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How to skip numbering in a numbered list in word

I. To create a custom numbering format, do the following:

1. On the Home tab, in the Paragraph group, choose the Numbering button:

How to skip numbering in a numbered list in word

2. In the Numbering list, click Define New Number Format. item to display the Define New Number Format dialog box:

How to skip numbering in a numbered list in word

3. In the Define New Number Format dialog box:

  • Number style – Specifies the numbering style that you want. Choices include Arabic numerals, uppercase and lowercase Roman numerals, uppercase and lowercase alphabet letters, and word series (1st, One, and First). You can also choose no numbers at all, killing the sequential numbering.
  • Font. – Specifies the special font or font attributes (such as bold, italic, and underline) and the point size for the numbers. A standard Font dialog box appears when this button is chosen.
  • Number format – Types the characters, if any that you want to come before each number. If you want each number enclosed in parentheses, for example, type an opening parenthesis before the number in this box.
    Do not type over this number in this box! If you do so, even replacing it with another number, you will break the automatic numbering; each number in the list will be the same.
  • Alignment – Sets the distance from the left, centered or right margin that Word places the number.

II. To create a custom multilevel list format, following:

On the Home tab, in the Paragraph group, choose the Multilevel List button and click Define New Multilevel List. item to display the Define new Multilevel List dialog box:

How to skip numbering in a numbered list in word

If the button in the lower-left corner is the More >> button, click it. Word displays an extra panel at the right of the dialog box, so you see the full dialog box, as shown here. Word also changes the More >> button to a << Less button that you can click to hide the extra section of the dialog box again.

  • In the Click Level To Modify, select the list level you want to change. Word selects the first level, 1, when you open the Define New Multilevel List dialog box.
  • If you need to link this numbered list level to a particular style, select the style in the Link Level To Style drop-down list.
  • Use the controls in the Number Format area to specify the number format.
    • In the Number Style For This Level drop-down list, select the number format you want to use. For example:
      • “1, 2, 3,”
      • “i, ii, iii,”
      • “A, B, C.”
      • In the Number Alignment drop-down list, choose Left, Centered, or Right.
      • In the Aligned At text box, choose the position at which to align the number.
      • In the Text Indent At text box, set the indent position for the text.
      • In the Follow Number With drop-down list, select the character to include after the number: a tab, a space, or nothing. If you choose a tab, you can select the Add Tab Stop At check box and set the distance at which to place a tab stop.

      Note: more details are available in the Numbered lists section in the Work with bulleted, numbered and multi-level lists lesson of the Create basic documents free course.

      If you have any questions or suggestions, please feel free to ask OfficeToolTips team.

      How to skip numbering in a numbered list in word

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      It’s vexing that the numbering features in Word aren’t all in the one place. Instead they’re spread across three different dialog boxes including “Adjust List Indents … ” and “Set Numbering Value…”. Those two bland names hide some useful Word tricks. Numbering can also be set as a style.

      The main Numbering Gallery lets you choose a numbering style and the main settings. The other settings are on the right-click menu in the list itself.

      How to skip numbering in a numbered list in word

      Adjust List Indents

      Hiding on this relatively obscure dialog is a very useful number formatting option – Follow number with.

      Right-click in a list and choose Adjust List indents.

      It’s the only way to access these options. They aren’t available via Define New Number Format where they should be.

      How to skip numbering in a numbered list in word

      Number position: The gap between the margin and the start of each number.

      Text indent: the position where the following text begins.

      Here’s a slightly extreme example with Number Position: 0.5″ and Text indent: 1″

      How to skip numbering in a numbered list in word

      As you can see, the tab markers on the ruler show the two positions. You can use those markers to adjust the positioning.

      Follow Number with

      Maybe you won’t want tabs between the number and the text? If so, go to Adjust List Indents | Follow Number with.

      Tab is the default and the ‘Adjust List Indents’ dialog is so underused that many think all numbering must have a tab after it.

      Space is also possible or nothing at all. Space is useful as we’ll see in a moment.

      Changing the Adjust List Indent setting to space lets you create numbered lists that look like normal paragraphs.

      How to skip numbering in a numbered list in word

      The intermediate lines are created with a line break (Shift + Enter) with a character style for consistency.

      ‘Nothing’ can merge the numbering into, say, a serial number.

