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How to use the year function in microsoft excel

Ben Stockton is a freelance tech writer from the United Kingdom. In a past life, he was a UK college lecturer, training teens and adults. Since leaving the classroom, he’s been a tech writer, writing how-to articles and tutorials for MakeUseOf, MakeTechEasier, and Cloudwards.net. He has a degree in History and a postgraduate qualification in Computing. Read more.

How to use the year function in microsoft excel

If you need to quickly extract the year from a date in Microsoft Excel, you can use the YEAR function. This will give you the year value in a separate cell, allowing you to use it in a separate formula.

The YEAR function can be especially useful if you’ve converted text to date values in Excel, and you want to extract the year values from your data.

To use the YEAR function, you’ll need to open your Excel spreadsheet and have cells containing dates (in any format) set as an appropriate “Date” number value.

It’s best to set these cell values as “Long Date” or “Short Date” numbers value using the Home > Number drop-down menu. You can also use cells with custom date formats.

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If you have a date converted to a number, you can also extract the year from a 5-digit Excel “serial” number, which counts the number of days from the 1st January 1900. You can see this value by changing any date value to a standard number value using the Home > Number menu.

Because of this particular limit, you can only use YEAR to extract the year from dates starting from the 1st January 1900 onwards. The function won’t work with dates earlier than that.

To extract the year from a cell containing a date, type =YEAR(CELL) , replacing CELL with a cell reference. For instance, =YEAR(A2) will take the date value from cell A2 and extract the year from it.

How to use the year function in microsoft excel

The example above shows various styles of date values in column A. Regardless of the format, the YEAR function used in column B is able to read these and extract the year value.

If you prefer, you could also use a 5-digit Excel “serial” number, rather than a cell reference.

How to use the year function in microsoft excel

The example above shows this using the formula =YEAR(43478) , with a serial number (43478) matching the date (13th January 2019), which the YEAR function is able to understand. From this serial number, the year (2019) is returned.

The value returned by a formula containing the YEAR function can then be used by other formula. For instance, you could combine it with a DATE formula (eg. =DATE(YEAR(A2),1,11 ) to create a valid date value.

How to use the year function in microsoft excel

If you want to repeat it for multiple date values, you can use the fill handle to copy the YEAR formula into additional cells.

How to Use the YEAR Function in Microsoft Excel

If you need to quickly extract the year from a date in Microsoft Excel, you can use the YEAR function. This will give you the year value in a separate cell, allowing you to use it in a separate formula.

The YEAR function can be especially useful if you’ve converted text to date values in Excel, and you want to extract the year values from your data.

To use the YEAR function, you’ll need to open your Excel spreadsheet and have cells containing dates (in any format) set as an appropriate “Date” number value.

It’s best to set these cell values as “Long Date” or “Short Date” numbers value using the Home > Number drop-down menu. You can also use cells with custom date formats.

Number drop-down menu.” width=”426″ height=”175″ data-lazy-src=”https://mainiptv.com/wp-content/uploads/2020/09/Excel-Set-Number-as-Date.png” />

If you have a date converted to a number, you can also extract the year from a 5-digit Excel “serial” number, which counts the number of days from the 1st January 1900. You can see this value by changing any date value to a standard number value using the Home > Number menu.

Because of this particular limit, you can only use YEAR to extract the year from dates starting from the 1st January 1900 onwards. The function won’t work with dates earlier than that.

To extract the year from a cell containing a date, type =YEAR(CELL) , replacing CELL with a cell reference. For instance, =YEAR(A2) will take the date value from cell A2 and extract the year from it.

The example above shows various styles of date values in column A. Regardless of the format, the YEAR function used in column B is able to read these and extract the year value.

If you prefer, you could also use a 5-digit Excel “serial” number, rather than a cell reference.

The example above shows this using the formula =YEAR(43478) , with a serial number (43478) matching the date (13th January 2019), which the YEAR function is able to understand. From this serial number, the year (2019) is returned.

The value returned by a formula containing the YEAR function can then be used by other formula. For instance, you could combine it with a DATE formula (eg. =DATE(YEAR(A2),1,11 ) to create a valid date value.

If you want to repeat it for multiple date values, you can use the fill handle to copy the YEAR formula into additional cells.

How to increment date by 1 month, 1 year or 7 days in Excel?

