn’t ideal if you frequently send faxes, but if you have to fax something once per year, this can be an okay option.

Of course, this still involves using a fax machine. Some organizations just demand faxes and you may not feel comfortable uploading extremely sensitive documents to a web-based fax service. There’s not much you can do if you have to deal with an organization that demands faxes.

How to never fax a document again

Faxing will still be with us for a while yet, if only because of regulations that encourage health care and legal organizations to keep using the older fax system instead of modern alternatives.

‎05-26-2015 12:52 PM

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When I try to print from “Firefox” it tries to send a fax. If I try to close the fax, the page never prints. I have no phone line and wish to disable the “Fax” funtion.

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  • Microsoft Windows XP

‎05-26-2015 02:12 PM

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Welcome to the HP Community Forum.

Your “default” printer might be set to be the “fax” instead of your main Printer.

See the following:

In general, if you do not set up the fax — and you do not access it accidentally — you should not have to worry about it.

More information can be found about fax in the User Guide, Page 62.

If you have concerns that “something” is entered into the fax setup about which you are unaware, you can check / look at your fax setup (along with all the rest of your printer setups) using your EWS link to your printer.

Click the Kudos Thumbs-Up to say Thank You!

And. Click Accept as Solution when my Answer provides a Fix or Workaround!

I am pleased to provide assistance on behalf of HP. I do not work for HP.

‎05-26-2015 04:06 PM

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Thanks, I didn’t notice that I was sending the print job to the “officejet Pro 8600 Netwark Fax”. The fax part was cutoff and unseen. It is setup correctly now. Thanks Agin, John Kuecker.

‎05-26-2015 04:10 PM

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You are welcome.

You are just the latest amongst many of us to be caught by this. Smiling.

Click the Kudos Thumbs-Up to say Thank You!

And. Click Accept as Solution when my Answer provides a Fix or Workaround!

I am pleased to provide assistance on behalf of HP. I do not work for HP.

‎04-22-2016 12:11 AM

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How to prevent me from even accidentally selecting the fax?

I’m using CutePDFWriter and Hp officejet Pro 8600 printer, I do not wish, need nor desire to see the fax option in my application’s printing menus.

How to remove the fax option from printing menus alltogether?

Too often I’ve unintentionally — i.e. by mistake — selected the fax. I do not wish to do that anymore.

‎04-22-2016 11:13 AM

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CutePDF Writer appears to be software that promises to provide a PDF formatted file from “almost any printable document”.

Although the FAQ for the product explains how to set up the program, it does not appear to provide any information on formatting the menu setup.

If you have questions about the program and how to manage it, I suggest you contact the program writers / Support group for the software.

I strongly recommend that before you make changes of any type of your computer that you create a Restore Point. As well, make sure your File History backups are current (Windows 8.x and above).

Create Restore Point

Stop all programs: Browsers, games, Applications, etc.

Control Panel > icon view > System > System Protection >

Click ( Highlight ) your main disk (C) > Select Create a Restore Point

You might try an editor that provides the ability to Add, Remove, Edit Context Menu items in Windows 7 / 8 / 10

and from the same people:

Although not recommended, if you wish to take a more direct approach, you might move / rename the Fax* programs in the folder that provides the software for your printer.

You may need to take ownership of the folder / file — this document does not cover taking over the control and ownership of system folders / files — there is lots of information and howto on the Internet to provide direction.

Folder >> C:\Program Files\HP\HP Officejet Pro 8630\Bin\

Understand that removing / renaming a program in this manner does not remove that program from any contextual menus in which the program is located. The change simply prevents the program from executing when the program name is called / clicked / or otherwise requested.

When you see a Post that helps you,

Inspires you, provides fresh insight,

Or teaches you something new,

Click the ” Thumbs Up ” on that Post.

Click my Answer Accept as Solution to help others find Answers.

