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How to change outlook’s new mail alert sound

Get an audio notification when you receive a new Outlook mail

How to change outlook’s new mail alert sound

How to change outlook’s new mail alert sound

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What to Know

  • Windows 10: Open the Start menu and go to Settings >Personalization >Themes >Sounds (or Advanced sound settings).
  • Then, in the Sounds tab, expand the Windows group in the list and select New Mail Notification. Select the Sounds drop-down arrow.
  • Mac: Open Outlook and go to Preferences >Notifications & Sounds, then select a sound under Message arrival.

This article explains how to change the sounds for email notifications in Outlook. Instructions apply to Outlook 2019, 2016, 2013, 2010, and Outlook for Microsoft 365.

How to Change the Outlook Email Notification Sound in Windows 10

To have Windows play a different sound when you receive new emails in Outlook:

In Windows, open the Start menu and select Settings. This item may appear as a gear icon (⚙️).

How to change outlook’s new mail alert sound

In the Settings window, select Personalization.

How to change outlook’s new mail alert sound

Select Themes.

How to change outlook’s new mail alert sound

Select Sounds.

Depending on your version of Windows, this item may be found in the Related Settings section and called Advanced sound settings.

In the Sound dialog box, select the Sounds tab.

How to change outlook’s new mail alert sound

In the Program Events list, go to the Windows group and select New Mail Notification.

How to change outlook’s new mail alert sound

Select the Sounds dropdown arrow and choose the desired sound.

How to change outlook’s new mail alert sound

To disable the new mail notification sound in Outlook and other Microsoft email programs such as Mail for Windows 10 or Windows Live Mail, select (None).

To preview the sound, select Test.

Select OK to save the new sound notification setting.

Close the Settings window.

Change the Outlook Email Notification Sound in Mac

To change the new mail notification sound for Outlook in Mac:

Get an audio notification when you receive a new Outlook mail

How to change outlook’s new mail alert sound

How to change outlook’s new mail alert sound

  • Tweet
  • Share
  • Email

What to Know

  • Windows 10: Open the Start menu and go to Settings >Personalization >Themes >Sounds (or Advanced sound settings).
  • Then, in the Sounds tab, expand the Windows group in the list and select New Mail Notification. Select the Sounds drop-down arrow.
  • Mac: Open Outlook and go to Preferences >Notifications & Sounds, then select a sound under Message arrival.

This article explains how to change the sounds for email notifications in Outlook. Instructions apply to Outlook 2019, 2016, 2013, 2010, and Outlook for Microsoft 365.

How to Change the Outlook Email Notification Sound in Windows 10

To have Windows play a different sound when you receive new emails in Outlook:

In Windows, open the Start menu and select Settings. This item may appear as a gear icon (⚙️).

How to change outlook’s new mail alert sound

In the Settings window, select Personalization.

How to change outlook’s new mail alert sound

Select Themes.

How to change outlook’s new mail alert sound

Select Sounds.

Depending on your version of Windows, this item may be found in the Related Settings section and called Advanced sound settings.

In the Sound dialog box, select the Sounds tab.

How to change outlook’s new mail alert sound

In the Program Events list, go to the Windows group and select New Mail Notification.

How to change outlook’s new mail alert sound

Select the Sounds dropdown arrow and choose the desired sound.

How to change outlook’s new mail alert sound

To disable the new mail notification sound in Outlook and other Microsoft email programs such as Mail for Windows 10 or Windows Live Mail, select (None).

To preview the sound, select Test.

Select OK to save the new sound notification setting.

Close the Settings window.

Change the Outlook Email Notification Sound in Mac

To change the new mail notification sound for Outlook in Mac:

You can change the sound played for the new mail alert in the Windows Control Panel, Sound applet. (In older versions of Windows its called Sounds and Audio Properties.)

This screen shot is from Windows 7, but the dialog looks very similar in other versions.
How to change outlook’s new mail alert sound

Change the default sound for new mail to another sound file on your system. Or use Google (or Bing) to find .wav files to download.

You can use Rules and Alerts to set a different sound for a specific message.

How to change outlook’s new mail alert sound

Where do you change other sounds?

Appointment reminder sounds are set in Tools, Options, Other tab, Advanced button, Reminder options. (In Outlook 2010, it’s in Options, Advanced.)

You can also set a different sound for each appointment – click the Sound icon on the appointment form and browse to a different sound. (In Outlook 2007/2010, the Sound icon is at the bottom of the Reminder time dropdown menu.)

How do you change the volume of a sound?

Outlook does not have volume controls, this is controlled by the computer. If you have the sound turned as high as it will go on the computer and speaker, you’ll need to use a sound editor to make the sound louder.

Published May 16, 2011. Last updated on May 5, 2017.