The Autofill handle is convenient while filling dates in ascending or descending order in Excel. But in default, the dates are increased by one day, how can you increment date by 1month, 1 year or 7 days as below screenshot shown?
How to use the year function in microsoft excel

Add months/years/days to date with Kutools for Excel

With the Fill Series utility, you can increment date by 1 month, 1 year or a week.

1. Select a blank cell and type the starting date.

2. Select a range including starting date, and click Home > Fill > Series. See screenshot:

How to use the year function in microsoft excel How to use the year function in microsoft excel

3. In the Series dialog, do the following options.
How to use the year function in microsoft excel

1)Sepcify the filling range by rows or columns

2)Check Date in Type section

3)Choose the filling unit

4)Specify the increment value

4. Click OK. And then the selection have been filled date by month, years or days.
How to use the year function in microsoft excel

If you want to add months, years or days to a date or dates, you can apply one of below formulas as you need.

Add years to date, for instance, add 3 years, please use formula:

=DATE(YEAR(A2)+3,MONTH(A2),DAY(A2))

Add months to date, for instance, add 2 months to date, please use formula:

=EDATE(A2,2)

=A2+60

Add months to date, for instance, add 2 months to date, please use formula:

Tip:

When you use the EDATE function to add months, the result will be shown as general format, a series number, you need to format the result as date.

With Kutools for Excel‘s Date & Time Helper, you can quickly add months, years or weeks or days to date.
How to use the year function in microsoft excel

After installing Kutools for Excel, please do as below: (Free Download Kutools for Excel Now!)

1. Select a blank cell which will place the result, click Kutools > Formula Helper > Date & Time helper, then select one utility as you need from the list. See screenshot:
How to use the year function in microsoft excel

2. Then in the Date & Time Helper dialog, check Add option, and select the date you want to add years/months/days into the textbox of Enter a date or select a date formatting cell section, then type the number of years, months, days, even weeks into the Enter numbers or select cells with contain values you want to add section. You can preview the formula and result in Result section. See screenshot:
How to use the year function in microsoft excel

3. Click OK. And drag the fill handle over the cells you want to use this formula. See screenshot:
How to use the year function in microsoft excelHow to use the year function in microsoft excel

Use Excel’s DATE function when you need to take three separate values and combine them to form a date.

The DATE function returns the sequential serial number that represents a particular date.

The DATE function syntax has the following arguments:

Year Required. The value of the year argument can include one to four digits. Excel interprets the year argument according to the date system your computer is using. By default, Microsoft Excel for Windows uses the 1900 date system, which means the first date is January 1, 1900.

Tip: Use four digits for the year argument to prevent unwanted results. For example, “07” could mean “1907” or “2007.” Four digit years prevent confusion.

If year is between 0 (zero) and 1899 (inclusive), Excel adds that value to 1900 to calculate the year. For example, DATE(108,1,2) returns January 2, 2008 (1900+108).

If year is between 1900 and 9999 (inclusive), Excel uses that value as the year. For example, DATE(2008,1,2) returns January 2, 2008.

If year is less than 0 or is 10000 or greater, Excel returns the #NUM! error value.

Month Required. A positive or negative integer representing the month of the year from 1 to 12 (January to December).

If month is greater than 12, month adds that number of months to the first month in the year specified. For example, DATE(2008,14,2) returns the serial number representing February 2, 2009.

If month is less than 1, month subtracts the magnitude of that number of months, plus 1, from the first month in the year specified. For example, DATE(2008,-3,2) returns the serial number representing September 2, 2007.

Day Required. A positive or negative integer representing the day of the month from 1 to 31.

If day is greater than the number of days in the month specified, day adds that number of days to the first day in the month. For example, DATE(2008,1,35) returns the serial number representing February 4, 2008.

If day is less than 1, day subtracts the magnitude that number of days, plus one, from the first day of the month specified. For example, DATE(2008,1,-15) returns the serial number representing December 16, 2007.

Note: Excel stores dates as sequential serial numbers so that they can be used in calculations. January 1, 1900 is serial number 1, and January 1, 2008 is serial number 39448 because it is 39,447 days after January 1, 1900. You will need to change the number format (Format Cells) in order to display a proper date.

