Khamosh Pathak is a freelance technology writer who specializes in tutorials. His work has also been published on Lifehacker, iPhoneHacks, Zapier’s blog, MakeUseOf, and Guiding Tech. Khamosh has nearly a decade of experience writing how-tos, features and technology guides on the internet. Read more.
Frequently emailing the same group of people can get tiresome after a while. You can save a couple of taps by setting up a contact group and using it as a faster way to send messages to multiple people.
Set Up A Group in the Contacts App
You can use a workaround in the Contacts app to create a single contact with multiple email addresses. Next time you need to send an email to your entire product team or your book club, you’ll only need to select one contact.
To set it up, open the Contacts app and tap on the “+” button.
Next, give the contact a distinct group name that you’ll remember.
Swipe down until you find the “Notes” section. Here, type in multiple email addresses, all separated by commas (as shown in the screenshot below).
Once you’re done, tap and hold on the Notes section and select all the text. Then tap on the “Copy” button.
Now go up to the “Email” field and double-tap on the empty text field. Here, tap on the “Paste” option.
The multiple email addresses that you copied from the Notes section will be pasted in. If you try to add more than one email address in the same field manually, it won’t work.
Tap on the “Done” button at the top to save the contact.
Send Messages to a Group in the Mail App
Now, let’s send an email to the group contact. While you’re viewing the contact in the Contacts app, you can tap on the “Mail” button to quickly start a mail conversation with all the email addresses in the group contact.
If you aren’t already in the Contacts app, you should start by opening the Mail app. Next, from the bottom toolbar, tap on the “New” button.
Here, select the “To” field at the top and start searching for the group contact we made in the above step.
Once you find it, tap on it to select it as the recipient. You can add more email addresses if you want.
Next, type out the subject and the message text. Now, tap on the “Send” button.
As we’re using a workaround, you might get an “Invalid Address” prompt. Don’t worry about it, and click the “Send” button to share the email.
The message will now be sent to the group. When they reply (individually or to all participants), the Mail app will notify you.
If you don’t want to be notified, take a look at the new Mute feature addition to the Mail app in iOS 13 and iPadOS 13.
By: Waseem Patwegar
The option to send Group Emails is available on your iPhone or iPad. However, what is still lacking in iOS is the native ability to create Contact Groups. In this post we are showing you a way to send Group Emails on iPhone or iPad by using a workaround to create Contact Groups right on your iPhone or iPad.
Create a Contact Group on iPhone or iPad
Instead of using iTunes to Create a new Contact Group we can create a Contact Group right on your iPhone or iPad by following the steps below.
1. Open the Contacts App on your iPhone/iPad.
2. Once you are in Contacts, tap on the (+) icon located at the top right corner of your screen to Create a New Contact (See image below)
3. You will see a screen, prompting you to Enter the First name, Last Name, Company and other info for your new Contact (See image below).
In this case, do not enter the First or the Last Name, instead enter the Group Name in the Company Field (See image below)
Note: We are calling the Contact Group as Group 1, you can give it any other name that suits you better.
4. After naming your Group, scroll down the screen till you see the Notes section (See image below)
5. In the Notes section, write all the email addresses that you want to send the Group email to. The email addresses need to be written in a specific pattern ( email address1 > , email address2 > ).
Example: , ,
6. Once you are done writing all the email addresses in the Notes Section, tap and hold anywhere in the email addresses that you just wrote. This will bring up a contextual editing menu (See image below)
7. First tap on Select All to select all the email addresses and then tap on Copy (See image above)
8. On the same screen, look for Add Email option and tap on it (See image below)
9. Now, tap and hold the Email field and tap on Paste (See image below).
All the email addresses copied from the Notes section will be pasted in the email field of this new contact.
Recap: Creating a Contact Group on iPhone
What we have just accomplished using the above steps is to create a new contact called Group 1. You can give it any other name that suits your requirements.
This new contact is just like any other contact on your iPhone, except for the fact that it has multiple email addresses in the email field.
Why Copy Email Addresses From the Notes Field
In case you are wondering about this, the complicated step of going to the Notes Field, typing in the email addresses, copying them and pasting them to the email field is pretty much required.
The Email Field does not allow typing of the special characters ( ) and these characters are required to create a Contact Group.
Send Group Email On iPhone
Now that you have created a Contact Group (sort of), follow the steps below to send a message to everyone in this Contact Group.
1. Open the Contacts app on your iPhone or iPad
2. Next, locate the New Contact Group that you just created using above steps and tap on it (See image below).
3. Tapping on the Contact Group (Group 1) will take you to the New Contact’s Profile page. Now, Tap on the email field (See image below)
4. You will now be redirected to the Mail app – The ‘To:’ field will be filled with the email addresses of everyone in the Contact Group and the ‘From:’ field will also be automatically filled up (See image below)
5. Add your message and send the Group Email to the New Contact Group.
When you send the email, it will go to everyone listed in the Email Field of the New Contact Group.
Stay connected to the conversations that matter to you the most. Find out how to start a group text message with your friends, family and colleagues.
- Make sure that your device has the latest version of iOS or iPadOS.
- If you’re using an Apple device that’s not an iPhone, make sure that you’re signed in to iMessage with your Apple ID.
Types of group text message
There are three types of group message you may see: group iMessage, group MMS and group SMS. The Messages app automatically chooses the type of group message to send based on your settings, network connection and network provider plan. For example:
- If you and your recipients are using Apple devices and iMessage is turned on, then the group message is sent as an iMessage.
- If you send a group message to people who aren’t using iMessage, then the message is sent as an MMS or SMS message.
These messages will appear in blue text bubbles. They go through Apple instead of your network provider and are protected by end-to-end encryption. In a group iMessage, everyone can:
- Send and receive photos, videos and audio messages
- See all responses from the group
- Send and receive message effects, such as sketches, animations, bubble effects and more
- Share their location with the group
- Give the group a name, add or remove people from the group, mute notifications or leave the group
These messages appear in green text bubbles and go through your provider instead of Apple. In a group MMS, everyone can:
- Send and receive photos and videos
- See all responses from the group
- Mute notifications
These messages also appear in green text bubbles and go through your provider. Group SMS messages don’t support multimedia attachments, such as photos or videos. All responses in a group SMS are sent as individual text messages and the recipients can’t see the other responses from the group.
Find out how to forward SMS/MMS text messages across your devices, such as from an iPad to a Mac.
Send a group text message
- Open Messages and tap the Compose button .
- Enter the names or tap the Add button to add people from your contacts.
- Enter your message, then tap the Send button .
To send a group MMS message on an iPhone, make sure MMS Messaging is turned on. Go to Settings > Messages and turn on MMS Messaging. If you can’t see an option to turn on MMS Messaging or Group Messaging, contact your provider to see if your plan supports Group MMS Messaging.
With iOS 15 and iPadOS 15, photos, links and other content that are sent within the group message will appear in the Shared with You section of the corresponding content apps. If you don’t want to see the photos and other content in Shared with You, go to the group message, tap the top of the thread, then turn off Show in Shared with You.
Learn how to create iPhone contact groups using iCloud or the Messages app.
Making iPhone contact groups allows you to quickly send a message or email to multiple people. Counterintuitively, if you want to create a group in Contacts on an iPhone and use it for email, you’ll need to do so on a Mac or PC. The contact group will then sync to your iPhone automatically via iCloud. If you want to create a contact group for text messages, you can do that in the iPhone Messages app. We’ll teach you how to add groups on your iPhone using either of these methods.
- How to Make a Group Contact on iPhone for Email
- How to Create a Group on iPhone for Texting
How to Make a Group Contact on iPhone for Email
You used to be able to both text and email an iPhone contact group, but now iPhone contact groups only work for emails. So you’ll need to follow the steps in the section below to learn how to create a group text on iPhone. Before you can learn how to put contacts into groups on an iPhone, you’ll need to enable Contacts in iCloud so that your contacts can be accessed on your Mac or in iCloud.com. Once this setting is enabled, you can make a contact group on your computer and it will automatically appear on your iPhone.