      Set Numbering Value

      Another right-click menu which not only sets the starting value of the list but also if it continues numbering from a previous list.

      How to skip numbering in a numbered list in word

      Continue from previous list will use the next number from the end of the previous list.

      Advance value (skip numbers) lets you set a different start value for the continued list.

      Set Numbering Value is also available from the right-click menu within a list plus quick options for restarting a list at 1 or continue numbering.

      How to skip numbering in a numbered list in word

      You can set any starting number you like up to 32,767.

      In our tests, that’s the highest starting value accepted, though the list will count above that.

      Style Control

      The default list numbering style is List Paragraph but you can change that.

      If you are working with numbered lists in your document, you already know that the numbered list is nothing more than a series of numbered paragraphs. There may be times when you want to have a paragraph or two in the middle of a list, and then have numbering pick back up after the unnumbered paragraphs.

      In Word this is rather easy to do by following these steps:

      1. Format your numbered list as you normally would, but make sure the paragraphs you want to be unnumbered are also included in the list. This means that those paragraphs will, for the moment, be numbered.
      2. With the insertion point located in the first paragraph you want unnumbered, click on the Numbering tool on the toolbar. Alternatively, you can right-click on the paragraph and choose Skip Numbering. Numbering is removed from the paragraph, but the sequence continues with the paragraph following.
      3. Repeat step 2 for each paragraph on which you want numbering skipped.

      WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (779) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Skipping Numbering.

      Author Bio

      With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen.

      If you are working with numbered lists in your document, you already know that the numbered list is nothing more than a series of numbered paragraphs. There may be times when you want to have a paragraph or two in the middle of a list, and then have numbering pick back up after the unnumbered paragraphs.

      In Word this is rather easy to do by following these steps:

      1. Format your numbered list as you normally would, but make sure the paragraphs you want to be unnumbered are also included in the list. This means that those paragraphs will, for the moment, be numbered.
      2. Display the Home tab of the ribbon.
      3. With the insertion point located in the first paragraph you want unnumbered, click the Numbering tool within the Paragraph group. Alternatively, you can right-click on the paragraph and choose Skip Numbering. Numbering is removed from the paragraph, but the sequence continues with the paragraph following.
      4. Repeat step 3 for each paragraph on which you want numbering skipped.

      WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11776) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Skipping Numbering.

      Author Bio

      With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen.

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      Comments

      Oh. Issue resolved and found the solution. If you skip the number before adding next paragraph Word 2010 enter a blank Para. But if you skip number after adding next para (e.g to skip (i) Complete Para (i) then insert para (j)) then apply the command skip-number then Application will behave in desired manner i.e (i) will be converted to (j) and (j) into (k) and so on.

      In short words complete your drafting and apply skip-numbers in the last step.

      Arshad, try adding your “dummy” text as what would be in your list as “i” and “o” and then formatting the dummy item (important: including the paragraph at the end of the item) as hidden text. This will sort of work, but if you add another item, say at the beginning, the hidden/skipped items will become “j” and “n.”

      I’m numbering my paragraphs in alphabets (a, b, c) but I want to skip letter i & o from numbering. Kindly guide me to do this. If i use Option of Set Numbering Value> Continue from prev list > Advanced Number (Skip Number). A blank number is left and next number starts at next line.

      Cad Delworth MBCS

      Although there is a SkipNumbering command present in 2010, and you can even add it to the much-despised Ribbon, or to the QAT … the command literally does nothing, so I assume it’s only there for backward (NON-)compatibility.

      Ali’s comment is correct: to perform a SkipNumbering in Word 2010 or later, you have to do this bizarre finger-shuffle of move the insertion point to the start of the paragraph (i.e. between the number and the paragraph text), then press Backspace. This DOES do what anyone who’s used GOOD versions of Word (i.e. 2003 or earlier) would recognise as a SkipNumbering command.

      Why anyone thought this was in any way better or simpler than having a SkipNumbering command right there on the context menu is a mystery. Personally I’d like to find that person and ensure their DNA is no longer present in the gene pool: the “new way” takes about three times longer than the old right-click, click SkipNumbering. AND the “old way” can be done with the insertion point anywhere in the paragraph instead of having to carefully position the insertion point first.

      Why are Microsoft so intent on slowing down Word users by making ludicrous, unnecessary changes like this? And then claiming this is in some way an “improvement?!” GRRRRR!

