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How to set up recurring reminders on a mac

Benj Edwards is an Associate Editor for How-To Geek. For over 15 years, he has written about technology and tech history for sites such as The Atlantic, Fast Company, PCMag, PCWorld, Macworld, Ars Technica, and Wired. In 2005, he created Vintage Computing and Gaming, a blog devoted to tech history. He also created The Culture of Tech podcast and regularly contributes to the Retronauts retrogaming podcast. Read more.

How to set up recurring reminders on a mac

If you find yourself needing to be reminded about regularly occurring tasks, you can easily schedule a repeating reminder using the Reminders app on your Mac. These reminders will pop up in your Notifications section at the correct time. Here’s how to set them up.

First, launch the Reminders app, and click the “Today” button in the sidebar. Then click the “+” (Plus) button in the upper-right corner of the window.

How to set up recurring reminders on a mac

A new reminder will appear in the list. Type in the name of the reminder, then click the tiny “Info” button beside it (which looks like a small “i” in a circle).

In the bubble that pops up, set the reminder date and time (or location, if applicable.) Next, click beside the “Repeat” option, and select how often you want it to repeat.

How to set up recurring reminders on a mac

You can make a reminder repeat every day, every week, every month, every year, or “Custom.” The “Custom” option allows you to set reminders that recur on certain days of the week, certain days of the month, or in certain months of the year with various levels of control.

How to set up recurring reminders on a mac

After that, you can choose when to end the repetition if you wish using the “End Repeat” option—or the reminder can repeat forever.

When you’re done, simply click outside the bubble and the settings will be saved. Check your list of reminders, and the one you just added should be there.

How to set up recurring reminders on a mac

If you need to add more repeating reminders, just click the plus button again. You can add as many as you’d like. Good luck!

Создавайте напоминания о списках дел, проектах, покупках и других вещах, за которыми нужно следить. Используйте подпункты для организации списков: например, организуйте список покупок по отделам магазина. Новые напоминания и внесенные изменения отображаются на всех устройствах Apple, в которых настроены одни и те же учетные записи.

Примечание. Все функции Напоминаний, описанные в этом руководстве, доступны при использовании обновленных напоминаний iCloud. Некоторые функции недоступны при использовании учетных записей сторонних разработчиков.

Добавление напоминания

Когда Вы добавляете напоминания в список, на экране появляются поля даты, места, тегов и флажка для быстрого ввода.

How to set up recurring reminders on a mac

В приложении «Напоминания» на Mac выберите список напоминаний в боковом меню.

Нажмите кнопку «Добавить» в правом верхнем углу (или используйте Touch Bar).

Введите заголовок напоминания.

Выполните одно из следующих действий.

Добавление заметки. Введите заметку под текстом напоминания. Нажмите Option-Return, чтобы начать новую строку в заметке.

Напоминания при наступлении даты и времени. Нажмите «Добавить дату», выберите предлагаемую дату или нажмите «Настройка», чтобы выбрать дату из календаря. Введя дату, Вы можете нажать «Добавить время» и выбрать предлагаемое время. Если Вы не указали время, напоминание будет действовать весь день.

Напоминание по месту. Нажмите «Добавить место», затем выберите предлагаемое место или начните вводить название места и выберите одно из предложений.

Отметка напоминания тегом. Нажмите кнопку «Тег», затем выберите существующий тег или нажмите «Новый тег» для создания и применения нового тега.

Отметка напоминания флажком. Нажмите кнопку с флажком.

Чтобы быстро добавить несколько напоминаний в один список, нажимайте Return после ввода каждого напоминания.

Siri. Произнесите, например:

«Запомни, что надо купить лампочки»

«Добавь бананы в мой список покупок»

Добавление напоминания с помощью голосовых команд

Чтобы быстро создавать напоминания, можно использовать естественный язык.

В приложении «Напоминания» на Mac выберите список напоминаний в боковом меню.

Нажмите кнопку «Добавить» в правом верхнем углу (или используйте Touch Bar).

Введите напоминание, в том числе его дату или время.

Например, напоминание может быть таким: «Отвозить Марину на хор каждую среду в 17:00», «Взять напрокат фильм в пятницу в 16:00» или «Оплатить счета в субботу».

Нажмите предлагаемую дату.

Изменение или добавление дополнительных сведений о напоминании с помощью Инспектора

Создав напоминание, Вы можете изменить его сведения или добавить дополнительные сведения с помощью Инспектора. Кроме полей даты, времени и места, в окне Инспектора есть поля для настройки повторяющихся напоминаний, напоминания при отправке сообщения пользователю и добавления ссылок и изображений в напоминания.

How to set up recurring reminders on a mac

В приложении «Напоминания» на Mac наведите указатель на напоминание, затем нажмите кнопку «Сведения» .

(Либо выберите напоминание, а затем воспользуйтесь панелью Touch Bar.)

Выполните любое из следующих действий.

Изменение заголовка напоминания. Выберите текущий текст, затем введите новый текст.

Добавление заметки. Введите заметку под текстом напоминания.

Отметка напоминания тегом. Нажмите поле «Добавить теги», затем выберите тег. Также можно ввести новый тег.

Отметка напоминания флажком. Нажмите кнопку с флажком.

Напоминания при наступлении даты и времени. Установите флажок «В день», нажмите дату, затем выберите дату в календаре или заполните поля дня, месяца и года. После ввода даты установите флажок «По времени», затем заполните поля часов и минут или оставьте их пустыми, чтобы напоминание действовало весь день.

Чтобы напоминание повторялось с определенной частотой, наведите указатель на поле повтора, нажмите всплывающее меню, затем выберите один из вариантов. Чтобы задать дату окончания повтора, наведите указатель на поле окончания повтора, нажмите всплывающее меню, выберите «В дату», затем выберите дату в календаре или заполните поля дня, месяца и года.

Напоминание по месту. Установите флажок «По месту», нажмите поле «Введите место», выберите предлагаемое место или тип места и предлагаемое место, затем выберите «Прибытие» или «Убытие».

Напоминание при отправке сообщения пользователю. Установите флажок «При отправке сообщения пользователю», нажмите «Добавить контакт», затем выберите человека.

Изменение приоритета. Наведите указатель на поле приоритета, нажмите всплывающее меню, затем выберите один из вариантов. Восклицательный знак в списке напоминаний указывает приоритет напоминания: один знак означает низкий приоритет, два — средний, три — высокий.

Добавление ссылки. Нажмите поле веб-адреса и введите веб-адрес.

Добавление изображений. Нажмите «Добавить изображение», выберите «Фото», выберите одно или несколько изображений, затем перетяните их в напоминание. Если рядом есть iPhone или iPad, можно сделать на нем снимок, отсканировать документ или добавить зарисовку.

Совет. Чтобы быстро создавать напоминания с адресами, где Вы часто бываете (с адресом Вашего дома или работы, к примеру), добавьте эти адреса на свою карточку в Контактах. Когда Вы будете создавать напоминание с адресом, в списке предлагаемых мест будут отображаться адреса из Вашей карточки.

You can be reminded when individual reminders are due or when you arrive at or leave a location such as an address or your car. If you set both types of notifications for a reminder, you’re notified either at the time you specify or when you arrive at the location, whichever comes first.

For example, If you have a reminder to buy a new dress, you can set a notification to alert you when you arrive at the shopping centre.

Note: All Reminders features described in this guide are available when using upgraded iCloud reminders. Some features aren’t available when using accounts from other providers.

Add a reminder for a date and time

In the Reminders app on your Mac, move the pointer over a reminder, then click the Info button .

Select the On a Day tickbox, click the date, then either use the calendar to pick a date or type the date in the month, day and year fields.

Select the At a Time tickbox, then type a time in the hour and minute fields.

If you want this to be an all-day reminder, leave the At a Time tickbox unselected.

If you want to be reminded on a repeating schedule, place the pointer over the repeat field, click the pop-up menu, then choose an option.

To set the event to repeat on a schedule not included in the menu, choose Custom, choose an option from the Frequency pop-up menu, then enter your custom settings:

Daily: Enter the number of days between each repeat. For example, to create an event that occurs every other day, enter the number 2.