‎04-22-2016 12:55 PM

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I’m sorry if my message was not clear:

I do not need, or seek any help to CutePDFWriter, I just mentioned it as _an_example_of _other_ printers besides [HP OfficeJet Pro 6800 (Network)]

Although [HP OfficeJet Pro 6800 (Network)] is my default printer I sometimes need to select other printers. When returning to my default [HP OfficeJet Pro 6800 (Network)] printer i need to select it from applications “File” -> “Print. -> “Print, Printer name:” list of available printers. All too often I select [FAX – HP OfficeJet Pro 6800 (Network)] instead of [HP OfficeJet Pro 6800 (Network)].

From (Windows 7) Devices and Priners I cannot remove the [FAX – HP OfficeJet Pro 6800 (Network)], as there is only one HP OfficeJet Pro 6800 device.

So my desire is only to remove [FAX – HP OfficeJet Pro 6800 (Network)] from windows aplications applications “File” -> “Print. -> “Print, Printer name:” list of available printers.

Handwritten signatures are a thing of the past. Simple but incredibly useful technology means that it’s now easier than ever to sign documents without having to go anywhere near a printer or scanner.

But how exactly do you sign documents online? And what are the different options available to both document-creators (those seeking a signature) and signees?

There are a number of options for people that want to sign online, from basic Google Docs integrations to multi-feature paperless solutions. Let’s take a quick look at each.

What is an eSignature?

An electronic signature is a virtual signature – in the form of an image of a hand-signed signature, a digital rendering, or a hand-typed name – included at the end of a document to signify agreement.

There are various types of electronic signatures, each with differing levels of security. At the less secure end of the spectrum, an example would be a scanned image of a handwritten signature uploaded to a Google Doc document. The most secure example is a digital signature, which requires a special signature certificate or “key” from an awarding organization. The verification of a digital signature includes checks, ID verification, and numerous levels of encryption.

Between these two examples are electronic signatures that don’t require special keys but come with extra security features. When signing online, you usually add these kinds of signatures to a document or request one from your recipients. They require the use of a third-party electronic signature tool, like PandaDoc, DocuSign, Adobe Sign, HelloSign or SignNow, which can be integrated with web apps and interfaces.

What are the benefits of electronic signatures?

Aside from the obvious time and money savings that online signatures bring, there are a number of other benefits:

Fully legal and secure

There are numerous pieces of legislation that ensure the legality of electronic signatures, including but not limited to ESIGN, UETA, and eIDAS. Because electronic signatures can be traced, especially if they have been made using an online tool, they are also usually much easier to verify than handwritten signatures.

Improves close rates for senders

Companies and individuals that add electronic signature options to their documents usually see a sizeable increase in close rates for proposals, quotes, contracts, etc. This is because it’s far easier for recipients to quickly type their name and hit send then it is to print, scan, and re-scan a document.

Easy to add multiple signatures

Online documents with eSignature options are accessible for numerous signees, which reduces the time and effort needed to coordinate with multiple people.

How to sign in Google Docs

Google Docs is the most popular in-browser word processor. To add a signature to a Google Doc, follow the steps below:

  1. Open the Google Docs document and place your cursor where you want the signature to go.
  2. Click Insert on the top toolbar and select Drawing from the dropdown menu. Click +New.
  3. Click the Line button and choose Scribble. You can now hand-write your signature.
  4. Click the Save and close button.
  5. Download the document in your format of choice (PDF, Microsoft Word, OpenOffice, etc.).

How to sign in a web app with PandaDoc

There are two ways to add a signature to a document in software using PandaDoc, whether the app in question is a CRM like HubSpot or Salesforce, accounting software, cloud storage, or any other online browser-based software. The easiest, and by far the quickest method, is to use an integration. Alternatively, if you want to add signing tools to your own app, you can use the Javascript Developer Kit.

The method below is for those who want to add eSignature functionality to their online apps:

  1. Log into the PandaDoc app and navigate to the Settings tab from the toolbar on the left-hand side of the screen.
  2. Select Settings and pick the Integrations option.
  3. Pick the app which you want to integrate with and click Enable.
  4. You will then be given instructions showing you how to set up the integration with your chosen app. Once everything’s set up, you can then sign documents from within your app of choice.