If you are using a PC, you will need to log in to iCloud.com. On a Mac, you will use the Contacts app.
- Open Contacts.
Click All Contacts on the top left side of the screen then click the + icon on the bottom.
Choose New Group.
Pro tip: Make sure your contacts include email addresses or you won’t be able to include that contact in the group email.
Your new contact groups are now available on your iPhone, iPad, and any other iCloud-connected devices. You can view your contact groups on iPhone by opening your Phone app, tapping Contacts, and selecting Groups in the upper-left corner.
How to Email Your Contact Group on an iPhone
- Open the Mail app on your iPhone.
Start a new draft by tapping the new email icon in the lower right corner.
In the To: field, type the name of the contact group you want to email. Tap the group name.
How to Create a Group on iPhone for Texting
You used to be able to text iPhone contact groups as well as email them, but that feature no longer works. However, the Messages app lets you create a group text on your iPhone, name it, and pin that chat to the top of the Messages app so you can easily find and text that contact group any time. For more tips about the Contacts app and Messages app, check out our free Tip of the Day. Here’s how to add a group to an iPhone for texting:
- Start a new text in the Messages app.
- In the To: field, add all the contacts you want to include in the group text.
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I prefer to keep my iPhone in silent mode especially when I am in office. However, the problem with that is I end up missing calls, messages and notifications. If you are from an era where you used a BlackBerry, then I have some good news as there is a cool way to address this problem on your iPhone.
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If you’re trying to arrange a party or group trip, texting each person individually can be seriously time-consuming, and iOS doesn’t offer an easy way to make a contact group on an iPhone.
Luckily, creating contact groups the way Apple intended is as easy as pie with iCloud. There are also a handful of free apps available in the App Store that can help you.
What You Need
- How to make a contact group using iCloud (cross-platform)
- Now you’re ready to begin messaging
- How to make a contact group using Groups (app)
In this how-to guide, we’ll cover the ins and outs of creating a contact group with iCloud and offer a quick tutorial on how to make a contact group on an iPhone with a popular app called Groups.
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How to make a contact group using iCloud (cross-platform)
Step 1: Go to iCloud.com and sign in to your iCloud account using your Apple ID and password. Then, select Contacts to view a list of your current contacts.
Step 2: Select the Plus icon in the bottom-left corner, and click New Group from the resulting pop-up menu. Alternatively, you can double-click the empty gray space to quickly create a new group.
Step 3: Name the group and click anywhere outside of the text box to save it. If you want to change the name, double-click it and type your new group name.
Step 4: To add contacts to a particular group, choose All Contacts at the top of the Contacts list, and click and drag your desired contacts to the proper group.
Step 5: To delete an entire group or just a single contact from the group, select it, click the Gear icon in the bottom-left corner, and select Delete. Keep in mind that this only deletes the contact from the group; deleting a group doesn’t delete the contacts within.
Step 6: Your group will automatically sync with your iPhone’s contact list. To use your new group, tap the Contacts icon on your iPhone and select Groups from the upper-left corner of your contacts page, then check the groups you want to use and select Done.
Step 7: If you accidentally delete a group or a contact from a group, you can always use iCloud to restore it. To do so, log in to your iCloud account on the web and click Settings. Once there, you’ll see a host of options for restoring contacts, files, reminders, calendars, and bookmarks under the Advanced section.
Now you’re ready to begin messaging
Once you’ve created a group like this, you can then send a message to it. To do this, open Messages and create a new message. In the To: field, begin typing the name of the group and then tap on it. Then, write your message and send.
Tip: Let your iPhone automatically sync with iCloud. That way, when your phone is connected to your computer, your groups will automatically be backed up to iCloud.
How to make a contact group using Groups (app)
Groups is a free app available in the App Store that allows you to create groups without your computer.
Step 1: Open the App Store on your iPhone, click the Search tab at the bottom, and enter “groups” in the search field at the top. Afterward, select Groups from the top of the resulting list and tap the Get button before tapping Install.
Step 2: Launch Groups, and on the main page, select Add New Label.
Step 3: Navigate to the New Group page, form a contact group name, and select No Contacts — Add Some. After you do this, you can begin adding contacts. Click on the contacts you’d like to add and click Done. You’ll see a blue symbol appear right next to the group name, which you can click to personalize the group symbol.
Step 4: Tap Done in the top left of the screen after you’ve finished adding everyone you want and completely customized the group to your liking. It’s important to note that you can also add the same person to more than one group.
Step 5: You can add or eliminate contacts from a group after you’ve created it. If you want to do this, simply click the group name and search for the Manage option in the page’s top-right corner. After this step, sort through the contacts and pick out the ones you want to add or remove.
Step 6: Once you’re done doing that, select Done on the top-left side of the page, then click the Group name at the top to return to the original page.
You can do a lot of different things with iCloud. If you are stepping into the iOS world for the very first time, we advise reading our article on how to use iCloud. Be aware that iCloud stores your data on Apple’s servers, which implies it can be vulnerable to hacking. To battle this, we highly suggest that you use two-step verification to enhance your iCloud security.
Get Canary Mail
A Gmail distribution list is the simplest way to send group emails. It allows you to send an email to a group of people you designate ahead of time, and ensures the same message is communicated to everyone.
Gmail distribution groups are especially handy when you need to routinely email a larger group of people. It may not be advantageous if you’re messaging 2-3 people, especially if you’re not going to email that small group routinely.
Remembering several emails – or even contact names – can be difficult, which makes groups a popular option. We’ll show you how to create a group in Gmail, how to create an email group in Gmail, and send a Gmail group email.
What is Email Group?
Simply put, an email group is a group of people you want to email. Most create groups when they are emailing a group of five or more, and doing so with regularity.
Why might you need to use it?
There are several good reasons to create a group in Gmail. Here are a few:
- Family gatherings. If you have a large family, and everyone is using email to coordinate a gathering, it can be a good idea to create a ‘family’ group for this purpose.
- Work. Emailing several work contacts can lead to someone inadvertently being left out. Instead of trying to remember who should be involved, create groups for projects or tasks so everyone is always on the same page.
- Plans with friends. Group emails, like group chats, are a great way to share information and make plans with friends. It’s especially handy if you’re planning a trip with others.
How to Create a Group Email in Gmail
Oddly enough, sending a group email in Gmail starts outside Gmail! You can’t create group in Gmail; instead, you’ll need to head into Google Contacts. Though we’d like to tell you how to create groups in Gmail, it’s no longer possible, so we’ll first create a group in Google Contacts. Here’s how:
- Visit contacts.google.com
- On the left side of the window, select “Create label”
- Name the label
- Select “Save”
Now that you’ve created a group, you can begin sending emails to that group in Gmail!
Easiest way to send group email
Gmail is a great email provider, but not the best app or website for managing email. There are better alternatives.
Canary for Mac delivers end to end encryption with automatic key exchange, as well as a unique approach to the inbox. As you use Canary, its focused inbox setting learns which emails should be prioritized, and filters emails from those senders to the top of your inbox.
For more manual control, Canary offers to-do and follow-up lists which let you drag and drop emails to keep yourself organized, on track, and responsive to others. Natural language search helps you find any email easily. Of course, you can also send group emails in Canary. Here’s how:
- Open Canary on your Mac
- Select the “Compose” icon on the top rail
- In the popup, enter the name of the group you created in Google Contacts under “To”
- Give your email a subject, complete your message, then send it
If you want more manual control over your email, Unibox may be what you’re looking for. It groups emails by sender to help you track and respond to those who need your attention, and keeps all communications in a single list. Now you’ll be able to see what someone sent you from a week ago in the same thread as their new email without having to dig through your email folders.
Unibox also supports a rich attachment view, and works with Gmail, Yahoo, iCloud, Outlook, Hotmail, and more.
You’ll love Unibox’s email compose feature; rather than open up a new window, Unibox keeps everything in the same view. You can even scroll through the email thread you’re responding to.