Weekly: Enter the number of weeks between each repeat, then select the days of the week you want the event to occur on. For example, you can create an event that occurs every three weeks on Monday, Wednesday and Friday of that week.

Monthly: Enter the number of months between each repeat. To make the event occur on the same day of the month each time it repeats (for example, on the 4th and 19th day of each month in which the event occurs), select Each, then click the days of the month on which you want the event to occur.

You can also make the event repeat according to a pattern (for example, on the last weekday of each month in which the event occurs). To set up a pattern, select “On the”, then choose options from the pop-up menus.

Yearly: Enter the number of years between each repeat, then click the months in which you want the event to occur.

You can also make the event occur according to a pattern (for example, on the third Thursday of each month in which the event occurs). To set up a pattern, select “On the”, then choose options from the pop-up menus.

If you just want the reminder notification to reappear until you complete it, leave “repeat” set to None. When the notification appears, you can click Later, then choose Ignore.

To set a time to be reminded about all-day reminders, choose Reminders > Preferences, then select the Today Notification tickbox and enter the time you want to be reminded.

You can also choose whether to show all-day reminders as overdue. Choose Reminders > Preferences, then select the “Show all-day reminders as overdue” tickbox. When this option is selected, all-day reminders are shown as overdue starting on the next day.

Siri: Say something like: “Remind me to take my medicine at 10 pm tonight.” Learn how to use Siri.

Add a location to a reminder

You can set up a reminder that alerts you when you arrive at or leave a location, including when you get in or out of a paired car.

To receive location notifications, you need to turn on Location Services on any computer or device you use with Reminders. See Allow apps to detect the location of your Mac.

How to set up recurring reminders on a mac

In the Reminders app on your Mac, move the pointer over a reminder, then click the Info button .

Select the At a Location tickbox, click the Enter a Location field, then choose a suggested location or type a location and select a suggested location.

The list of suggested locations includes your current location, addresses from your Contacts card, getting in car and getting out of car.

You can enter an address, business name or one of your contacts. As you type, Reminders adds to the suggestions list.

If available, select Leaving or Arriving to specify when you want to receive the notification.

To set how far away you are from the location when you’re notified, drag the large blue dot on the circle surrounding the location on the map.

Siri: Say something like: “Remind me to stop at the supermarket when I leave here.” Learn how to use Siri.

Until you mark a reminder as complete, you’re notified whenever you arrive at or leave the location.

Reminders that have a time-based notification appear in the Scheduled list as well as in their original reminder list.

Reminders you’ve received appear in Notification Centre. You can turn off Reminders notifications in Notifications preferences.

Notifications appear on all your computers and devices that you set up with the same accounts.

August 8, 2020 by Martin6

How to set up recurring reminders on a mac

If you find yourself needing to be reminded about regularly occurring tasks, you can easily schedule a repeating reminder using the Reminders app on your Mac. These reminders will pop up in your Notifications section at the correct time. Here’s how to set them up.

First, launch the Reminders app, and click the “Today” button in the sidebar. Then click the “+” (Plus) button in the upper-right corner of the window.

How to set up recurring reminders on a mac

A new reminder will appear in the list. Type in the name of the reminder, then click the tiny “Info” button beside it (which looks like a small “i” in a circle).

In the bubble that pops up, set the reminder date and time (or location, if applicable.) Next, click beside the “Repeat” option, and select how often you want it to repeat.

How to set up recurring reminders on a mac

You can make a reminder repeat every day, every week, every month, every year, or “Custom.” The “Custom” option allows you to set reminders that recur on certain days of the week, certain days of the month, or in certain months of the year with various levels of control.

How to set up recurring reminders on a mac

After that, you can choose when to end the repetition if you wish using the “End Repeat” option—or the reminder can repeat forever.

When you’re done, simply click outside the bubble and the settings will be saved. Check your list of reminders, and the one you just added should be there.

How to set up recurring reminders on a mac

If you need to add more repeating reminders, just click the plus button again. You can add as many as you’d like. Good luck!

How to set up recurring reminders on a mac

This tutorial is about the How to Set Up Recurring Reminders on Mac. We will try our best so that you understand this guide. I hope you like this blog How to Set Up Recurring Reminders on Mac. If your answer is yes then please do share after reading this.

  • Check How to Set Up Recurring Reminders on Mac
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Check How to Set Up Recurring Reminders on Mac

The Reminders app, which comes pre-installed on every iPhone and iPad, is easy to use but includes complicated capabilities like recurring tasks. These are useful for cases where you need to set specific reminders that you need to remind yourself of on a daily, weekly, or even custom basis. Here’s how to do it: Reminders are very useful when you want to make sure you don’t forget something, and all too often you need a reminder for the same thing more than once at different intervals. In this tutorial, we’ll show you how to set up a reminder that repeats more than once on both your Mac and iPhone or iPad.

Whether you need a repeating notification each month to remind you to keep up with your car payment or credit card bill, or a weekly reminder to remind you that you’re getting paid and need to stop by the bank before picking up dinner for the family. , repeating reminders is very useful. They are useful because you don’t have to set more than one reminder. You can set it once and it will notify you periodically based on the interval you set.

If you’re using a Mac, you’ll want to follow these steps to set up a repeating reminder.

  • Launch the Reminders app on your Mac and create a new reminder. This is done with the plus button within the Reminders app.
  • Hover over the reminder and then click the i button just to the right.
  • This displays a popup menu that shows more detailed information about the reminder. Check the box to choose and date and then click the dropdown menu next to the repeat tag.
  • Select the interval at which you want the reminder to repeat. You can choose between daily, weekly, monthly, yearly, or never. You can also set a custom interval.
  • When you are satisfied with the selection, press the Return key.
  • You’re done, and now this reminder should go off every day, week, month, or year (depending on how you’ve set it up) to remind you of your event.

Final words: How to Set Up Recurring Reminders on Mac

I hope you understand this article How to Set Up Recurring Reminders on Mac, if your answer is no then you can ask anything via contact forum section related to this article. And if your answer is yes then please share this article with your family and friends.

Adding a reminder

To set a recurring reminder, start by clicking on the New button in the top right corner of the window. You can also choose File > New Item from the menu, or use the keyboard shortcut by pressing Command (⌘)-N.

How to set up recurring reminders on a mac

Enter the task you’d like to be reminded about

As an example, we’ll try to add a reminder to pay our rent every 2 weeks on Friday at 8 AM. We enter ‘Pay rent’ as our task.

Set the due date to the date of first recurrence

How to set up recurring reminders on a mac

Click on the due date field (labelled 1), or press Tab from the title field, and enter your desired due date.

Since we need to start paying our rent next Friday, we’re going to make use of the natural date input in Due and enter ‘Next fri’ as our due date.

Set the due time to the time you’d like to be reminded at for every recurrence

How to set up recurring reminders on a mac

Click on the due time field (labelled 1). Notice how the free-form due date that we’ve entered earlier has been parsed and correctly set to the date for next Friday (labelled 2) as we switched from the due date to the due time field.

Again, make use of the natural date and time input and key in ‘8am’.

Make the reminder recur once every 2 weeks

How to set up recurring reminders on a mac

Click on the drop-down button (labelled 1) to reveal recurrence options.

Choose how often you want the reminder to recur by clicking on the appropriate Frequency button (Off, Daily, Weekly, Monthly, Yearly). You can also toggle between the different recurring options from ‘Off’ to ‘Yearly’ by pressing Command (⌘)-1 to 5.

For weekly reminders, you can select more than one day of the week to repeat on by selecting on the respective symbols (M, T, W, T, F, S, S). This way, you can select Monday to Friday to create a weekday-only reminder.

For our example, choose ‘Weekly’ (labelled 2), and enter Every ‘2’ weeks (labelled 3).

Press Return once to confirm, another time to save

How to set up recurring reminders on a mac

Press Return once and the recurrence rule will be updated to reflect ‘Every 2 weeks on Fri 8:00 AM’. Press Return once more to save the reminder.

You’ve successfully set up a recurring reminder.