      Mike Virostko’s tip works for me on Word 2013. Enter and backspace de-numbers and maintains the indent, which I use for multi-paragraph items.

      A far easier way. Put insertion point at the end of line you want the new paragraph to enter.
      Press Enter.
      Press Backspace.

      I use number lists frequently in my work. Your method of including unnumbered lists within number lists will save me a great deal of time.
      Thank you Ali Poole

      Why not just us a soft Return, i.e., press & hold Shift key during Return.

      Good tricks! (Except that Skip Numbering also not an option in Word 2010.) Ali’s trick works in Word 2010.

      Skip numbering is not a right click option for me in Word 2013. I have continue numbering or set numbering value.

      Ali’s trick doeswn’t work for me. backspace does what you’d expect on a “de-numbered” paragraph.

      If you want the unnumbered paragraphs to be indented as the numbered ones are – you simple put the insertion point at the beginning of the paragraph you want unnumbered and back space. The indenting is retained, but the numbering is removed and the list continues as normal thereafter.

      The auto numbering in Word can help you to create a numbered list or add sequence to existing paragraphs automatically, which is very time-saving. But in practice, there’re some frequently happened problems can cause your inconvenience. Therefore, I’d like to share some useful tips to solve these problems in auto numbering.

      1. How to Stop Auto Numbering

      It the auto numbering has been activated, you can just click the flash icon before the number, choose Undo Automatic Numbering to stop it for this time, or choose Stop Automatically Creating Numbered Lists.

      How to skip numbering in a numbered list in word

      Alternately, you can toggle on/off the auto numbering by clicking FileOptionsProofingAutoCorrect Options…

      How to skip numbering in a numbered list in word

      Then checking or unchecking Automatic numbered lists in the AutoFormat As You Type tab.

      How to skip numbering in a numbered list in word

      2. How to Use Numbering Manually

      If you’ve stopped the auto numbering in your Word document and still want to add numbered list to paragraphs, you can active numbering manually.

      Switch to Home tab in Word, find the Numbering button. You can either click it directly or click the small arrow to expand the menu, and choose a numbering format in the list. Then the button will turn grey.

      How to skip numbering in a numbered list in word

      After that, you can input the content in the document, and each paragraph will be added a sequence number automatically.

      How to skip numbering in a numbered list in word

      Or you can select existing paragraphs and hit Numbering button to add sequence numbers to them.

      How to skip numbering in a numbered list in word

      3. How to Change or Unify the Indents of the Number List

      Sometimes the spaces between the sequence numbers and the text are various in different paragraphs. If you want to change or unify them, you can select the number list you want to adjust and right-click it, then choose Adjust List Indents… in the menu.

      How to skip numbering in a numbered list in word

      Make changes to the setting in the popping out window. For example, you can choose to Follow number with Nothing, or input/select a value of Text indent directly.

      How to skip numbering in a numbered list in word

      4. What if Number List becomes Discontinuous

      You may also encounter a problem that the number list becomes discontinuous after deleting or modifying something.

      For this situation, you just need to select these paragraphs with sequence numbers, and click the arrow beside Numbering to choose a template again.

      5. How to Customize a Numbering Format

      If you don’t want to choose any of the templates in the drop-down list or Numbering, you can definitely customize a new one.

      Click the arrow beside Numbering to expand the menu and select Define New Number Format… at the bottom.

      How to skip numbering in a numbered list in word

      Then you can make your own choices in the popping out window, and hit OK to confirm it.

      How to skip numbering in a numbered list in word

      The customized numbered list will be added to your document directly.

      6. How to Specify the Start Number of the List

      If you don’t want a numbered list starts from 1, just click an existing list, and choose Set Numbering Value… in the drop-down menu of Numbering.

      How to skip numbering in a numbered list in word

      Enter a number under Set value to, and hit OK.

      Page numbers are an important and often required part of many documents.

      Microsoft Word provides you with a tool that makes it easy to add page numbers to the header or footer of the document.

      The page numbering will start on the first page of the document, but it may not be what you want if the first page is a title page or something else where a page number isn’t needed.

      Our guide below is going to show you how to skip the first page number in Word and start the numbering with the second page.

