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How to view your google calendars in outlook 2013

Lori Kaufman is a technology expert with 25 years of experience. She’s been a senior technical writer, worked as a programmer, and has even run her own multi-location business. Read more.

How to view your google calendars in outlook 2013

If you use Outlook for your email and calendar, but also use Google Calendar (say one for business and one for personal), you can easily add your Google Calendar to Outlook so you can view all your calendars in one place.

Go to Google Calendar in your browser.

How to view your google calendars in outlook 2013

Log in to your Google account. You will need some information about the Google Calendar you want to add to Outlook for the initial setup in Outlook.

How to view your google calendars in outlook 2013

On the calendar page, click the arrow next to the calendar under My calendars and select Calendar settings from the drop-down menu.

How to view your google calendars in outlook 2013

In the Private Address section of the Details page that displays, click the green ICAL button.

How to view your google calendars in outlook 2013

The Private Address dialog box displays, showing you the URL for the selected Google Calendar. Select the URL and copy it by pressing Ctrl + C.

How to view your google calendars in outlook 2013

Open Outlook and click the File tab.

How to view your google calendars in outlook 2013

Click the Account Settings button on the Account Information screen and select Account Settings from the drop-down menu.

How to view your google calendars in outlook 2013

On the Account Settings dialog box, click the Internet Calendars tab.

How to view your google calendars in outlook 2013

On the Internet Calendars tab, click New.

How to view your google calendars in outlook 2013

The New Internet Calendar Subscription dialog box displays. In the edit box on the dialog box, paste the URL you copied from your Google account by pressing Ctrl + V. Click Add.

How to view your google calendars in outlook 2013

The Subscription Options dialog box displays with the URL displayed as the Location. Enter a title for the calendar, if desired, in the Folder Name edit box. You can also enter an optional Description. The check box under Update Limit is automatically checked by default. We left that setting as is. Click OK to accept your changes and close the dialog box.

How to view your google calendars in outlook 2013

Your Google Calendar is added to the list of Internet Calendars on the Account Settings dialog box. Click Close on the dialog box to close it.

How to view your google calendars in outlook 2013

The pane on the left side of the screen now lists your Google Calendar in addition to your Outlook Calendar. If you select your Google Calendar under Other Calendars in addition to the Outlook Calendar under My Calendars, both calendars are displayed side by side.

How to view your google calendars in outlook 2013

If you have multiple Google Calendars, you can add any of them to Outlook and view them when you want in Outlook without having to log in to your Google account.

By importing a snapshot of your Google calendar into Outlook, you can see it alongside other calendars in the Outlook Calendar View. To keep the imported calendar up-to-date, subscribe to the Google Calendar in Outlook. If you don’t, the only way to update it will be to import another, more current snapshot.

Tip: If you don’t plan to use Google Calendar anymore but want to keep your events, you can import your Google Calendar to Outlook so all of your appointments are integrated into one Outlook calendar view.

Subscribe to your Google Calendar

An Internet Calendar (iCal) Subscription keeps your Outlook copy of your Google Calendar up-to-date.

Log in to your Google Calendar account.

In the left column, click My calendars to expand it, hover over the calendar that you want to add to Outlook as an Internet Calendar Subscription. Select the three dots to the right of the calendar name, then select Settings.

How to view your google calendars in outlook 2013

Scroll down to the Integrate Calendar section and right click on Secret address in iCal format and select Copy.

In Outlook, click File > Account Settings > Account Settings.

On the Internet Calendars tab, click New.

How to view your google calendars in outlook 2013

Paste the address you copied in step 4, by pressing CTRL+V, and click Add.

In the Folder Name box, type the name of the calendar as you want it to appear in Outlook, and then click OK.

How to view your google calendars in outlook 2013

When you start Outlook, it checks Google Calendar for updates and downloads any changes. If you keep Outlook open, it also periodically checks for and downloads updates. (Google Calendar tells Outlook how often to check for updates.)

Note: Changes you make in Outlook aren’t sent to your Google Calendar. To update your Google calendar, open Google Calendar from a browser.

Import a calendar from Google Calendar

Log in to your Google Calendar account.

In the left column, click My calendars to expand it, click the arrow button next to the calendar that you want to import into Outlook, and then click Calendar Settings.

How to view your google calendars in outlook 2013

Under Private Address, click ICAL.

