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How to print a range of pages in a multi-section word document

You may need to print a double-sided brochure, or you may simply want to save paper by printing on both sides. You can print double-sided in Microsoft Word on Windows and Mac, whether or not you have a duplex printer.

If you have a duplex printer, printing on both sides can be done quickly and easily. But if you have a printer that only supports printing on one side, you’ll need to be close enough for the printer to flip the paper when it’s time. Let’s go over both options in Word on Windows and Mac.

Table of Contents

What is duplex printing and why would I want it?

Print duplex in Word on Windows

It only takes a few steps to print double-sided in Windows from a Word document if your printer supports duplex printing. Otherwise, use the manual method.

Print with a duplex printer

Open your Word document, select the File tab, and then choose “Print.”

Select the Printer at the top if necessary. Under Settings, open the second dropdown box and choose one of the “Print on both sides” options. The first option flips the pages on the long edge while the second option flips the pages on the short edge.

Make any other changes you want and click “Print” when you’re ready.

If you don’t see the Print on Both Sides option, then your printer doesn’t support duplex printing. Skip to the next section to manually print duplex.

Print double-sided manually

If your printer only prints on one side, you can print a set of pages, flip them over, and then print the remaining pages. Word on Windows gives you two ways to do this.

How to Print a Range of Pages in a Multiple Section Word Document

With your Word document open, select the File tab and choose “Print.”

In the second dropdown box under Settings, select “Manually print on both sides.” Using this option, Word will tell you when it’s time to flip the pages on your printer.

Alternatively, use the first dropdown box in Settings and choose “Print Odd Pages Only” or “Print Even Pages Only”. Make any other necessary settings and click “Print”.

After the page set you selected finishes printing, turn the pages over and reinsert them. Depending on your printer, you may also need to rotate the pages. Check your printer documentation for this.

Go back to the Word document and use the first dropdown box in Settings to select the other set, odd or even, and continue printing.

What is an all-in-one (AIO) printer and should I buy one?

Print duplex in Word on Mac

While the options for duplex printing in Word on Mac are similar to those in Windows, there are a few minor differences.

Print with a duplex printer

Open your Word document and select File > Print from the menu bar. In the pop-up window, select your printer and presets at the top if necessary. In the next dropdown box, select “Layout”.

In the bottom section, select Long- or Short-Edge Binding next to 2-Sided, depending on whether you want to feed the pages on the long or short edge of the paper. Make any other necessary adjustments and click “Print” when you’re ready.

If you don’t see the duplex option available, your printer doesn’t support duplex printing. You can still print on both sides by following the steps in the next section.

Print double-sided manually

If you don’t have a duplex printer, you can manually print both sides in Word on Mac. Just like in Windows, print the odd or even pages, turn them over, and then print the other set of pages.

How to work with page numbers in Microsoft Word

With your Word document open, select File > Print from the menu bar.

In the pop-up window, select your printer and presets at the top if necessary. In the next dropdown box, choose “Microsoft Word.”

Next to Print, check Odd Pages Only or Even Pages Only, depending on which you want to print first. Make any other settings you want and click “Print” when you’re ready.

After your printer finishes printing the set of pages you selected, flip the pages over and reinsert them into your paper feed. Depending on your printer, you may also need to rotate the pages. Check your printer documentation for this.

Go back to your Word document, choose File > Print > Microsoft Word, and select the other set of odd or even pages. Click “Print.”

When you have a Word document that you want to print on both sides, you have options whether your printer supports duplex printing or not.

For additional help, print in Word take a look at how to create and print labels or how to make and print envelopes.

Amelia Griggs is a Learning Design and Development specialist, Instructional Designer, Writer, and “Authorpeneuer.” She enjoys researching, designing, and developing all kinds of educational materials, problem-solving, helping and training others to understand technology better, writing instructional articles, blogging, and composing fictional short stories. Read more.

When you print in Microsoft Word, you can print the whole document, the current page, or a range of pages. But what if you have a document with multiple sections, each of which has its own page numbering? There’s a nifty little trick you can use to specify a range of pages in a particular section, or across multiple sections. Let’s take a look.

In Word, switch to the “File” menu and then click the “Print” command.

On the right, click the “Print All Pages” button and then choose the “Custom Print” option on the drop-down menu.

In the Settings Area, you’ll type the range of pages you want to print in the “Pages” box, and here’s where the trick comes in. To specify section and page numbers, you’ll use the following syntax:

That’s the page and section number of the first page you want to print, followed by a dash, followed by the page and section number of the last page you want to print.

To print nonadjacent pages or nonadjacent sections, you can use a comma instead of a dash to separate the page and section numbers when you type them. You can also use s# by itself to print all pages of a particular section.

Let’s look at a few examples.

First, let’s say you wanted to print pages 1-3 of section 2. For that, you’d type p1s2-p3s2 .

Now, let’s complicate it a bit and say you wanted to print page 3 of section 1 through page 1 of section 2. For that, you’d type p3s1-p1s2.