Unlike one-time reminders that show their full due date and time beneath their titles (eg. ‘May 5, 2012 12:00 PM’ for the reminder ‘Deposit cheque’, labelled 1), recurring reminders show their recurrence rule beneath their titles (eg. ‘Every 2 weeks on Fri 8:00 AM’) in the reminders list.

You have a lot on your plate, don’t let it distract it. Any.do’s reminder app for Mac will clear the clutter and keep you focused only on what matters.

How to set up recurring reminders on a mac

How to set up recurring reminders on a mac

Smart reminders for busy people

Effortlessly create reminders straight from your Mac’s status bar and quickly view alerts in your Notification Center. Add recurring reminders for regular activities and use location-based reminders for on the spot to-dos.

How to set up recurring reminders on a mac

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Built for both personal use and teamwork, Any.do for Mac improves the productivity of millions worldwide. Completely customizable, combining to-do lists, calendar(s) and reminders under one roof – Any.do has everything you need to get you to your goals.

“So far this app has been great! I have awful ADD/ADHD and it has been a huge help, especially while working 2 jobs and planning my wedding! The Call Back reminder is my favorite feature so far, I am notorious for forgetting to return calls, it was such a pleasant surprise to take care of it and not guiltily remember lying in bed late at night!”

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“Premium features are amazing. And location based reminders are the way to go.”

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How to Set Up Recurring Reminders on a Mac

  • Post author:How-to Geek
  • Post category:How-to Geek
  • Post published: August 4, 2020

Benj Edwards
2020-08-03 06:24:00
www.howtogeek.com

How to set up recurring reminders on a mac

If you end up needing to be reminded about recurrently occurring duties, you’ll be able to simply schedule a repeating reminder using the Reminders app in your Mac. These reminders will pop up in your Notifications part on the right time. Right here’s tips on how to set them up.

First, launch the Reminders app, and click on the “At the moment” button within the sidebar. Then click on the “+” (Plus) button within the upper-right nook of the window.

How to set up recurring reminders on a mac

A brand new reminder will seem within the record. Kind within the title of the reminder, then click on the tiny “Information” button beside it (which seems to be like a small “i” in a circle).

Within the bubble that pops up, set the reminder date and time (or location, if relevant.) Subsequent, click on beside the “Repeat” possibility, and choose how usually you need it to repeat.

How to set up recurring reminders on a mac

You can also make a reminder repeat on daily basis, each week, each month, yearly, or “Customized.” The “Customized” possibility permits you to set reminders that recur on sure days of the week, sure days of the month, or in sure months of the 12 months with varied ranges of management.

How to set up recurring reminders on a mac

After that, you’ll be able to select when to finish the repetition if you want utilizing the “Finish Repeat” possibility—or the reminder can repeat endlessly.

Once you’re carried out, merely click on exterior the bubble and the settings can be saved. Examine your record of reminders, and the one you simply added ought to be there.

How to set up recurring reminders on a mac

If you have to add extra repeating reminders, simply click on the plus button once more. You may add as many as you’d like. Good luck!

– Jan. 7th 2022 2:31 pm PT

How to set up recurring reminders on a mac

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9to5Mac is brought to you by MacStadium. Migrate to M1 easier with Orka and MacStadium. Orchestrate macOS VMs with Kubernetes in a mixed cluster of M1 and Intel Macs. Watch the tech preview and sign up to be a beta participant.

With the latest version of macOS, dubbed Monterey, one of the apps that saw a handful of upgrades was Reminders. A once rather basic task and to-do application, Reminders is now a powerhouse application with new features include Smart List, tags, and more. Head below for a deeper look at these new features.

The new features in Reminders

First off, the Reminders app in macOS Monterey is the first version to support tags. As the name implies, tags allow you to organize and categorize your reminders and tasks. This means you can tag tasks with bits of information to help you keep track of categories, groups, and more.

Tags are a fast and flexible way to organize your reminders. Add one or more tags, like #errands, to your reminders to make them easy to search and filter for across your Reminders lists.

In macOS Monterey, you can add tags to your tasks when you create them. Simply look for the “Add Tags” field when creating a new reminder.

But while tags themselves are a notable addition to the Reminders application, they are really powerful when combined with Smart Lists.

Without a doubt, the biggest new addition to the Reminders app in macOS Monterey is a new feature that Apple is calling Smart Lists. Essentially, Smart Lists are a way to create custom lists that include reminders that meet certain criteria.

Here’s how Apple explains the feature:

Create your own Smart Lists to automatically include reminders that matter most to you by selecting for tags, dates, times, locations, flags, and priority. Choose more than one tag (such as #gardening and #errands) and combine them with other setting filters for more specific lists.

So how does this work in practice? It’s actually not as complex as it might sound. In the Reminders app on your Mac, you can start by clicking the “Add List” button, just like you would for creating any sort of to-do list. While you’re creating your list, look for the “Make into Smart List” checkbox.

Once you select this checkbox, you can select criteria for your Smart List. The criteria can be different tags, the due date for the task, the time, the priority, the location, and whether or not the task is flagged. Once you’ve done this, the Reminders will automatically create a Smart List of the tasks that meet your defined criteria.

Once you’ve created a custom Smart List in the Reminders app, it will sync to your other Apple devices and be added to the app’s sidebar. In the sidebar, it will be denoted with a small gear icon in the bottom-right corner, indicating that it is a Smart List.

And while Smart Lists and tags are the top new features of the Reminders app in macOS Monterey, there’s more to try out:

  • A Tag Browser in the sidebar lets you click any tag or combination of tags to quickly view tagged reminders.
  • Access quick options to easily delete your completed reminders.
  • Choose tags, flags, priority, and people you message with from the Quick Toolbar when creating a reminder.
  • Type more advanced phrases to create reminder settings. Try something like “Jog every other morning” for a specific, recurring reminder.

Have you gotten a chance to try out any of these new features in the Reminders app with macOS Monterey? Let us know down in the comments!

9to5Mac is brought to you by MacStadium. Migrate to M1 easier with Orka and MacStadium. Orchestrate macOS VMs with Kubernetes in a mixed cluster of M1 and Intel Macs. Watch the tech preview and sign up to be a beta participant.

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How to set up recurring reminders on a mac

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How to set up recurring reminders on a mac

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How to set up recurring reminders on a mac

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I’m trying to set a daily reminder for only weekdays.

I want to set a reminder to go pick up our son at daycare every weekday afternoon. However I cannot find any options to select multiple specific days for repeating reminders. I’ve tried on both my Mac running Big Sur and my iPhone running iOS 14.6. I know that if I created a calendar event for it, I could set a repeating alert for specific days, but my calendar is already so jam packed full of events, I have to make extra clicks/taps to view everything in a given day, so I really don’t want to add this to it if I don’t have to. I’d rather have it as a reminder than a calendar alert, if there’s a way to do it.

Device: Something Else

App: Reminders
—–
Cameron

Comments: 6 Responses to “How Do I Set a Repeating Reminder for Only Weekdays?”

You can’t repeat Reminders. You can only set one “due date/time” for them. But you can repeat calendar events. That’s where you can highly customize the repetition so you can do only weekdays. See https://macmost.com/mac-calendar-repeating-events.html

But it sounds like what you really want is an alarm on your iPhone, not a Reminder or Calendar event. After all, you don’t want to miss it just because you are on the go, not working on your Mac.

You can create an alarm in the Clock app on the iPhone. You can set the days of the week and everything. Give that a try.

Reminders can be repeated. Daily, weekly…. For just weekdays you could do 5 separate repeating reminders, one for each day. I had two biweekly reminders offset by a week for garbage and recycling weeks.

David: Yes, you can do daily, but not 5 days per week. The idea of 5 different reminders for 5 days is a good one. But the solution for Cameron is still to use a Clock alarm, not a reminder for this. That’s the right way to go.

Go to the repeat function and then You can go to custom and Then select weekly in place of daily. Then after selecting weekly it will give you the options to select the days you want

Chris: You’re right. I’ve never tried to use Reminders for a repeating alarm like that, so I never saw the day options appear.

Thank you Chris Kelly, that was exactly what I was looking for!

I have a variety of recurring events on my calendar and it’s really tedious to duplicate and reschedule each one. Is there some way in MacOS Calendar [iCal] to specify a recurring event that’s every few weeks or even the last Friday of each month or similar? Thanks!