How to use the year function in microsoft excel

For example: =DATE(C2,A2,B2) combines the year from cell C2, the month from cell A2, and the day from cell B2 and puts them into one cell as a date. The example below shows the final result in cell D2.

How to use the year function in microsoft excel

Need to insert dates without a formula? No problem. You can insert the current date and time in a cell, or you can insert a date that gets updated. You can also fill data automatically in worksheet cells.

Right-click the cell(s) you want to change. On a Mac, Ctrl-click the cells.

On the Home tab click Format > Format Cells or press Ctrl+1 (Command+1 on a Mac).

3. Choose the Locale (location) and Date format you want.

For more information on formatting dates, see Format a date the way you want.

How to use the year function in microsoft excel

You can use the DATE function to create a date that is based on another cell’s date. For example, you can use the YEAR, MONTH, and DAY functions to create an anniversary date that’s based on another cell. Let’s say an employee’s first day at work is 10/1/2016; the DATE function can be used to establish his fifth year anniversary date:

How to use the year function in microsoft excel

The DATE function creates a date.

The YEAR function looks at cell C2 and extracts “2012”.

Then, “+5” adds 5 years, and establishes “2017” as the anniversary year in cell D2.

The MONTH function extracts the “3” from C2. This establishes “3” as the month in cell D2.

The DAY function extracts “14” from C2. This establishes “14” as the day in cell D2.

If you open a file that came from another program, Excel will try to recognize dates within the data. But sometimes the dates aren’t recognizable. This is may be because the numbers don’t resemble a typical date, or because the data is formatted as text. If this is the case, you can use the DATE function to convert the information into dates. For example, in the following illustration, cell C2 contains a date that is in the format: YYYYMMDD. It is also formatted as text. To convert it into a date, the DATE function was used in conjunction with the LEFT, MID, and RIGHT functions.

How to use the year function in microsoft excel

The DATE function creates a date.

The LEFT function looks at cell C2 and takes the first 4 characters from the left. This establishes “2014” as the year of the converted date in cell D2.

The MID function looks at cell C2. It starts at the 5th character, and then takes 2 characters to the right. This establishes “03” as the month of the converted date in cell D2. Because the formatting of D2 set to Date, the “0” isn’t included in the final result.

The RIGHT function looks at cell C2 and takes the first 2 characters starting from the very right and moving left. This establishes “14” as the day of the date in D2.

To increase or decrease a date by a certain number of days, simply add or subtract the number of days to the value or cell reference containing the date.

In the example below, cell A5 contains the date that we want to increase and decrease by 7 days (the value in C5).

This article describes the formula syntax and usage of the DATEVALUE function in Microsoft Excel.

Description

The DATEVALUE function converts a date that is stored as text to a serial number that Excel recognizes as a date. For example, the formula =DATEVALUE(“1/1/2008”) returns 39448, the serial number of the date 1/1/2008. Remember, though, that your computer’s system date setting may cause the results of a DATEVALUE function to vary from this example

The DATEVALUE function is helpful in cases where a worksheet contains dates in a text format that you want to filter, sort, or format as dates, or use in date calculations.

To view a date serial number as a date, you must apply a date format to the cell. Find links to more information about displaying numbers as dates in the See Also section.

Syntax

The DATEVALUE function syntax has the following arguments:

Date_text Required. Text that represents a date in an Excel date format, or a reference to a cell that contains text that represents a date in an Excel date format. For example, “1/30/2008” or “30-Jan-2008” are text strings within quotation marks that represent dates.

Using the default date system in Microsoft Excel for Windows, the date_text argument must represent a date between January 1, 1900 and December 31, 9999. The DATEVALUE function returns the #VALUE! error value if the value of the date_text argument falls outside of this range.

If the year portion of the date_text argument is omitted, the DATEVALUE function uses the current year from your computer’s built-in clock. Time information in the date_text argument is ignored.

Remarks

Excel stores dates as sequential serial numbers so that they can be used in calculations. By default, January 1, 1900 is serial number 1, and January 1, 2008 is serial number 39448 because it is 39,447 days after January 1, 1900.

Most functions automatically convert date values to serial numbers.

Example

Copy the example data in the following table, and paste it in cell A1 of a new Excel worksheet. For formulas to show results, select them, press F2, and then press Enter. If you need to, you can adjust the column widths to see all the data.