Sending group emails in Unibox is simple. Here’s how:
- Open Unibox on your Mac
- Select the “send” email icon on the top rail of the Unibox app
- In the email compose field, enter the name of your group in the “To” field
- Give your email a subject, and compose its body
- Click the “Send” icon at the top right of the Unibox app
Like the desktop, sending emails to a group on iPhone and iPad only requires you to add the name of the group in the “to” field. This will send an email to everyone in the group you’re sending the email to.
With all those emails flying around, you’re bound to download duplicates of some files. This is why you need Gemini.
Gemini helps identify duplicate files on your Mac, which is a great way to thin downloaded mail attachments from occupying too much storage space. You can even find and delete duplicate image files on iOS with the Gemini iOS app. Here’s how:
- Open the Gemini app on your iPhone
- Choose a category you’d like to delete duplicates from (Note: Gemini for iOS tracks similar images, duplicate images, duplicate videos, screenshots, notes, blurred images, and a catch-all “other” category.)
- Un-select any images you’d like to save
- Select “delete all” at the bottom of the screen
That’s all it takes to manage your images on iOS using Gemini!
Email groups are a really clever way to keep larger groups on the same page. With so many of us using personal emails for work purposes, it’s easy to see how groups are a better option than figuring out who needs to receive the email each time.
Where email groups get tricky is when people come and go from a group. Google Contacts makes it easy to manage groups, but it can be tedious.
You may also prefer apps like Canary or Unibox for sending and receiving emails. Both have far better features than Gmail, and are especially good for email power users who need to manage their inboxes wisely.
Those excellent email apps, as well as Gemini, are free as part of a seven day trial of Setapp, an incredible suite of productivity apps for the Mac you simply have to try. Along with Gemini, Unibox, and Canary, you’ll have immediate and unlimited access to the entire Setapp suite of nearly 200 apps.
When your week long trial ends, continued access to Setapp’s massive app catalog is only $9.99 per month. It’s an incredible bargain for access to so many apps, so why hesitate? Give Setapp a try now!
We recently published a post about how to send a group email from your Mac, so we figured we would have a similar one about sending group emails on iPhone as well. Of course, some of you may think it’s easy to send a group email on iPhone. Just fire up the Mail app, and add every contact you want to send the email to.
That sure works, but it’s not very practical, especially if you want to send a group email on a regular basis to 20 contacts for example. We do have a better solution to offer, and in this post, we will show you how to send a group email from iPhone, so read on to find out how to easily and quickly mass email a group of contacts.
Prerequisites: obviously, before emailing a group from your iPhone, you have to make sure you have created contact groups. We have published two tutorials that should guide you though the process:
How to send group emails on iPhone or iPad
As always, there are tons of apps that can help you send emails to a group of contacts. To cut through the weeds, we actually developed our own app called Contact Groups. It’s currently free in the App Store with an optional in-app purchase.
1) Download Contact Groups for free, and launch the application. When prompted to allow the app to access your contacts, agree to it.
3) In the main view that lists all the groups you created, choose the one you want to send a group email to.
4) Tap the green Email button at the bottom.
5) For each contact in your group, the app will list all email addresses available. So in our example, we want to make sure we send the email to our contacts’ Work email addresses. Select each email address, then tap Write Email.
6) A new message sheet should now appear on your screen. You will notice that the “To:” field has been automatically populated with all the contacts from your group.
7) Just type in your email as you usually do and tap Send when done.
You might be wondering whether the stock Mail application allows you to easily send group emails or not. The answer is yes and no. Yes, you can. But it’s not practical because it doesn’t let you specify which email address you want to use for contacts that have multiple email addresses.
Still, for the sake of completeness, here are the steps to create a group email from the stock Mail application.
1) Launch the Mail application on your iPhone and create a new email.
2) In the recipient field, start typing the name of a group you have previously created. For example, here, I am sending an email to a group called “Friends.” You will see the Group option show on the screen. Tap on it to confirm.
3) The recipient field will then automatically be populated with emails from all the contacts in your group. Now you can just type in the subject and body of the email before sending it.
The downside of this solution is that it will add every email address for each contact to the email. So for example, if you have your friend’s personal and professional email addresses, both email addresses will be added to the email you create. That is why I prefer the first solution listed above as it allows you to select specific email addresses for each contact.
As you can see, sending an email to a list from your iPhone is pretty simple, although it would be even simpler if you were able to do that without the need of a third-party application.
Do you regularly engage in group conversations over iMessage on your iPhone or iPad? If so, you may be excited to know that you can set a custom photo for your iMessage group chats with ease.
Apple has made some significant changes to improve group conversations with the newer iOS and iPadOS updates, and setting group photos is one of them. So, let’s check out how you can set a picture for group conversations on both the iPhone and iPad.
How to Set a Group Message Photo on iPhone & iPad
Before you get started, make sure your device is running iOS 14/iPadOS 14 or later, since this feature isn’t available on older versions.
Launch the stock “Messages” app from the home screen of your iPhone or iPad.
Open the group conversation for which you want to set a custom picture and tap on the group name or people count, as shown below.
Next, tap on the “Info” option from the expanded menu to proceed.
Now, tap on the “Change Name and Photo” option located just below the group’s name to get started.
Here, you can tap on the photo icon to set any picture from your Photos library as the group photo. Or, you can choose any of the stock images available. Select the picture you want to use to move on to the next step.
In this menu, you’ll be able to choose a style for the photo you selected. Once you’re done customizing, tap on “Done”.
Now, tap on “Done” located at the top-right corner of the menu once again and you’re good to go.
That’s pretty much all there is to it. You’ve managed to set a custom picture for your iMessage group conversation on your iPhone and iPad.
With custom pictures, you’ll be able to easily identify a particular group while scrolling through all your conversations in the stock Messages app. If you can’t find a suitable picture for your group, you can set emojis or memojis as the group photo using the above steps as well.
Although we were primarily focusing on the iPhones and iPads in this article, if you’re a Mac user, you’ll be excited to know that you can set iMessage group photos from your Mac as well, provided it’s running macOS Big Sur or later.
Apart from this valuable addition, iMessage has received some other improvements as well, especially in group conversations. For the first time, you can now send inline replies and respond to specific messages in your groups. Plus, there’s also Mentions which could come in handy for group chats when you want to direct a specific message at someone.
Did you use a custom photo for a group message? What do you think of this feature? share your valuable thoughts and opinions in the comments section down below.
- To make a group chat on iPhone, add multiple recipients to the address line of a new message.
- Once a group chat is created, you can add members or edit the name.
- There’s three types of group messages: group iMessage, group MMS, and group SMS.
- Visit Insider’s Tech Reference library for more stories.
Group chats can be a useful tool in both your professional and personal life. Whether you’re planning a happy hour or a surprise baby shower, or you want to text hilarious memes to your besties, a group chat is a great way to relay information to multiple people at once.
Depending on the settings and types of phones people have, group chats will look different and have different capabilities. And if a group chat is getting to be too much, you can silence notifications or leave a group chat entirely. Here’s how to do it all on an iPhone.
Types of group chats on iPhone
There are three types of group chats you can create or participate in on an iPhone:
- Group iMessage. Everyone is using an Apple device, has iMessage turned on, and texts appear blue. All iMessage features are available — multimedia attachments, message effects, location sharing, group naming — and anyone can add or remove group members.
- Group MMS. At least one person isn’t using iMessage or an Apple device, and texts appear green. Though most iMessage features aren’t available, everyone can send and receive multimedia attachments and see all messages in the group chat.
- Group SMS. At least one person has both iMessage and MMS turned off, and they will send and receive messages outside of the group. They can’t send multimedia attachments or see the responses in the group chat.
How to make a group chat on iPhone
Make sure you have both iMessage and MMS turned on in Settings > Messages.
1. Open the Messages app on your iPhone. It looks like a white chat bubble inside a green box.
2. Tap the Compose button in the top-right corner of the screen.
3. Begin entering the names of the people you want to include in the group chat in the To: section. You can also tap the plus + button to select people from your contacts.
