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How to print document properties in word

Before you print, you can preview your document and specify which pages you want to print.

Preview your document

Click File > Print.

To preview each page, click the forward and backward arrows at the bottom of the page.

If the text is too small to read, use the zoom slider at the bottom of the page to enlarge it.

Choose the number of copies, and any other options you want, and click the Print button.

How to print document properties in word

Click File > Print.

To print only certain pages, print some of the document’s properties, or print tracked changes and comments, click the arrow under Settings, next to Print All Pages (the default), to see all of your options.

How to print document properties in word

To print only certain pages, do one of the following:

To print the page shown in preview, select Print Current Page.

To print consecutive pages like 1 -3, select Custom Print and enter the first and last page numbers in the Pages box.

To print individual pages and a range of pages (like page 3, and pages 4-6) at the same time, select Custom Print, and enter the page numbers and ranges separated by commas (e.g. 3, 4-6).

Note: If the printer you’ve chosen under Printer supports color, black and white, and grayscale printing options, the options will appear in the list under Settings.

Click File > Print.

Under Settings, choose the color printing option, and any other options you want, and click the Print button.

Open a document that has comments. If the comments option doesn’t show immediately, go to Review > Show Markup, and select only Comments from the list.

You can choose to print comments from one specific reviewer by selecting the reviewer under Specific people.

How to print document properties in word

Click File > Print.

Under Settings, select Print Markup.

How to print document properties in word

Your document will print with comments.

Note: If you want to print your document without any comments, go to Review > Tracking > No Markup and then print your document.

Printing from Word for the web may seem a little confusing. That’s because it first creates a PDF to preserve the layout and formatting, and then you print the PDF.

Note: If you’re using Internet Explorer on Windows 7 or an earlier operating system, you’ll need to download and install the free Adobe Reader app before you can print your document.

Print your document

Click File > Print > Print.

How to print document properties in word

If you’re in Reading view, click Print near the top of your screen.

Word for the web generates a PDF copy of your document.

How to print document properties in word

Click Click here to view the PDF of your document to open the PDF preview of your document.

Tip: If your default PDF viewer is Word, cancel the Word for the web print job, open the document in Word ( Edit Document > Edit in Word) and print it from Word ( File > Print).

Print your document:

On Windows 7, choose a printer and change or keep any other settings you want, and then click Print.

On Windows 8, in the Reader app, swipe up from the bottom of the screen (or right-click anywhere) and select Print. On the Print page, choose a printer, choose the settings you want, and then click Print.

On Windows 10, in the Reader app, swipe up from the bottom of the screen (or left-click anywhere) and select Print. On the Print page, choose a printer, choose the settings you want, and then click Print.

If you want multiple copies of a printout, change the number of copies in the Print page:

On Windows 7 or earlier, at the top of the Print page is a box labeled Copies with up and down arrows for you to choose how many copies of the document you want. Make your choice (either by entering a number or using the arrows), and then click Print.

How to print document properties in word

On Windows 8 or Windows 10, choose how many copies to print (either by entering a number or using the + and – buttons), and then click Print.

How to print document properties in word

Note: If the printer you’ve chosen under Printer supports color, black and white, and grayscale printing options, the options will appear in the list under Settings.

Click File > Print.

Under Settings, choose the color printing option, and any other options you want, and click the Print button.

See also

Your printer manufacturer’s website (where you can find updated printer drivers)

It can be difficult to keep track of printed documents if you don’t use cover pages, or if you print a lot of very similar documents. Including important information in the header can be effective, but it may not be an option if you have specific requirements for your headers.

Another way that you can help to identify printed Word documents is through a Document Properties page. Our guide below will show you a setting that you can adjust which will cause a separate Document Properties page to print at the end of any document that you print.

Printing Document Properties Page by Default in Word 2013

The steps in this article will change a default setting in Word 2013 so that every document will include an extra page with the properties for that document. If you wish to stop this behavior, then you will need to follow these steps again and uncheck the option that we set in the last step.

Here is how to print the document properties by default in Word 2013 –

  1. Open Word 2013.
  2. Click File at the top-left corner of the window.
  3. Click Options in the left column.
  4. Click Display at the left side of the pop-up window.
  5. Check the box to the left of Print document properties, then click the OK button.

