How to translate a word document

Last updated on April 12, 2020 by Ekaant Puri Leave a Comment

Hello friends, Today I will share a method on how to Translate a Word Document to any Language. Users can translate the selected phrase or whole document. You can translate English to Spanish, German, French and several other languages or vice versa. It is completely free to Translate a text in Microsoft Word.How to translate a word document

Microsoft Office is an excellent tool used for personal and professional work. It provides other suite tools such as Word, PowerPoint, Excel, etc. Microsoft Word is a word processor that is used to create different documents and it provides a set of functionalities and features to the users for flexibility and customization. This article will focus on how you can translate a word document. We will look into the process to translate a word document in Word 365 or Word 2019 and also in Word 2007 to Word 2016.

Both Microsoft Word 2016 and Microsoft word 2019 provides two different methods to translate a word document. You can either translate the whole document or you can translate a selected phrase. Make sure that you have an active internet connection for the translation to work properly.

How to Translate the Selected Phrase in Word Document in Office 2019

You can select the phrase or any selected line. Users can need to highlight the text and then perform the steps mentioned below. It will translate the selected phrase to any language. It is one of the best methods if we want to translate language of any few words or lines.

  1. Select the phrase or paragraph that you want to translate.
  2. Click on the “Review” menu from the menu bar.
  3. Click on the “Translate” option from the Review menu bar.
  4. Select your Language.
  5. After the translation is done, you can then select the option of “Insert”. This will insert the translated content to your document.

How to Translate a Word Document Completely in Office 2019 – Whole Document

Sometimes we get the complete document in a different language and we want to change the language. Users can just use this option and it will translate each and every word of the document. Use this option only if you want to translate the complete document.

  1. Select the file and navigate to the “Review” menu.
  2. Click on “Translate”.
  3. Select the option of “Translate Document”.
  4. Now, select the language that you want to change your document into.
  5. Finally, click on the “OK” button.

You will be moved to a web translator that will have your complete document translated in the language that you have chosen. The next section will cover how you can translate a word document in the Word 2007 to 2016.

How to Translate a Word document in Word 2007 – 2016

Before Office and Word 2019, you would have three different options to translate your document from in the Word 2007 to Word 2016. The Word 2007 to Word 2016 had an option of Mini Translator that was removed from the Word 2019.

Note: The steps for translating a complete word document and a specific part of a document is same in both Word 2019 or Word 2016. There is an additional feature of Mini Translator that we will be looking upon in the following section. Still, if you need a refresh, the process of translating a complete word document and a portion of it is given in brief below.

If you need to completely translate a Word document, then the process to do so is as same as for the Word 2019. You navigate to the “Review” menu and then to “Translate>Translate Document“. This will take you to an external translator website with your translated content on it.

If you want to translate just a specific part or a portion of your document, you can use the option of “Translate Selected Text” from the “Review” menu option. Just like the Word 2019, you will be having an option of “Insert” that will allow you to change the content of your document to the translated one.

How to use the Mini Translator for document translation in Word 2007 to 2016?

Suppose that you are working in a different language or you have a reference material in different language and you need a translator on the go while working with your document. Mini Translator helps you to translate on the go. Since this option is only available in the Word 2007 to Word 2016, you also need to select the translation language for the Mini Translator.

To set up the language, Click on “Review“, then click on “Translation” and then click on the option of “Choose Translation Options” and select the translation language from that.

Now, that you have your translation language set up. You can use the Mini Translator by clicking on “Mini Translator” option from the “Translate” menu. Now, you can hover above the text that you want to be translated and a dialog box will appear if a translation for that word is available. With the use of that dialog box, you can translate your document on the go.


You can translate a Word document using the various methods that are available in the Microsoft Office. This article discusses the different methods that you can use to successfully translate a Word document in Microsoft Word.

We have always been able to translate word documents. But earlier we were using Google translate, online translator, or other tools for that. We will have to manually copy the word from a document and paste it on Google translate and paste it back in our document.

Jump to:

  1. 5 Steps to Translate a Word document.
  2. Translation in Microsoft Word.
  3. Verdict.

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Now the users no longer have to use this method to translate documents. We can directly translate the contents of a word document from within Microsoft Word.

5 Steps to translate a Word document:

  1. Write the content into the Word document.
  2. Click on the review option. review pivot in word
  3. Click on the translate option. Translate option
  4. It provides us with two options Translator selection or Translate document. Translation options
  5. Select the Translate document. translate entire document

Word will translate the entire document and give us the output in a new word window.

Translation feature in Microsoft Word:

During its infancy translation was not a very good technology. The online translation was capable of translating words or small sentences but it did not give reliable output for long sentences.

But with the time translation technology has gotten very good. Microsoft word makes use of this translation technology very well. Even long sentences are most accurate and it is good enough for getting a point across. With the built-in translation feature translation on Microsoft word has become very easy.


Here are five steps to translate a document in Microsoft Word. The option is very straightforward and it is available inside the ribbon.

If you have any doubts please ask us in the comments below.