After so many years of developing their calendar program, it’s no surprise that the Calendar app on your MacOS system is remarkably sophisticated and flexible. It can indeed let you set up recurring events with just about any recurrence you can imagine, from every X days to the Nth day of each month to the first, second, or even last day of each month. Calendar also has a lot of flexibility with alerts and can even have all-day events with alerts at specific times during that day too.

As always, start by making sure that you have the latest version of Calendar and MacOS. In the latter case, you are hopefully running MacOS 11 by now, but if not, Calendar hasn’t actually changed that much in the recent past, so everything detailed herein will work with MacOS X too. Earlier than that? You might be on your own if you’re running iCal, though it undoubtedly has a lot of these features too.

SETTING UP A RECURRING EVENT IN MAC CALENDAR

After so many years, I still want to call it iCal. iCal was introduced back in 2002, but officially changed its name to Calendar with the release of MacOS X 10.5 in 2012. That means I’m 9 years behind calling it iCal, but in my defense, I hear others refer to the program that way too. 🙂

Anyway… let’s get into it. The lazy way to create an event in Calendar is to click on the “+” and trust its natural language parser:

How to set up recurring reminders on a mac

Unfortunately, it doesn’t understand “every Thursday” so it creates an event for this Thursday called “Meet with Vlad every”:

How to set up recurring reminders on a mac

But we can start with that. A quick click and edit to fix the name, and a click on the currently scheduled date. That portion of the event then expands to offer more options:

How to set up recurring reminders on a mac

Uncheck the “all-day” checkbox and options for start and end times show up:

How to set up recurring reminders on a mac

More importantly, notice that what else has shown up is the “Repeat” option, defaulting to “None”, as you’d expect.

Click on it and you’ll find it’s actually a menu of possible recurrence intervals:

How to set up recurring reminders on a mac

If your meeting is every week, it’s quite easy: Click on the “Every Week” option and it’s all set up. Done.

SETTING ADVANCED RECURRENCE FOR CALENDAR EVENTS

But let’s actually set up a more sophisticated recurrence. Easy is to specify “Custom…” then detail that it should be every week, duplicating the functionality of “Every Week”:

How to set up recurring reminders on a mac

As is obvious, however, you can just as easily specify every 2 weeks or, if you choose “Daily” instead of “Weekly”, every 10 days or even every 90 days if that’s what you need. Now that my meeting with Vlad is set up, it’s easy to set up multiple alerts: Move your cursor over the default alert and a tiny “+” shows up. Click on it and you can set a second, third, fourth or even tenth alert:

How to set up recurring reminders on a mac

Now I’ve set it to be an hour before and 30 minutes before each of my weekly meetings. Helpful and a combination of reminders and calendar events both. What if you need to set up your event to be, say, the second Thursday of each month? A more complex recurrence, but Calendar can do that too, as you can see:

How to set up recurring reminders on a mac

On the top portion you could specify the 8th of each month, or even choose two dates, so the 1st and the 15th. Or, as shown, the second Thursday of each month.

If you have multiple calendars as I do, don’t forget to choose the correct calendar for the new event:

How to set up recurring reminders on a mac

Finally, in case you’ve never specified it, Calendar has a venue search system incorporated, so you can easily type in the name of the place where you’re going to meet and have it pop up a list of possible matches:

How to set up recurring reminders on a mac

In this instance, I’ve typed in “bitter” to find the Bittersweet Café in Louisville, Colorado. Once I choose that, a map of the venue’s location shows up in the event itself:

How to set up recurring reminders on a mac

Because of how everything integrates on the Mac and an iPhone, if you have things in sync, Apple Maps can now suggest the venue when your event is getting close, Reminders can pop up a note telling you approximate time from your location to the venue, factoring in traffic, and much more. It’s all quite slick once you get things set up with iCloud. Either way, though, now you know how to set up a complex recurring event in iCal. I mean Calendar. 🙂

Pro Tip: I’ve been writing about Apple and Mac since way before the introduction of iCal back in 2002. As a consequence, I have an extensive Mac help area here on the site and invite you to check it out while you’re visiting! Thanks.

I have a custom recurring reminder (recurring every 2 weeks) named “Recycling is every other Monday”. And I wrote a script to catch change events and record the next due date of selected reminders.

(Note, I chose to do this using Apple’s sqlite3 database because the size of my DB is so large, it takes upwards of 30 second to run via applescript and takes a fraction of a second using sqlite3).

When I query the database to get all incomplete reminders and all reminders modified since a specific date, I ran into a use case where if I had accidentally “uncompleted” (and recompleted) a very old instance of the recurrence and also accidentally completed and “uncompleted” the current instance, I cannot seem to figure out the logic to figure out the next due date (which is called the “remind me date” in applescript and the reminders app).

Here is my query and the output, looking at all incomplete reminders and any reminder modified in the past 14 days. (Note, if I take out ALL the WHERE clauses, this output comprises the last few rows of all output).

I added headers manually for convenience. The output is sorted by lmd (last modified date), the most recently modified at the bottom.

The actual remind me/due date of the only incomplete instance of the reminder in the reminders app is 2021-08-22 . That date does occur among the rows returned (2nd row). But my script is yielding 2121-07-15 , which is the due date of the row with the most recent lmd.

My script normally records the due date (or display date – always appear to be the same) of the last modified entry as the next due date, and this is usually correct, but in this instance, it’s wrong. And I cannot seem to discern the logic of how Apple determines what the remind me date actually is. The row containing the correct due date has a completion status of “completed”, so if I took that row, the completed status would be wrong. The only row with an incomplete status has a due date that is 2 weeks after the correct due date.

I output I want to generate for the reminder would be:

however, the only data I’m really interested in is the completed status (being 0) and the due date (/remind me date) reflecting what the Reminders app shows (2021-08-22).

So how do I compile the correct combined current entry from this output? I don’t get it.

UPDATE: I was looking at the output this morning again to try and work out the logic, so I ran the command again and saw a new entry that didn’t make sense. The latest (new) version of the reminder had a new due date of 9/5/2021. I checked my phone because I didn’t remember completing the latest reminder and the phone still shows the due date as 8/22/2021. That got me thinking, so I checked the reminders app on the computer on which I was running the sqlite3 query and sure enough, the remind me date showed 9/5/2021. It disagreed with my phone on the same iCloud account! So I think that this appears to possibly be an iCloud synch bug. I wish I’d checked it when it said the due date was 7/15, but I bet that’s what it said. My guess is that my accidentally changing the completion status of 2 instances of the recurrence lead to reveal a synch bug. So I disabled reminders synch on the Mac mini and reenabled it. Reminders are syncing from scratch. I’ll report back once I’ve confirmed my suspicion. I bet they’ll agree once the synch is finished.

Learn more about:

Welcome to the second part! If you use NotePlan to keep track of everything daily, your Daily Notes will fill up very quickly. You might ask yourself,

→ How do I manage incomplete tasks from yesterday?

That’s what you are going to learn today. We will also have a look at events, reminders, and time blocking.

Managing Tasks in Daily Notes

First, open yesterday’s note and review everything. If you still have open tasks, there are (at least) three things you can do to manage them:

  • If you have completed the task, click on the circle to mark it done (shortcut: CMD+D ).
  • If the task is no longer relevant, click on the arrow button to the left of the task and mark it canceled (shortcut: CMD+R ).
  • If the task is still relevant.
    • Either reschedule it to a future date by clicking the arrow button, and then selecting a date from the calendar (shortcut: CMD+Shift+D ),
    • Or cut & paste the task into today’s note.

    How to set up recurring reminders on a mac

    Tasks do not automatically “roll over” in NotePlan, and this is intentional. The added bit of manual work forces you to reconsider each open point and prevents building up a massive list of tasks.

    Events and Reminders

    NotePlan integrates with calendar accounts on your device, including iCloud, Google, Yahoo!, and other services.

    To add calendar accounts to your Mac, open the System Preferences app, choose “Internet Accounts,” and select the type of account you’d like to add from the panel on the right. On iOS, open the Settings app and scroll down to “Calendar” → “Accounts” → “Add Account.”