These steps are repeated below with pictures –

Step 1: Open Word 2013.

Step 2: Click the File tab at the top-left of the Word window.

How to print document properties in word

Step 3: Click the Options button at the bottom of the column on the left side of the window. This opens a new Word Options window.

How to print document properties in word

Step 4: Click the Display tab at the left side of the Word Options window.

How to print document properties in word

Step 5: Scroll down to the Printing options section of the menu, check the box to the left of Print document properties, then click the OK button at the bottom of the window.

How to print document properties in word

Different types of documents will require different settings in regard to the page numbers that you use. Thankfully Word 2013 has a number of different options. For example, you can use a”page x of y” format in Word 2013 that will let people know both which page they are on, and how many pages are in the document.

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How to print document properties in word

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Stop printing document properties summary page in Word 2007

I don’t know how it happend, but a colleagues version of Word 2007 recently started printing a document properties summary page at the end of each print job. It took me about 20 minutes searching the Internet for a solution to this problem (even Office’s help doesn’t seem to have any information on this *feature*), so I’ve decided to put my solution here.

  1. Click the ‘Office Button’ (top-left corner of the window) then ‘Print’
  2. Click ‘Options’ (bottom-left corner of the print window)
  3. Choose the ‘Display’ section
  4. Untick ‘Print document properties’
  5. Click OK to all the windows and you’re done
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Where is the Document Property in Word 2007, 2010, 2013, 2016, 2019 and 365

  • If you have Classic Menu for Word 2007/2010/2013/2016/2019 installed
  • If you don’t have Classic Menu for Word 2007, 2010, 2013, 2016, 2019 and 365 installed

If you want to view or change the document property in Microsoft Word 2007, 2010, 2013, 2016, 2019 and 365, there will be a bit difficult. Because of the difference between Word 2003/XP(2002)/2000 and 2007/2010/2013, users who are accustomed to the previous interface will find it hard to get the properties view. This article points out the position of the document property in two ways, hope it helps.

How to Bring Back Classic Menus and Toolbars to Office 2007, 2010, 2013, 2016 and 365?
Just Download Classic Menu for Office 2007 or Classic Menu for Office
Kutools for Word: 100 Powerful New Features for Word.
Office Tab: Tabbed Editing and Browsing in Office, Just Like Chrome, Firefox, IE 8/9/10.

Use the familiar Word 2003 style in working with Word 2007, 2010, 2013, 2016, 2019 and 365 if you have Classic Menu for Word installed.

With Classic Menu for Word 2007/2010/2013/2016/2019 installed, you can click Menus tab to get back the classic style interface.

  • Click Menus tab
  • On File menu, choose Prepare
  • Click Property in the drop down menu, you will see the document properties panel staying below the Ribbon at the similar place as in Word 2003/XP(2002)/2000.

How to print document properties in word

If you have not Classic Menu for Word 2007/2010/2013/2016/2019 installed

Word 2007:

Click Office Button (on the top-left) > Prepare > Properties. The properties panel will be showed. Click the Advanced Properties (on the top-left of the panel). The old Document Property dialog will be showd.

How to print document properties in word

Word 2010 and 2013:
  • Click File tab
  • On Info part, move to Properties in the right side of the pane
  • Click the down arrow, and choose Advanced Properties in the menu
  • You will get a pop up window, where you can make change in the dialog

How to print document properties in word

More Tips

What is Classic Menu for Office

The software Classic Menu for Office is designed for the people who are accustomed to the old interface of Microsoft Office 2003, XP (2002) and 2000. It brings back the classic menus and toolbars to Microsoft Office (includes Word) 2007, 2010, 2013, 2016, 2019 and 365. The classic view helps the people to smoothly upgrade to the latest version of Office, and work with Office 2007/2010/2013/2016 as if it were Office 2003 (and 2002, 2000).

How to print document properties in word

Screen Shot of Classic Menu for Word

Classic Menu for Office

It includes Classic Menu for Word, Excel, PowerPoint, OneNote, Outlook, Publisher, Access, InfoPath, Visio and Project 2010, 2013, 2016, 2019 and 365.

