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How to troubleshoot printing issues in microsoft word

How to troubleshoot printing issues in microsoft word

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A printer that has alignment problems will not print documents accurately. Images and text can print at an angle or they may not print at all. Your printer can become misaligned if there is any paper stuck in the machine, print cartridges are clogged or dirty, improper installation of cartridges and using low quality cartridges. Additionally, a printer can become misaligned after the machine completes a large print job. Use the Printers and Devices Alignment utility in Windows or the printer’s software to correct an alignment problem or check the machine and cartridges for a physical problem.

Windows

Click “Start,” then select “Devices and Printers.”

Right-click on the printer you need to align, then select “Printing Preferences” from the pop-up menu.

Click the “Services” tab, then click the “Align the Print Cartridges” icon. The printer automatically prints an alignment test page.

Follow the instructions from the Alignment wizard to align the cartridges. For example, select the appropriate answers on the wizard that correspond to the results printed on the test page. Click “Finish” when the Alignment wizard completes.

Printer Software

Launch the printer’s software, then select “Maintenance,” “Tools” or “Utilities.”

Click “Alignment” or “Calibrate Printer,” then click the “Alignment” or “Calibrate” button. An alignment or calibration page prints.

Follow the directions of the calibration or alignment wizard to complete the alignment process. Click “Done” or “Finish” at the completion of the alignment process.

Physical Issues

Check to see if there is any paper stuck in the printer. Stuck paper can cause the printer cartridges to improperly align. Remove all stuck paper completely to solve the problem.

Replace clogged or dirty print cartridges with new ones. Cartridges that are dirty cause streaking and blotting, which causes misalignment.

Install new manufacturer’s cartridges in the printer. If the cartridges are manufactured by a third-party, it is possible that they may not fit correctly in the cartridge holder. Replace any cartridges that are not the printer manufacturer’s cartridges.

By: Waseem Patwegar

If you are using Adobe Acrobat and unable to Print PDF File in Windows 10, you will find below the steps to fix PDF File Printing problems on your computer.

How to troubleshoot printing issues in microsoft word

Unable to Print PDF File in Windows 10

With Windows 10 and most modern web browsers featuring in-built support for PDF Format, there is really no need to install Adobe Acrobat or other third party PDF Software program on your computer.

However, some users prefer using Adobe Acrobat and other PDF Software programs on their computer and this can sometimes lead to PDF File printing problems in Windows 10.

In a typical case of this nature, there is no error message and the printer does not respond at all, even if users to try to print the PDF File multiple times.

The reason for being Unable to Print PDF File in Windows 10 could be due to incorrect Printer settings, the PDF File being corrupted, or due to Adobe Acrobat Software program being corrupted.

1. Restart Computer

Powering OFF and restarting the computer can clear minor software glitches, stuck programs and processes, which might be causing the printing problems on your computer.

1. Completely Power OFF your computer

2. Wait for 5 minutes and restar t the computer.

3. After the computer restarts, see if you are able to print the PDF file.

2. Select the Right Printer

It is possible that your computer is trying to print to a non-existing printer. Hence, make sure that the right printer is selected on the printer screen.

1. Open the PDF File that you are trying to print

2. Click on File > Print option in the drop-down menu.

How to troubleshoot printing issues in microsoft word

3. On the next screen, select the right printer that is actually connected to your computer

How to troubleshoot printing issues in microsoft word

4. Once the right printer is selected, click on the Print button, located at the bottom right corner of the print screen.

3. Print as Image

If the file that you are trying to print is a simple PDF Document and you are in a hurry, try to print the file as image.

1. Open the PDF File that you wanted to print

2. Click on File > Print option in the drop-down menu.

How to troubleshoot printing issues in microsoft word

3. On the Print screen, click on the Advanced button.

4. On the next screen, select Print As Image option and click on OK .

How to troubleshoot printing issues in microsoft word

5. Back on the Print screen, click on the Print button.

4. Save As Another PDF File

Sometimes the PDF file can get corrupted while you are trying to print the file. Hence, follow the steps below to recreate the PDF file.

1. Open the PDF File that you were trying to print.

2. Click on File > Save As .

How to troubleshoot printing issues in microsoft word

3. On the Save As screen, click on the suggested File Location or choose a different location.

How to troubleshoot printing issues in microsoft word

4. On the next screen, type a different name for your file and click on the Save button.

Now, you should be able to print using the New PDF File that you just created.

5. Recreate PDF File

If you had created the PDF file using Print to PDF option in Microsoft Word or Excel, you can simply discard the problematic PDF file and create a New PDF File.

The steps to create a PDF file are more or less the same in Word, Excel and other Apps that support PDF format.

1. Open the Original File (Word, Excel, etc.) that was used to create the PDF file.

2. Once the file is open, click on File > Save As option in the drop-down. On the next screen, make sure that “Save as type” is “PDF Document” and click on the Save button.

How to troubleshoot printing issues in microsoft word

Once the PDF file is recreated, try to print from the recreated PDF File.

6. Repair Adobe Acrobat Software

It is possible that the Adobe Software as installed on your computer has become corrupted.

1. Open Settings > Click on Apps .

How to troubleshoot printing issues in microsoft word

2. On the next screen, click on Apps & Features in the left pane. In the right-pane, click on Adobe Acrobat and click on the Modify button.

How to troubleshoot printing issues in microsoft word

3. On the pop-up, choose the Repair option and click on the Next button.

How to troubleshoot printing issues in microsoft word

4. Wait for your computer to repair and reinstall Adobe Acrobat Software on your computer.

5. Once the program is repaired/reinstalled, click on the Finish button to close the screen.

After reinstalling Adobe Acrobat, try to print the File again.