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How to schedule sending an email in gmail

Email is a great way of communicating with friends and family at the touch of a button, no matter where in the world you are

Read on to learn:

  • how to begin composing a new email
  • where to add recipients to your email
  • where to input your subject line
  • how to send your email or save it as a draft, for later

The following steps show you how to send an email using a Gmail account. However, many email accounts or applications follow a similar process for creating and sending a new message.

You’ll need:

  • a computer with active internet connection
  • an email account set up and ready to send and receive emails.

Follow these step-by-step instructions to send an email

Step 1: Log in to your Gmail account so that you are on the dashboard (main page) of your mail account.

Step 2: Click Compose.

How to schedule sending an email in gmail

Step 3: A new blank email window will open up. In the ‘To’ box, type in the email address of the recipient.

How to schedule sending an email in gmail

Step 4: You might want to include someone else in your email to ‘keep them in the loop’. You can do this by clicking Cc or Bcc, which will open another field. ‘Cc’ means ‘carbon copy’ and ‘Bcc’ means ‘blind carbon copy’. Adding an email address to the ‘Cc’ field means that that person will receive a copy of the email and all the other recipients will see their email address. If an email address is put into the ‘Bcc’ field, the person will get a copy of the email but no other recipient will see that address.

If you are sending the same email to lots of different people, it’s a good idea to put all the email addresses in the ‘Bcc’ field to keep your ‘mailing list’ confidential. That way, there’s no chance that it could fall into the hands of a spammer or hacker.

How to schedule sending an email in gmail

Step 5: The subject field allows you to give the recipient an idea of the topic of your email, like a heading. You don’t have to put anything in the subject box, but it can help when viewing and sorting email.

Step 6: Email text can be formatted in a similar way to text in a word document. You can change the font style, colour and size using the formatting icons. You can also create bullet points and check the spelling of your email. Choose your formatting from the menu shown.

Step 7: Type your message in the main body field of your email.

How to schedule sending an email in gmail

You can format your email using the options that are available on the toolbar. To add a link in the body of your email click on the insert link icon, then add the ‘Text to display’ and then a web or email address, finally click OK.

How to schedule sending an email in gmail

Step 8: When you’re happy with your email, click the blue Send button at the bottom of the compose window.

How to schedule sending an email in gmail

Step 9: The email you’ve sent will now be stored in the ‘Sent Mail’ folder on your Gmail dashboard. You may have to run your mouse pointer over the Inbox folder link to see the other folders.

How to schedule sending an email in gmail

Step 10: You may start an email but then decide to come back to it later rather then sending it straightaway. Gmail saves your drafts automatically. So you can simply close the email and the unfinished email will be saved to your ‘Drafts’ folder. When you decide that you’re ready to send it, you can retrieve it from the ‘Drafts’ folder by clicking Drafts and then clicking the correct item in the ‘Drafts’ folder list. Finish the email and click Send as normal.

Karen Maxwell is a Digital Unite tutor and assessor/trainer of computer accessibility.

How to schedule sending an email in gmail

Gmail is one of the most popular email tools and it’s because of how well it works and all that it allows us to do. However, there is something very practical that in principle the mail service Google does not offer: the delightful option of scheduling your emails to be sent later, at a specified time. This can be very useful for instance if you’re working from home on a Saturday evening but you want the emails to be sent on Monday morning. Fortunately, many developers have realised this problem and there are many ways to solve it. On OneHowTo we tell you how to schedule emails on Gmail.

To truly schedule emails in Gmail so that they are sent when you want, you’ll need to install an extension in your mail service. One of the most used and beloved ones is Boomerang, which is also free. To install it, go to http://www.boomeranggmail.com/, the official website.

How to schedule sending an email in gmail

Click the big button that says “Add this to your Gmail now!“. A small dialog box, in which the permissions will appear, should enquire about the extension if you really truly want to open it. In this case, you can read and modify your data, and manage your extensions, apps and themes. All this is normal, so click on the “Add” button to confirm this.

How to schedule sending an email in gmail

After accepting the installation, you’ll first notice that the extension has been added. Gmail will then be loaded into your browser and in the centre you will see a window that will take you step by step through the operation of the Boomerang system. Click on the “start” button to see the small tutorial (or finish reading this article and skip the tutorial).

How to schedule sending an email in gmail

Once you have got the extension installed in Gmail, write an email to program to be sent. You will see that in the bottom of the window, you can write messages using a new toolbar. It is the Boomerang. Click on the red button where it says “Send later” to prime the email for a later date and time.

How to schedule sending an email in gmail

When you click on the button “Send Later” a drop-down menu will appear where you’ll see many options: send off within 1, 2 or 4 hours, during the morning or afternoon, several days later, weeks or a month later or, finally, you can select exactly when you want the delivery to be sent off. Select the option that you prefer.

