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How to make libreoffice writer templates

Get ready for 2020 with this multi-page calendar featuring each month and major national holidays.

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How to make libreoffice writer templates

How to make libreoffice writer templates

How to make libreoffice writer templates

How to make libreoffice writer templates

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This tutorial will show how to use templates in LibreOffice Calc. I will show how to download a template, import it, use it and manage it in LibreOffice Calc.

Download Templates

Templates are a great way to extend the functionality of LibreOffice. Huge numbers of community developed free LibreOffice Calc templates available in extensions.libreoffice.org/templates/.

Download any Calc template you want and save it in your computer. For this tutorial, I have downloaded Calendar Creator template.

Template files are having .ots (ODF Spreadsheet Template) extension which is used by LibreOffice Calc spreadsheet applications.

Import Templates

To open the manage templates dialog, from the menu choose File -> Templates -> Manage . On the Template Manager Dialog, go to Spreadsheet Tab and click My Templates.

How to make libreoffice writer templates

Using Import button, choose the template .ots file you have downloaded. Template manager will import the .ots file and you can see it under My Templates. Select the template and click open.

How to make libreoffice writer templates

Use Templates

It might take a moment to load the template, once loaded you can see the template in Calc workspace. Now you can save it as .ods files and your use.

How to make libreoffice writer templates

This is how you can download and use a Calc spreadsheet template in LibreOffice. Feel free to leave a comment or if you are looking for something else using comment box down below.

Looking for something else?

Read our complete tutorial index of Calc, Writer, Impress and Draw.

This site offers 326 free LibreOffice templates that you can customize and print. Choose from .ODT and .ODS templates for business or personal use, including templates for work, school, and personal use.

Here are the 10 most popular Libre Office templates:

How to make libreoffice writer templates

How to make libreoffice writer templates

Changing Fields Resume

How to make libreoffice writer templates

How to make libreoffice writer templates

Professional Resume Letter

How to make libreoffice writer templates

Entry-Level Position Resume

How to make libreoffice writer templates

Shopping List Type 2 Diabetes

How to make libreoffice writer templates

Generic Business Card

How to make libreoffice writer templates

Basic Business Plan

How to make libreoffice writer templates

To Do Checklist

How to make libreoffice writer templates

Colorful Monthly Menu Planner

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These free LibreOffice templates are easy to download and print. Each template is available in LibreOffice format: just download one, open it in LibreOffice, edit, and print.

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If you don’t see a LibreOffice Template design or category that you want, please take a moment to let us know what you are looking for. Make a suggestion

Thank you for your suggestion.

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How to make libreoffice writer templates

If you often type the same phrases, sentences, or whole paragraphs, or if you use templates based on the structure of your documents, LibreOffice Writer’s AutoText can help.

AutoText allows you to store text snippets that you can reuse, so you don’t have to rewrite the same things. The best is that depending on the snippet you create, they can keep both the “structure” and the appearance of the text.

Install LibreOffice (Writer)

You can add LibreOffice to Debian/Ubuntu-based distributions with the command:

If you do not wish to install the entire LibreOffice suite, you can only install Writer with the command:

However, it is not obligatory to resort to the command line. Since LibreOffice is considered the de facto office suite in the open-source world, you can find it pre-installed in most Linux distributions or readily available in the app stores/software centers where you can install it with one click.

How to make libreoffice writer templates

From Text to AutoText

You can convert any chunk of text into an AutoText snippet. As your first experiment with it, try turning a short phrase to “plain text” AutoText. Write a phrase or sentence on your screen, then select the text.

How to make libreoffice writer templates

Choose AutoText from the application’s Tools menu, or press Ctrl + F3 from your keyboard to open the relevant LibreOffice Writer window.

Meet the AutoText Window

The AutoText window comes by default with many snippets of phrases and even entire templates. To use them, select the one you want and click the Insert button. LibreOffice Writer will inject the selected AutoText snippet “where your cursor was” in your active document.

How to make libreoffice writer templates

Since we want to create our own AutoText snippets, ignore the existing ones, and click on the “My AutoText” group that was empty until now. Enter a nickname for your snippet in the Name field and note the Shortcut that LibreOffice Writer will create as you type. This allows quick and easy access to your snippet. It’s not obligatory to accept Writer’s suggestion – you can change the shortcut to whatever you prefer. Just click in its field and replace the suggested Shortcut with anything you fancy.