For the latest news on office apps, Teams, and other Microsoft Products please stay tuned to TecKangaroo.

Microsoft Office 365 subscribers can translate Word documents into any of our supported languages using Word Translator, an intelligent service made available through the cloud. Whether you want to translate a selection of words within a document, or translate the entire document, Word Translator makes text translation easy with this built-in Office 365 feature. You can also enjoy peace of mind knowing that Translator translates through a secured SSL connection.

Microsoft Office products offer translation using the AI-powered Translator service. Learn more about Translator’s text and speech translation.

How it works

Learn how to translate in O365 below. If you are using Office for PC, please view this how to video.

Translate selected text: Select words and phrases for translation, and simply right-click to see your translation in the Translator pane.

How to translate a word document

Translate entire documents: Create a translated copy of documents with links intact by clicking the Review tab, and the Translate button.

How to translate a word document

Word Online

Microsoft Word Online lets you read and edit Word and PDF documents stored in the Microsoft cloud: OneDrive, OneDrive for Business, or SharePoint Online. You can access these documents anytime, anywhere, on all of your internet-connected devices. Using the Translator add-in for Word, you can translate selected text into any of the Microsoft Translator supported languages through a secure SSL connection.

All uploaded files are permanently removed from our servers within 1 hour.

By uploading a document, you agree to our terms and conditions.


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How to translate a word document

From multi-national corporations to bilingual families, there are many cases where you might come across a Word document in a foreign language. Let’s review how to use Word to translate it for you.

From multi-national corporations to bilingual families, there are many cases where you might come across a Word document in a foreign language. Fortunately, Microsoft Word has a few built-in translation tools that can help you convert foreign text into your native language. While it obviously won’t produce pristine grammar like a human translator would, it will certainly do the trick if you want to understand the content of a document written in another language. Here’s how to use the Microsoft Translator service in Word.

Translate Word 2016 Documents from a Foreign to your Native Language

Before we begin, note that you’ll need to be connected to the internet for the translation service to work.

When you receive a foreign language document, you can easily convert all or parts of the document into your native language. Below is a document in Spanish about airports. That’s about all I know, so we are going to translate it to know what it says in my native language, English.

How to translate a word document

Select the Review tab then click Translate. Translate offers several options:

  • Translate Document
  • Translate Selected Text
  • Mini Translator

Before we delve into each option, you’ll need to set your translation language, if you haven’t already done so. To do that, click Choose Translation Language

How to translate a word document

After you’ve done that, you can choose one of the three translation options.

Translate Document will send your document to the Microsoft Translator service, where it will be analyzed and converted into your language of choice. When you are ready, click Translate Document.

How to translate a word document

Click Yes. This will then launch your web browser.

Click the translate button, then wait while the text is translated.

That’s it! You should now be able to read the text in your native language. You can hover over each line to see the original text.

How to translate a word document

Translate Selected Text

If you only would like to know a part of the document in your native language, you can make a selection then translate it. This will open the Translate Task pane, where you will see your translated text.

How to translate a word document

Similar to selected text, this lets you translate parts of the document on the fly by displaying a bubble in your native language. I was initially confused by this option, since I thought it would work in Word itself, but it’s actually a feature of the Microsoft Translator page.

Editor’s note: Mini Translator is supposed to create a little dialog box whenever you hover over a word in a different language in Word, Outlook, or PowerPoint. I could not get it to work in Windows 10 Creator’s Update. I tried installing a language pack, disabling my VPN, etc. and still no dice. I’ll update if I get it working.

How good is the translation? It’s not perfect, but it’s enough to help you make sense of the information. Languages are quite complex, especially languages like French and Spanish with their specific conjugations. For team collaboration though, it’s quite impressive.

There are other minor issues as well. I noticed after opening a Spanish language document, it was giving me the option to translate from English to Spanish when obviously, the document was already in Spanish. The service itself is not so cohesive either; the fact that it still had to launch your browser and require your interaction to complete the translation is a bit disappointing. Hopefully, in future revisions of Word, it will work more like Translate Select Text. Either way, it’s still a handy feature.

Do you find the Microsoft Translator in Word useful? Tell us why in the comments.

If you want to translate a word document from one language to another language, Microsoft Word can help because of free translator feature in Microsoft Word.

Now let’s see how translator feature help to translate Word document. For example, how to free translate word document from English to Spanish.

Step 1: Enable translation in Microsoft Word 2010.

To enable translation in Word, under the Review tab, simple click on the Translate button and select translate option.

How to translate a word document

Step 2: Select Translate Document or Translate Selected text, or choose to translate with the Mini Translator. Now we select “Translate Document”.

Step 3: In Translation Language Options window, choose Mini Translator language and choose document translation languages. Click OK.

How to translate a word document

When there is a message popping up to ask whether you want to translate whole document over the Internet in unencrypted HTML format, if you want to continue, click Send.

Then you would get new document in another language on new opening web page. You can copy it to save as new word document.