How to schedule sending an email in gmail

A pop-up window (you’ll have to unblock them) will appear. Google will open asking you to give it permission to use Boomerang for two things: view and manage your email, and know who you are on Google. Ignore that and click “OK” to continue the schedule process for the email.

How to schedule sending an email in gmail

The message will then have been programmed for delivery. To view all emails that you have programmed with this tool, click on the icon of a boomerang that has appeared on the top right of the screen (including your name and configuration squares). In the dropdown menu, select “Manage scheduled messages”. A new tab with all the information will open up for you.

How to schedule sending an email in gmail

If you want to read similar articles to How to Schedule Emails in Gmail, we recommend you visit our Internet category.

Google’s Gmail now allows you to schedule emails for delivery at a later time or date. Here’s how to use the email service’s latest feature.

How to schedule sending an email in gmail

Are you a night owl who hammers out email after email in the wee hours of the morning? Maybe you spring out of bed at 5 a.m. and start firing off messages to team members, or spend your Sunday night catching up on email before the week starts.

That’s great—for you. But there are probably some people on your team who would prefer not to deal with after-hours emails. Even if you say something can wait until morning, many feel compelled to answer right away. Luckily, Google now lets you schedule emails in Gmail, so you can cross things off your to-do list without bothering your coworkers.

Previously, Chrome extensions like Boomerang and IFTTT were the only ways to perform this task. Now Gmail users no longer have to rely on third-party add-ons. Here’s how to schedule an email in Gmail.

Compose an Email

Quick Scheduling

Choose a Time and Date

View Scheduled Emails

Cancel Scheduled Emails

If at any time you wish to undo a scheduled email, there are two ways you can do it. Like the Undo Send feature, Gmail presents a pop-up message that allows you to undo the scheduled email immediately after scheduling. Click Undo and the message will go back into draft.

The other way to undo a scheduled email is to click into the Scheduled category and select the email directly. You can then tap Cancel send and the email will go back into draft.

How to schedule sending an email in gmail

While Gmail offers a fair amount of functionality, it doesn’t yet allow you to send recurring emails. But when you use a tool like Right Inbox, it’s all taken care of. Here’s what you need to know.

Reasons to Send Recurring Emails

A recurring email tool is something that most email users wouldn’t ever think about. But for people who are sending the same emails day after day, it can be a huge time-saver.

You might run a company and need to send out a weekly reminder to your staff to fill out their time sheets. Or perhaps you’re a financial director nudging employees to turn in their expenses at the end of the month. In both of these scenarios, the ability to send out an automatically recurring email would save you lots of time that could be better spent on other tasks.

Likewise, if you’re a business that needs to send out weekly, monthly, or even seasonal updates, then you might also benefit. Say you’re a restaurant that features a new menu each season, or a fashion retailer launching your “outfit of the week” via email; in cases like these, you’ll save tons of time by setting up recurring emails.

How to Send Recurring Emails


Since Gmail can’t yet be set up to send recurring emails, you need to download a tool (such as Right Inbox) to enable that functionality.

Step 1. If you haven’t downloaded the Right Inbox Chrome extension, then do so here.

Step 2. Open Gmail.

Step 3. Click Compose to start a new email.

Step 4. Complete the To and Subject fields.

Step 5. Click the Recurring button at the bottom of the Compose window.

How to schedule sending an email in gmail
ADD_THIS_TEXT

Step 6. A pop-up will appear, asking you for the parameters of your recurring email.

How to schedule sending an email in gmail

Step 7. First you’re asked for the frequency of the recurring email. You can choose from Daily, Weekly, Monthly and Yearly, or from 1, 2, 3, 4, 5 or 6 week intervals.

How to schedule sending an email in gmail

Step 8. You can then choose the day or days of the week you want the email to be sent, as well as the specific time of day, selecting your timezone for extra clarity.

How to schedule sending an email in gmail

Step 9. Now you can choose when your recurring campaign should start and finish. If you have a finite period of time for your campaign, then specify either an end date or after a certain number of emails have been sent (After x occurrences). If you don’t, then choose Never.

How to schedule sending an email in gmail

Step 10. When you’ve completed all fields, click Schedule.

In Summary

If you’ve found yourself sending the same email over and over again, then you’ll definitely benefit from a tool that allows you to automate a recurring email. It lets you choose the recipient(s), write the copy, and then set your email to be set at a frequency and timing that suits you.

It’s unfortunate that Gmail itself doesn’t allow you to do this within its settings, but thankfully tools like Right Inbox can help.

Send messages when you like with Gmail’s new built-in scheduling tool

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How to schedule sending an email in gmail

Illustration by Alex Castro / The Verge

Google announced that Gmail would natively support email scheduling in April 2019, but the feature has only now become available in desktop and mobile.

