Sometimes, you’ll need to put together multiple PowerPoint presentations in one file. In this short tutorial and video you’ll learn how to merge PowerPoint presentations.
We also have a helpful complement to this tutorial. Download our FREE eBook: The Complete Guide to Making Great Presentations. Grab it now before you read on.
Note: In this tutorial we use the X Note Template. You can get great PPT presentation templates from Envato Elements or in our Ultimate Guide to the Best Microsoft PowerPoint Templates.
How to Combine PowerPoint Presentation Files Quickly
We also have the perfect compliment to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully.
Note: Watch this short tutorial screencast or follow the quick steps below that complement this video.
1. Choose the Presentation Files to Merge
First, open File Explorer and find the presentations that you want to combine.
Click a presentation file name to open it.
Decide which presentations you want to merge together. These are the presentations with slides that you want to pick up and move to another file. Click on each file name to open those presentations.
2. Add the Slides to Be Merged
Once the presentations are open, you’re ready to select the slides to be combined.
Select the PowerPoint slides you want to merge into the second presentation.
Click on the first slide, then hold down Shift and click on the last slide. Now, press Ctrl+C on your keyboard to copy those slides.
3. Set the Theme for the Combined PowerPoint Presentation
Switch over to the presentation file that you want to add the slides to, and right-click in the side bar. There are two options that I want you to check out for merging presentations.
Click the Use Destination Theme option to choose it.
The first option is the Use Destination Theme. Go ahead and choose it. This option makes the slides that we’re pasting match the theme of the presentation that we’re pasting them into. This is usually a good option, so that the merged slides fit right in.
To use the second option, right-click to choose the second thumbnail.
Select the Keep Source Formatting option. This option takes the slides and uses the same theme used in the source document, or basically, the original theme.
There’s a variety of ways you can merge presentations together, but this is my favorite way to do it quickly.
You’ve just learned how to combine PowerPoint presentations. It’s useful to merge PowerPoint files if the first presentation contains information you want to include in the second.
Make Great Presentations (Free PDF eBook Download)
We also have the perfect complement to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully.
Download our new eBook: The Complete Guide to Making Great Presentations. It’s available for free with a subscription to the Tuts+ Business Newsletter.
April 12, 2020, 8:30am EDT
It’s difficult for two or more people to work on a PowerPoint presentation simultaneously, as Office doesn’t have the same collaboration features offered by Google Slides. One way around this problem is to combine PowerPoint presentations into a single file.
Merging two PowerPoints can be done by either importing the slides using the “Reuse Slides” option or by using the copy-and-paste method instead. These instructions are designed to work for the latest versions of Office, including Office 2016 and 2019, as well as Office 365 and Online. You may find the instructions vary for older versions of PowerPoint.
Combining PowerPoint Files Using the Reuse Slides Option
The “best” method for merging PowerPoint files, or at least the method that PowerPoint officially supports, is to use the “Reuse Slides” option. This feature merges the content of one presentation file into another, matching the theme of the new presentation file in the process.
To do this, open your PowerPoint presentation file—this is the file you’re looking to merge into. In the “Home” tab on the ribbon bar, select the “New Slide” button and then click the “Reuse Slides” option at the bottom of the drop-down menu that appears.
New Slide > Reuse Slides in PowerPoint to begin merging files” width=”466″ height=”521″ src=”https://www.howtogeek.com/pagespeed_static/1.JiBnMqyl6S.gif” onload=”pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);” onerror=”this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);”/>
A menu will appear on the right. Click the “Browse” button to locate the PowerPoint presentation file that you want to merge into your open file.
Locate your second PowerPoint file and then click the “Open” button to insert it.
A list of slides from your second presentation will appear in the “Reuse Slides” menu on the right.
First, you’ll need to decide on the formatting for your inserted slides. If you want to keep the format (including the theme) from the original presentation, make sure that the “Keep Source Formatting” checkbox is enabled at the bottom of the “Reuse Slides” menu. If you don’t check this, your inserted slides will have the style of the open presentation applied to them.
To insert individual slides, right-click a slide and then select the “Insert Slide” option. Otherwise, click the “Insert All Slides” to copy all of the slides into your open PowerPoint presentation.
Your slide (or slides) will then be inserted into the open presentation, immediately underneath the currently selected slide. With your PowerPoint files combined, you can then save your merged file by clicking File > Save or Save As.
Copying and Pasting PowerPoint Slides
While the “Reuse Slides” method allows you to change the format of your slides before you insert them, you can also combine PowerPoint files by copying the slides from one open PowerPoint file and inserting them into another.
To do this, open a PowerPoint presentation and select the slides you want to copy from the slide selection menu on the left. From there, right-click on the selected slides and then press “Copy” to copy them to your clipboard.