Quick tip: When you add recipients to a new group chat, if one member of the group does not have an iPhone, the header above your recipient list will read New Group MMS. If everyone in the group has an iPhone the header above your recipient list will say New Group iMessage.
4. Type out your message, then tap the Send icon. It looks like an arrow pointing up.
How to add members to a group chat
New roommate? Coworker? Add them to your group chat with just a few steps. However, this only works on iMessage group chats, if everyone in the group has an iPhone.
1. Open the Messages app and navigate to the group chat you want to add someone to.
2. Tap the names at the top of the group chat, then tap info in the drop-down menu.
3. Underneath the names of the people already in the group, tap Add Contact.
Quick tip: You can also name a group chat and assign it a photo on this page.
4. Type in the name of the person you want to add, then tap Done.
How to silence notifications from a group chat
1. Open the Messages app and navigate to the group chat you want to silence notifications for.
2. Tap the names at the top of the group chat, then tap info in the drop-down menu.
3. Scroll down to Hide Alerts, then tap the toggle on the right to silence notifications. It will turn green when on.
How to leave a group chat
1. Open the Messages app and navigate to the group chat you want to leave.
2. Tap the names at the top of the group chat, then tap info in the drop-down menu.
3. Tap Leave this Conversation. Then, tap Leave this Conversation again in the pop-up to confirm your decision.
Enterprise or consumer, most iPhone and iPad users want to get more from Apple’s email app. Here’s how.
If you use an iPhone or iPad to get things done, you really should make sure Mail on your device is working with you, not against you.
Use VIP for important items, that’s what it is for
The last thing anyone needs is constant notifications each time a new email lands in an account, which is why most of us disable them (Settings>Mail>Notifications). That’s fine, but some messages are urgent — which is where the VIP feature is helpful. I use it for important people such as close friends, family, work colleagues and for any business that may be in progress. That way, I get told when a new message appears from any of these people.
The simplest way to assign VIP status is to open an email from the contact, tap their email address in the “from” field to see their Contact card, and then tap Add to VIP in the options you see there. You should also ensure Notifications are active for VIP messages.
Monitor emails the easy way
When casting your eyes down your incoming email list, how many lines of text do you really need to see? How much scrolling action do you need to become completely up to date with incoming communications? Given that the first line or two of most emails tends to consist of formulaic greetings, you’ll need three lines at least to get the gist. That means you will see just a fraction of your mail when you first open the app and then you’ll need to scroll down the list.
What do you gain from this? Not a lot: just the chance to read those greeting messages.
Filter out the nonsense, open Settings>Mail>Preview and reduce the number of lines to None. Now you will see the sender and subject line of the message making it much easier to quickly scan and scroll through the list.
Break the Thread
I have a shameful confession: I don’t really like threaded emails. You see, the trade-off with threaded messages is that you can easily stay abreast of a conversation, which is great. But the consequence of doing so is that sometimes it is easier to lose a specific message within the thread. It doesn’t need to be this way as you can enable and disable the Organize by Thread control in Settings>Mail>Threading.
Another feature that can help manage Threads is Collapse Read Messages, which you’ll find in the same place. Use this to make it a little easier to find unread items within a thread, or disable it to go through them sequentially.
Finally, use the self-explanatory Most Recent Messages on Top setting to make scanning the thread easier.
I tend to use all three to navigate busy threads.
Make a signature move
Do you have different email accounts on your iPhone? Most people do.
But, do you use a signature at the end of the message or are you one of the millions (myself included) who through sheer inertia haven’t yet personalized the Sent from my iPad/iPhone message that ships in the box with every Apple device?
You can change this: Open Settings>Mail>Composing>Signature and you can create your own signature that will be appended on all future emails.
Better yet, tap the Per Account button and you’ll be able to change the signature for each of your email accounts. It’s useful if you happen to share confidential emails for your business, but don’t want the same legal warning appended to your personal items.
Swipe right (or left)
Open up Settings>Mail>Message List>Swipe Options to personalize how swipe gestures work on your device.
I engage in lots of research so tend to keep some emails in project-related folders, which is why I changed one swipe gesture to the Move command, making it easier to shift emails around. The number of options available to you is pretty limited, however:
If you need a more powerful email management app, take a look at alternatives such as Boomerang, Airmail, Spark or even Outlook if you’re an Office 365 shop.
[Also read: WFH? Tips for better Wi-Fi network performance]
Quickly find your old draft emails
The fastest way to get back to a draft email you started working with, but were unable to finish:
- Press and hold the Compose button.
- You will see a list of all your previous saved draft emails.
Get alerts for important matters
Engaged in an email conversation and anxiously awaiting a response? In Mail, swipe left on the message, tap … (more), scroll down and tap Notify Me and you’ll be notified when a response to that message comes. Turn off the alert by tapping more and choosing Stop Notifying.
Services provided by Siri
Siri can help you in many different ways, not just in Mail. For example, when you’re corresponding with someone in Mail, Siri recognizes possible reminders and makes suggestions for you to create them. (iOS 14 introduced some useful improvements to Reminders.) You can also use Siri to search — and use it to dictate emails when you tap the Dictate microphone and use Siri to search for specific messages. Finally, if you receive an appointment date, just tap it to create an item in Calendar.
Turn emails into PDF
If you need to collect important emails for some reason, perhaps for client records or internal reporting, you can easily save them as a PDF.
- Open the email.
- Tap the Reply arrow.
- Select Print.
- When the Printer Options window appears spread two fingers out on the page to open the larger preview.
- That preview is a PDF, save it to Files using the Share button.
Other tips: if you use an Apple Watch here are productivity ideas for you. And iPad users may find a few new ideas here.
Please follow me on Twitter, or join me in the AppleHolic’s bar & grill and Apple Discussions groups on MeWe.
Jonny is a freelance writer who has been writing (mainly about Apple and technology) since 1999.
Checking emails isn’t something you do on your Mac anymore. Most people prefer to check and send emails on the go. Fortunately, you can easily send an email from Mail App on iPhone and iPad with just a few taps. You might think this is simple to do, but there might be some tricks you probably didn’t know about. Here’s how you can start mastering your Mail.
How to create and send an email from the Mail app on iPhone and iPad
- Launch the Mail app from the Home screen of your iPhone or iPad.
- Tap the compose button in the bottom right corner of your screen.
Enter the email address or name of the person to whom you’d like to send a message. You can also enter the email addresses of people you’d like to CC or BCC.
Select Send in the top right corner of your screen when you’re finished with your message.
Once your message has been sent, it will say so in the status bar at the bottom of your screen.
How to select an email address from your Contacts in the Mail app for iPhone and iPad
Launch the Mail app from your Home screen of your iPhone or iPad.
Tap the compose button in the bottom right corner of your screen.
Select the contact you would like to add. They will be automatically added to the email.
How to access drafts in the Mail app for iPhone and iPad
If you begin composing an email but don’t finish before tapping the send button, the email goes to your Draft folder. Later, you can continue editing your email, then send it like you usually would.
- Launch the Mail app from the Home screen of your iPhone or iPad.
- Tap and hold the Compose button in the lower right corner. This will bring up the drafted emails.
Choose the email draft you’d like to edit.
You can also go to your mailboxes and tap on the Drafts folder.
Once you’re done, you can send the email. That’s all there is to it.
How to stack drafts in the Mail app for iPhone and iPad
You can have multiple drafts open at the same time, or you can hide a draft you’re working on to check something else in the Mail app. Here’s how!
Launch the Mail app from your Home screen of your iPhone or iPad.
Tap the compose button in the bottom right corner of your screen.
Tap New Message at the bottom of your screen again to reopen the draft.
If you have multiple drafts on the go, they’ll all appear when you tap New Message at the bottom of your screen. Just tap the draft you’d like to continue working on to access it.