Classic Menu for Office 2007

It includes Classic Menu for Word, Excel, PowerPoint, Access and Outlook 2007.

. helping to ease the lives of Microsoft Word users.

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Associate a Word document with a printer

The companion web page Print to a specific printer demonstrates how to select individual printers without affecting the default. This page provides simple tools to store the preferred printer in the document’s properties and to print to the named printer without affecting the default printer.

The functions incorporate modified versions of vba routines borrowed from the now defunct MVPS.ORG web site to list the installed printers and to write to custom document properties – and are offered in the form of an add-in which you can download via the link at the end of the page. While the functions of the add-in are self evident, take a moment to read this page before downloading.

Using the add-in

The add-in is packaged in a standard ZIP format containing a document template, which will work with Word 2007 to 2016 and which should work with both 32 and 64 bit versions.

Extract the template to the Word Startup folder. If in doubt installation instructions are in the template body, and can be viewed by opening the template in Word.

On starting Word the add-in adds a Group with four entries to the Add-Ins tab (if no other add-ins were installed, the Add-Ins tab would not previously have been displayed) and a single Print button to the Home Tab.

The button on the Home Tab (first illustration below) can be used both to print a document with an associated printer or to associate a document with a printer that has no printer currently associated.

How to print document properties in word How to print document properties in word

The main option ‘Associate Document with a Printer’ reads the list of available printers from Windows and presents them in a list box (see illustration below). The currently active printer is offered as the default selection. If a printer is already associated with the document, the associated printer is offered as the default selection. If the associated printer is not available, no printer is offered as the selection.

How to print document properties in word How to print document properties in word

The function then writes the printer name to a custom document property ‘Associated Printer’.

Custom document properties (and a whole lot of other stuff) are best viewed with the Bookmarks and Variables etc. add-in.

Printing the document

While it would be possible to intercept the print command, I prefer to offer a separate command to print to the printer indicated in the custom property field. The print command on the toolbar looks for the custom property entry and, if it contains a printer name, will check whether that printer is available.

How to print document properties in word

If there is no custom printer property found, the Print button offers the opportunity to associate the current document with a printer.

How to print document properties in word

If the named printer is not available, it offers the opportunity to print to the active printer or to cancel.

How to print document properties in word

The macro finally reports your choice of action.

How to print document properties in word How to print document properties in word

While it is always possible to by-pass the associated printer by using Word’s own Print command, the add-in also provides an option to remove the association from the document.

How to print document properties in word How to print document properties in word How to print document properties in word

– Click here to download the add-in

Associate a printer

Word does not store information about the specific printer intended to print the document, and as the current printer to a large extent determines the formatting of the document, it would be useful to be able to store this information and set the active printer to the printer stored in the document.

One of the most convenient ways to enter, edit, or view the SharePoint metadata for a Microsoft Word document (or other Microsoft Office document) is to use the Document Information Panel (DIP). For Office documents that are not stored in SharePoint, the panel can be used to view and edit the Document Properties fields that are built in to Office documents. When opening a document uploaded to a SharePoint Library, the DIP often opens automatically. It’s very easy for a user to accidentally (or sometimes on purpose) hide the DIP: This is done by simply clicking on the “X”, as shown below. Once it’s closed, however, the user may not know how to open the Document Information Panel again. Here’s how.

How to print document properties in word

Open the Document Information Panel Through the Backstage

Unfortunately, once the DIP has been closed, it’s not so obvious how to show the it again. However, it’s not difficult to open the DIP, either. Click the File tab to go to the Backstage area. In the left navigation panel, click the Info category. On the right side of the screen, click the Properties drop-down and choose Show Document Panel.

How to print document properties in word

There you have it, four simple clicks to open the Document Information Panel in Word (or Excel or PowerPoint).

To learn more about working with metadata in Microsoft Office documents in SharePoint Libraries, plus lots of other document management tools, techniques, and strategies, take a look at our class Designing SharePoint Document Management and Records Management Systems in SharePoint 2010. In the course we dig deep into the interaction between SharePoint Library metadata and Word. We develop Word templates associated with Content Types; these templates include fields for the Library metadata inside the document body as well as being visible and editable through the Document Information Panel. We offer additional SharePoint training as well.