In the Calendar Address dialog box, click the web address of the calendar.

When prompted, click Open to import the calendar into Outlook.

The calendar opens in side-by-side view in the Outlook Calendar. It’s also added to the Navigation Pane in Calendar view, under Other Calendars.

How to view your google calendars in outlook 2013

Note: The imported calendar is a static snapshot. To update it, you need to subscribe to it or repeat this procedure to import a copy of the most current version of your calendar in Google Calendar.

Next Steps

Here are some other things you can to do to get set up with Outlook:

Import contacts to Outlook for Windows: Instructions for importing Gmail contacts are here.

Office 365 mobile setup: Set up email or Office apps on a phone or tablet.

To learn more about using Microsoft 365, see the Office 365 Learning Center.

If you want to import your Google Calendar into Outlook, you don’t have to re-enter all of your appointments. Instead, export your Google Calendar to a file, and then import them into Outlook on your desktop. It’s not a one-click button but there’s a wizard that’ll walk you through the steps.

Do you want to sync your Google calendar and your Outlook calendar? See subscribe to a Google Calendar.

If you don’t have Outlook installed on your computer, you can’t import Google Calendar into Outlook Web App or Outlook on the web. But you can subscribe to a Google Calendar. This option has less functionality than importing the calendar.

Here’s a video that shows how to import Google Calendar into Outlook. The instructions are below it.

How to view your google calendars in outlook 2013

Step 1: Export your Google Calendar

Log on to your Google Gmail account, and then choose Calendar.

Choose My Calendars > Settings.

How to view your google calendars in outlook 2013

Choose Export calendars.

Select a location to save the extracted file.

Go to that location and unzip the file: right-click the file and choose Extract All.

The extracted file will look something like the this one:

If you have multiple Google calendars, you’ll see an ICS file for each one.

Now you’re ready to import your Google Calendar into Outlook.

Step 2: Import your Google Calendar to Outlook

Do this step for each Google Calendar you want to import to Outlook.

In Outlook on your desktop (Outlook 2013 or Outlook 2016), go to your Calendar.

Choose File > Open & Export > Import/Export.

In the Import and Export Wizard, choose Import an iCalendar (.ics) or vCalendar file, and then choose Next.

How to view your google calendars in outlook 2013

Browse to where you stored the extracted file, and choose the one that ends with gmail.com, and choose OK.

How to view your google calendars in outlook 2013

Go to your Outlook calendar. You should now see your Google Calendar events there.

Rob Woodgate is a writer and IT consultant with nearly 20 years of experience across the private and public sectors. He’s also worked as a trainer, technical support person, delivery manager, system administrator, and in other roles that involve getting people and technology to work together. Read more.

How to view your google calendars in outlook 2013

Having multiple calendars with different appointments on each one is a sure path to double bookings and an argument with someone you’ve annoyed. Get more organized and more reliable by subscribing to your Google Calendar in Outlook.

To do this, you’ll need a Google Calendar and Outlook (which is fairly obvious), but you won’t need any plug-ins, add-ins, extensions, or 3rd party tools. Both Google and Microsoft support the iCal format, which despite the name has nothing to do with Apple and is, in fact, short for “iCalendar.” It’s an open standard for exchanging calendar and scheduling information between users and computers that has been around since the late 1990s. This means you can subscribe to them if you have the right link, which is the method we’ll use here.

Show a Google Calendar in Outlook

Because we’re going to show a Google Calendar in Outlook, we need to get the link from the Google Calendar first. Log into your Google account and go to Google Calendar. Once you’re there, click on the three dots next to the calendar and then click “Settings and Sharing.”

How to view your google calendars in outlook 2013How to view your google calendars in outlook 2013

Scroll down until you come to the “Secret address in iCal format” section. Click the link to highlight it, and then copy it using Ctrl+V or by right-clicking it and selecting “Copy” from the menu.

How to view your google calendars in outlook 2013

Now you need to add this link into Outlook, so open Outlook, and go to your calendar. Right-click the “Shared Calendars” option and then select Add Calendar > From Internet

How to view your google calendars in outlook 2013

Paste your secret iCal address from Google Calendar into the text box and then click “OK.”

How to view your google calendars in outlook 2013

In the confirmation window, click “Yes.”

How to view your google calendars in outlook 2013

And that’s it; your Google Calendar will now be displayed in Outlook. You can overlap it with your calendar—just like you can with any other shared calendar—by clicking the arrow on the tab.