Congratulations! Learning how to send an email from the Mail app on iPhone is the first step to master the Mail app. But if you’re looking for other options to discover, here’s our full list of the best mail apps for Mac..
Do you still have questions about how to send an email from the Mail app on iPhone and iPad? Let us know in the comments below!
Updated October 2020: Updated for iOS 14 and iPadOS 14.
DonвЂ™t know how to email text messages from iPhone? Then, you have come to the right page. Here, we have mentioned the way on how users can email their text messages directly from iPhone messages.
iPhone Messages Tips & Tricks
View iPhone Messages
- View iPhone Messages on PC/Mac
- View iPhone Messages on iCloud
Transfer iPhone Messages
- Transfer iPhone Messages to Computer
- Transfer iPhone Messages to iPhone
- Sync Messages from iPhone to iPads
- Transfer iPhone Messages to Android
Fix iPhone Messages Problems
- iPhone Messages Keep Indexing
- iPhone Not Receiving Messages
- iPhone Messages Not Syncing with Mac
- iPhone Messages Not Found
- Why Text Green iPhone Messages
- iPhone Messages Not Sending Photos
iPhone Group Messaging Tips
- Name A Group Text
- Remove One From Group Text
- Group Messaging Not Working
- iPhone Not Receiving Group Text
More iPhone Messages Tricks
- Print iPhone Messages
- Export iPhone Messages to PDF
- Email iPhone Messages
- Delete iPhone Messages
- Unread iPhone Messages
- View Hidden Messages on iPhone
Recently, many iPhone users have reported that how they can forward a text message from their iPhone to email. Fortunately, it is easy to do. Maybe you are new to the iPhone world and thatвЂ™s why you are not aware of it. However, whatever the reason is here we are going to mention how you can email text messages from iPhone XS (Max)/XR/X/8/7.
No matter if you want to email a single text message or multiple messages, you can refer to this guide as we have covered the method which works for both.
How to Email Text Messages from iPhone via Messages App
Here are the simple steps on how to email text messages from iPhone. Just follow the guide and you will be able to forward or save iPhone text messages to email.
- You can forward a text message from iPhone to email using the mobile or cellular network only. If you are using a Wi-Fi connection then you will get an error message.
- If you find the important text messages on iPhone somehow get lost, follow the guide to getВ the lost messages back as soon as possible.
Step 1. Open the Messages app on your iPhoneВ and move to that conversation you want to email > Press and hold down the message > Click on the вЂњMoreвЂќ option.
Step 2. Select text messages you want to email > Click on the вЂњForwardвЂќ button which is on the bottom-right of your iPhone screen.
Select Text Messages You Want to Email
Step 3.В Now, enter the email address on which you want to forward text messages > Finally click on the вЂњSendвЂќ button.
Click on the Send Button
How to Email Text Messages from iPhone via AnyTrans
If you just simply want to forward text messages from your iPhone to another personвЂ™s email, here is a stable and surefire method to help you send email text to your iPhone. You can seek help from a professional iOS data manager – AnyTrans, which is capable of exporting your iPhone text messages and iMessages in multiple formats to your Windows PC or Mac.
AnyTransВ вЂ“ iPhoneВ Message Transfer
- Preview your text messages on iPhone and export in three formats.
- Directly transfer messages and attachments from iPhone to computer.
- Transfer data at a super-fast speed. Convenient and labor-saving.
- Work well with allВ iPhone models as well as iOS systems.
Get AnyTrans on your PC or Mac and we’ve prepared a video guide for you to see how to export iPhone messages to the computer. Now you can follow the steps to know how to email text messages from your iPhone with AnyTrans.
Step 1.В Launch AnyTrans on your computer > Connect your iPhone to the computer > Under Device Manager > Click Messages.
Click Messages in AnyTrans
Step 2. You need to backup your iPhone with AnyTrans first, then you could see your iPhone messages > Choose the messages you want to export > Click on the Send to PC/MacВ button and select the output format of the message.
Export iPhone Messages to TXT, PDF, or HTML
Step 3.В Then you can have a look at your messages in the file and email it as an attachment to other personsвЂ™ accounts.
Please watchВ this video on how to export or print iPhone messages if you need it.
ThatвЂ™s all on how to save text messages from iPhone to email. No matter which iPhone model you are using, whether it is iPhone XS, or 8, or any other, you can rely on this guide. As you can see, with the help of AnyTrans, you can easily export your iOS data and transfer it to other devices. Get it now on your computer and have a free try!
Carolyn writes: I have noticed Groups in the contacts on my iPhone. It is populated with a couple of lists based on email contacts. I don’t even have one of the addresses any more. Is there a way to make Groups more functional? Among other things, I’d like to be able to create my own Groups.
Hi Carolyn! So, yes; you’ve stumbled onto a feature in the iOS Contacts app that’s both intriguing and infuriating.
For those of you who aren’t that familiar with the Contacts app, you can access your contact “Groups” by tapping the Groups button that sits in the corner of the main Contacts screen.
Tap the button, and you should see a list of grouped iOS contacts that you can show or hide in the Contacts app, depending on whether a given group is selected.
So, what kinds of contact groups will you see on your iPhone or iPad? Most likely, you’ll see an “All iCloud” group, and you may also have groups such as “All Facebook,” “All Twitter,” and “All Gmail,” depending on which social and email accounts you’re signed into via iOS.
Select a group, and the contacts in that group will appear in the Contacts app; uncheck a group, and its contacts will be hidden.
All well and good, but what if you want to create your own Groups? Well, you can’t—or at least, not directly on your iPhone or iPad.
Instead, you have two options…
1. Use the Contacts app on your Mac
Are you using a Mac, and is your Mac signed into your iCloud account? If so, you can create and manage custom contact Groups using the Mac version of the Contacts app.
- Just launch Contacts, hover your mouse over the “iCloud” heading in the left column of the Contacts window, then click the little “+” button that appears.
- Type in a name for your new contact group, then start dragging contacts from the “All Contacts” group into your new group.
- Now, launch Contacts in your iPhone or iPad, and your new contact group should appear on the Groups screen.
- Tap the Hide All Contacts setting at the top of the Groups screen, then check only your new contact group. Tap the Done button, and you’ll see only the contacts you’ve added to your new groups.
Note: The Mac version of Contacts lets you create “Smart Groups” that are created automatically using search terms and other criteria. Nice, but be aware Smart Groups won’t sync with iCloud.
2. Use iCloud.com
Don’t have a Mac? Never fear. You can always create new contact groups by logging into iCloud.com on the web.
- Visit iCloud.com, enter your login name and password, then click the Contacts icon.
- In the left column and near the bottom-left corner of the screen, you’ll see a little “+” button. Click it, then select New Group.
- Name your new group, then start dragging in contacts from the All Contacts group.
- Check your iPhone or iPad; your new groups should already be synched in the Contacts app.
Hope that helps, Carolyn. Still have questions? Let me know!
There are plenty of third-party apps in the App Store that’ll let you create contact groups directly on your iPhone or iPad, but the groups won’t appear in the Contacts app; instead, they’ll only appear in the third-party app you downloaded.
Group messages let you communicate with a group of people (3 or more people) at once. This can be a great way to stay in touch with friends and family members. With group messaging, group members can send and receive text messages, videos and photos.
This article explains (a) how you can create group messages, (b) how you can name your group and (c) how you can add or remove users participants.
iMessage Groups vs MMS Groups
But first let us explain the differences between Group iMessage and Group MMS:
If all members of your group consist of participants using Apple devices (iPhone, iPad or iPod Touch), group messages will be sent as iMessages. If you have at least one participant using other type of mobile devices (e.g, Android phones), then group messages will be sent as MMS (or SMS) messages. Here are the some differences between them:
- Group MMS messages appear in green bubbles while group iMessages appear in blue bubbles.
- You cannot name MMS groups while you can name iMessage groups.
- You cannot add or remove participants from MMS groups while you can do so iMessage groups.
How to Create Group Messages
- Open the Messages app on you iOS device
- Start a new message by tapping the new message icon.