Snippets and Shortcuts

Click on the “AutoText” pull-down menu below and in the middle of the window and pick “New (text only)” from the options that appear. You have just created your first AutoText snippet!

How to make libreoffice writer templates

After coming back to your document, type the shortcut you used for your snippet – in our case, “mte” – and press F3. The AutoText snippet will replace the corresponding shortcut – in our example, the full name of our site, “Make Tech Easier.”

Create a Document Structure

Let’s see how we can make a more involved full-blown template for future documents.

How to make libreoffice writer templates

On a blank page, construct a basic “structure” for a type of document you use regularly. We created a plain structure for ordinary news posts on a personal blog, as you can see in the image above.

Format Your Document

Continue by “formatting” the parts of your document as you’d like them to appear. Style all titles, subheadings, paragraphs, text, and apply different font sizes, colors, text alignment. Use placeholder content for everything that you’ll be able to select and replace. Remember, this will be a template you’ll use to base your future documents on, not a legitimate document itself.

How to make libreoffice writer templates

Select everything in your document and return to the AutoText window as we saw before. Create a new snippet in the group My AutoText as before, but this time select “New” instead of “New (text only).” The non-text-only option keeps the formatting of all page items. Once more, note the Shortcut. We recommend substituting it with something easy to recall without having to hunt for snippets in sub-menus.

Try out your snippets

And that was it – your snippet is now usable, either by selecting it from the AutoText window and clicking Insert or by typing its shortcut and pressing F3 .

How to make libreoffice writer templates

Keep in mind the two different variants of snippets, since they can be appropriate in different cases. When you’re saving phrases, names, emails, etc., it’s better to store them as “plaintext” snippets. This way, when you inject them into documents you’re working on, they won’t look out of place. For anything more closely resembling a complete template, you’ll then “populate with content,” preferably the non-plaintext Snippet variant.

OK’s real life started at around 10, when he got his first computer – a Commodore 128. Since then, he’s been melting keycaps by typing 24/7, trying to spread The Word Of Tech to anyone interested enough to listen. Or, rather, read.

Great for networking purposes, this blank business card has text over a generic card background.

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How to make libreoffice writer templates

How to make libreoffice writer templates

How to make libreoffice writer templates

How to make libreoffice writer templates

Subscribe to the Free Printable newsletter. (No spam, ever!)

This LibreOffice Template is easy to download and print. Just download one, open it in LibreOffice, edit, and print.

Search All Printables

If you don’t see a LibreOffice Template design or category that you want, please take a moment to let us know what you are looking for. Make a suggestion

Thank you for your suggestion.

We’re always adding new printables, and would love to hear your suggestions. What are we missing?

You’ve just finished your soon-to-be-best-selling novel and now you need to produce the interior of your novel in PDF format so you can ship it off to Amazon and become famous, not to mention, rich. You can pay someone large bucks to do it or you can do it yourself. If you want to do it yourself, if you can’t afford to pay someone to do it for you, or if you are trying to cut the costs of producing our book to the bone (see Twelve Tips: How to Reduce the Cost of Your Self-Published Book ), then you might be tempted to use a program you know: your trusty word processor. Using your word processor can lead to a shoddy job (see Book Interior Design: Tips to Avoid the Amateur Look ). It is better to use a graphics design program such as the open source (and free) Scribus or the $$$ Adobe InDesign, but these programs have steep learning curves. If you must use your word processor, do a good job of it. In this post I provide a LibreOffice template for a basic novel.

LibreOffice

LibreOffice is a fully-featured office suite for Linux, Mac, Windows and other operating systems. It is free. (Need I say more?) If you haven’t made the switch, go ahead and download it. I’ll wait…

There are templates for MS Word already available on the web. Some of these cost $3o or $40, but they are available. The purpose of this post is make a template available to the LibreOffice (or OpenOffice) community. Newer versions of MS Word are alleged to open .odt files. The switch to Word might mess up the formatting. If you try this, beware!

Basic Novel LibreOffice template

The template is for a basic novel in the 9×6 format. I made this PDF from the template: basic_novel_LibreOffice . You might have noticed that this looks a lot like the PDF made from the Scribus template I put in my previous post . Well, it does by design. I wanted to make Scribus and LibreOffice templates to produce about the same output.