You can also print entire sections by just specifying the section number. For example, if you wanted to print all the pages in sections 1 and 3 (but none from section 2), you could type s1,s3.

Now, let’s take a look at a more complicated, compound example. Say you wanted to print pages 2-5 of section 1 and pages 1-4 of section 3. Those are two ranges of pages that are not contiguous with one another. For that, you’d type p2s1-p5s1,p1s3-p4s3 .

When you’re ready to print, click the “Print” button.

One more quick tip: If you’re ever unsure of the section number you want to use, you can find out quickly by opening up the header or footer area on a page in that section. Word will show you the section number right there.

As you can see, there are lots of little hidden features in Word that you’d never run across by accident. Hopefully, you find this one useful.

Sometimes you only need a section, a page, or several specific pages

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What to Know

  • Print a selected portion: Go to File >Print >Page >Print Selection. Print current page: File >Print >Page >Print Current Page.
  • Consecutive pages: In the Pages field, type the page range, e.g. 1-2. Non-consecutive pages: Enter page numbers with commas, e.g. 1, 3, 5.
  • Sectioned document: Specify section and page numbers in the Pages field, e.g., p2s1. For a whole section, enter section number, e.g., s3.

This article explains how to print selected text, a single page, a range of pages, or pages from specific sections of a long document in Microsoft Word. Instructions cover Word for Microsoft 365, Word 2019, Word 2016, Word 2013, Word 2010, and Word Starter 2010.

Print an Entire Document

Begin by opening the print window.

On the ribbon, select File.

Select Print.

Alternatively, from the Home tab, use the keyboard shortcut CTRL+P.

By default, Word is set to print an entire document.

Change the settings, if needed.

Select Print.

Print a Selected Portion of Text

You may want to print a portion of the document that isn’t a full page.

Highlight the text you want to print.

Select File > Print.

Select the Page drop-down arrow and choose Print Selection.

Select the Printer drop-down arrow, choose your printer, then select Print.

Print the Current Page or a Consecutive Range of Pages

Printing the current page or a range of pages is simple.

Display the page you want to print, then select File > Print.

On the Print screen, select the Page drop-down arrow and choose Print Current Page.

To print several consecutive pages, in the Pages field type the first page number and last page number separated by a hyphen. For example, to print pages 2 through 10, type 2-10.

Select the Printer drop-down arrow, choose your printer, then select Print.

Print Non-Consecutive Pages and Multiple Page Ranges

To print specific pages and page ranges that aren’t consecutive, use the same process as above but use commas to separate nonconsecutive pages.

Select File > Print.

In the Pages text box, enter the page numbers you want to print and follow each page number with a comma. For example, to print pages 1, 3, 5, 7, 8, 9, and 10, type 1, 3, 5, 7-10.

Select the Printer drop-down arrow, choose your printer, then select Print.

Print Pages from a Multi-Section Document

If your document is long and divided into sections, and the page numbering is not continuous throughout the entire document, to print a range of pages specify the section number and the page number in the Pages field using the format PageNumberSectionNumber. For example, to print page 2 of section 1, and page 4 of section 2 through page 6 of section 3, type p2s1, p4s2-p6s3 in the Pages text box.

To specify entire sections, enter SectionNumber. For example, to print all of section 3 of a document, type s3 in the Pages text box.

When you print to Microsoft Word, you can print the entire document, the current page, or a range of pages. But what if you have a document with multiple sections, each of which has its own page numbering? There’s a nifty little trick you can use to specify a page range in a particular section, or across multiple sections. We’ll see.

In Word, switch to the “File” menu and then click the “Print” command.

On the right, click the “Print All Pages” button, then choose the “Custom Print” option from the drop-down menu.

In the settings area, type the range of pages you want to print in the “Pages” box, and this is where the trick comes in. To specify section and page numbers, you will use the following syntax:

That’s the page and section number of the first page you want to print, followed by a hyphen, followed by the page and section number of the last page you want to print.

To print nonadjacent pages or nonadjacent sections, you can use a comma instead of a hyphen to separate page and section numbers when you type them. you can also use s# on its own to print all the pages of a particular section.

Let’s look at some examples.

First, let’s say you want to print pages 1 to 3 of section 2. For that, you would type p1s2-p3s2 .

Now let’s complicate things a bit and say you want to print page 3 of section 1 through page 1 of section 2. For that, you would type p3s1-p1s2.

You can also print entire sections by simply specifying the section number. For example, if you want to print all the pages of sections 1 and 3 (but none of section 2), you can type s1, s3.

Now, let’s take a look at a more complicated compound example. Suppose you want to print pages 2 to 5 of section 1 and pages 1 to 4 of section 3. These are two ranges of pages that are not contiguous with each other. For that, you would write p2s1-p5s1,p1s3-p4s3 .

When you’re ready to print, click the “Print” button.

One more quick tip: If you’re ever unsure which section number you want to use, you can quickly find out by opening the header or footer area on a page in that section. Word will show you the section number right there.