If you want to print the document properties while printing a Word document, then this Microsoft Word tutorial will help you. While printing tons of documents, it is quite difficult for someone to organize them all nicely so that he/she can find the same document whenever needed.

It might be required to add the file name, author name, creation date, printing time, etc. for reason. If so, you can use the Print document properties option in Word instead of using third-party software.

If you use this option, an extra page gets included automatically at the end of the original document. It shows these details-

  • File name
  • Directory
  • Template
  • Title
  • Subject
  • Author
  • Keywords
  • Comments
  • Creation Date
  • Change Number
  • Last Saved On
  • Last Saved By
  • Total Editing Time
  • Last Printed On
  • Number of Pages
  • Number of Words
  • Number of Characters

Although all the details might not be visible, you can see most of them.

Print Document Properties while printing Word document

To print document properties while printing Word document, follow these steps-

  1. Open Word on your computer.
  2. Click the File option.
  3. Select Options.
  4. Switch to the Display tab.
  5. Make a tick in the Print document properties box.
  6. Click the OK button.
  7. Press CTRL+P to print.

Open the Word on your computer and click the File option. On the next page, click the Options button that is visible on the bottom-left corner. By default, you should see the General tab. You need to switch to the Display tab. Now, select the Print document properties checkbox, and click the OK button.

How to print document properties in word

Following that, press the Ctrl+P to open the printing panel where you can make necessary changes as per your requirements.

How to print only Document Properties in Word

To print only document properties in Word, follow these steps-

  1. Open document in Word.
  2. Click the File > Print.
  3. Expand Print All Pages list.
  4. Select Document Info.
  5. Choose a printer to print the document information.

Open the document in Word and go to File > Print. Alternatively, you can press Ctrl+P. After that, expand the Print All Pages drop-down menu, and select Document Info from there.

How to print document properties in word

Now, you can select a printer to print out the document info only.

In this chapter, we will discuss the Backstage View in Word 2010. The Backstage view was introduced in Word 2010. This acts as the central place for managing your documents. The backstage view helps in creating new documents, saving and opening documents, printing and sharing documents, and so on.

Getting to the Backstage View is easy: Just click the File tab, located in the upper-left corner of the Word Ribbon. If you already do not have any opened document, then you will see a window listing down all the recently opened documents as follows −

How to print document properties in word

If you already have an opened document, then it will display a window showing detail about the opened document as shown below. Backstage view shows three columns when you select most of the available options in the first column.

How to print document properties in word

The first column of the backstage view will have following options −

If an existing document is opened, it will be saved as is, otherwise it will display a dialogue box asking for the document name.

A dialogue box will be displayed asking for document name and document type, by default it will save in word 2010 format with extension .docx.

This option is used to open an existing word document.

This option is used to close an open document.

This option displays information about the opened document.

This option lists down all the recently opened documents

This option is used to open a new document.

This option is used to print an open document.

This option will save an open document and will display options to send the document using email, etc.

This option is used to get the required help about Word 2010.

This option is used to set various option related to Word 2010.

Use this option to close the document and exit.

Document Information

When you click the Info option available in the first column, it displays the following information in the second column of the backstage view −

Compatibility Mode − If the document is not a native Word 2007/2010 document, a Convert button appears here, enabling you to easily update its format. Otherwise, this category does not appear.

Permissions − You can use this option to protect your word document. You can set a password so that nobody can open your document, or you can lock the document so that nobody can edit your document.

Prepare for Sharing − This section highlights important information you should know about your document before you send it to others, such as a record of the edits you made as you developed the document.

Versions − If the document has been saved several times, you may be able to access the previous versions of it from this section.

Document Properties

When you click the Info option available in the first column, it displays various properties in the third column of the backstage view. These properties include the document size, the number of pages in the document, the total number of words in the document, the name of the author etc.

You can also edit various properties by clicking on the property value and if the property is editable, then it will display a text box where you can add your text like title, tags, comments, Author.

Exit Backstage View

It is simple to exit from the Backstage View. Either click on the File tab or press the Esc button on the keyboard to go back to the working mode of Word.