How to translate a word document

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In today’s world it seems that you need for translation comes up more than ever. It’s globalized world and you are never limited to one location when it comes to garnering information and data. For example, you might find content on a foreign website that looks like it would be interesting to you – like a review of a new album – and then need to translate it so that you can understand the review.

What if you receive a manual for a piece of technology you buy and the instructions are in another language? Thankfully, there are many great and completely free translation tools at your disposal. Here are four of the best options.

How to translate a word document

No matter whether you need a small or large document translated, Google Translate is still the best option online. It really supports an incredible number of languages and seems to be constantly working at improving its translation quality. It also makes it very easy to translate entire web-pages without having to leave them.

This is another excellent free translator that you can use online. The quality is up to par, but it does not offer as many language options as Google does. Just like any other translation site, the grammar of the translation is not always perfect, but if you are looking to simply understand the foreign document, WorldLingo will get the job done.

SDL is great because it offers a free translation tool and also a professional translation if you are willing to pay. If you really need a very accurate human translation, you can get an estimate on how much it will cost with just one click. The free service is excellent, however, and will take care of most of your quick translation needs.

How to translate a word document

Did you know that you can translate phrases and full documents within your Microsoft Word program? It’s true. In the Review tab, you will find the Language group, which has a Translate option that will let you perform a quick translation right on the spot.

It should be noted, of course, that while all of these services are excellent for allowing you to get the gist of your document and understand it, the translations offered are far from perfect, especially when it comes to grammar and sentence structure.

Translate PDF files on a mobile phone

If the document you want to translate is in PDF format, you can first convert PDF file to Word and then copy the text from Word into Google Translate.

Converting files to Word is very easy with Cometdocs apps. Once you download PDF to Word app on your iPhone or Android device, open the app and upload the PDF. When the file is converted open it in Word or any similar app, and copy the text. Finally, paste the step into Google Translate and choose the language to which you want to translate a document.

There is no limit on the file size or the number of conversions. You need to have MS Word or similar app installed on your device so you can open the converted document.

If you want to translate an Word document to another language roughly, or have the need to read a document wrote by an unfamiliar foreign language, the first thing you need is a translater. Instead of installing any other software, the Translate feature of Microsoft Word can already do this for you.

1. To translate your document, the text will be sent over Internet. So before everything you should make sure that your computer is connected to the Internet.

2. Go to Review tab, you can find Translate in the Language section.

How to translate a word document

3. There are 2 basic translation mode, Translate Document and Translate Selected Text. If you want to translate the whole document for better understanding; If you only want to translate one or several paragraphs, just choose Translate Selected Text.

4. When you first time make use of the Translate feature, you’ll be required to choose what to Translate from, and what to Translate to. Hit OK to confirm it.

Note: you can also change the settings any time you like by clicking Choose Translation Language…

How to translate a word document

5. And if there’s a popping out windows asking if you want to proceed, just hit Yes to continue, or you can check Don’t show again to dismiss it permanently.

As for the result, if you translated the whole document, it will show in a popping out web page; If you just translated the selected text, it will be displayed within the document.

Translate a word, a sentence, or an entire document into 62 languages with a few clicks.

tech journalist, PCWorld |

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Can Microsoft Word translate my documents to and from different languages? Yes, and it’s easy. However, note that the Office 365 version requires the Office Intelligent services (included with subscription) and an Internet connection for the Translator feature to function.

Word asks if you want to “Turn On” this service the first time you use the Translate feature, which then remains “On” unless (or until) you disable the service from the Options menus. Additional features such as Editor, Smart Look Up, PowerPoint Designer, and more are included with these services.

Word 2013’s and Word 2016’s respective Translate features function essentially the same way, except the languages are located on your local system, and the menu design is slightly different.

How to use Word’s Translate feature

1. Open a blank or existing document (if blank, enter some text).

2. Highlight the text you want to translate, or press Ctrl+ A to select the entire document.

JD Sartain / IDG Worldwide

Select text for translation, click the Translate button, then “Turn On” the service

3. Under the Review tab, Language group, select Translate > Selection (or Translate > Document).

4. The first time you use this feature, Word displays the Use Intelligent Services dialog screen. Click the Turn On button (or it will not work).

5. The Translator pane (called Research pane in 2013 & 2016) opens. Ensure the From section says English, if that’s the correct source language. Then click the down arrow in the To section and select a translation language from the drop-down list.

6. Click the Insert button, and the text you selected in your document or selected text is instantly translated to the language you chose.

7. You can translate a single word, sentence, paragraph, or the entire document. You can also translate part of the document in one language, and the rest in another, or multiple paragraphs into multiple languages.

Currently, Microsoft Word supports 62 different languages.

JD Sartain / IDG Worldwide

Select a language from the list, click Insert, and it’s instantly translated.

How to turn the Intelligent Services on and off

1. Click File > Options > General.

2. Scroll down to Office Intelligent Services and check or un-check the Enable Services button.

JD Sartain is a technology journalist from Boston. She writes the Max Productivity column for PCWorld, a monthly column for CIO, and regular feature articles for Network World.