As you can see, there are many little hidden features in Word that you would never come across by accident. Hopefully, you will find it useful.

25 November 2021

Microsoft Word has quite clever options for printing selected pages or document sections in any order you want.

Print pages

Word has options to print page combinations other than the default ‘Print All Pages’.

Print Current Page

Use the Print pane preview to scroll to the page you want and choose ‘Print Current Page’.

Custom Print

Custom Print using the Pages: box below the pull-down list. Type in exactly what you want to print.

You can mention page numbers or page sections in the text box to print only specific pages.

Almost any range of pages can be printed with commas separating the pages requested and hyphens indicating a range of pages to print:

  • 3-7 will print pages from 3 to 7 inclusive
  • 1,3,5,7 will print only pages 1, 3, 5 and 7 of the document.
  • 3, 7-11, 13 prints page 3, then 7, 8, 9, 10 and 11 plus page 13.

Print from page n to end

You don’t have to know the exact ending page number, any number higher than the total pages in the document will make all the pages until the end print out. Or you can just put a dash with nothing either before or afterwards. For example, in a 73 page document a page range of 50- will print all the pages from 50 to the end or 50-99 will also work.

Print from page one to page n

Similarly to printing to end:
-50 will print from the start to page 50.

Of course, 1-50 will do the same thing.

Print in any order

Custom Print lets you print in any order, just enter the pages the order you want them to come out.

  • 7-3 will print pages from 7 then 6 down to page 3, in that order
  • 5,3,7,1 will print only those pages and in that order.

Print the same page more than once

Enter the same page number more than once and Word will print the page again.

  • 1,1,3 will print page 1 twice than page 3.
  • 1,1,1- will print page 1 twice then the entire document. Useful if you need multiple copies of the first/cover page.

Print Odd or Even

There are specific options to

  • Print only Odd pages
  • Print only Even pages

Handy if you want to manually print double-sided. Print the Odd pages, flip the pages and feed back into the printer for Print Even Pages. Some printer software has options to do this automatically (ie print odd pages, pause with a message to flip/feed the paper, then print even pages)

Print sections

You can print whole sections of a document if you have inserted section breaks.

Being able to print by sections means you can print from the start until a certain section without knowing the exact page number (which could vary) s1-s5 will print the first five sections.

Section breaks could match up with chapters so chapter 1 is also section 1 in Word.

  • s7 will print only section 7
  • s5-s7 will print from section 5 to section 7 inclusive
  • p4s5-p7s5 prints section 5 pages 4 to 7 inclusive
  • p4s5-p8s6 prints from section 5 page 4 to section 6 page 8

If your document has sections breaks which match the organization of the document (eg sections = chapters) this can be an effective way to print parts of a document without knowing the page numbers.

Have you ever wanted to print just a section of a particular document? Microsoft Word®’s section breaks can help divide a complex document. Users often want to print and review just a section of a document at a time. (Read more about section breaks). Here’s how to print a section of your document using Microsoft Word® for either Mac or Windows.

If you already have a document set up with different sections, simply press the right keyboard combination to bring up the Print dialogue.

Windows = Ctrl P

If you must use the mouse, navigate to:

On Mac, here’s what you will see:

On Windows, here’s what you will see:

Find the Pages (Windows) or Page Range (Mac) box. Here, you will tell Microsoft Word® that you just want to print a section of the document.

Next, in that box, Type the letter S followed by the number of the section you want to print and click Print. For example, s1 will print Section 1 of the document. (Don’t forget to choose which printer to use—or print to PDF).

Don’t know what section you want? Make Microsoft Word® show you:

To learn how Sections work, open up a new Word document. … Now, look at the bottom of the screen and you should see a menu bar. (The lower right-hand side of this menu bar shows the zoom level for the document). Right click anywhere on that bar and you will see the different options you can choose to see along that bottom area of the screen.

For now, we just want to see what section we are in. So, click “Section,” and click back into your document. The menu disappears and Word shows you, toward the lower left-hand corner of the screen, the phrase “Section: 1.” This tells you that your cursor is located in Section 1 of your document. Any formatting applied in Section 1 will be carried throughout Section 1.

This tip can save you from scrolling through multiple pages to figure out which pages to print, only to find out that you missed the beginning or ending page after walking to the printer. Section breaks are helpful tools for navigating your documents.

Word does not Print page range, only full document 2021

Hi, I have Office 365 2021 Emprersarial, more than a week ago I have problems with printing some documents from My PC, it happens that if I send the entire document to print, it prints perfectly, but if I send a range of pages to print or a specific page of that same document as it does not print or get stuck in the print queue, it is as if it were not sent to print.
Other word files print perfectly by ranges and complete but only some word documents are those that give this problem, I also print by ranges from PDF or Excel etc without difficulty, the most worrying thing is that more and more word documents with this problem appear to me and they are files created previously and that did not present this difficulty, it is also happening to other co-workers with this same office 365,

I appreciate in advance any kind of help or guidance. Thanks!!