- In the To: field, enter the name of the contacts (your group members). You can tap the plus sign to add contacts.
- In the Text Message field, type your message
- Then tap the arrow send icon.
How to Add and Remove Group Participants
As stated above, you cannot add or remove participants from MMS groups. This means that if you do not see the “Add Contact” or “Remove” options, it is because of this. If your group is a iMessage group, anyone in the group can add or remove participants. There is no admin or any type of super user. Here is how:
To add participants:
- Tap the Group messages to open the conversation
- Tap the top of the messages showing the group members or name (if you named it already)
- Tap the (i) info icon
- And then tap Add Contact
- And then type a new member in the Add: field
- Tap again group messages and then info (i) icon
- Find the member that you want to remove and swipe left, note that you need to have at least three members.
- Tap red Remove
How to Name Groups
You can name your group. You can especially want to do this if you have multiple iMessage groups. Again, as note above, MMS groups cannot be named. Here is how:
- Open the group messages
- Tap the (i) info icon
- Enter your group name in the Name field
How to exit a group
You do not want to participate in your group and you want to exit? Doing so will prevent you from receiving and sending messages and other stuff like photos etc from or participating in the group messages.
Note you cannot exit MMS messages.
- Again open the group messages and tap the (i) icon
- Scroll down
- and tap the red “Leave this Conversation” icon.
Please note that if this is a very active group, you may want to turn off notifications, if you are getting too many new message alerts.
Dr. Serhat Kurt worked as a Senior Technology Director. He holds a doctoral degree (or doctorate) from the University of Illinois at Urbana / Champaign and a master’s degree from Purdue University. Here is his LinkedIn profile.
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21 thoughts on “How To Create and Manage Group Messages on your iPhone or iPad”
What is the limit of numbers in a group text that has both apple and android users. We want to set up a neighborhood group text but it is about 45 numbers…need to know what the limit is please.
I don’t have the “add” option what do I do to add an additonal person?
I don’t want group messages and I didn’t create these groups but now I have them. How do I get rid of them?
At the top where it lists the number of people in the group text, click on that and it opens a drop down list — scroll down to HIDE ALERT and set that! You will still get the texts but no alert
I set up groups on iCloud.com for iPhone texting. It worked fine, but I had to send the messages in smaller groups, as the group was apparently too big. After yet ANOTHER iPhone update, it stopped working. I went back to iCloud.com and changed the group to smaller groups. It appears that group texting is totally not available unless it is done manually. With such a large group this is not possible. Why has this feature been removed? How can I get this back?
I was put in a group message text and all the people are showing with phone numbers, not names. So when anyone sends a text or reply I have no clue who is talking. Most of the names in the group message are already in my contacts so I don’t understand why at least those names aren’t showing up.
I have a group text that includes someone with a gmail address but they are not getting the messages. Anyone know why this might be happening?
From a 100,000 foot view of smartphones, Android and iPhones do the same thing. Both devices can text, make calls, access apps, and much more. One of the key differences between iPhone and Android is that Android can’t use iMessage. iMessage is Apple’s proprietary messaging system that works across Macs, iPhones, and iPads.
iMessage is end-to-end encrypted to secure the messages from the device they’re sent on through Apple’s servers, to the device that is receiving the message. Because the messages are encrypted, the iMessage network is only usable by devices that know how to decrypt the messages. This fact leaves out the possibility of iMessage for Android through the Google Play Store or side-loading it directly on your device without Apple’s help.
In Messages on iPhone and iPad, you can participate in group chats of up to 32 people, which is great for organizing something between friends, working with colleagues, or just joining in a conversation around a particular topic or theme.
Of course, you may find yourself in a group chat that eventually you want to leave, and that’s fine. You can leave a group chat if you no longer want to participate in it, as long as there are at least three other people in the conversation.
Note that to leave a group chat, all users need to be using iMessage on an iOS device or Mac and not SMS on an Android phone. Here’s how it’s done.
- In the Messages app, select the group chat that you want to leave.
- Tap the top of the conversation.
If you don’t see the option to leave the group, it might mean one or more of the users isn’t using a device with iMessage. You can’t remove yourself from these group chats, but you can at least mute the conversation.
Microsoft 365 Groups are now available in the Outlook mobile app. Use groups to start, read, and respond to group conversations. You can also join and leave a group right from the Outlook app.
Browse your groups
You’ll find a Groups node in your folder list. Tap that node to see all the groups you’re a member of. Here’s an example from iOS.
Join or leave a group
The easiest way to join a group in Outlook mobile is to receive an invitation from a group member or owner. That invitation might look like this:
Click the link to join the group.
Tap the group header.
On the Group Details card, tap Leave Group. Tap Leave Group again to confirm.
Have a group conversation
Start a conversation
Tap the New Message button. The message opens with the name of the group already listed on the To line.
Type your message.
Join the conversation
Select a group. You’ll see a list of all conversations in the group.
Tap a conversation to open it. The original message plus all replies are displayed in ascending order from oldest to newest.
Select Reply All or Forward to join the conversation.
Frequently asked questions
Where do I get the Outlook mobile app?
You can find the Outlook mobile app in your device’s app store.
How do I delete a conversation?
You can’t delete a conversation from the group mailbox unless you’re the owner of the group or the conversation. Deleting conversations from the group mailbox is possible in Outlook 2016 and Outlook on the web. If a copy of the conversation went to your personal inbox, you can delete the copy. The owner of the group determines whether copies are delivered to member inboxes.
Many iPhone and iPad users find the Mail App for iOS does not has facility to set up a contact group on iPad or iPhone, thus they are not able to send mass emails to their customers or to a group that they do business with. When you compose a new email on iPhone or iPad, there will be a Group option when you are going to add contacts or recipients, however the Group option is just to help you narrow down the search for a specific contact or email address. When you tap to open a Group, you will still need to choose a contact under the group to mail one by one. If there are 50 contacts under the group and you want to send an email to all of them, you have to select them individually for 50 times. In this tutorial, we will show you the trick to set up a group of contacts, and send group emails to all the contacts in a group easily.
If you own a web hosting, you can simply create a mailing list, attach email contacts to the list, then any email sent to the mailing list will automatically be forwarded to all email addresses in this list. It is very easy to setup and convenient to send bulk emails from iPhone, iPad or other mobile devices. See how to create a mailing list for mass mailing?
How to Send Group Emails on iPad iPhone?
Step 1. Set up a contacts group on iPad iPhone.
Open Contacts on your iPad or iPhone, tap on the + icon to add a new contact. You can name it like ‘Test Group Mailing’, ‘Group Mailing’, anything descriptive.
In the Notes field, you have to manually input the email addresses. make sure to include each email address in angle brackets, and separate all email addresses with commas. You can see the example as shows in above screen.
Step 2. Copy the email or contacts group
Long press the notes field to call up the context menu and copy all the email addresses.
Step 3. Add the contact group to email recipient field
Open Mail app on iPhone or iPad, create a new message, then paste the copied email addresses in the To field.
Step 4. Compose new email and send to a group of contacts
Note that if you add all email addresses to the To field, all recipients can see the emails of each other. If you want the recipient to see his or her own email address when he or she receives the email, you need to add all email addresses from this contact group to the Bcc field.
The above method allow you to send a email to a group of people or contacts quickly without any third party app. It is completely free. If you like more advanced fuctions, you may need to use a group email app. We will make it in another iOS app review soon.
Table of Contents
В Zoho Mail App for iPhone
Zoho Mail has a dedicated iOS mobile app for iPhone. It is simple and powerful to use. Apart from Mail, it also syncs your Calendar and Contacts also, without interfering in the device’s native calendar and contacts. Download and install the app from the App store.В
В Configure your Zoho Mail Account as IMAP in iPhone/ iPad
- Ensure that IMAP Access is turned on for your account. (Login to Zoho Mail >> Settings >> Mail Accounts >> Email forwarding and POP/ IMAP >> Enable IMAP)
- In your iPhone, Tap Settings >> Accounts and Passwords >> Add Account and choose OtherВ >>В Add Mail AccountВ
- Provide your Name, Email Address, Password and a short description to the account. Tap Next
- If Two Factor Authentication is enabled for your account, provide Application Specific Password to configure the account.