The Fonts

The template, like its Scribus partner only uses two fonts, EB Garamond and Sorts Mill Goudy; download them here: EB Garamond and Sorts Mill Goudy . Instead of these fonts, you can use any fonts on your system. In order to use different fonts, you will have to edit the LibreOffice style.

How to make libreoffice writer templates

Both OpenOffice.org and LibreOffice (a derivative of OpenOffice) provide free open-source software packages that are popular alternatives to Microsoft Office. They are both very good tools and highly compatible with Excel.

Vertex42 focuses on Excel, so people may not know that we offer 100+ free templates for OpenOffice and LibreOffice as free .ods file downloads, including calendar templates, schedules, financial calculators, budgets, invoices, checklists, and many others.

OpenOffice.org and LibreOffice use the OpenDocument Format for Office Applications (a.k.a. ODF), an XML-based file format. What does that mean? Well, for spreadsheets, it means that the files are going to end in the .ods extension. Documents like letters and resumes use the .odt extension.

How to make libreoffice writer templates

.ODS File Download Button

If you are looking specifically for OpenOffice templates or LibreOffice templates, browse Vertex42 and look for the button or link on Vertex42’s template pages labeled “OpenOffice,” such as the button shown in the image on the right. These will be .ods files.

If we DON’T have a separate .ods download, then 9 times out of 10 the Excel file is going to open just fine in OpenOffice and LibreOffice anyway.

The best way to find a complete list of our spreadsheet templates is to browse the Excel Templates page. You’ll also find numerous document templates via our Word Templates page.

If you find a template that you’d like to use and there isn’t a .ods download and the Excel file does NOT work in OpenOffice, please let me know (you can comment below or shoot me an email).

How to make libreoffice writer templatesIf you’re a LibreOffice power user, you’ve probably ventured into the realm of templates. But, if you’ve upgraded to LibreOffice 5, you’ve probably noticed a few minor changes to the way this feature is managed. It’s not a profound or game-changing shift, but a shift nonetheless.

Because many people overlook the template feature in LibreOffice, I thought it would be a good idea to approach template management for LibreOffice 5 as if it were a new feature…and one that should be considered a must-have for all types of users. So, sit back and prepare to discover that feature which will make your time with LibreOffice exponentially easier.

Why Use Templates?

You might be wondering why you would need to use templates in the first place. The answer to this question is simple—because you have certain types of documents, all of which follow the same formatting and similar information data, that you frequently create. For this, you should be using templates. When you need to create that document again, you open up the template, add your data, and you’ve just saved yourself from having to reinvent the wheel.

Where Does LibreOffice Save Templates?

When you open up LibreOffice 5, click Ctrl+Shift+E and the template manager will open (see Figure 1 above). From this window, you can see all of the available templates. The My Templates section is special, as it is all of the templates you have created (more on that in a moment).

If you happen to be using the Linux platform, there’s a particular folder in your home directory (aka

/) called Templates. That folder happens to hold a bit of “magical” properties within certain desktop environments. If you use a desktop like Ubuntu Unity, Elementary OS Freya, KDE, GNOME 3, etc, you’ve probably noticed a handy menu entry when you right-click within a folder in your file manager called New. If you click New > Templates, you should see any templates you’ve saved to the My Templates section in the Templates Manager. You can select from that list and a new file will be created, from that template, in that working directory.

Adding a New Template

There are two ways to add templates to LibreOffice: You can create them on your own or you can download templates from the Templates Repository. I will warn you on the Templates Repository…many of them haven’t been updated for a very long time, so some of the styles may or may not render correctly in LibreOffice 5. On the off chance you find a template you really want to use, but it doesn’t render correctly, you can always save it, fix it, and then save it again as a template. There may be some older templates that will either not open and some might even crash LibreOffice—so use them with caution.

When you download a template from the repository (or any other location), there are two ways to save it. The first, and easiest, is to save it to that “magical” folder

/Templates. Doing this will cause that template to appear in the My Templates section of the LibreOffice Template Manager.

But, what if you want to save that template to a specific section (or create a new section)? Here’s what you need to do:How to make libreoffice writer templates

Open the template in the correct LibreOffice tool

Click File > Templates > Save as Template

Double click the folder (aka Section) that you want to house the template

Give the template a name

If there isn’t a section within the Template Manager that suits your needs, all you have to do is click the New Folder button (Figure 2), give the folder a name, and click OK.