    You will also see your iCloud reminders with specified dates in the calendar sidebar (Mac) or above the daily note (iOS). Reminders that have no date won’t be displayed in NotePlan.

    Note: you can choose in NotePlan’s preferences under “Calendars” which of the calendars you have added to your device should be displayed in NotePlan.

    Create an Event or Reminder

    On Mac, click into the timeline in the right sidebar to create an event or reminder. At the top, you can choose between “Event” and “Reminder.”

    On iOS, you can use a “swipe down” gesture inside your Daily Notes or tap on the menu icon top right of your note, then selecting “Create an Event or Reminder.”

    Time Blocking

    Block out some time visually in the timeline on the right by adding a time range anywhere in your task, for example,

    * Reply to emails at 3pm – 4pm , or

    * 3:00pm – 4:00pm Reply to emails

    It is essential to use the keyword at or write the time with colons ( HH:mm ). You can also use the 24h format like 15:00 without am/pm. And, you don’t have to define an end time.

    Learn more about Time Blocking here.

    Note: NotePlan won’t sync the time blocks to your calendar accounts; they only appear within the app (at the moment).

    How to set up recurring reminders on a mac

    Tip: Download the plugin “Event Helpers” (open the preferences on Mac, then click on “Plugins”) to send time blocks to your calendar and more.

    It’s your turn

    Open yesterday’s note, review each open task and close it (complete, cancel, reschedule or cut & paste). Then, in today’s note, block out some focus time for your most demanding tasks.

    In the following email, you will learn how to manage projects which don’t fit into your Daily Notes, so you don’t have to keep carrying forward everything from day to day.

    Frequently find yourself forgetting important tasks? If you own a Mac, there’s a useful app that can help: Apple’s own Reminders. This simple-to-use Mac app lets you quickly and easily enter reminders, tag other people, and much more.

    MacOS Big Sur brings a number of improvements to the app, but you don’t have to be on Apple’s latest Mac operating system to get started. In this article, we will show you have to get up and running with Reminders and use its tools to help stay on track.

    Step 1: Reminders basics

    How to set up recurring reminders on a mac

    At its simplest, the Reminders app is very easy to use. In the bottom-left corner, click Add List, type a name, then press Return. Double click the colored icon to the left of the list name, then click Edit when you hover over the icon on the left and you can change its color.

    In your new list, either click the + in the top-right corner or anywhere in the main window (where it says “No Reminders”) to create a new reminder. Type the text you want to be reminded of (such as “Take out the trash”), then add a date and a time. You can do this using the buttons provided, but Reminders will also understand if you type something like “Take out the trash tomorrow at 6 p.m.”

    If you want to move a reminder to a different list, simply drag and drop it. When you have completed a reminder, click the circle next to its title to mark it as done.

    Finally, Big Sur lets you add emoji to your reminders and lists. To do so, click Edit > Emoji & Symbols and choose an option when typing.

    Step 2: Share a list

    How to set up recurring reminders on a mac

    You may want to include other people on a reminders list so they also get alerted when a reminder is due. To share a list, hover over one in the left-hand sidebar and you will see a contact icon (a small silhouette inside a circle). Click this, choose your sharing method, click Share, then enter the recipient’s details.

    Once you have shared a list, you can assign reminders to a person it has been shared with. Click the “i” button next to the reminder and select a person by the Assign To section.

    Step 3: Extra customization

    How to set up recurring reminders on a mac

    The “i” button contains other useful tools. Tick the At a Location checkbox and enter a place to be alerted when you arrive there, or tick the When Messaging a Person checkbox and insert a name to have the reminder sent to you when you text them.

    Underneath this is the option to have the reminder repeat, either every day, week, month, or year, or by a custom schedule. If you choose to make the reminder repeat, you can also select a date on which the repeat will end.

    Finally, you can also set a priority for the reminder (low, medium, or high), and add information in the form of a relevant web address or image. If you want to add longer notes, you can do that under the reminder’s title in the “i” menu.

    Step 4: Use Siri’s smart suggestions

    How to set up recurring reminders on a mac

    Siri is not just Apple’s voice assistant — it also powers a lot of the smarter features of your Mac. That’s the case with Reminders, too. Siri will pick up on the words you use when typing a reminder (such as “tonight” or “noon”) and add information based on them.

    New in MacOS Big Sur is Siri’s ability to use information from the Mail app to inform its Reminders suggestions. For example, if you have been in regular contact with someone in Mail and then type their name into a reminder, Reminders will suggest them as a contact to add.

    Similarly, Siri can suggest dates, locations, and times for reminders based on previous tasks you have created, saving you time and effort in the process.

    Step 5: Organize your reminders

    How to set up recurring reminders on a mac

    There are several ways you can organize your reminders and keep them neat and orderly.

    The first is to create a list group. When you have created two or more lists, click File > New Group. The currently selected list will be added to the group, and you can add more lists by dragging and dropping them into place. This is a helpful way to keep unrelated lists separate — you could create a group for family lists and one for personal lists, for example.

    Reminders goes beyond simple groups through the use of Smart Lists. These are lists that populate based on certain criteria. The default ones in Reminders are Today, Scheduled, Flagged, and All. The Today one is useful for seeing what you have on your plate without having to click through all your separate lists, for instance.

    MacOS Big Sur adds a few small tools to help manage these Smart Lists. You can now rearrange them in the sidebar into a more helpful layout, or hide Smart Lists you do not need.

    Since GoodTask uses and shares data from default Reminders app, recurring tasks are managed by iOS and macOS. GoodTask sets up recurring rules just like Reminders and connects it on the task.

    How Recurring Tasks work on default Reminders App

    You basically set up a task with due date and select recurrence rule for the task. (i.e Every day, Every month, Every last day of the month, etc)

    When you complete that task, next task will be made based on that rule. So even if you missed the task for some days, next one will be made on the future according to that rule.

    Advance features in GoodTask

    Since default Reminders only take care of alert time (reminder), it doesn’t care about start date and due date that you can use separately on GoodTask. This makes the recurring task behave not as expected. GoodTask runs it’s own engine before and after next task is made to make it match the differences..

    You can have check ‘Repeat on Completion’ option which is only available on GoodTask. If you set ‘Repeat every 2 weeks’ for example and you complete that task, normal behavior is next task will be made based on due date that was set. This means if you made a task due tuesday and get it done on thursday, next one will be made on tuesday 2 weeks later.

    If you have ‘Repeat on Completion’ option turned on, next one will be made on thursday 2 weeks later. This will only work when you complete the task on GoodTask.

    You can also have option to clear notes automatically and set offsets to be in weekdays only, weekends only or add/subtract number of days.

    How to Set or Remove Reminders in Outlook

    Set reminders for calendar appointments

    1. Go to Calendar in the navigation pane.
    2. Double-click on the desired appointment. The appointment will open.
    3. In the “Options” group in the ribbon, locate the “Reminder” drop-down box and select the time you want the reminder to display (i.e. “15 minutes” will display a reminder 15 minutes before the appointment begins.) Select “None” if you do not want a reminder for this appointment.
    4. Click [Save & Close].

    Change or turn off the default reminders

    Outlook automatically sets reminders for new appointments you create. You can change the default settings in Outlook so that no default reminder is set or to change the default time for reminders.

    To change the default reminder time:

    1. Go to File > Options.
    2. Click the Calendar tab on the left side of the Outlook Options Window.
    3. Click the drop-down box next to “Default reminders” and select a new time.
    4. Click [OK] in the Outlook Options box to save the settings.

    To turn off default reminders:

    1. Go to File > Options.
    2. Click the Calendar tab on the left side of the Outlook Options Window.
    3. Under “Calendar Options,” clear the “Default reminders” checkbox.
    4. Click [OK] in the Outlook Options box to save the settings.

    Set reminders for tasks

    When you create a task, you can add a reminder to it so that Outlook will remind you that you need to complete that task by a certain date.

    1. Create a New Task or open an existing task that you wish to add an alarm to.
    2. In the “Tags” group in the “Task” tab, click “Follow Up” and select “Add Reminder.”
    3. In the “Custom” box, make sure the box next to “Reminder” is checked.
    4. In the date and time menus below “Reminder,” select the time at which you want the reminder to display.
    5. Click [OK]. A reminder has been added to your Task.
    6. Save and close the task to save these changes.