How to sign PDF and Word documents online with PandaDoc

The final way to sign online is to upload a document directly to PandaDoc. Signing PDFs and Word Documents like this allows you to take advantage of the extra security. Simply follow the steps below:

  1. Log into your PandaDoc account and click “New Document”.
  2. Select the Upload tab and locate the file that you wish to sign. It will upload to PandaDoc and be viewable through the interface.
  3. If you do not wish to edit any of the text in the document, click the Display As Is option.
  4. Select the Signature tab from the toolbar on the right and drag-and-drop a field to the appropriate place in the document.
  5. Click on the signature box and assign yourself as the recipient (you may need to add yourself as a new contact if your details are not already in the database).
  6. Click on the signature field again and create the signature by either hand-drawing one, uploading an image, or typing in your name.
  7. Click the Complete button and either download the file in your desired format or send it directly to the original sender.

Conclusion

Unless you want to settle for the basic functionality available in online apps like Google Docs, signing documents online requires dedicated electronic signature software. This software allows you to sign practically any document in your app of choice across your iPhone, iPad or Safari on Mac, while also providing you with a host of features that ensure that your contracts, proposals, quotes will be secure as possible.

If you would like to give PandaDoc a test-drive and see first-hand how an electronic signature tool works, you can sign up for a free 14-day trial.

Related questions

  • What is signature verification?
  • How to make a digital signature to a web application
  • What makes a signed document legal?
Disclaimer

Parties other than PandaDoc may provide products, services, recommendations, or views on PandaDoc’s site (“Third Party Materials”). PandaDoc is not responsible for examining or evaluating such Third Party Materials, and does not provide any warranties relating to the Third Party Materials. Links to such Third Party Materials are for your convenience and does not constitute an endorsement of such Third Party Materials.

Need to sign documents online?

With PandaDoc you can seamlessly sign, send, and collect legally-binding eSignatures on any device.

Replies (1) 

a) What happens when you scan the document? Do you receive any error message?

b) Are you trying to scan with the Windows Fax and Scan app?

Usually, most of the Scanner devices will use a layered software as an interface to communicate with PC. That particular software will allow you to Scan the document, Save to a particular location, and even option to Fax or e-mail a scanned document.

After you scan a document or picture, you can also use Windows Fax and Scan to e‑mail or fax it to someone.

To use Scan view, at the bottom of the left pane, click Scan .

Click the document or picture in the list of scanned files, and then click Forward as E‑mail on the toolbar.

In the e‑mail message that appears, type the e‑mail address for each of your primary recipients in the To box. In the Cc box, type the e‑mail address for each of the secondary recipients to whom you want to send a copy of the mail. If you’re sending to multiple addresses, you typically need to separate them with semicolons. To see how to add multiple addresses, refer to the Help for the program.

In the Subject box, type the subject of the e‑mail message, and then type your message in the body of the e‑mail message.

When you’re satisfied with your message, click Send .

Keep us posted on Windows related queries and we will be happy to assist you further.

LAST UPDATE: March 3rd, 2019

There are a number of ways to fax from the Microsoft Office suite of products (Outlook, Hotmail, Word, Excel, and more).How to never fax a document again

Some options allow users to fax directly from the suite (for example, taking an open document in Microsoft Word and sending it as a fax) and others allow for sending a fax using a Microsoft Office document (for example, opening a program and selecting a Microsoft Word file).

On this page

  • Method 1 – Online fax service
  • Method 2 – A connected fax machine
  • Method 3 – Fax Software
  • Method 4 – Printing and faxing (the “old fashioned” way)
  • More resources

Method 1 – Online fax services

An online fax service is a virtual fax machine that can send and receive faxes on your behalf. The service provides the fax number (or lets you port your own in), and users can send and receive faxes through email, a web interface, smartphone app, or computer program.

No phone line is needed – only an internet connection.

Most fax services can fax through Outlook (or Hotmail) as an email – when sending, an email is composed with the main body of the email becoming the cover page, and the attached file converted over to the main part of the fax. When receiving, the fax arrives directly to Outlook as a received email with the received fax attached as a PDF.