My MSWord 16 also randomly refuses to print at all if I’m asking for a page range instead of the entire document. The entire document Does print. It isn’t the printer, as the printer is working fine. Also, if I export the file to a PDF, the PDF will print page ranges.

This error has just recently begun.

Page numbers are the ones generated by Word.

No error messages have popped up. And the PC’s printer status popup doesn’t show any pending files.

Which version and build of Word/Office are you running?

I have been doing a mail merge. Print to PDF works if I start with page 1, but if I start printing with page number >1 the resulting PDF can’t be opened. The update fields hack below doesn’t work in this case.

I encountered this problem today and it is super-frustrating. I created at 26 page mail-merge document, printed it, but ran out of printer ink halfway through (printer continued printing half-inked pages which I cannot use).

i’m now trying to print the 2nd half of the letters, but even checking both “update fields before printing” and “updated linked data before printing” does not work.

I copied one page out of the document into a new document; it prints fine. I guess the new workaround will be to copy all 13 pages into a new document and then print THAT whole document.

If you want to select any page ranges in a Word document, how many ways can you get it done? Now, I introduce some tricks for you to select a range of pages in Microsoft Word.

If you want to select a range of pages or specific pages from a Word document, Kutools for Word‘s Select Pages feature can help you to select any page that you need.

Kutools for Word: with more than 100 handy Word add-ins, free to try with no limitation in 60 days. Click to Download and free trial Now!

Click on the start of the page and hold Shift, scroll to the end of the page and click on the end of the content of this page. Now the pages are selected.

1. Press Alt+F11 to open the Microsoft Visual Basic for Applications window;

2. Click Module from Insert tab, copy and paste the following VBA code into the Module window;

VBA code: select a range of pages from a Word document:

3. Press F5 to run this code, an the pages from page 2 to page 6 are selected at once.

Note: Here you can change Count:=2 and Count:=6 to meet your needs. In this VBA code, we select the page range from page 2 to page 6.

With Kutools for Word’s Select Pages utility, you can quickly select any page ranges you want in the document. Just one click will help you finish the page selection.

1. Click Kutools > Pages > Select Pages, see screenshot:

2. In the pop-up dialog, you can specify the page range by typing the number in the field under Select pages according to range section. Or you can select specific pages as you need in the Select pages according to selection list box. See screenshot:

3. Click OK or Apply button to select your desired pages.

A lot of people want to use different page numbering schemes in different parts of their documents. And a lot of people want to use “page x of y pages” page numbering in their documents.

Sometimes, people want to use “page x of y pages” page numbering in just a part of their documents.

It all gets down to linking–or unlinking.

If your sections are not linked, you can use a different numbering scheme in each section. You can use i, ii, iii in one section and page x of y pages in another section.

The Header and Footer galleries include some page x of y pages numbering formats. Or you can use field codes to do it yourself.

But first, click where you want to begin the page x of y pages numbering.

Click the Page Layout tab, and then click Breaks and click Next Page under Section Breaks.

Now you have a new section. Double-click in the header or footer (wherever you want to put your page number), and then click Link to Previous to unlink your new section from all the preceding pages. If Link to Previous is not orange, you’re ready to go.

If Link to Previous is orange, you’re still linked, so be sure to click it.

Now, you can click Page Number, click Top of Page or Bottom of Page or Current Position, and then scroll down until you see Page X of Y.

Click the page number option that you want to use. It will look something like this:

Wait! There’s more

If you want one more thing in your header or footer, such as the document title or your name, skip the gallery and use field codes.

You still want a new section, and you still want to be sure that it isn’t linked to the previous pages in your document.

Now, if you’re still in the header or footer, press TAB until the cursor is where you want the page number.

Type the word page and a space, then click the Insert tab, click Quick Parts, and click Field. Use the Page and NumPages fields to get the page number and the total number of pages. You can also use the step-by-step instructions.

Now you have your page x of y pages numbering. It looks something like this:

(I turned on field code shading so that you can see where the field codes are.)

If you want to use a different numbering format later in the document, be sure to add another section break and to unlink that section.

And if you know right from the start that you want to use different numbering formats, insert those section breaks and unlink them first. That way, you can be sure to get the right numbers where you want them.

For all the details of page numbering and headers and footers, see Add or remove headers, footers, and page numbers.

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Summary

This article describes how you can use automation with Word to determine the number of pages in each section of a document.

More Information

The following sample code uses a document that is saved to C:\Mydoc.doc. For testing the sample code, either create a new document with multiple sections and multiple pages and save it as C:\Mydoc.doc, or change the document path in the code to reference one of your existing Word documents.

NOTE: The sample code assumes that a section break forces a new page break and that each page contains no more than one section. Therefore, when you insert section breaks while creating the C:\Mydoc.doc Word document for testing the sample code, you should choose Next Page as the Section Break type.