How to view your google calendars in outlook 2013

And now you can see both calendars, with the appointments in different colors, in one place.

How to view your google calendars in outlook 2013

The drawback to this is that you still need to manage the appointments in Google Calendar, but any changes you make there will update here just like with any other shared calendar.

RANDALL BLACKBURN

You can add a Google calendar to your Microsoft Outlook 2013 email client by creating a calendar feed in Gmail, then displaying the feed in Outlook. Create a Gmail calendar feed by subscribing to your calendar, and Gmail will auto-generate the feed URL for you to use in Outlook. Configure the feed URL in your Outlook settings, then enable your Google calendar for all of your calendar views, including the Today view, in your Outlook client.

Explore this article

  • Google Calendar Subscription
  • Open the Gmail
  • Click the arrow
  • Click the Calendar Settings ” option
  • Select the URL
  • Click to close the Private Address dialog box
  • Outlook Calendar Setup
  • Open Outlook
  • Click the Account Settings ” button
  • Click the Calendars ” tab
  • Click the Add button
  • Check the check boxes
  • Outlook View Setup
  • Open Outlook-2
  • Click the check box
  • Click the Today button in the top ribbon

1 Google Calendar Subscription

2 Open the Gmail

Log in to Gmail in a Web browser, then open the Gmail “Calendars” page.

3 Click the arrow

Click the arrow next to the calendar to export in the left sidebar.

4 Click the Calendar Settings ” option

Click the “Calendar Settings” option, then click the green “ICAL” icon in the calendar Settings page. The Private Address dialog box opens to display the URL to your Google calendar feed.

5 Select the URL

Select the URL, then press “Ctrl-C” to copy the URL to your clipboard.

6 Click to close the Private Address dialog box

Click “OK” to close the Private Address dialog box.

7 Outlook Calendar Setup

8 Open Outlook

Open Outlook, then click the “File” option on the top navigation menu.

9 Click the Account Settings ” button

Click the “Account Settings” button, then click “Account Settings” in the context menu to open the Email Accounts dialog box.

10 Click the Calendars ” tab

Click the “Calendars” tab, then the “New” button to open the New Internet Calendar Subscription dialog box. Click inside the input box, then press “Ctrl-V.” Your Google calendar URL is pasted into the field.

11 Click the Add button

Click the “Add” button to add the URL. The Subscription Options dialog box opens. Type a name for your Google Calendar. This name will appear in the left sidebar of Outlook.

12 Check the check boxes

Check the check boxes for the optional settings of “Update Limit” and “Attachments,” if desired. Click “OK,” then “Close” to save the settings.

13 Outlook View Setup

14 Open Outlook-2

Open Outlook, then click the ”Home” tab. Click the “Month” icon in the navigation ribbon to display the monthly calendar view.

15 Click the check box

Click the check box in front of the ”Other Calendars” option in the left sidebar, then click the check box for the name of your Google calendar.

16 Click the Today button in the top ribbon

Click the “Today” button in the top ribbon to open the Today screen. Your Google appointments are updated by the feed, and now display in your Today screen.

How to view or show calendar in mail view in Outlook?

By default, the Outlook Calendar shows in the To-Do Bar in mail view. But sometimes it disappears from the To-Do Bar for some reason. In this article, we will show you how to show the calendar in mail view in Outlook.

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View or show Calendar in mail view in Outlook

You can view or show calendar in mail view as follows.

1. In the Mail view, please click View > To-Do Bar > Date Navigator (Calendar in Outlook 2013). See screenshots:

And then, you will see the Calendar is showing on the To-Do Bar in the mail view.

How to view your google calendars in outlook 2013

Notes:

1. Make sure that there is a button showing before the Date Navigator/Calendar.

2. Not only the Mail view, when you shift to the Contacts or the Tasks view, you can also see the Calendar showing in the To-Do Bar in Outlook 2007/2010, but if you want to show the calendar on other view in Outlook 2013, you need to check the Calendar one by one under the To-Do-Bar.

How to view your google calendars in outlook 2013

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Google enables you to schedule your meetings and create events online using its Calendar service. However, you must open the Google Calendar page in a Web browser each time you want to access your Google calendar data. If you prefer to access the data directly from the desktop, you can add your Google calendar to Microsoft Outlook. Although you can view all of your calendars in Outlook, you can’t edit the Google calendars.