      How to Skip the First Page Number in Word

      1. Open the document in Word.
      2. Choose Insert at the top of the page.
      3. Click the Header button.
      4. Choose Edit Header.
      5. Check the Different First Page option in the ribbon.

      Our article continues below with additional information and pictures for these steps.

      How to Start Numbering on the Second Page in Word for Office 365

      The steps in this article were performed in the Microsoft Word for Office 365 version of the application.

      This guide assumes that you already have page numbers in your document.

      Step 1: Open the document in Word.

      Step 2: Select the Insert tab at the top of the window.

      How to skip numbering in a numbered list in word

      Step 3: Choose the Header button in the Header & Footer section of the ribbon.

      Note that the Page Numbers button is next to it. If you don’t already have page numbers then you can use that button to add them.

      How to skip numbering in a numbered list in word

      Step 4: Select the Edit Header option at the bottom of the menu.

      How to skip numbering in a numbered list in word

      Step 5: Check the box to the left of Different First Page option in the Options section of the ribbon.

      How to skip numbering in a numbered list in word

      The page number should now be gone from the first page.

      If you would like to start the numbering with a different number then you can go to Insert > Page Numbers > Format Page Numbers then select Start at and enter a number.

      Find out how to curve text in Word if you are designing a flyer or something visual and would like curved text as part of your design.

      Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.

      He specializes in writing content about iPhones, Android devices, Microsoft Office and many other popular applications and devices.

      I am guessing that you are talking about Caption numbers .

      If that is so, then Number 16 is there alright, you just can’t see it.

      Go to the front of the document. Hit Ctrl + G (go to. )

      In the Go to what box, select Field and in the Enter Field Name box, enter
      or select SEQ.

      You can now specify either “+16) to take you directly to the 16th field, or
      simply Next through them until you come to it. You will find that it is
      hidden somewhere under or beside something.

      If it is hidden so well your insertion point completely disappears, Next
      through to it, then hit the Delete key.

      Hope this helps.

      In microsoft.public.word.numbering on Thu, 19 Oct 2000 10:36:37 -0400, “Jim
      Easton” wrote:

      Please post follow-up questions to the newsgroup so that all may follow the thread.

      John McGhie
      Consultant Technical Writer
      Microsoft MVP (Word)
      Sydney, Australia (GMT +10 hrs) +61 (04) 1209 1410

      Jim Easton

      Jim
      “John McGhie [MVP – Word]” wrote in message
      news:ubo1vsg2fjpmdg2sj. @4ax.com.

      John McGhie [MVP – Word]

      OK: Either someone has manually re-set the SEQ field in Caption 17 to be 17
      instead of 16, or there’s a very small but critical corruption in that
      document.

      1) Reveal the field codes in your document and examine the captions. You
      will find a whiole lot of Codes in there.

      2) The one you are looking for will have
      instead. Remove the “\r 17” and it will work correctly again.

      If that doesn’t fix it, you have a document corruption that Word thinks is a
      field. It is “between” captions 15 and 17. By inspecting the text, you may
      even be able to see fairly closely where it is.

      1) Save everything down to Caption 15 into a new document.

      2) Copy everything After Caption 17 into the new document.

      3) Save the old document to a new file name as Text Only (this will strip
      the corruption, whatever it is. ) and close the document.

      4) Re-open the text-only version and past the missing text into the new
      document.

      On the Home tab, in the Paragraph group, click Numbering or from the popup menu (for more details see Creating numbered lists) and then choose Set Numbering Value. :

      How to skip numbering in a numbered list in word

      When you open the box while the list is selected, these option buttons are enabled and one is selected:

      How to skip numbering in a numbered list in word

      • Start new list: Starts the numbering sequence over from 1. You might use this to place two numbered lists one after the other. Word will want to continue the second list with the next number in sequence from the previous list; this option tells it not to.
      • Continue from previous list: Tells Word you want to begin your list where the last one left off. For instance, you may want to create a very long procedural description, with paragraphs of unnumbered text within the list. This allows you to create lots of individual numbered lists, but link them all together.
      • Set value to: You can start or continue list this any value that you want.

      Another way to use these commands is to right-click on the first entry in the list and select from the pop-up menu Restart at 1 or Continue Numbering:

      How to skip numbering in a numbered list in word

      Note: More details are available in the Numbered lists section in the Work with bulleted, numbered and multi-level lists lesson of the Create basic documents free course.