Visual Basic Sample

In Visual Basic, create a new Standard EXE project. Form1 is created by default.

Add a command button to Form1, and add the following code to the button’s Click event:

Press F5 to run the application, and click the button on the form. The code displays the page count for each section in the Immediate window.

MFC Sample

Follow steps 1 through 12 in the following article in the Microsoft Knowledge Base to create a sample project that uses the IDispatch interfaces and member functions that are defined in the MSWord9.olb type library.

You must remove the Excel automation library.

At the top of AutoProjectDlg.cpp, add one of the following lines:

In Word 2002 and in later versions of Word, add the following line:

In Word 2000, add the following line:

Add the following code to CAutoProjectDlg::OnRun() in AutoProjectDlg.cpp.

Compile and run the project.

When the dialog box appears, click Run. The count results are displayed in the Debug window. You must drag the NumPages variable to the Debug window.

(c) Microsoft Corporation 2001, All Rights Reserved. Contributions by Lori B. Turner, Microsoft Corporation.

References

For more information, see the following Microsoft Developer Network (MSDN) Web sites:

For additional information, view the article in the Microsoft Knowledge Base:

220911 How To Automate Microsoft Word to Perform a Mail Merge Using Visual C++ and MFC

If there are multiple pages in your Word document, and you want to select some specific pages which are not in a sequential order, how can you get it done? Here I will introduce some tricks for you to select specific pages in Word.

Holding Ctrl key and select the pages one by one until all of the specific pages have been selected which may be the most general way for you. This way is simple but if there are hundreds of pages in the Word document, it will be time-consuming.

Easily select multiple specific pages at the same time in document:

The Select Pages utility of Kutools for Word can help you easily select multiple specific pages at the same time as below screenshot shown. Besides, you can also use this utility to select a range of adjacent pages together.
Download the full feature 30-day free trail of Kutools for Word now!

In Word, you can use Go To function to quickly go to the specific page, and then select it. Please get it done by following

steps: 1. Press Ctrl + G to open the Find and Replace dialog. Select Page from the Go to what list box, type the page number in the Enter page number box, and then click the Go To button. See screenshot:

Then it will go to the specific page immediately.

2. Click on the start of the specific page, then hold Shift button and click on the end of the page to select this page.

4. Repeat the above steps to select all of the specific pages. The same as the first method, this method is also wasting time when there are numerous pages needed to be selected. In this case, Kutools for Word‘s Select Pages may be the one you need.

With Kutools for Word installed, you can quickly select all specific pages by applying Select Pages utility.

Step 1. Click Kutools > Pages > Select Pages. See screenshot:

Step 2. In the Select Pages dialog, check Select pages according to selection box and then check the pages you want to select from the list box, and then click the OK button. See screenshot:

Now all specified pages are selected immediately in your document.

Note: The Select Pages function not only can select specific pages at the same time, but also can select a range of adjacent pages.

If you want to have a free trial of this utility, please go to free download the software first, and then go to apply the operation according above steps.

You may need to print a double-sided brochure, or you may simply want to save paper by printing on both sides. You can print double-sided in Microsoft Word on Windows and Mac, whether or not you have a duplex printer.

If you have a duplex printer, printing on both sides can be done quickly and easily. But if you have a printer that only supports printing on one side, you’ll need to be close enough for the printer to flip the paper when it’s time. Let’s go over both options in Word on Windows and Mac.

Table of Contents

What is duplex printing and why would I want it?

Print duplex in Word on Windows

It only takes a few steps to print double-sided in Windows from a Word document if your printer supports duplex printing. Otherwise, use the manual method.

Print with a duplex printer

Open your Word document, select the File tab, and then choose “Print.”

Select the Printer at the top if necessary. Under Settings, open the second dropdown box and choose one of the “Print on both sides” options. The first option flips the pages on the long edge while the second option flips the pages on the short edge.

Make any other changes you want and click “Print” when you’re ready.

If you don’t see the Print on Both Sides option, then your printer doesn’t support duplex printing. Skip to the next section to manually print duplex.

Print double-sided manually

If your printer only prints on one side, you can print a set of pages, flip them over, and then print the remaining pages. Word on Windows gives you two ways to do this.

How to Print a Range of Pages in a Multiple Section Word Document

With your Word document open, select the File tab and choose “Print.”

In the second dropdown box under Settings, select “Manually print on both sides.” Using this option, Word will tell you when it’s time to flip the pages on your printer.

Alternatively, use the first dropdown box in Settings and choose “Print Odd Pages Only” or “Print Even Pages Only”. Make any other necessary settings and click “Print”.

After the page set you selected finishes printing, turn the pages over and reinsert them. Depending on your printer, you may also need to rotate the pages. Check your printer documentation for this.

Go back to the Word document and use the first dropdown box in Settings to select the other set, odd or even, and continue printing.

What is an all-in-one (AIO) printer and should I buy one?

Print duplex in Word on Mac

While the options for duplex printing in Word on Mac are similar to those in Windows, there are a few minor differences.