Sometimes clicking Quick Print does not do the trick. Perhaps you want to make several copies of your document, or maybe you want to print only certain pages. To tackle those chores and others, you need to give Word and your printer more specific instructions. To do that, open the Print box by choosing Office button> Print> Print (or pressing Ctrl+P).

When your print job gets more complicated, you need to use the Print box. In addition to letting you choose a specific printer, the Print box lets you print multiple copies or print just a portion of your opus. You can also get at specific settings for your printer via the Properties box.

Printing Part of Your Document

Word is pretty flexible when it comes to printing bits and pieces of your document. You can choose to print specific pages, or you can select a part of your document, and then tell Word to print only what you have selected. You make your choices using radio buttons in the Print dialog box’s “Page range” section:

All:
This option prints your entire document using the Print dialog box’s current settings. You can choose to print and collate multiple copies of your entire document, if you want.

Current page:
This option is ideal for printing a test page. Word prints the page that is currently showing in the window (not the page with the insertion point).

Pages:
You can select consecutive pages, random pages, or a combination of the two. For example, if you type 5, 7, 13-15 in the Pages text box, then Word prints exactly those pages.

Selection:
Select the text you want to print before opening the Print box (Ctrl+P), and then click the Selection button. Word prints only the text that you have selected. This method helps you proofread a specific chunk of your text or print an individual element like a chart or a picture.

Printing and Collating Multiple Copies

Open the Print dialog box (Ctrl+P) to tell Word you want to print multiple copies and provide details about how you’d like them served up. The Copies section of the Print box is on the right side. Type a number in the “Number of copies” box, and then turn on the Collate checkbox if you’d like each copy ordered in sequence. If you don’t turn on Collate, your printer will spit out all the page 1s, then all the page 2s, and so forth.

On the right side of the Print box, you can tell Word how many copies to print and whether or not you’d like them collated. In the Zoom section at bottom, you can choose to print more than one page per sheet of paper, Word automatically shrinks everything to fit. The “Scale to paper size” drop-down menu shrinks or enlarges your document to fit a different size of paper.

Printing on Both Sides of the Page

Printing on both sides of the paper produces attractive, professional newsletters, reports, and brochures. Your subject matter can benefit from nice big two-page spreads. Or maybe you’d just like to cut down on the amount of paper you are using. Whatever the reason, you can print on both sides (also known as duplex printing).

Word gives you two ways to print both sides of the page the easy way and the hard way. Unfortunately, the easy way is more expensive. It requires you to have a duplex printer that knows how to print both sides. Duplex printers vary, so you may need to explore your printer’s Properties (Ctrl+P, Alt+P) to make sure it is ready for printing on both sides. If so, you will also see some extra options in the Print dialog box to turn two-sided printing on. If you don’t have a duplex printer you can get the same result if you are willing to do a little paper juggling:

  • Go to Office button> Print to open the Print dialog box. Turn on the “Manual duplex” checkbox. This checkbox is on the right side, below the Properties button and then click OK to start printing. Word prints all the odd-numbered pages on one side of the paper, and then it prompts you to remove the printed pages and place them back in the printer tray.
  • Take the printed pages out of the tray, flip them over, and then click OK. Word prints the even-numbered pages on the backs.
    You may want to experiment on five or six pages to get the routine down. The process is different for different printers. You need to watch for a couple of things with the second print run. First, you need to learn whether to place the pages face up or face down. You may also need to reorder the pages so they print properly.
    Hint: On the second run, page 2 prints first, so you want page 1 at the top of the pile.

Even if you don’t have a fancy duplex printer for printing both sides of the paper, Word will help you out. Turn on “Manual duplex,” and Word first prints the odd pages, and then prompts you when it is time to reload.

Printing a Booklet

If you are printing a program, invitation, or newsletter with a single centerfold, you can quickly format the margin settings to adjust for the centerfold. To format the margins for printing a booklet:

  1. Show the Page Layout tab and then click the Margins button.
  2. Select Custom Margins at the bottom of the menu. The Page Setup dialog box will display.
  3. Under Pages, in the Multiple pages box, select Book fold.