Copy to copy them to your clipboard” width=”310″ height=”519″ src=”https://www.howtogeek.com/pagespeed_static/1.JiBnMqyl6S.gif” onload=”pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);” onerror=”this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);”/>
Switch to the PowerPoint presentation you’re looking to paste your slides into and then, in the slide selection menu on the left, right-click at the position you want to stick your slides.
To paste the slides and apply the theme of the open presentation file to them, click the “Use Destination Theme” paste option.
To keep the original theme and formatting, select the “Keep Source Formatting” paste option instead.
The slides you paste will then appear in your new presentation at the position you selected. You can then save the merged file by clicking File > Save or Save As.
I have about 10 different powerpoint presentations that I would like to merge into one single powerpoint presentation file. If required then I could put those presentations into a separate folder – to ease life.
My question is: what kind of macro our routine would help to do this simple but recurring task. Automation need is mainly to tackle the “recurrent” aspect. Had it been a one-time affair then it would have been simpler to do it manually.
Many thanks in anticipation of an efficient solution
This macro should combine all of the pptx files in the folder “Files” on the desktop.
You may need to rename files to get the order correct or use the more complex method 2. Also be aware any internal links will break.
Dim oTarget As Presentation
Dim strFolder As String
Dim strName As String
Dim oSource As Presentation
strFolder = Environ(“USERPROFILE”) & “DesktopFiles” ‘Files folder on Desktop
Set oTarget = Presentations.Add
strName = Dir$(strFolder & “*.PPTX”)
While strName <> “”
oTarget.Slides.InsertFromFile strFolder & strName, oTarget.Slides.Count
strName = Dir()
Dim strName As String
Dim names() As String
Dim otarget As Presentation
Dim osource As Presentation
Dim i As Long
Dim j As Long
Dim strBuffer1 As String
Dim strFolder As String
Set otarget = Presentations.Add
ReDim names(1 To 1)
strFolder = Environ(“USERPROFILE”) & “Desktopjoiner”
strName = Dir$(strFolder & “*.PPTX”)
While strName <> “”
names(UBound(names)) = strName
ReDim Preserve names(1 To UBound(names) + 1)
strName = Dir()
If UBound(names) > 1 Then
For i = 1 To UBound(names) – 1
For j = (i + 1) To UBound(names) – 1
If UCase(names(i)) > UCase(names(j)) Then
strBuffer1 = names(j)
names(j) = names(i)
names(i) = strBuffer1
Learn how to compare and merge presentations in PowerPoint 2016 for Windows.
Author: Geetesh Bajaj
Product/Version: PowerPoint 2016 for Windows
OS: Windows 7 and higher
Date Created: December 27, 2016
Last Updated: August 6, 2018
If you are working on a presentation with your clients or even a co-worker, then you might end up in a situation where you both did not work on the same copy, one after the other. Instead, you worked on two different copies. These copies may contain changes done by you both, some similar and some different. Now you need to compare and merge these copies into a single, cohesive file without losing any edits!
Yes, you can manually compare side by side, as explained in our Compare Presentations in PowerPoint 2016 tutorial. This option works great if there are very few changes. For anything more involved, you will want to use the Compare feature that combines two presentations provided by you, and then shows you the differences between them. You can then decide which changes to include, or discard within the final version of your presentation.
Follow these steps to compare and merge presentations in PowerPoint 2016:
- Before you start, you’ll need to have one version of the presentation open. It does not matter which of the two you want to open first.
- Then access the Review tab of the Ribbon, and click the Compare button, as shown highlighted in red within Figure 1.
Figure 1: Compare button
- This opens the Choose File to Merge with Current Presentation dialog box, as shown in Figure 2.
Figure 2: Choose File to Merge with Current Presentation dialog box
- Navigate to the other version of this presentation, select it and click the Merge button, shown highlighted in red within Figure 2, above.
- This will open the other version of the presentation and merge with the presentation you opened first. Along with this, the Revisions Task Pane will appear, as shown highlighted in red within Figure 3.
- Notice that the Task Pane displays two types of changes: Slide Changes and Presentation Changes. While the former relate to only the active slide, the latter pertains to the entire presentation. You’ll see that the slide active, as shown in Figure 3, below has no changes, but the presentation altogether does have some changes. We will explore all these changes later on this page.
Figure 3: Revisions Task Pane
Compare More Than 2 Presentations?
What if you need to compare more than 2 presentations? PowerPoint only allows you to compare 2 presentations at a time, but if you have 3 or more presentations to compare, follow these steps:
- Compare the first and second presentations. Save changes as a new presentation file.
- Now, compare this new presentation file with the third presentation.
- Repeat steps 1 and 2 mentioned above, for any further presentations.
At some point you might face the need to combine PowerPoint templates or presentations. Whether it’s to add something new to the old or maybe you purchased templates that you would like to combine. There are several ways on how to combine PowerPoint templates and I’m going to share few of them with you in this articles.