Adding Google Calendars to Outlook

Open Google Calendar, click the arrow next to the calendar you want to add to Outlook and then choose “Calendar settings” from the menu. Click the “ICAL” button in the Private Address section, select the URL and press “Ctrl-C” to copy it to the clipboard. In Outlook, click “File,” click “Account Settings” and choose “Account Settings” from the drop-down menu. Click the “Internet Calendars” tab and then click the “New” button. Press “Ctrl-V” to paste the URL from the clipboard into the field and click “Add” to add the Google calendar to Outlook. Type a name in the Folder Name field, check the “Download attachments. ” box if you want to download calendar attachments and then click “OK.” Click “Close” and click the “Calendars” button to view the new calendar.

It seems like this should be pretty simple if someone can just tell me how. I’m trying to sync my iphone 4s with my outlook 2013 calendar automatically. I’ve used the google calendar sync for the past several years, but see that it won’t work with outlook 2013 so I need a new solution. the calendar is already in outlook (because i copied the .pst file from outlook 2010). My phone and google calendar are still set to sync with each other. I am willing to try outlook.com, but how do I get the calendar from the outlook .pst file into outlook.com? Then how do I sync outlook.com with my phone and outlook 2013 automatically?

Thanks for any help you can provide.

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Diane Poremsky [Outlook MVP]
Outlook Resources: https://www.slipstick.com
https://www.outlook-tips.net

** I don’t work for Microsoft, I just volunteer here.**

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Is there something along these lines for Android phones? I just upgraded to Outlook 2013 and also found that it no longer syncs to Google Calendar. which was a usable workaround in previous versions of Outlook.

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If you don’t need to be loyal to google, outlook.com syncs works well as a go-between for outlook and droid.

Diane Poremsky [Outlook MVP]
Outlook Resources: https://www.slipstick.com
https://www.outlook-tips.net

** I don’t work for Microsoft, I just volunteer here.**

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Thanks for the good feedback Diane. I am having the same issues syncing google calendar w/ Outlook 13. I tried outlook.com using my gmail account and that did not sync the two although my LiveID is the same as my gmail email address. Ultimately I am trying to sync 2 PCs, one w/ Outlook 2010, one w/ Outlook 2013, my Android phone and iPad all to the same google calendar. I haven’t found a way to accomplsih yet. I do have an iCloud account but it’s different then my gmail account so I don’t see how it would sync across all 4 devices.

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Hi Diane, I just clicked on your link to sync calendar contacts using outlook com and it errored out. we are having the same problem syncing my father’s iphone with outlook 2013. HELP! 🙂 we are still looking.

My father, Carl Smith prefers to not use the icloud portion of iTunes. can we sync without using icloud?

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Is there a reason you aren’t using iCloud? It’s the best way to sync with outlook. The Outlook.com method is described here: http://www.slipstick.com/outlook/olc-hotmail/sync-calendar-contacts-using-outlook-com/

The gentleman to whom you provided the advice above later mentioned that he now has two Contacts folders and two Calendar folders: an icloudContacts and an icloudCalendar in addition to the standard Contacts and Calendar folders.

I have had some experience with these and have found that the icloud Calendar folder does not allow the Reminders pop up screen to work. For some reason, it seems that in order for the Reminders screen to work, one needs to utilize the standard Calendar folder in Outlook.

I also wonder if the icloud Contacts will allow the auto-complete function to work when composing an email in Outlook. When one is creating an email with numerous addresses, it sure is convenient to have the auto-complete function work to save you time in looking up each and every email address in each separate contact in the Contacts folder.

Please advise if these “problems” can be avoided when using icloud to sync a iPhone 5 with Microsoft Outlook 2013 (and Windows 8), and if so, how.

How to view your google calendars in outlook 2013

You would think, by now, that Microsoft Outlook for Windows could sync with Google Calendar. For one thing, Google Calendar is the most popular online calendar in the world. For another, the macOS and mobile versions of Outlook already offer Google Calendar syncing.

Outlook for Windows, however, is another matter: Syncing isn’t offered out-of-the-box. But it is possible. In this article we’ll go over a few options:

Sync Google Calendar with Outlook using G-Suite Sync. This method only works for paid G Suite accounts.