Some fax services have further integration with other Office programs such as Word and Excel – with this integration, an open Word or Excel file can be faxed (the process is very much the same as selecting “send… and email” from the file).

Method 2 – A connected fax machine

Some models of fax machines (or multifunction printers with a fax option) can send faxes.

The fax machine will need to be connected to a land-line phone line. From there, you can fax from the computer (connected through a cable or with some models over WiFi or Bluetooth) through the fax machine.

In most cases, faxing can be done through the print driver. In some cases, there is special software for the fax function that is different from the print function.

Method 3 – Fax Software

Fax software turns your computer into a replacement for a fax machine.

What you’ll need

  • Windows (XP, Vista, 7, or 8) or Linux computer (there is no fax modem available for Apple computers)
  • Fax modem (either internal or external)
  • Land-line phone line (a VoIP phone line will not work)
  • Fax software (Windows and Linux both have free offerings)

Windows comes with Windows Fax and Scan pre-installed since Windows Vista (Windows XP came installed with Fax Console). Linux has some different software packages (including enterprise-level fax servers).

With a Windows computer, faxing is done by opening the program, composing a fax, attaching the Office document, and sending it (it works very much like an email program). While Windows Fax and Scan does not automatically update contacts from Outlook, they can be imported.

With a Linux computers, faxing is done very much the same way as Windows computers. However, there is little to no Office integration.

Method 4 – Printing and Faxing (the “old fashioned” way)

If none of the above methods work, sometimes the easiest way to fax an Office document is to simply print it then scan it through a nearby fax machine.

Fax Machine Troubleshooting

How to never fax a document again

Fax machines are complicated pieces of equipment with delicate sensors, motors and finely calibrated moving parts. As much as you might want to kick your office fax machine when there’s a paper jam, there are other solutions. Here are some troubleshooting tips for the most common fax problems: image quality, paper jams and connectivity issues.

The most common image quality problems with faxes are pages that come out too dark, too light or are unreadable due to streaks, splotches and spots. For dark and light pages, it could be as simple as changing the darkness or density setting on the receiving machine [source: FineStar Imaging]. If the receiver does a test print and the page comes out clean, then the problem is most likely with the sender’s machine.

The sender should open up the document feed area of the fax machine and clean all the surfaces and moving parts with a slightly damp cloth [source: Sands Office Equipment, Inc.] If the fax machine is one of those all-in-one gadgets that doubles as a scanner and copier, clean off the scanner glass as well with a little glass cleaner.

If the test print comes out with lines and splotches, then the problem is on the receiving end. The most common cause of dirty copies is spilled or leaking toner or ink. Laser printers and fax machines use large toner cartridges containing dry, black, powdery toner [source: Automation Consulting and Supplies]. If you open up the printer door on the fax machine and see a bunch of dry toner lying around, remove the toner cartridge and give it a shake. If toner falls out of the cartridge, you should buy a new one.

Inkjet printers and fax machines use liquid ink, not dry toner [source: Automation Consulting and Supplies]. If you see drips or puddles of wet ink in the printing area, you’ll want to replace the ink cartridge and clean the entire area well.

Paper jams are another common fax machine problem. If you have a small fax machine, there are only two areas where paper could get jammed: the document feeder and the printing area. Larger machines have more gears and moving parts where paper can get stuck, but luckily those machines often come with sensors to tell you where the jam is located.

The key to removing jammed paper from a fax machine is to always pull in the direction that the paper naturally travels [source: FineStar Imaging]. Yanking paper out in the opposite direction could damage small wheels and gears or leave scraps of shredded paper in the machine [source: FineStar Imaging].

If the fax machine signals an error, check the manual or call the manufacturer to see what it means. If you get a lot of communications errors, make sure the phone line is plugged in all the way and that you hear a clear dial tone through the phone receiver. If not, you might want to call the telephone company and have them check your line for interference.

On the next page, we’ll talk about portable fax machines.