    Keywords: reminders, alerts, notifications, alarms, set alarm, set reminder, set notification, change alerts, change alarm settings, event reminder, remind me of an event

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    Is it possible to create repeating reminders for weekdays only? I don’t see this option, but I can’t believe something so basic would be left off.

    10 Answers 10

    How about creating a reminder on monday, tuesday, wednesday, thursday, and friday, with each one repeating weekly? You’ll have to make five edits instead of just one whenever something changes, but maybe the event details won’t change enough and this workaround will suffice.

    1. Select Repeat
    2. Select Weekly
    3. Select Custom
    4. Select the days, e.g. Monday, Tuesday, Wednesday, Thursday, Friday

    If you have an iPhone 4S, or newer, ask Siri to create the reminder for weekdays. She can do it.

    How to set up recurring reminders on a macHow to set up recurring reminders on a mac

    Add Calendar event for weekdays only by selecting Every Week, then Custom, which will then allow you to click which days of the week you want. Once select, M-F, it will confirm you selected every weekday. It will then show up as Custom on your Calendar event.

    The only way to create custom reminder time is by Siri. I managed to created an event to remind me every 3 days. I haven’t figure out how to create one on weekdays only. In the mean time, I just create an alarm as above post suggested.

    I already saw this answer, but this may help find that custom option it’s not immediately obvious: On calendar, choose repeat. In repeat chose custom, then choose weekly, then select Monday-Friday. You’ll see 5 check marks

    Another example of custom use is to get a meeting for every selected day of the week and week of the month, say every 3rd Thursday. Select custom repeat, choose monthly, then “on the” gives the default choice of a date, but click the arrow and you get the choice on the 1st, 2nd, etc Mon Tues etc

    The easiest way to setup a weekday (Monday-Friday) reminder using the Reminders app for iOS is to open Siri as others have mentioned and say “REMIND ME WEEKDAYS AT 2PM (whatever time you want obviously).”

    Siri when then ask you what you want to be reminded about which is when you provide the title of your reminder.

    After you confirm the reminder it will save and if done correctly you’ll notice the reminder will say “custom repeat”.

    If you edit the reminder you will lose your custom repeat so do not make changes after creating the reminder with Siri.

    Hope that helps!

    I am an app developer working with Reminders, and this kind of this is possible on the underlying APIs. The Reminder app is quite bare bones in its functionality. I think this is intentional.

    I realize this may not help your immediate situation, but the more I work with Reminders, the more I think that apple has intentionally made Reminders pretty basic, because they are hoping app developers will create the kind of functionality you are looking for, in custom apps.

    Unfortunately, at this stage not many developers seem to be taking up that challenge, each preferring do do reminders/timers/todo list in their own separate universes.

    What you want could be done, but someone would need to make an app to do it.

    How to set up recurring reminders on a mac

    When you set up reminders in the iOS Reminders app, you have six options for repeating:

    Every two Weeks

    But what if you need to repeat a reminder at a different interval? Maybe you want to be reminded every three weeks or every six months or weekdays only.

    How to set up recurring reminders on a mac

    Siri to the Rescue

    If you tell Siri “Remind me to take my bike to the bike shop for a tune up every six months starting May 1st at 10 a.m.,” Siri will reply with the reminder: “Take my bike to the bike shop” starting May 1st at 10 a.m. as a custom repeat.

    How to set up recurring reminders on a mac

    When you open the alert inside Reminders, and click on the (i), you will see Custom Repeat, Every six Months.

    How to set up recurring reminders on a mac

    If you say “Remind every three weeks to follow up with Jane Doe starting tomorrow at 9:45 a.m.,” Siri will echo back “Follow up with Jane Doe, Tomorrow, 9:45 a.m.”

    The only downside to the iOS Reminders app is that the soonest a reminder can be repeated is one day. So, if you need a reminder to take your medicine every 4, 6, or 12 hours, the iOS app can’t help you. I don’t understand why this limitation exists, but it does.

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    How to set up recurring reminders on a mac

    Altrim Beqiri / February 7, 2021

    Last weekend I built a Mac Menu Bar application (see my previous article Building a Mac Menu Bar application with React, TypeScript and Electron). At the end of the article I listed some nice to have features for the application. One such feature on the list was the reminders. Since no routine app is complete without reminders I decided to work on it over this weekend. I won’t go over every detail in this article, instead I will try to briefly explain some of the more interesting parts. You can check the feature diff on GitHub for the rest of the details.

    To start where we left off initially we need to add a form inside our RoutineCreator.tsx, where we get the option to choose when we would want to be reminded and at what time. For the form I came up with the following UI as seen in the video below

    In the form we have the option to choose how often to be reminded

    • Daily – option to select multiple days (e.g Monday, Wednesday and Friday)
    • Once a week – option to select only a specific day of a week (e.g Wednesday)

    And for the second question at what time of the day to get reminded

    • Beginning of the day at 9:00
    • End of the day at 17:00 or
    • Pick a time – option to select or specify a custom time

    In this project I am using React Hook Form as it provides nice and simple APIs when working with forms. To build the form first we start with the following interface

    Once we have the interface in place we initialize the form with the FormValues type and defaultFormValues using the useForm hook provided by React Hook Form.

    If we take a look at how our interface maps to the form this is how we compose the form

    How to set up recurring reminders on a mac

    Now that we have the mapping to render the form for the first part we have the main RadioGroup for the scheduleFrequency and for the nested inputs we use watch() from useFormContext() to conditionally render the inputs based on the scheduleFrequency choice. For the sake of brevity I’ve taken out some parts from the following code but you can read the entire code in the NotificationScheduler.tsx component.

    Similarly for the second part we have the main Radio Group for the timeOfDay where we render the first two radio buttons with hard coded values for morning and evening, and the last option toggles the custom for the time selection.

    Now that we have the form in place let’s see how we can schedule the reminders and display them using native notifications. We are going to use Node Schedule for the notification scheduling. Node Schedule is a library that allows you to schedule jobs for execution at specific dates using cron-like expressions.

    First off we start with JobScheduler.ts class, where we have a basic class that accepts a Routine in the constructor. The routine has all the information we need when scheduling the reminder. To schedule the reminder using Node Schedule is pretty straight forward. In the class we have a schedule method where we invoke schedule.scheduleJob() with a cron expression and then provide a callback that will display the notification when the job runs. And in the notify() method we send the Notification. Since we are inside Electron it will use the operating system’s native notification APIs to display the notification.

    Now that we have the JobScheduler in place the only thing left to do is to schedule the notification when we create the routine. To see how we can achieve that we can take a look at the RoutineCreator.tsx component onSubmit function. The important part at this point is creating the cron expression based on the form choices. If we take a look at the cron format this is how the expression is constructed

    How to set up recurring reminders on a mac

    Example if we select on the form that we want to be reminded Daily On: Mo We Fr and End of the day at 17:00 the cron expression would look like 00 17 * * 1,3,5 . To get this from the form selection first we need to extract the time, so we check if the selection was custom or from the specified morning and evening values. And then based on the type we extract the hour and minute

    After we extract hour and minute we need to get the schedule days, to do that we have the following function

    Once we have both parts we can construct the entire expression that looks like the following

    Finally after we construct the scheduleAt expression, we save the routine and then use our JobScheduler we created earlier to schedule the notification.

    If we now schedule a routine we will get a system notification to remind us at the specified time. You can watch the video below to see how that looks like in action.

    That’s it for this one. If you want to check how the application is build you can find the entire source code on GitHub.

    One thing to keep in mind though is that scheduled jobs will only fire as long as the script is running, so if we schedule a routine and then close the application we lose all the notifications. To fix this what we can do is when the application starts we get the routines from the database and for each routine we schedule the notifications again, but I will leave this part to you or maybe for a future blog post :).