- On the next screen, ensure that IMAP is selected in the top for account type. To configure your account as POP in your iPhone, refer here for configuration details to be used.
- In the Incoming Mail ServerВ section,В provide the details below.
- Host Name : imap.zoho.com
- User Name : Your Zoho Email Address
- Password :В В Your account password.В (You may requireВ Application Specific password В to set up the account in other devices if Two Factor Authentication is enabled for your account)
- In the Outgoing Mail Server section,В provide the details below
- Host Name :В smtp.zoho.com
- User Name : Your Zoho account email address ([email protected])
- Password : Your Zoho Password (You may requireВ Application Specific password В to set up the account in other devices if Two Factor Authentication is enabled for your account)
- The device connects to the IMAP server and authenticates the credentials provided by you. Upon successful authentication, the IMAP account is set up on your mobile device.
To configure folder settings for synchronization, select the new account and Click Advanced. In Mailbox behaviors, map the iPhone/ iPad/ iPod folders to the folders on the Server.
Choose the relevant IMAP Expunge Options in the Zoho Mail Web Interface.
В Troubleshooting IMAP Configuration in iPhone
Incoming Emails not getting synced:
- In case you are unable to connect to the IMAP server imap.zoho.com, you may check the Advanced settings of the Incoming Server. Tap iPhone Settings >> Accounts and Passwords >> Tap the accountВ
- Scroll down and Tap AdvancedВ
- Make sure that Use SSL is turned on and the port number is 993.В
Error Message: Relaying Disallowed
- iPhone Settings >> Accounts and Passwords >> Select the account configured
- Check if you have provided the email address without any typos.В
- The email address mentioned should be either the main email address or email alias of the account being configured. В
Error Message: Unable to send message. Cannot connect to smtp.zoho.com
- iPhone Settings >> Accounts and Passwords >> Select the account configured
- Scroll down and select “SMTP” to check the SSL and Port details.
- Ensure that Use SSL is turned on and the SMTP port is set to 465.В
Apple’s messaging service works like a charm, even across several devices, but it requires a bit of setup to function properly.
Apple’s iMessage lets you integrate stickers and apps with your messages or send those messages with flair. You can also sync iMessage between different Apple devices — but only once you’ve set it up properly. If messages are showing up on your iPhone, but not your iPad or Mac, you’re not alone, and we can help.
If you’re struggling with sending and receiving iMessages on all the things, then follow along.
Using the same Apple ID and use just your phone number to send and receive messages is the best way to ensure all of your iMessage conversations are sent to all of your Apple devices. If you need to use an email address as well as your number, just double check that the same email address is selected on all of your Apple devices.
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It starts with the iPhone
Let’s start with making sure everything is set up properly on your iPhone, before we move on to an iPad or Mac.
Now that you have iMessage set up on the iPhone, you need to verify the same information is used on your remaining Apple devices.
On an iPad
- Open Settings >Messages >Send & Receive and check to make sure the same Apple ID you used on your iPhone is being used on your iPad.
- If that’s the case, then select select your phone number and any email addresses you added on your iPhone.
- It’s very important that you select the same item for the Start new conversations from option at the bottom of the screen as you did on your iPhone.
If the Apple ID doesn’t match, you can tap on it and follow the prompts to sign out, then sign in with the same Apple ID you used on your iPhone.
On a Mac
Editors’ note: This post was originally published in 2012; it has since been updated to reflect new features.
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Messages used to be a simple replacement for the limited and sometimes costly text messaging we all did, but it’s evolved into a powerful communications tool — and iOS 14 has added many improvements.
Apple may have made more visible improvements and additions to Messages with iOS 14 than it did any other part of the new operating system. Although that makes sense given how widely used it is, it still means that there is a lot to unpack in the new version.
Messages is now much better at making sure you don’t miss anything you want to know in the sea of conversations you may be in. It’s equally good for help you get the attention of someone in a group, plus simply organizing your chats better.
To organize a chat, you can give it a name. You can also pin it to the top of your Messages screen — or do both.
How to name a group Message conversation
- Open Messages
- Tap on a group conversation
- Tap at the top on the images of people in it
- Tap the i for information button
- Choose Change Name and Photo
- Choose Enter a Group Name
- Tap Done
You can also optionally set a new image for the group chat. So if it were about your vacation plans, you could set an image of the hotel you’re all going to. This image can be an icon, emoji, or a photo.
What you can’t have, it seems at present, is anyone in the group who is not using Apple devices. If anyone isn’t, you don’t get the option to name the group.
However, whether or not it’s an all-Apple kind of club, you can still organize your messages. You can pin a conversation – whether it’s with a group or one person — so that it is permanently at the top of your list.
It stays there forever, even if everyone goes silent on that conversation for months, until you un-pin it.
How to pin a conversation
- From the list of messages, pick one and swipe left to right
- Tap on the yellow pin icon
The pinned conversation appears at the top of your Messages screen, and it has an icon showing faces of a number of people in it. To un-pin, press and hold on that icon, and choose Unpin from the menu that appears.
Also in that same menu, you can choose Hide Alerts. We’ve all been in group Message conversations where you’re being pinged every minute with “me too,” or “LOL.”
This lets you say in the conversation, yet not be bothered by these. You can obviously check the message conversation whenever you want to catch yourself up.
However, there are times in even conversations like this where either you’re needed — or something is being said that you want to know about right away. This is where mentions come in.
How to see mentions in Messages
- Go to Settings
- Choose Messages
- Scroll down to Notify Me
- Turn it to on
Now when someone mentions you by name, you will get notified, even if you’ve hidden alerts for a conversation. The way they get your attention is, unsurprisingly, the same way you get theirs.
How to get someone’s attention in Messages
- Type their name and Messages will turn that text gray
- Before you press the space bar, tap on their gray name
- An icon with their image appears.
- Tap on that
- Their gray name turns blue with a brief animation
- Type the rest of your message
That is how to do it, but there is an alternative which will be more familiar to WhatsApp users. Type the @ symbol followed by the person’s name, and as soon as you press the space bar, their name will immediately turn blue with that little animation. Messages will also delete the @ symbol for neatness.
Now you can have incredibly long Messages conversations but only be interrupted with a notification when it’s relevant, and only nudge specific people when you need them. You’re still going to end up with conversations that go on and on, but there is one more new feature in iOS 14 to help with that.
Rather than the straight list of everybody’s comments, you can now tap on any message and reply specifically to that. It’s still the case that everyone sees it, but they see what you’re referring to, using inline replies.
How to use inline replies
- Find a specific comment in a conversation that that you want to reply to
- Press and hold on it
- Choose Reply from the menu that appears
- Type your message
Now your reply will be shown inset underneath the part of the message you are referring to.
How to filter out unwanted Messages
This all supposes that you want to talk with these people, but you’ll already have found over the years that you can get messages from anyone. Although iOS 14 doesn’t add anything to help this, there is already a feature called Filter Unknown Senders.
Go to Settings, Messages, scroll down to Filter Unknown Senders, and turn it on. This will mean any such messages will go into a separate tab in Messages and not be displayed alongside your regular ones. It also means that you be unable to tap on any link in such a message.
The definition of “unknown senders” is important, though. A known sender is obviously anyone in your contacts list, but less obviously, it also contains anyone you’ve been texting with recently.
The future of Messages
If it doesn’t seem as if Messages could get any better, or add any more features, you’re forgetting one that has been rumored for years. We still don’t have a way to change our mind and delete a message after it’s been sent.
Apple, of course, has never promised this is coming, but WhatsApp has — and yet nobody has managed to do it.
So there are still features we might like in Messages. But what iOS 14 has now brought may transform this from a text-message replacement, to a huge part of everyone’s workflow.