Print with a duplex printer

Open your Word document and select File > Print from the menu bar. In the pop-up window, select your printer and presets at the top if necessary. In the next dropdown box, select “Layout”.

In the bottom section, select Long- or Short-Edge Binding next to 2-Sided, depending on whether you want to feed the pages on the long or short edge of the paper. Make any other necessary adjustments and click “Print” when you’re ready.

If you don’t see the duplex option available, your printer doesn’t support duplex printing. You can still print on both sides by following the steps in the next section.

Print double-sided manually

If you don’t have a duplex printer, you can manually print both sides in Word on Mac. Just like in Windows, print the odd or even pages, turn them over, and then print the other set of pages.

How to work with page numbers in Microsoft Word

With your Word document open, select File > Print from the menu bar.

In the pop-up window, select your printer and presets at the top if necessary. In the next dropdown box, choose “Microsoft Word.”

Next to Print, check Odd Pages Only or Even Pages Only, depending on which you want to print first. Make any other settings you want and click “Print” when you’re ready.

After your printer finishes printing the set of pages you selected, flip the pages over and reinsert them into your paper feed. Depending on your printer, you may also need to rotate the pages. Check your printer documentation for this.

Go back to your Word document, choose File > Print > Microsoft Word, and select the other set of odd or even pages. Click “Print.”

When you have a Word document that you want to print on both sides, you have options whether your printer supports duplex printing or not.

For additional help, print in Word take a look at how to create and print labels or how to make and print envelopes.

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Numbering document pages within sections using Microsoft Word

Numbering document pages within sections using Microsoft Word

Correctly numbering pages within sections of large documents is important for reader navigation. Here’s how to perform the task in Microsoft Word.

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explanation or quick fix that would make a good SolutionBase article, then we
invite you to submit your solution using this form.

Microsoft Word includes several features designed to ease the
potential pain of formatting a lengthy document, including the seemingly
mundane task of numbering pages. However, displaying the proper number on a
page can be extremely important in large documents, especially if that page is
referenced via a table of contents or an index, or is used in a footnote
reference. Whether it is an academic work such as a dissertation, or a
technical document such as a software design specification, correctly numbering
pages is necessary for effective communication.

The process to display page number information based on the
number of actual pages per section rather than actual pages in the entire
document is relatively simple. However, Microsoft has chosen not to make the
method as simple as clicking a button on a toolbar, which is all that is
required for many other numbering schemes.

Set the section break

The first step is to break your document into sections.
Place the cursor on the line where you want your next section to start and
navigate to the Insert | Break menu to get the dialog box shown in Figure A.

Under Section break
types
click the Next Page radio button and click the OK button.

Page numbering

Now you need to set the page numbers for each section to
start at the number “1.” This step is a little tricky–place the
cursor at the beginning of each section and navigate the menu to View | Header
and footer. The resulting screen will reveal the appropriate toolbar (See Figure B).

Click on the Format
page number
button on the toolbar to get to the dialog box shown in Figure C. There are other ways to reach
this dialog, but this way avoids several complications. Since page numbers are
most often displayed in either a footer or header, this method serves two
purposes. Besides setting the proper page number for a section, this method
also brings you to the toolbar where headers and footers are defined.

After setting the page numbers as you want them, click the
OK button to return to your document. You’ll have to set the page numbers for
each section in your document.

Displaying the pages

Now that everything is all set up, you can display the page
numbers anywhere you feel it is appropriate. The header and footer toolbar from
above has several default field code inserts you can use, but if you want to
display “page X of Y” where “Y” is the number of pages in
the particular section, you will have to do a little more work.

To get this format you have to enter this set of field codes
in your document or in the header or footer areas:

The key to inserting field codes is that you do not just
type in the curly brackets. The curly brackets are inserted by typing CTRL-F9,
which will create an empty set of curly brackets that you then fill in with the
appropriate codes. Take a look at Figure B for an example.

Background: I currently have a document that is broken up into separate sections by section breaks in Word. I have a macro to print pdf’s of the sections to a users chosen directory and a macro to export static pages as pdf’s. I’ve entered the page numbers in the export macro for the time being because the save function works a lot faster than the print as pdf function. But I would like to have the macro export sections as pdfs with page numbers that can change.

Note: Section pages can change depending on the work I am doing on my master file, so using static page numbers in my macro is only temporary solution. Resolving this is really important for me.

What I Have So Far (This is the export macro):

What I Would Like to Have:

It seems that my macro that exports as a PDF does not allow me to put the sections in the range field, I’ve tried and it always gives me an error message. I currently have the static page range in there (3-4). I was thinking that maybe there there is some code I could enter before that, that would return the starting page number and ending page number of the section I’m exporting. Then I could assign a string to whatever is returned and then in the range function enter those strings as the page numbers?

I’m really not good at this stuff but have been going through lots of forums and trying to piece together what other people have suggested with no luck. There is probably a much easier solution, but as long as it works that would really be great. I’ve been trying to figure this out for some time now, but I’ve gone through too many forums and am a VBA super beginner.