    How to Create a Task in Microsoft Outlook

    In Microsoft Outlook it’s easy to create appointments and tasks that repeat or recur. To create a task that repeats, first choose one of these ways to add a task in Outlook:

    • How to set up recurring reminders on a macFrom other views such as Mail or Calendar, pick New Items from the Home tab and then Task -OR-
    • From any view, press [Ctrl] + [Shift] + K -OR-
    • Move to the Tasks view and click once on the New Task button -OR-
    • From the Tasks view, press [Ctrl] + N.

    Tasks can also be created from the To-Do Bar and by dragging an email message to the Tasks folder.

    How to Repeat Outlook Tasks

    To repeat a task created in Microsoft Outlook:

    1. Set a reminder for the first occurrence of the task.
    2. Pick Recurrence from the Task tab.
    3. Define the Task Recurrence pattern such as the 1st day of the month or every Wednesday.
    4. Choose OK and Save & Close to complete the task.

    How to set up recurring reminders on a macWhy Reminders for Repeating Tasks Don’t Work

    When you create a recurring task with a reminder, you may notice the first reminder works but it doesn’t repeat again for future tasks even when you enable the task recurrence. During an Outlook email productivity training session with an executive team, one of the participants shared that she no longer creates recurring tasks because the reminders stop working. The solution isn’t obvious due to a “flaw” in the display of reminders but there is a way to continue seeing reminders for repeating tasks in Outlook. Here’s the trick: Don’t Dismiss Tasks!

    The design of Outlook’s Reminder window makes it easy How to set up recurring reminders on a macto “break” recurring Tasks when you press the Dismiss button which disables the reminder for the recurrence of the task. You can still use Dismiss for repeating appointments and the reminders will remain “attached” to future appointments.

    To get the reminder for the task to repeat, you’ll first have to mark the previous task as completed. Outlook will then automatically create a new task based on your recurrence pattern.

    To mark a task as complete, don’t pick Dismiss from the Outlook Reminder window. Instead, right click on the task and choose Mark Complete. This would certainly be easier and more intuitive if the Reminder window had a Mark Complete button or even a more generic Actions button.

    Tip: Tasks have a checklist icon at the front while appointments have a mini calendar icon. You can still use Dismiss for appointment reminders.

    How to Reset Reminders for Repeating Tasks

    To restore reminders for tasks you have already created, move to the Tasks folders from the button in the Mail/Navigation Pane or press [Ctrl] + 4. Select the recurring task and mark the recent occurrences with Mark Complete on the Ribbon or by right-clicking the task and choosing Mark Complete or by clicking the check box next to the task. You may also want to open the current task to make sure the Reminder option is still selected.

    Save time and leverage the power of Outlook by creating tasks with repeating reminders.

    Discover more Outlook shortcuts, tips, and techniques here.

    By Dawn Bjork, MCT, The Software Pro®
    Microsoft Certified Trainer, Productivity Speaker, Software Consultant

    The latest version of Apple’s Reminders app sports new features, like a daily summary, smart lists, subtasks, and better support for Siri. Here’s how to use it.

    How to set up recurring reminders on a mac

    The Reminders app for iPhone and iPad offers a handy way to create tasks and manage to-do lists in your busy life. The app has typically lacked the bells and whistles found in many third-party task management apps, but with iOS 13 and iPadOS, Apple has beefed up the capabilities of Reminders, turning it into a more effective and powerful program.

    Update Your Devices

    You can use and sync your reminders across your Apple devices through iCloud. But there is one potential hitch: if you share your lists across these different devices via iCloud, all of them must be running the latest version of their respective operating systems. So your first step should be to update your iPhone or iPod touch to iOS 13 or higher, update your iPad to iPadOS 13.1 or higher, and update your Mac to macOS 10.15 Catalina.

    After updating your various devices, open the Reminders app on your iPhone or iPad. The first time you do this, a welcome screen lists some of the new features. Tap Continue. You’re then placed at the main screen with your existing lists and the new smart lists, such as Today and Scheduled.

    Smart Lists

    Create New Reminders

    Add Reminder Details

    At the Details screen, enter any notes for the reminder, including a URL, if necessary. You can then set a day and time for the reminder. If no time is set, notifications for your reminders will pop up at 9 a.m. by default.

    Turn on the “Remind me on a day” switch and select the specific due date. Turn on the “Remind me at a time” switch and choose the time for the reminder. If the reminder is a recurring item, tap the option for Repeat and choose the frequency for it, such as daily, weekly, monthly, or yearly.

    Location Reminders

    You can now set reminders based on your current location. Activate the switch next to “Remind me at a location,” then tap Location. At the Location screen, choose one of the available locations or type in an address. You can even set the reminder for when you arrive or leave a given area.

    Tap Details to return to the previous screen. Now when your device confirms that you are at the set location, the reminder will be triggered.

    Messaging Reminders

    Create Subtasks

    Add Image to Reminders

    Edit Tasks

    Edit Reminders

    Create Lists

    Create Reminders With Siri

    9 Tricks Inside Apple’s Notes App

    Like What You’re Reading?

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    Level 2: Intermediate Users

    Learning Track

    Level 2: Intermediate Users

    Learn how to collect, track, automate, and report on work.

    • Topic 1 Forms
    • Topic 2 Track and View Sheet Activity
    • Topic 3 Sorting and Filtering
    • Topic 4 Automation
    • Topic 5 Alerts & Reminders
    • Topic 6 Update Requests
    • Topic 7 Approval Requests
    • Topic 8 Move and Copy Rows
    • Topic 9 Update Cell Actions
    • Topic 10 Proofing
    • Topic 11 Cell Linking
    • Topic 12 Reports
    • Topic 13 Sheet Summary
    • Topic 14 Sheet Summary Reports

    APPLIES TO

    • Smartsheet
    • Pro
    • Business
    • Enterprise

    For more information about plan types and included capabilities, see the Smartsheet Plans page.

    Automated alerts and reminders ensure that the right people get the right information, at the right time.

    Alerts are reactively triggered by changes to your sheet, and notify stakeholders of updates to critical information.

    Reminders are proactively triggered by a specific date or time and keep task owners apprised of key deadlines.

    Both alerts and reminders can be set up individually or together as part of a larger workflow with multiple conditions. They can also be sent to multiple recipients on a recurring basis, even if the recipient is not shared to your sheet.

    Create a Time-Based Automated Workflow

    APPLIES TO

    • Smartsheet
    • Pro
    • Business
    • Enterprise

    For more information about plan types and included capabilities, see the Smartsheet Plans page.

    In the trigger block of an automated workflow, you can trigger actions before, after, or on a specific date by specifying a date field (from a date column in your sheet) or manually selecting a date.

    How to set up recurring reminders on a mac

    • When you manually select a date, the workflow will be triggered at the same time for all of the rows in your sheet that meet the conditions you set. (For example, you can use an alert to remind you to take action on all rows that do not have an Assignee by a specific date.)
    • When you select a date field for the workflow, the sheet will check daily for rows that should be included in that day’s workflow. If no rows match that day’s date and time or satisfy the workflow’s conditions, the workflow will not be executed for any rows. Rows that do not have a date will never be included in a date field-based workflow.
    • You can also refine the hour of the day your workflow will be triggered. By default it is the top of the next hour from when you begin editing the workflow.
    • The trigger’s time zone is always the same as the sheet Owner’s time zone.

    Help Article

    Remind yourself about specific tasks

    Trigger Frequent, Change-Based Automations in Batches

    APPLIES TO

    • Smartsheet
    • Pro
    • Business
    • Enterprise

    For more information about plan types and included capabilities, see the Smartsheet Plans page.

    In the Run workflow dropdown of the trigger block in your automated workflow, you can adjust whether a change-based workflow should run immediately, or batch up changes and deliver alerts and/or requests hourly, daily, or weekly based on the changes that took place in the given timeframe.