Previously, you’d have to use a third-party add-on to do this sort of basic scheduling. Thankfully, Gmail’s new feature is perfectly easy to use, and it will have a range of applications for scheduling work and personal messages. Maybe you’re trying to talk to someone in a different time zone, nag someone about an event, or you just want to remind your future self about something. If so, schedule an email.

To schedule a message via Gmail in a desktop web browser, follow these steps:

  • Compose a new email
  • Click the triangle next to the blue “Send” button
  • Select one of the suggested times, or click “Pick date & time” to customize when exactly you want the message to go out
  • Click “Schedule send”

Last Updated: April 3, 2021

Do you want to write an email but send it at a later date or time? If so, you’re in the right place. In our guide below, we’ll show you how to schedule your emails on Gmail to automatically send them on the date or time of your choice. Whether you’re on your phone or computer, we got you covered.

If you’re the type of person that has a habit of sending emails early in the morning or late in the evening, you might have some trouble receiving a reply immediately. Not everyone checks their email during those times of the day.

Fortunately, Gmail has a feature where you can schedule emails ahead of time. As such, you can compose them anytime you want and send them at a more appropriate time.

By scheduling, you get to choose the time and date when Gmail sends your email.

If you’re having some trouble finding the option to schedule, don’t worry, we’re here to help you. We’ll teach you how to do it on the Gmail web and mobile app.

Without further ado, let’s get started.

How to schedule an email on your Gmail account

If you want to send your emails later, you can choose to schedule them ahead of time. When you do, Gmail will hold your email and send it once the scheduled time comes.

Whether you’re using the Gmail desktop or mobile app, you can schedule emails anytime you want. If you’re having some trouble finding the option to do so, don’t worry, we got you covered. All you have to do is follow our step-by-step tutorials below.

On your computer:
  1. Using your favorite web browser, go to Gmail and sign in to your account.
  2. At the upper-left side of your screen, click Compose.

How to schedule sending an email in gmail

  • Add the recipient(s), subject, and write your email.
  • At the bottom of the compose window, click the drop-down arrow beside the Send button and select Schedule Send.

    How to schedule sending an email in gmail
    Once the pop-up window shows up on your screen, click the “Select date and time” option. You can also choose one of the preset schedules from Gmail and skip the next step below.

    How to schedule sending an email in gmail
    Set your desired date, time, and click the Schedule Send button to finish scheduling your email.

    How to schedule sending an email in gmail

    That’s how you schedule an email on the Gmail web app. You can find all your scheduled emails by opening the Scheduled folder on the left side of your screen.

    On the mobile app:
    1. At the bottom-right of your screen, tap the Compose button.

    How to schedule sending an email in gmail

  • Add the recipient(s), enter the subject, and write your email.
  • Tap More options (three-dot icon) on the upper-right and select “Schedule Send” on the menu.

    How to schedule sending an email in gmail
    Once the pop-up window shows up on your screen, tap the “Pick date & time” option.

    How to schedule sending an email in gmail
    Alternatively, you can select among the preset date and times from Gmail to schedule your email immediately. When you do, you can skip the next step below.
    Change the date, time, and tap “Schedule Send” afterward.

    How to schedule sending an email in gmail

    Please note that Gmail might send your email a few minutes after your scheduled time has passed. Also, the date and time in which the service sends your email depending on the schedule’s timezone.

    To cancel a scheduled email, head to the “Scheduled” folder, select an email and click Cancel Send. After doing so, you’ll find it in your Drafts folder, where you can edit and re-schedule it for a later date.

    To wrap it all up

    Now that you know how to schedule emails on your Gmail account, you can write one anytime you want and send it at a later date. As such, you can compose emails even if it’s late at night or too early in the morning.

    Always remember that when you use the scheduling feature, the date and time depend on your timezone. So if you’re sending an email to someone in another country, you might need to adjust the schedule to an appropriate time.

    That’s everything we have on our guide! For the latest tips, tricks, and tutorials, visit us regularly and check our daily posts and updates.

    Last Updated: April 3, 2021

    Do you want to write an email but send it at a later date or time? If so, you’re in the right place. In our guide below, we’ll show you how to schedule your emails on Gmail to automatically send them on the date or time of your choice. Whether you’re on your phone or computer, we got you covered.

    If you’re the type of person that has a habit of sending emails early in the morning or late in the evening, you might have some trouble receiving a reply immediately. Not everyone checks their email during those times of the day.

    Fortunately, Gmail has a feature where you can schedule emails ahead of time. As such, you can compose them anytime you want and send them at a more appropriate time.

    By scheduling, you get to choose the time and date when Gmail sends your email.

    If you’re having some trouble finding the option to schedule, don’t worry, we’re here to help you. We’ll teach you how to do it on the Gmail web and mobile app.

    Without further ado, let’s get started.