If anyone would be able to help me out I would really appreciate it.

Update: I tried the export section code as recommended but my fields were erased in the exported documents and a blank page added. So I’m trying to use the section range to set the first and last integers of the export range. I can get intValue1 which gives me the last page of the section range. But I don’t know how to get intValue2 for the first page of the section range. Below is what I added in between my save prompt and the export code.

(SOLVED) Hi everyone, thanks for helping me out, I have the final code that is working well for me now. Here’s the code:

To print only selected text from the document, do the following:

1. Select text you want to print, then on the File tab, click Print or press Ctrl+P.

2. In the Print view, under Settings, select Print Selection from the drop-down list:

To print only some pages of the document, do the following:

1. On the File tab, click Print or press Ctrl+P.

2. In the Print view, under Settings, in the Pages text field, type the page numbers or page ranges separated by commas starting from the beginning of the document:

3. Do one of the foolwing:

If your printer support duplex printing: in the Print view, choose one of the Print on Both Sides options from the appropriate drop-down list:

  • Print on Both Sides: Flip pages on long edge (left edge for portrait, top edge for landscape) binding in portrait mode allows pages to be turned side-to-side like a book.
  • Print on Both Sides: Flip pages on short edge (top edge for portrait, left edge for landscape) binding allows the pages to be oriented correctly if they are flipped vertically, as in a notepad:
Portrait Landscape
Flip pages on long edge
Flip pages on short edge

If your printer doesn’t support duplex printing:

    Using the manual duplex printing:

In the Print view, choose Manually Print on Both Sides from the appropriate drop-down list:

Note: Before starting the manual printing on both sides, we recommend running a test to determine the correct way to reload the pages for the printer you’re using.

Using the printing of odd and even pages:

In the Print view, under Settings, choose Only Print Odd Pages from the drop-down list:

4. After the odd pages are printed, flip the stack of pages over, and then under Settings, choose Only Print Even Pages.

Note: To make sure that pages print in the correct order when printing odd or even pages, click File, Options, Advanced, and under Print, click either Print on front of the sheet for duplex printing or Print on back of the sheet for duplex printing.

How to change orientation of one page in Word

How to create different headers and footers on odd and even pages

How to start a new part of a document on an odd page

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At times, you may want to display certain text opposite each other, in different sections. The best way to do this is by using tables. If you do not want to use tables, MS Word has a quick trick that will split the page into four parts without borders.

Below is a step-by-step tutorial on how to achieve this.

  • Open a blank document in MS Word.
  • Select ‘Insert’ on the ribbon.
  • Click the drop-down menu under ‘Table.”
  • A menu with table specifications will appear on your screen.
  • Choose ‘Insert Table’ from the dialog box on the screen.
  • An ‘Insert Table’ dialog box should appear on your screen.
  • Under ‘Number of columns’ and ‘Number of rows,’ type 2.
  • Click OK.
  • The table with your specifications is now inserted on your page.
  1. In the bottom left corner of the table is a tiny box.
  • When you place your cursor over it, the cursor turns into a two-headed arrow.
  • Use this arrow to size your table.
  • Once you settle on a size, type text into all the rows and columns.
  • When you are done, right- click anywhere in the table.
  • Word displays a contextual menu.
  • Choose ‘Borders and Shading’ from the menu.
  • With some versions, you can find the ‘Borders’ section on the ribbon.
  • Click the downward-facing arrow.
  • From the list, choose ‘Borders and Shading.’
  • A ‘Borders and Shading’ dialog box will appear.
  • Select ‘ None’ from the ‘Borders’ section.’ This removes all the borders from your table.
  • Click OK.
  • Your page is now divided into four parts.

Are you collaborating on a written project with multiple people and need a tool that will allow you to centralize your edits?

Look no further than Simul Docs.

All you have to do is download Simul Docs and upload your first draft there.

Simul Docs automatically makes this your first version. Now, someone else can sign in and make their edits. Simul creates another version, different from the first, and saves it separately.

If another person were to make new edits to this document, another version, different from the first and second, is created.

Every time another person opens a version and makes edits, a new version is created with the latest changes.

Assuming you are in a rush and forget to turn on track changes so Simul Docs can automatically record your changes? There is no need to worry. With Simul Docs, all your changes are documented regardless of your online or offline status.

Since it is a collaboration, a bonus feature is the ability to add comments to the document

Additionally, you can suggest changes, and your colleagues can either reject or accept them when reviewing the document.

Furthermore, with Simul Docs, every version of your document is stored. Do not think that as more versions are created, older ones are deleted. Every paper is saved from the first to the last so that if you want to go back and review them, you have that option.

Suppose another co-worker is supposed to include their input, but they do not have Simul Docs. All you have to do is download the document or forward it by email. Alternatively, you can upload it to any storage software like one drive, and once their changes have been made, they can forward it to you once again, and you can open it in Simul Docs.