Keep up with AppleInsider by downloading the AppleInsider app for iOS, and follow us on YouTube, Twitter @appleinsider and Facebook for live, late-breaking coverage. You can also check out our official Instagram account for exclusive photos.
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Sharing images with your family and friends via email is easy to do on your iPhone or iPad. In this post, we’ll cover how to send photos by email through the Photos and Mail apps, plus how to send multiple images using the iPad’s multitasking feature.
How to attach an image to email using the Photos app
The easiest way to send a snap on your iPhone via email is by using the Photos app. If you’re wondering how to attach a photo to an email on your iPad instead, don’t worry – you can still follow the iPhone method below.
1. Open the Photos app and find the picture you’d like to send via email.
2. Click the Share button (the button that looks like an upward arrow coming out of a box).
3. Click the Mail icon, this will attach the image within the body text of a new message.
4. Enter the email address you’d like to send it to, write your message and hit Send.
Want to know how to email multiple photos from your iPhone or iPad? Just follow the same steps as above. The only difference is that when you select the first image and click Share, you also need to highlight the additional images by scrolling and tapping them. When selected, they’ll be covered with a blue tick icon.
How to attach photos from within the Mail app
1. Open and write a new message in Mail.
2. Make sure the cursor is positioned where you’d like your image to appear in the body of your email.
3. Tap the screen and hold until the menu appears.
4. Tap the arrow on the right-hand side of the Menu until you see the option to Insert Photo or Video.
5. Select Insert Photo or Video to add an image into the body text of your email.
6. Alternatively, select Insert Attachment to add the photo as an attachment. Select the album you’d like to attach a photo from – your Camera Roll, for example.
7. Find the photo you’d like to attach, click on it, then select Choose.
8. The picture will now be inserted into the body text of your email or as an attachment, depending on which upload method you selected.
9. Finish your message and hit Send.
Attaching multiple images to an email on the iPad
The iPad has a useful multitasking feature which allows you to open two apps side by side, so you can drag-and-drop multiple images to add to your email. This method works using the dock which shows your most recently used apps, so to make sure Photos appears here when needed, launch the Photos app just before starting your email. Then, follow the simple steps below.
1. Compose a new message within the Mail app.
2. Swipe up from the bottom of the screen to reveal the dock.
3. Tap and hold the Photos icon until it expands. If the Photos icon isn’t shown here, open the Photos app, then switch back to the Mail app and try again.
4. Drag and drop the icon to one side of the screen to enable Split View.
5. The Photos app will open next to the Mail app.
6. Drag and drop the images you’d like to email from the Photos app to the Mail app. Alternatively, you can select more than one image and drag and drop these in bulk.
7. Compose your email, then hit Send.
Alternative ways to send photos on your iPhone or iPad
In addition to the above, there are other methods for sharing images from your iPhone or iPad. We cover these in a little more detail below.
Google Photos is a cloud-based tool that allows you to store photos and videos from your iOS devices online. It’s simple to use and offers unlimited storage of images up to 16 megapixels. You can share a link to your images with family and friends so they can access the images, even if they don’t have Google Apps installed.
There are several third-party apps you can use to share your images with loved ones. WhatsApp is a free messaging app for smartphones that makes sharing pictures and videos easy – you can send content to one person via a private message or share with multiple contacts in a group chat. Facebook is another social tool where, as well as uploading public albums, you can share photos and videos privately using Facebook Messenger.
You can also send photos and videos via text message. It’s important to note, however, that if you’re sending content to someone without an Apple device – who’s therefore not using iMessage – this may cost you money.
Spark for iOS and Mac supports contact groups created in the Contacts app on your Mac or on the iCloud webpage. Groups such as “Family” or “Football team” are a great way to organize your contacts and email them all at once.
Just start typing a group name in the “To:” field, select a group from the list, and Spark adds the email addresses of all group members.
To use groups of contacts in Spark, please make sure the app has access to your contacts:
- On your Mac, open System Preferences > Security & Privacy > Contacts > tick Spark.
- On your iPhone or iPad, open Settings > Spark > enable the Contacts toggle.
Create a group of contacts
There are two ways to create a group of contacts you can use in Spark:
1. In the Contacts app on your Mac:
- Launch the Contacts app.
- Click File at the top left.
- Select New Group.
- Type the group name.
- Click on the plus sign at the bottom to add people.
Please check the instruction from Apple for more details.
Note: To access a contact group on all your Apple devices, please add this group to the iCloud section on the sidebar (not On My Mac).
2. On the iCloud webpage:
- Sign into iCloud.com with your Apple ID.
- Click on the plus sign at the bottom left.
- Select New Group.
- To add people, select the plus sign at the bottom and choose New Contact. You can also click All Contacts on the sidebar and drag & drop the needed contacts to your group.
Check the article from Apple for more details.
After creating a new group, restart Spark to update your contacts.
A contact group comes in handy when you want to send the same message to multiple contacts every time, especially if it’s a party invite or trip discussion. While iOS doesn’t allow to create a contact group directly, you can do so via iCloud or third-party applications, which are as easy as pie. Moreover, the people in your group can reach you even if your iPhone is in the “Do not disturb” mode.
In this how-to guide, I have covered everything you need to know to create a contact group on your iPhone.
Note: You must enable contact sync in iCloud. To check and do so, open Settings → tap your profile → go to iCloud → toggle on Contacts.
How to make contact groups on iPhone using iCloud
- Visit iCloud.Com on your Mac and sign in with your Apple ID.
- Next, select Contacts and tap on the “+” icon at the bottom left corner.
- Select the new group option.
- Next, name the group, and you’re ready.
Note: This process requires a strong internet connection.
Once you create the group, you can add all the contacts you want in that particular group. All you have to do is drag the contact from ‘All Contacts‘ and drop it in the new group you made.
You can delete the group or a specific contact easily. Here’s how;
Delete group or contact from iCloud
- Select the group or contact you wish to delete.
- Tap the Actions menu in the bottom left corner and select Delete from the menu.
- A menu will pop-up on your screen. Tap Delete to confirm the action.
Tip: You can also delete by selecting a particular contact or the contact group and clicking on the delete button from your Mac’s keyboard.
Use contact groups on the iPhone
- Check the group you made in the Phone app on iPhone
- Launch the Phone app on your iPhone and go to Contacts.
- Now, tap groups in the upper right corner.
- You will be able to see all the groups you created.
Note: iPhone’s messaging app doesn’t support groups. You can send a message to the group via email.
- Use it in the Mail app
Send an email to each person in the group in one go.
- Open the Mail app on your iPhone and create a new email.
- In the “To” section, type the group’s name. You will see the name of the group as a suggestion.
- Select that group, type the message, and hit send. The message will be delivered to everyone in the group via email.
Note: It is crucial to have the person’s email ID saved in his/her contact details. Otherwise, you can’t send an email to that person even if you have added him/her to the group.
- Use it for Do Not Disturb Mode on your iPhone
- Launch Settings and go to the ‘Do not disturb’ option.
- Here, you will see the contact groups you created in iCloud.
- Tap ‘Allow Calls From‘ and select the contact group.
Besides iCloud, you can also use third-party applications to create a contact group on the iPhone easily. One best app that comes to mind is Groups. It is available on the App Store for free (with in-app purchases).
How to create a contact group on iPhone using Groups app
- Open the Groups app on your iPhone.
- Tap ‘Add New Label’ to create a new group.
- Visit the New Group page and name your contact group.
- Tap ‘No Contacts — Add Some’ to start adding contacts.
Note – You can add or remove contacts by selecting ‘Manage‘ at the top right corner.
- Tap Done.
You can also add new contacts directly using this app.
You’ve successfully created contact groups on iPhone!
Now, plan your party or trip with less stress. While I usually stick to iCloud for creating contact groups, third-party apps come in handy if you have don’t have Mac at your disposal.
If you are new to Apple, here are the articles you should look at to use your iPhone and iCloud more efficiently.