DATE Function in Excel:

In this article, we will discuss the definition, syntax, and usage of the DATE function in Microsoft Excel 365.

Index:

  • DATE function – Explanation
  • Basic Syntax of DATE Function
  • Example of DATE Function
  • Verdict

DATE function – Explanation:

The DATE function in Excel combines three different values and returns them as a date. If you enter an individual year, month, and date in separate cells, it will merge it to produce a date as an output.

Basic Syntax of DATE Function:

Arguments Explanation:

  • Year: The year value needs to be in four digits to prevent unwanted outputs (for example, if you enter 02, it could mean “1902”, “2002”).
  • Month: The month of the year can be a positive or negative integer from 1 to 12 (January to December).
  • Day: The day of the month can be a positive or negative integer from 1 to 31.

Example of DATE Function:

Let’s look at some examples of DATE function and explore how to use it in Microsoft Excel.

Example 1: Combining three values to display in date format

  • Input values are entered in C5, D5, and E5 cells for the year, month, and date columns.
  • Next, you have to enter the below formula for displaying the output in the date format.
  • You can directly type the cell value one by one in the formula or else you can click the input cell so that it will display the cell value in the formula.

DATE function in Excel

    Click Enter to display the output in the G5 cell.

Example 2: Subtracting 15 days from the given input date

Example 2 – Output

Example 3: Adding 25 days from the given input date

Example 3 – Output

Verdict:

In the above article, we have illustrated the definition, basic syntax, and usage of the DATE function with an example. If you have any queries/suggestions, kindly share it in the below comment section.

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How do you get month from date in Excel?

An alternative way to get a month number from an Excel date is using the TEXT function: =TEXT (A2, “m”) – returns a month number without a leading zero, as 1 – 12. =TEXT (A2,”mm”) – returns a month number with a leading zero, as 01 – 12. Please be very careful when using TEXT formulas.

How do you convert days into months?

How to Convert Days to Months. To convert a day measurement to a month measurement, multiply the time by the conversion ratio. One day is equal to 0.032855 months, so use this simple formula to convert: The time in months is equal to the days multiplied by 0.032855.

How do I display a month in Excel?

If you only want to display a month name, you don’t need a formula – you can use a custom number format. Select the date and navigate to Format cells (Ctrl + 1 or Cmd +1), then select Custom and enter one of these custom formats: Excel will display only the month name, but it will leave the date value intact.

What is the date formula for Excel?

Here are a few Excel DATE formula examples: =DATE(2015, 5, 20) – returns a serial number corresponding to 20-May-2015. =DATE(YEAR(TODAY()), MONTH(TODAY()), 1) – returns the first day of the current year and month.

NOW Function in Excel:

The NOW function will be useful when you want to display the current date and time on a worksheet. In this short tutorial, we will describe the definition, syntax, and usage of the NOW function in Microsoft Excel 365.

Index:

  • NOW function – Definition
  • Fundamental Syntax of NOW Function
  • Practical Examples of NOW Function
  • A Short Summary

NOW function – Definition:

The NOW Function in Excel returns the current date and time. You can make use of this NOW function to compute a value based on the current date & time. The returned value of the NOW function will be updated every time you open or refresh the worksheet.

If your Excel cell format was General before the NOW function was entered, MS Excel alters the cell format to match it with the format of the date & time of your regional settings.

Fundamental Syntax of NOW Function:

The fundamental syntax of NOW function is,

  • The NOW function takes no arguments but requires empty parentheses.

Practical Examples of NOW Function:

Let’s look at some examples of NOW function and explore how to use it in Microsoft Excel.

Example 1: Returns the current date & time

    In order to return the current date and time, you have to just enter the NOW function as below.

NOW function in MS Excel
You have to click Enter to return the current date and time in the E3 cell.

Example 1 – Output

  • The spreadsheet will continue to show this value until the worksheet recalculates.
  • Use F9 to update or recalculate the value in the worksheet.
  • Example 2: Date & Time after 12 hours

    • Enter the below formula in the E5 cell in order to calculate the date & time after 12 hours.

    Example 2 – Time Calculation

      Click Enter to display the output in the E5 cell.

    Example 2 – Output

    Example 3: Returns date & time after 3 days

    • Enter the formula as in the E5 cell in order to calculate the date & time after 3 days.