      If you have any questions or suggestions, please feel free to ask OfficeToolTips team.

      How to skip numbering in a numbered list in word

      Creating a multilevel list

      How to skip numbering in a numbered list in word

      How to copy paragraph or numbering format without changing the text format

      How to skip numbering in a numbered list in word

      Creating numbered lists

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      Automated numbered lists are a feature a lot of us take for granted in Microsoft Word…. They usually work seamlessly and automatically, but sometimes these lists can work against us: restarting a list of numbers at 1 when we mean to continue our list, or picking up formatting that we can’t seem to shake, like creating all bold numbers in spite of unbold text. Don’t despair; these little inconveniences are remarkably simple to fix.

      To follow along, you may download the exercise file: NumberedLists

      This file contains a fascinating list of silly words laid out in series of numbers lists. Let’s take a look at our options.

      Look at the second section of words, starting with “Brouhaha.” It is clear that this list should not be starting over; it should be a continuation of the previous list. This is a simple fix.

      1. Right click on top of the number 1 next to the word Brouhaha.
      2. Select Continue Numbering

      How to skip numbering in a numbered list in word

      This will pick up the value from the previous numbered list. What if the opposite happens? Word guesses that you would like to continue numbering, but you actually intend to start over? Easy peasy! Follow the same process, but this time select Restart at 1.

      How to skip numbering in a numbered list in word

      Additionally, occasionally when you insert a numbered list, you will see a lightening bolt appear with a dropdown arrow. This is just another way to access the same feature, a shortcut inserted by Word that will allow you to make the decision whether to continue numbering or restart at 1.

      There is also an option in this menu to Set Numbering Value. This option is for those times when you need a special number, perhaps one that is out of sequence with the rest of your numbered list.

      How to skip numbering in a numbered list in word

      Sometimes you create a lovely numbered list, and for whatever reason, Word picks up on formatting from a previous line of text, making all the numbers bold, or a previously used color.

      How to skip numbering in a numbered list in word

      On the exercise document, look at the third section. Someone used a blue bold font for the text above the numbered list, and Word assumed that this should apply to the numbers on the list. To fix this, let’s take a closer look at that right click menu.

      1. Right click on top of the first blue number, next to “Taradiddle”
      2. Attached to the numbering options in a separate section is the ability to change the formatting: to remove the bold formatting and recolor the text.
        • Note: sometimes these options appear above the numbering options, sometimes they are below.

      How to skip numbering in a numbered list in word

      Creating Sub Points

      In the last section, numbers 4 and 5 should be sub points of number 3. To demote them to sub point click to the left of “Our Friends,” and hit tab on your keyboard. Do the same for “Our Neighbors.”

      This has created sub points, and Word assumed that you would like to indicate sub points with lowercase alphabet:

      How to skip numbering in a numbered list in word

      If the alphabet isn’t your goal, you can always click into the text in the line of a or b, go the numbered list dropdown in the Paragraph group of the Home tab, and select a different format. Maybe Roman numerals?

      How to skip numbering in a numbered list in word

      Promoting Sub Points

      By the way, how do you change your mind and promote a sub point back to being a main point? Well, you could use the Decrease Indent (left arrow) in the Paragraph group…

      But you all know I am a fan of shortcuts, and my favorite one for this purpose is shift + tab.

      Have numbered lists caused you trouble in the past? Will any of these tips help you going forward? I would love to hear from you!

      Congratulations to our newest Power Users! For the full gallery, and more information about the WSU Microsoft Office Power User Program, please visit: wichita.edu/poweruser

      4 thoughts on “Word: Solutions for Common Issues with Numbered Lists”

      Ah, auto-formatting… ‘Tis both a blessing and a curse! It’s also sometimes helpful to mix numbered and bullet lists, when the sub-points aren’t prioritized or are just a few of all possible examples.

      I personally prefer kerfuffle or ballyhoo over brouhaha, so perhaps I’ll practice numbered lists with my own top silly words!

      I should have added “rococo” to the list, but it slipped my mind…

      Thanks again, Ali. Sometimes it seems Office products do these things out of spite. I don’t know what I did to Microsoft, but it seems to hold a grudge.

      LOL! Glad it was helpful, Corey! 🙂

      Comments are closed.

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