    How to schedule an email on your Gmail account

    If you want to send your emails later, you can choose to schedule them ahead of time. When you do, Gmail will hold your email and send it once the scheduled time comes.

    Whether you’re using the Gmail desktop or mobile app, you can schedule emails anytime you want. If you’re having some trouble finding the option to do so, don’t worry, we got you covered. All you have to do is follow our step-by-step tutorials below.

    On your computer:
    1. Using your favorite web browser, go to Gmail and sign in to your account.
    2. At the upper-left side of your screen, click Compose.

    How to schedule sending an email in gmail

  • Add the recipient(s), subject, and write your email.
  • At the bottom of the compose window, click the drop-down arrow beside the Send button and select Schedule Send.

    How to schedule sending an email in gmail
    Once the pop-up window shows up on your screen, click the “Select date and time” option. You can also choose one of the preset schedules from Gmail and skip the next step below.

    How to schedule sending an email in gmail
    Set your desired date, time, and click the Schedule Send button to finish scheduling your email.

    How to schedule sending an email in gmail

    That’s how you schedule an email on the Gmail web app. You can find all your scheduled emails by opening the Scheduled folder on the left side of your screen.

    On the mobile app:
    1. At the bottom-right of your screen, tap the Compose button.

    How to schedule sending an email in gmail

  • Add the recipient(s), enter the subject, and write your email.
  • Tap More options (three-dot icon) on the upper-right and select “Schedule Send” on the menu.

    How to schedule sending an email in gmail
    Once the pop-up window shows up on your screen, tap the “Pick date & time” option.

    How to schedule sending an email in gmail
    Alternatively, you can select among the preset date and times from Gmail to schedule your email immediately. When you do, you can skip the next step below.
    Change the date, time, and tap “Schedule Send” afterward.

    How to schedule sending an email in gmail

    Please note that Gmail might send your email a few minutes after your scheduled time has passed. Also, the date and time in which the service sends your email depending on the schedule’s timezone.

    To cancel a scheduled email, head to the “Scheduled” folder, select an email and click Cancel Send. After doing so, you’ll find it in your Drafts folder, where you can edit and re-schedule it for a later date.

    To wrap it all up

    Now that you know how to schedule emails on your Gmail account, you can write one anytime you want and send it at a later date. As such, you can compose emails even if it’s late at night or too early in the morning.

    Always remember that when you use the scheduling feature, the date and time depend on your timezone. So if you’re sending an email to someone in another country, you might need to adjust the schedule to an appropriate time.

    That’s everything we have on our guide! For the latest tips, tricks, and tutorials, visit us regularly and check our daily posts and updates.

    Send messages when you like with Gmail’s new built-in scheduling tool

    Share this story

    • Share this on Facebook
    • Share this on Twitter

    Share All sharing options for: How to schedule an email in Gmail

    How to schedule sending an email in gmail

    Illustration by Alex Castro / The Verge

    Google announced that Gmail would natively support email scheduling in April 2019, but the feature has only now become available in desktop and mobile.

    Previously, you’d have to use a third-party add-on to do this sort of basic scheduling. Thankfully, Gmail’s new feature is perfectly easy to use, and it will have a range of applications for scheduling work and personal messages. Maybe you’re trying to talk to someone in a different time zone, nag someone about an event, or you just want to remind your future self about something. If so, schedule an email.

    To schedule a message via Gmail in a desktop web browser, follow these steps:

    • Compose a new email
    • Click the triangle next to the blue “Send” button
    • Select one of the suggested times, or click “Pick date & time” to customize when exactly you want the message to go out
    • Click “Schedule send”

    Google’s Gmail now allows you to schedule emails for delivery at a later time or date. Here’s how to use the email service’s latest feature.

    How to schedule sending an email in gmail

    Are you a night owl who hammers out email after email in the wee hours of the morning? Maybe you spring out of bed at 5 a.m. and start firing off messages to team members, or spend your Sunday night catching up on email before the week starts.

    That’s great—for you. But there are probably some people on your team who would prefer not to deal with after-hours emails. Even if you say something can wait until morning, many feel compelled to answer right away. Luckily, Google now lets you schedule emails in Gmail, so you can cross things off your to-do list without bothering your coworkers.

    Previously, Chrome extensions like Boomerang and IFTTT were the only ways to perform this task. Now Gmail users no longer have to rely on third-party add-ons. Here’s how to schedule an email in Gmail.

    Compose an Email

    Quick Scheduling

    Choose a Time and Date

    View Scheduled Emails

    Cancel Scheduled Emails

    If at any time you wish to undo a scheduled email, there are two ways you can do it. Like the Undo Send feature, Gmail presents a pop-up message that allows you to undo the scheduled email immediately after scheduling. Click Undo and the message will go back into draft.

    The other way to undo a scheduled email is to click into the Scheduled category and select the email directly. You can then tap Cancel send and the email will go back into draft.