1. Drag and drop / Copy and Paste
This is probably the easiest and fastest way to do it: simply drag and drop the slides from one presentation to another. This works at least on PowerPoint 2013 and 2016. You can also just copy and paste the slides by selecting the slide (to select multiple slides, hold control and select the slides) right clicking it and selecting Copy. Then open the second presentation and paste the slides there by right clicking the spot on the slides pane where you want to add the copy. When pasting you have 3 options 1. Use destination theme 2. Keep source formatting 3. Picture (this will be an un-editable picture of the slide).
2. Reuse slides
If you need to bring in several slides or even all slides from a presentation, this might be a easier way to merge presentations. What you do is open a presentation or you can even start with a fresh new presentation, then on the Home tab select the New Slide drop down and Reuse Slides.
From the Reuse Slides sidebar, select Open PowerPoint File
Select the presentation you want to bring in slides from and the slides will open up on the Reuse Slides sidebar. What you’ll want to do first is to select the ‘Keep Source Formatting’. Now go and select the slides you want to add by simply clicking on the slides. You can also right click the slides on the sidebar and select Insert Slides or Insert All Slides. You can select the location in the presentation where to add them or you can re-organize your slides later by using the Slide Sorter (View -> Slide Sorter). Drag and drop the slides in the order you like.
3. Merge PowerPoint templates
There is also a third way to do this and that’s by going to the Review tab and selecting Compare. The compare option will compare or combine another presentation with your current one. Select Compare -> select presentation and hit ok. On the right sidebar you can see the revisions and can accept or reject changes.
Edit the slide masters
Which ever method you choose it’s a good idea to check to what’s going on the slide master. If your header and footer differs, you can quickly change the layout by right clicking on the slide you want to edit, select Layout and select the master you want to use. And there you go, your slide layout is updated. After you have updated the layouts you can delete the un-used slide masters.
Copying slides from one PowerPoint presentation to another is a quick and easy task. Use either the copy-and-paste method or the click-and-drag method to copy slides from one presentation to another. There is no right or wrong way, just a preference on the part of the presenter.
Instructions in this article apply to PowerPoint 2019, 2016, 2013, 2010, 2007, 2003; and PowerPoint for Microsoft 365.
Copy and Paste Method in PowerPoint
A quick way to use slides from one presentation in another presentation is to copy the slides that you want to use and paste those slides into the new presentation.
Open both presentations to show them at the same time on the screen. The original presentation contains the slides you plan to copy, and the destination presentation is where they will go. The destination presentation may be an existing presentation or a new presentation.
On the ribbon, go to the View tab.
In the Window group, select Arrange All. In PowerPoint 2003, choose Window > Arrange All from the main menu.
In the Slides pane of the original presentation, right-click the thumbnail of the slide to be copied.
Choose Copy from the shortcut menu.
In the destination presentation, right-click a blank area of the Slides pane where you want to place the copied slide. It can be placed anywhere in the sequence of slides in the presentation.
Choose a Paste option. In PowerPoint 2019, 2016, 2013, and 2010, you have three options:
- Use Destination Theme (H): The copied slide will use the same theme as the PowerPoint presentation it is pasted into.
- Use Source Formatting (K): The copied slide will keep the original theme and formatting as the original presentation.
- Picture (U): The copied slide will be pasted as a graphic into the active slide.
For PowerPoint 2007 and 2003, choose Paste from the shortcut menu.
Click and Drag Method in PowerPoint
If you’d rather use the mouse to copy slides from one presentation to another, follow these steps:
In the Slides pane of the original presentation, select the thumbnail of the desired slide.
Drag the thumbnail to the Slides pane of the destination presentation in the preferred location for the slide.
The pointer changes to indicate the placement of the slide.
Place the slide between two slides or at the end of the presentation.
When you use this method, you don’t have the option to choose which theme the newly copied slide will use. The newly copied slide takes on the design theme in PowerPoint (or design template in PowerPoint 2003) of the second presentation.
If you started a new presentation and haven’t applied a design theme or design template, the newly copied slide appears on the white background of the default design template.
OK, so we all know how powerful Microsoft PowerPoint is when it comes down to presentations. But not everyone knows it is possible to track changes made in a presentation. From within this article, we are going to discuss how to get this done in the best possible way.
Compare and Merge PowerPoint Presentations
A lot of people these days are working independently from home, and as such, bosses may need to check on the changes made to a presentation over a period of time. It’s a great feature that has improved PowerPoint in more ways than one.
What is required for tracking changes in PowerPoint?
In order to track the changes made in PowerPoint, the user is required to have a copy of the source file, along with a copy of the review file. Once you’ve allocated both items, it is now time to open the reviewed PowerPoint file
These are easily attainable, so make sure everything is at hand before moving forward to the next step.