Using Templates

Once you’ve added those templates to the manager, how do you use them? Fortunately, the developers of LibreOffice have made this process quite simple. There are two ways to use a template—from the LibreOffice home window or from each tool (Writer, Calc, etc).

If you’re in the LibreOffice home window (Figure 3), click Templates, click in the section housing the template, and then double-click the template you want to use. That template will open as an untitled document, ready for data entry.

How to make libreoffice writer templates

The second route to opening a template for use is from within each individual tool. We’ll use Writer as an example. Open up Writer and click File > Templates > Manage. This will open the Templates Manager where you can find your template and open it with a double-click.

You’ll also notice, when you select a template within the Template Manager, a row of icons appears at the top of the window (Figure 4).How to make libreoffice writer templates

Once selected, you can:

Open a template

Edit a template (this will open the template up for editing)

View the properties of the template

Set the template as the default for that tool

Move the template to another folder

Export the template

Delete the template

If you happen to select a template as the default, you cannot unset it. The only way to revert to a blank document as the default template is to create a blank document, save it as a template, and set it as the default. The nice thing about this is that you can then set the styles exactly as you like so that every time you open a new document, you won’t have to go through and set the styles to suit your needs.

You should now have as complete an understanding of the LibreOffice 5 template manager as an end user should have. And, with this understanding comes a certain level of power—as in you powering up your LibreOffice usage to the next level.

Have you become a recent convert to templates? If so, how have they helped your usage?

As we said in the previous tutorial, the selection of templates for download leaves something to be desired. So the best thing you can do is create your own. When you have become an expert on all things LibreOffice you will discover that you can create very complex templates that do many things for you. For instance, when I was in graduate school we were given long and detailed instructions on how our dissertations were to be formatted, and your dissertation could be rejected for some trivial transgression against these rules. Creating a template with all of the right settings was the best way to ensure that you would have no problems. But for an introductory lesson let’s do something a little simpler. Let’s create a template for a letter.

Do do this, first open a new document by pressing Control+N. When I do this, of course, I will get a document that is pre-configured to start with a Heading 1, because that is how my default template is configured. But all I have to do is go to the Apply Style selector in the upper left, and change it to Text Body. Then, I need to consider how I want my letter to be laid out. I usually put the date first, and have it flushed to the right. So I will press the Flush Right button, and now my insertion mark is on the right margin of the page. Next, I know that if I use this template many times I will always want to current date to appear. That is also easy, since I can use a Field to do this. All I need to do is go to Insert–>Fields–>Date:

How to make libreoffice writer templates

This will always put in the current date whenever you create document based on this template so long as you have your computer properly configured for date and time. It is pulling the data from the system. When you do this, you will see today’s date, but you will see that it is inside a gray box. That is a visual indication that you have a field inserted, rather than just typed text.

Next, I hit Enter a couple of times, then the Flush Left button to put my Insertion mark on the left. I type “Dear “, that is the word Dear followed by a space. Then I insert another field to prompt me for the name of the person. I go to Insert–>Fields–>Other, and it brings up the dialog for Fields. Select the Functions tab, then under Type select “Placeholder”, for Format select “Text”, and in the Placeholder box type “Name of person”.

How to make libreoffice writer templates

Click “Insert” and you will place this field in your document. It prompts you to enter the name of the person you are writing to, and in your document when you type here it will replace the placeholder text with whatever you type. Note again that because this is a field it has a gray background.

I then hit Enter 2 times to insert blank lines, and then I will insert another Placeholder text field as above, only this time I will call it Type Letter Here. This is the area where the text of the letter will go. Then I hit enter 2 more times, and then I press tab 7 times, and type “Sincerely,”. I then hit Enter 3 times to leave a space for my signature, then tab 7 times again for my typed name. I hit Enter again, then tab 7 times, and put in my street address. I hit enter one more time, then tab 7 times, and finish my address.

Now, to turn this into a template I need to go to File–>Templates–>Save, and give it a name. I ave it in My Templates, and I can then copy it to any other computer using LibreOffice and it will be available there as well.

To use this to create a letter, just go to File–>New–>Templates and Documents, Select the My Templates folder, double-click to open the folder, and select your Letter template. Then click Open and you will have a letter ready to go. Here is what it will look like when you open a new document:

How to make libreoffice writer templates

If you want to see a copy of this template I created you can download it from here.