    Example 3

    • Click Enter to display the output in the E5 cell.

    Example 3 – Output

    Example 4: Returns date & time – Before 1 day

      Enter the formula as illustrated in the formula bar in order to return the date & time before 1 day.

    Example 4 – Output

    Notes:

    • Time values are a part of a date value and illustrated by a decimal number (for example, half of a day (12:00 PM) is represented as (0.5).
    • If you enter ‘+’ sign with the decimal value, it will add it to the current date & time and display the result. If you enter ‘-‘ sign, it will lessen it from the current date & time.
    • #VALUE! error – It occurs, if you enter the value which is not a valid Excel time.

    A Short Summary:

    In the above short article, we have described the usage of the NOW function in MS Excel 365 for the calculation of the current date and time. Kindly share your valuable comments to keep us motivated all the time.

    The YEARFRAC function of Microsoft Excel is a worksheet function that returns the number of days between two dates expressed as a decimal. This tutorial shows examples of how to use the YEARFRAC function.

    The YEARFRAC function is available in Excel for Office 365, Excel 2019, Excel 2016, Excel 2013, Excel 2011 for Mac, Excel 2010, and Excel 2007.

    The YEARFRAC Function

    The syntax of the YEARFRAC function is:

    YEARFRAC( start-date , end-date , [basis] )

    ► start-date : the first date in the formula and is required. If referencing a date in another cell, the date must be in a date format (serial number), NOT text format.

    ► end-date : the last date in the formula that will be subtracted from the start date. It is required and must be in serial format, not text format.

    ► basis (optional): the day count used to calculate the year fraction. The default is 0, but most users will want to use 1. See the last section of this tutorial.

    The YEARFRAC function is especially useful for calculating people’s ages in worksheets, determining the percentage of the year that has passed, years until retirement or other life event, and more.

    Usage Notes for the YEARFRAC Function

    • YEARFRAC calculates the fraction of a year based upon one of several counting methods discussed below.
    • Start-date and end-date can be cell references entered directly, or results of other formulas or functions.
    • When entering dates, use the DATE function as shown in the second example.
    • If a date argument references a cell containing a date and time, the time portion is ignored.
    • If either date is not a valid date, YEARFRAC returns the #VALUE! error. And if basis is not a number between 0 and 4, YEARFRAC returns the #NUM! error.
    • The order of the two dates is irrelevant—the function will return the same answer.

    YEARFRAC Function Example with Cell Addresses

    Our spreadsheet contains the hire date and end date of employment. The YEARFRAC function in Column D calculates the length of employment for each person.

    How to use the year function in microsoft excel

    Cell D3 holds the function =YEARFRAC(B3,C3,1) . The cell is formatted to show 2 decimal places. The order of the dates in the function is irrelevant.

    YEARFRAC Function Example by Entering a Date

    Column C of our worksheet calculates people’s age at the U.S. 2010 census, dated April 1st. To enter a date in YEARFRAC, Microsoft recommends using the DATE function. The DATE function variables must be in the order year, month, day .

    How to use the year function in microsoft excel

    The formula =YEARFRAC(B3,DATE(2010,4,1),1) in cell C3 calculates Ann’s age at the 2010 census. It calculates the difference between her birth date in cell B3 and April 1, 2010 entered via the DATE function.

    Cell C5, holding =YEARFRAC(B3,DATEVALUE(“4/1/2010”),1) , shows that the DATEVALUE function can also be used to enter the date. The DATEVALUE function lets the Excel user enter a date, wrapped in double quotes, in a variety of formats.

    Options for Basis Argument

    The basis value of 1 corresponds to what most Excel users want: actual number of days in each month, and actual number of days in each year—accounting for leap year, of course. Unfortunately, 0 is the default, so be sure to include the basis 1 in each function.

    The other basis count options pertain to U.S. or European accounting or other financial methodologies.

    Basis Description
    0 30 days per month and 360 days per year (US – NASD)
    1 Actual days in each month and days in each year
    2 Actual days in each month and 360 days in each year
    3 Actual days in each month and 365 days in each year
    4 30 days in each month and 360 days in each year (European)

    We hope you have enjoyed our tutorial on the YEARFRAC function of Microsoft Excel. Cheers!