Subscribe to any Google Calendar in Outlook. This method offers a one-way subscription, meaning you can’t add or edit Google Calendar appointments from inside Outlook.

Sync Google Calendar and Outlook events using Zapier. This method adds every new Google Calendar appointment directly to Outlook. You can also do this the other way around, adding new Outlook appointments to Google Calendar.

This tutorial is primarily geared toward Outlook for Windows. Why? Because Outlook for Android, macOS, iPhone, and iPad can all natively sync with Google Calendar. Just add your Google account to Outlook and you’ll have two-way syncing for all of your calendars, along with your email, tasks, and contacts. (Why doesn’t Outlook for Windows work this way? Great question. I wish I had an answer.)

Sync Google Calendar with Outlook Using G-Suite Sync

Google offers a syncing tool for Microsoft Outlook for Windows, called G-Suite Sync for Microsoft Outlook. This tool makes it easy to sync Gmail, Google Contacts, and Google Calendar with Outlook. But there’s a catch: It’s only available for paid G Suite users. This means you can’t use it to sync with a free Google account (skip to the next section if that’s you).

If you’re a paid G Suite user, however, you can download G Suite Sync and install it on your PC. Close Outlook before installing. Eventually, you will be asked to sign in to your Google account.

Do that and you’ll be prompted to give the application permission to access your data. After that, the application is installed and you can configure a few settings.

Enable the Import data from an existing profile option if you have email, contacts, and calendar appointments in Outlook that you’d like to move over to your Google account. Click Create profile once everything is configured to your liking, and the application will start running in the background.

Open Outlook, and you will see a progress window, which shows you the syncing process.

You can close this window without stopping the sync process. Head to the Calendar section in Outlook, and you should see you Google calendars there. (Note that appointments might take a while to sync over.)

You now have a true two-way sync set up between Google Calendar and Microsoft Outlook. Every new appointment added to Google Calendar will show up here, and every appointment you add to a relevant calendar in Outlook will show up in Google Calendar.

Subscribe to a Single Google Calendar in Outlook (Read Only)

The above tool doesn’t work if you’re using a free Google account, but that doesn’t mean you can’t see your Google Calendar appointments in Outlook. It just means you’ll need to do a little more work settings things up, and you won’t be able to add or edit events to Google Calendar from inside Outlook.

To get started, open Google Calendar. In the sidebar, hover over the calendar you’d like to add to Outlook. Three vertical dots will appear.

Click these dots, then click Settings and Sharing.

The settings for your calendar will open. Scroll down to the Integrate calendar section and you’ll see the Secret address in iCal format.

Copy this URL. Next, open Outlook and head to the Calendar section. Click Open Calendar > From Internet.

A window will open.

Paste the URL you copied earlier, then click OK. Your calendar will now show up in Outlook.

Want to add multiple calendars? Repeat the above steps for every calendar you’d like to add.

Remember: this is a read-only integration. Any appointments you add in Google Calendar will show up in Outlook, but you cannot add or edit your appointments in Outlook.

Add Google Calendar Events to Outlook (and Vice Versa) Using Zapier

Neither of the above approaches is perfect. The first only works if you have a paid G Suite account. The second amounts to a one-way subscription, which lets you see appointments from Google Calendar but not edit them.

There’s a third way you can sync over appointments, however, and that’s using Zapier. We offer integrations that connect thousands of apps, including Google Calendar and Microsoft Outlook. You could, for example, add every new appointment from a Google Calendar to an Outlook calendar. Here’s a quick way to do just that:

This is great if you just want your Google Calendar appointments to show up in one of your Outlook calendars. You can set up as many integrations as you want, pulling in appointments from multiple calendars. You will be able to edit appointments after they make the jump over to Outlook, though you should note that changes made in Outlook won’t be reflected in Google Calendar.

You can also do this the other way around, if you want, allowing you to copy all new events from an Outlook calendar to Google Calendar:

Once this is set up, you won’t have to think about it: Your appointments will be sent over in the background without you having to do anything. And these are a just a couple examples of what you can set up. You can build your own integrations that work however you like, including filtering for certain event types; click here to get started.

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How to view your google calendars in outlook 2013

Justin Pot is a staff writer at Zapier based in Hillsboro, Oregon. He loves technology, people, and nature, not necessarily in that order. You can follow Justin on Twitter: @jhpot. You don’t have to. But you can.