Once all the necessary edits have been made, you can save the final version containing all the modifications with one click.

Simul is the most convenient collaborative tool yet. Centralising your written project avoids mishaps like losing your work or losing its original format.

Perks to using Simul Docs:

  • You do not have to be in the exact physical location of the person you are collaborating on a document with.
  • You can work on the same document at the same time.
  • There is no need for physical meetings, video, or conference calls to discuss changes that need to be made to the document.
  • Simul Docs saves every single version of the document.
  • There is no need for back-and-forth emailing
  • Simul prevents loss of work
  • Simul Docs retains the original format of the document.

As you can see, Simul Docs is a game-changer in viewing, writing, and editing documents.

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This has just started happening on Word documents that I have been using for (seemingly) ever.

All have been created/recently read on MS Office 2016 and some have been recently read on MS Office 365.

I cannot print selected pages, e.g. 80-81 or 88-91 – Word takes the request and just ignores it.

I CAN print whole documents or current page.

I have repaired Office 2016 (Quick and Full) and retried but to no avail.

I DO NOT have the problem on MS Excel (2016 or O365) – specified pages print as requested.

Investigations on the internet reveal that this is not an unknown problem but, so far I have not discovered a reason or resolution for this sudden manifestation .

Has anyone had the same experience and resolved it .

Revu provides a robust collection of print options. This document covers the basic Print options; there are also several Advanced Printing options for control over the print processing engine built into Revu . To print multiple PDFs at the same time, see Batch Printing.

Printing in Revu is controlled through the Print dialog box. To open this dialog box and print the current PDF, go to File > Print or press CTRL+P .

Print options are broken up into sections. Some of these will be integral to your current print job and others will probably go untouched. Each section is discussed below.

Shows how the PDF will appear on the printed page. Red borders appear to indicate the margins defined for the page. Step through the pages using the navigation tools at the bottom of the preview pane.

Name: Lists the available printers on the system.

Properties: Opens the Windows Properties panel for the currently selected printer.

Status: Reports if the printer is ready, toner status, and so on. Status information varies by printer model.

To File: When enabled, print information is saved to a .prn file rather than sent to the printer.

Page Range: Select a range of pages to be printed from the following options:

  • All Pages: Sets the range to all pages.
  • Current: Sets the range to the current page only. The current page number will appear in parentheses, for example, Current (2) if page 2 is the current page.
  • Selected: Sets the range to the current selection. This option only appears if pages were selected prior to invoking the command.
  • Custom: Sets the range to a custom value. When this option is selected, the field acts like a text box. Delete any text left in the field and enter the page or pages to be printed directly. To enter a custom range:
    • Use a dash between page numbers to define those two pages and all pages in between.
    • Use a comma to define pages that are separated.

    For example: 1-3, 5, 9 will include pages 1, 2, 3, 5 and 9.

    Get Window: Click this button to temporarily return to the document to define a rectangular region to set the print area.

    Size: Use this list to select the page size manually. Choose Portrait or Landscape orientation.

    Auto: Select this option to have Revu determine the physical paper size to use based on the page definition of the PDF.

    Print: Defines what streams print. Choose among Document & Markups, Document Only, or Markups Only.

    Copies: Determines how many copies of the PDF or selected pages will print.

    Collate: Keeps pages in order when printing multiple copies. For example, if unchecked, two copies of a three-page document will print in this order: 1,1,2,2,3,3. If checked, the order will be 1,2,3,1,2,3. This option is not available when printing only one copy.

    Reverse: Check this box to print the file in reverse page order.

    Rotation: Rotates the page content or allows Revu to automatically rotate the content when appropriate.

    Page Scaling:

    None: Prints the page at full scale.

    Fit to Paper: Expands or shrink s the page to fit the paper size.

    Reduce to Paper: Reduces the page to fit the paper.

    Custom Scale: Activates the Custom Scale field. Enter a custom scale percentage to manually scale the document to the page.

    Fit to Margins: Expands or shrinks the page within the margins of the paper.

    Reduce to Margins: Shrinks the page to fit within the margins of the paper.

    Multiple Pages per Sheet: Prints multiple pages on each sheet of paper. Activates the following additional settings:

    Pages per: Determines the number of pages to a sheet. Choosing a number other than 1 will result in the defined number of pages being shrunk to fit the page.

    Layout: Chooses the orientation and direction of the pages on the sheet.

    Print Border: Draws a box around each page on the sheet to create separation.

    Center: Automatically centers the content on the page. To manually position the content, turn off this option and enter the X and Y position of the upper-left corner of the content.

    Dim Page Content: De-emphasizes the page content so that the annotations appear more prominent in the printout.

    Dim Filtered Markups: De-emphasizes the markups so the content of the page is more prominent.

    Print Spaces: Shows Spaces on printed page.

    Print Visible Hyperlinks: Shows Hyperlink markups that have the “Visible” property enabled on the printed page.