    How to set up recurring reminders on a mac

    Keep the following in mind as you set the run behavior for your workflow:

    • Set your trigger to take place an hour before the action should take place. This will ensure that technical issues don’t prevent the action from taking place on time.
    • Workflows set to run daily will evaluate changes to the sheet and execute between 12:00 AM and 11:59 PM in the sheet Owner’s timezone and messages will be delivered between 12:00 AM and 4:00 AM the next day.
    • Weekly workflows will run between the first Friday at 12:00 AM and 11:59 PM the following Thursday, and messages will be delivered between 12:00 AM and 4:00 AM on the second Friday.
      For example: a weekly alert which was created on Wednesday the 1st would fire the first time on Friday the 3rd. It would contain changes that occurred from the time the workflow was created on the 1st until 11:59 PM on Thursday the 2nd. The following week’s alert would be sent on the 10th and would include changes from Friday the 3rd to Thursday the 9th.
    • If multiple rows are changed when the sheet is saved within the timeframe of the selected frequency, then the workflow will run for every row that meets the trigger criteria. Recipients of this automation will receive a single notification with up to 100 rows in grid format.
    • If placeholders are used in the custom messages of your automation, separate alerts will be generated for each unique custom message. Placeholders cannot be used when the Run workflow: setting is Hourly, Daily, or Weekly. See Dynamically Add Cell Data in the Subject and Body of Request Messages for more information about message placeholders.
    • The following actions cannot be used with Run workflow: set to Hourly, Daily, or Weekly, Record a Date, Move Rows, Copy Rows, Lock rows, Unlock Rows, and Approval requests that contain subsequent actions.

    Table of Contents

    How do I set a reminder every month?

    S et up a new repeating event

    1. On your Android phone or tablet, open the Google Calendar app .
    2. In the bottom right corner, tap Create. Event.
    3. Add a title to your event and tap Done.
    4. Choose the event’s date and time.
    5. Under the time, tap More options.
    6. Choose how often you want the event to repeat.
    7. In the top right, tap Save.

    Can Apple Reminders work with calendar?

    Apple’s Reminders app runs on its iPhones, iPads, iPod Touches, Apple Watches, Mac computers and iCloud.com. The Google Tasks app for Android and iOS is also integrated into Gmail and Google Calendar.

    How do I create a recurring event in iCal?

    Create a repeating event on iPhone or iPad

    1. Tap Repeat on the event details screen.
    2. Pick one of the quick options or tap Custom to enter more specific frequency details.
    3. Tap the arrow to go back and if you’re finished entering the event details, tap Add.

    How do I set a reminder for the last day of every month Apple?

    1. Create your reminder.
    2. Click the “i”
    3. Select Remind me on a day.
    4. Select Repeat.
    5. Select Custom.
    6. Under Frequency select Weekly.
    7. Under Every select 4 weeks.
    8. Select which day of the week you would like it to repeat.

    How do you set a reminder for a month on iPhone?

    How set up recurring reminders on iPhone and iPad

    1. Launch the Reminders app on your iPhone or iPad.
    2. Enter a title for your reminder as you normally would.
    3. Tap the info button to the right of your new reminder.
    4. Turn On the option for Remind me on a day.
    5. Choose when you want to be reminded and then tap Repeat.

    How do I set a reminder on my Mac calendar?

    How to set an alarm or reminder on a Mac using the Calendar app

    1. Launch the Calendar app by clicking on it in the dock at the bottom of the screen.
    2. Double click on the day on which you need to add a reminder.
    3. Name the event, then click on the date and time in the popup window to select a specific time.

    Do Reminders show up on calendar?

    The reminder appears in the Google Calendar app. When you mark a reminder as done, it’s crossed out.

    How do I set a reminder for a specific day?

    Create a reminder

    1. Open the Google Calendar app .
    2. In the bottom right, tap Create. Reminder.
    3. Enter your reminder, or choose a suggestion.
    4. Select a date, time, and frequency.
    5. In the top right, tap Save.
    6. The reminder appears in the Google Calendar app. When you mark a reminder as done, it’s crossed out.

    How do I set quarterly reminders on my iPhone calendar?

    Create a new event. In the repeat section, select custom, and then enter the number of weeks for a quarter (

    How do I use iCal on my Mac?

    You’ll need to go to your Google Calendar at calendar.google.com, add the calendar there, then export it and import it to iCal. It’s a lot easier if you want to add a new calendar to your Mac or iCloud accounts. A new calendar will be added to the list on the left of the screen. Enter a name for the calendar.

    How do I use iCal on my iPhone?

    1. Tap Settings→Mail, Contacts, Calendar.
    2. Tap Add Account.
    3. Tap Other.
    4. Tap Add Subscribed Calendar (near the bottom of the screen).
    5. Type in the server address for the calendar on the Subscription screen.
    6. Tap Next.
    7. The calendar appears on the calendar list in the Calendar app.

    How does the goreminders calendar app with text reminders work?

    The GoReminders calendar app with text reminders will automatically fill in the correct date, time, service and staff name for each appointment when automatically sending calendar text & email reminder messages. Those are just some of the available template tags.

    What is an appointment calendar with text reminders?

    Our appointment calendar with text reminders will automatically remind your clients at the right time so they don’t forget to show up. Your customers can reply C to confirm appointments or R to reschedule, or X to cancel. These are all optional, and you can choose to only allow your clients to confirm (and not cancel/reschedule) if you would like.

    How do I add a calendar to my iCal account?

    Bringing that organization to iCal requires multiple calendars. To create a new calendar, choose “File” then “New Calendar.” If you have more than one kind of calendar account, you’ll need to choose an account in which to place the calendar. Otherwise, select “On My Mac.”

    What is an Apple iCal guide and how does it work?

    An Apple iCal Guide, though, is a lot simpler to use and understand because the application that Apple used to call iCal—and now calls Apple Calendar—is a lot simpler. It’s the kind of application you’d want to use if you need to keep track of your meetings, your deadlines, and your family events.

    How to set up recurring reminders on a mac

    • Slack is an amazing tool, but one of its most useful features are the reminders.
    • This article we’ll show you how to properly create and delete your Slack reminders.
    • If you want to be more productive or learn more about Slack and similar tools, we suggest you check out our productivity software section.
    • This just one of many of our Slack guides, but if you want to learn more about Slack, feel free to check out our Slack guides hub.

    How to set up recurring reminders on a mac

    Slack is one of the foremost instant-messaging platforms that’s one of the best alternatives to Skype. A lot of users prefer to utilize Slack due to its superior text formatting and app integration options.

    Slack also enables you to set up handy reminders for yourself, a whole channel, or a channel member. Follow the guidelines below to create and delete reminders in Slack.

    How can I create and delete Slack reminders?

    1. Creating Reminders

    1. To set up a reminder, select your (you) direct message space on the left of the Slack window.How to set up recurring reminders on a mac
    2. Input this command into Slack: /remind. Then you’ll see the remind command template shown directly below.How to set up recurring reminders on a mac
    3. To set up a reminder more specifically for yourself, you’ll need to expand the command to: /remind me.
    4. Then add the [what] part of the command. For example, if the reminder was to send a letter, the command would be: /remind me to send the letter.
    5. The end of the remind command needs to include a time in at least the form of a date. For example, the command could be something like: /remind me to send the letter on 2/3/2020.
    6. Press the Return key after entering the full command. Thereafter, Slackbot will say that it will provide the reminder on the specified date at a default 9 A.M time if you didn’t enter a specific clock time.How to set up recurring reminders on a mac
    7. If you need to set up a reminder for another Slack member, enter the command as follows: /remind @member. Replace ‘member’ in that command with the required name, and then add the [what] and [when] parts to the reminder.
    8. To set up a reminder for a whole Slack channel, enter the command like this: /remind #channel. Replace ‘channel’ with the actual channel name, and then expand the reminder as required.
    9. If you need a weekly recurring reminder, enter the command something like this: /remind me to check emails every Tuesday. So, enter ‘every’ before the specified time to instruct Slackbot to remind you on a daily, weekly, or monthly basis.

    2. Deleting Reminders

    1. To erase reminders, enter ‘/ remind list’ in Slack’s text box as shown directly below.How to set up recurring reminders on a mac
    2. Then press the Enter key. Thereafter, Slack will show you an upcoming reminder list as in the snapshot below.
      How to set up recurring reminders on a mac
    3. Click Delete to erase the reminder.

    So, setting up and deleting reminders in Slack is straightforward. Note that Slack doesn’t provide an edit option for reminders. Thus, you’ll need to delete reminders and re-enter the full commands again to change them if needed.

    If you need any additional info or you just have some questions, don’t hesitate to reach for the comments section below.