Navigate to compare and merge
To get to the Compare section, you are required to click on the Review tab from within Microsoft PowerPoint, and from there, select Compare. –>
After doing that, please locate the other version of the document and hit the button that says Merge. After doing all of that, you should now see a section at the right of the screen called Revisions. Here you will see all the changes made.
As you can see from the image, one version of the presentation is different because it has an added slide. However, since both PowerPoint documents have merged, they are now a single entity.
Now, what’s interesting about this is the fact that you can see the changes that were made by different people if you’re part of a team. The option is then there to keep the source content or accept the changes made by selecting one, a few, or all of them. –>
We have to say that this is one of the best features found in Microsoft PowerPoint due to how useful it is.
At a time like now when most people are working from home, this feature should make things a lot easier for teams collaborating on a single project.
Get Creative PowerPoint Ideas to Makeover Your Business Slides from Presentation Process
Learn to merge two images with PowerPoint to create a Photoshop effect. Use the technique to create attractive title slides for your business presentations.
Here is the result of merging two images in PowerPoint:
We definitely didn’t use Photoshop to achieve the result. In this article, we will show you how to create the same effect by combing any two pictures in PowerPoint.
Trick behind the merge:
The trick behind the merging of images is – increasing the transparency levels of one of the images and placing it on top of another image. Though PowerPoint doesn’t allow you to increase the transparency levels of pictures, we will create a simple workaround to achieve the result. Let us go through the process in a step by step way.
Insert a picture in PowerPoint:
This will be the base image on which we will place the second picture with the effect. Draw a rectangle on top of the image to cover the entire image end to end:
Select the image and go to ‘Shape Fill’ option. Choose ‘Fill picture’ option in the drop down menu. Select the image you want to superimpose on the first image.
Remove the outline. Right click on the new image and go to Format shape. In Fill option select Transparency. Increase the transparency level till you can see the underlying image. When you are happy with the result, you are done.
Here is a variation of the image:
You can use this effect to create a PowerPoint concept by combining relevant images. Take a look at the following merged diagram for example:
The technique is also useful to add textures to images. Here is an example of handmade paper texture effect. You can use the image as background for your slides:
You can also use the inbuilt texture fill options under Fill Shape tab to create new effects. See this crumpled photo effect created using a texture fill:
So, even though you can’t increase transparency of pictures in PowerPoint, you can work around by drawing a shape and filling the shape with picture. Since you can change the transparency levels of ‘shape fill’ you can achieve the result you want.
Smarter option for busy presenters:
The technique you learned in this article will help you make better title slides. However, if you are a busy business presenter, you may not have the time to play around with various options of PowerPoint to create interesting title slides.
That is why we came up with our readymade PowerPoint Templates Bundle for business presentations. Here are some sample slides from the Bundle:
Animated Title Slide from Comprehensive All In One Bundle 2.0 Animated title template with pictures Animated Picture and text slide
All the templates above are from the Comprehensive All In One Bundle 2.0. They are fully editable templates. So you can replace the pictures, edit the text, change the animations and more.
The Bundle has 4200 templates across different categories from Title, Agenda, Lists, Timelines, Concepts, Models, Data-Driven charts to Morph Transition templates. Find out more about this Bundle here >>
Hope you found this article useful. There are more such PowerPoint workarounds and effects in this section…
Use Adobe Acrobat online services to turn any Microsoft PowerPoint presentation into a PDF file. Sign in to download or share your converted PDF.
Fast PPTX to PDF conversion
Go from a PPTX file to a PDF document with fewer clicks. Simply drag and drop a file into the online tool. Then retrieve your new file format in a matter of seconds.
The best PPT to PDF converter
Adobe invented the PDF format. Try the highest quality PowerPoint to PDF online converter and trust that your PDF will look as you intended.
How to convert a Microsoft PowerPoint file to PDF online
Follow these easy steps to turn a Microsoft PowerPoint presentation into a PDF:
Click the Select a file button above, or drag & drop a file into the drop zone.
Select the PPTX or PPT file you want to convert to PDF.
Watch Acrobat automatically convert the file.
Sign in to download or share your converted PDF.
How do I convert a PPT file with multiple slides into a PDF?
How do I convert a PPT file with multiple slides into a PDF?
When you use the Acrobat online tool to convert PPT files to PDF, each slide will be turned into an individual PDF page in the converted file. Acrobat preserves the document formatting, so your content will look as expected in the converted PDF on Mac or Windows.
You can also try Adobe Acrobat Pro DC for free for seven days to convert PDF files back to PowerPoint, convert PDFs to Word or Excel, edit PDFs, organise and rotate PDF pages, split PDFs, reduce file size and more. The Acrobat Pro Create PDF tool also lets you turn HTML, BMP, TIFF, JPG, PNG, RTF and TXT files into PDFs.