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How to work with page numbers in microsoft word

In this course:

  • Change margins
    Article
  • Create newsletter columns
    Article
  • Change page orientation to landscape or portrait
    Article
  • Add a border to a page
    Article
  • Insert a header or footer
    Article
  • Insert page numbers
    Article
  • Insert a page break
    Article
  • Insert a table of contents
    Article

How to work with page numbers in microsoft word

Select Insert > Page Number, and then choose the location and style you want.

If you don’t want a page number to appear on the first page, select Different First Page.

If you want numbering to start with 1 on the second page, go to Page Number > Format Page Numbers, and set Start at to 0.

When you’re done, select Close Header and Footer or press Esc.

Tip: To get back to a header or footer to make changes, double-click in the header or footer area.

On the Insert tab, click the Page Number icon, and then click Page Number.

Select a location, and then pick an alignment style. Word automatically numbers every page, except designated title pages.

To change the numbering style, select Format and then choose the formatting you want to use.

Select OK twice to close both dialog boxes.

For more info on page numbers, see Page numbering in Word.

Add page numbers to a header or footer

Click or tap in the header or footer where you want the page numbers to go.

Go to Insert > Page Numbering.

Select Current Position.

Change where the page number appears

In the header or footer area, select the page number.

Use the Tab key to position the page number left, center, or right. If the number is flush left, press Tab once for center, and twice for right. To go back, press Backspace until in position.

Change appearance of page number

Select the page number

On the Home tab, use the Font choices and dialog box to change the font family, style, size, and color.

Add page numbers to a header or footer

Click or tap in the header or footer where you want the page numbers to go.

Go to Insert > Page Number.

Use the Page field code to insert page numbers

Double-click the header or the footer area (near the top or bottom of the page).

Go to Header & Footer > Field.

In the Field names list, Select Page, and then select OK.

To change the numbering format, go to Header & Footer > Page Number > Format Page Numbers.

Select the format you want, and then select OK.

To change the numbering alignment, go to Header & Footer > Page Number > Page Number. Choose the alignment you want and select OK.

Go to Header & Footer > Close Header and Footer or double-click outside the header to exit.

Tip: You might have to move some graphics or other elements in your header or footer to see the page numbers after you insert them.

Add page numbers to a header or footer

Go to Insert > Page Numbers.

Select a position (left, center, or right, and header or footer).

Select Include Page Count to show total number of pages too, such as page 7 of 9.

To see your header or footer with page numbers, go to View > Reading View.

For more info on page numbers, see Page numbering in Word.

Remove the page number from the first page

Go to Insert > Header or Footer > Edit Header or Edit Footer.

Select Different First Page.

Note: Different first page can be applied to the first page of any section in your document, not just the very first page.

In the header or footer area, you should see a label on the first page that says First Page Header. Select the page number and press Delete.

Select Close Header and Footer or press Esc to exit.

Tip: If you want your second page to start at 1 rather than 2, go to Insert > Page Number > Format Page Numbers, and set Start at under Page Numbering to 0, rather than 1.

Start page numbering on Page 3 – double-sided printing

If the first page of your document is a cover page, the second page is a table of contents, and you want the third page to show “Page 1”, see Start page numbering on Page 3 – double-sided printing.

Choose the scenario that most closely matches what you want to do:

You don’t want a page number to appear on your title page, but you want the second page to show “Page 2.”

Go to Insert > Header or Footer > Edit Header or Edit Footer.

Select Different First Page.

Note: Different first page can be applied to the first page of any section in your document, not just the very first page.

In the header or footer area, you should see a label on the first page that says First Page Header. Select the page number to highlight it and press Delete.

Select Close Header and Footer or press Esc to exit.

Start page numbering on Page 3 – double-sided printing

If the first page of your document is a cover page, the second page is a table of contents, and you want the third page to show “Page 1”, see Start page numbering on Page 3 – double-sided printing.

Remove the page number from the first page

Go to Insert > Header & Footer.

Select Options on the right side, and then select Different First Page.

How to work with page numbers in microsoft word

Select Options again, and then select Remove Page Numbers.

To see your page numbers and confirm deletion of the number from the first page, go to View > Reading View.

If all page numbers are deleted, go to Insert > Header & Footer and select Other Pages on the left side,. Go to Insert > Page Number and choose a number placement.

How to work with page numbers in microsoft word

For more info on page numbers, see Page numbering in Word.

See also

Pre-numbered blank document templates with no page number on the first page:

Report abuse

Please disregard any suggestion to copy/paste, create new document, etc. At best it will cause you to lose all formatting & if you aren’t meticulous you’ll just wind up copying the Section Breaks as well. There’s no need for all that.

You got that result because you did not break the link as indicated in the first step.

Apparently there was an existing Section Break in the correct location. Make sure you have the nonprinting characters displayed [¶] so you can see where the Section Breaks are.

Start by deleting the new Section Break you added:

  1. Place the insertion point at the same spot as when you created the Break
  2. Press the Forward Delete [del] key to remove the break [fn+delete on a laptop]

You’ll now have only 2 Sections

Next, remove the existing Page Numbers altogether;

  1. On the Insert tab of the Ribbon, click the right edge of the Page Number button
  2. Select Remove Page Numbers

To add the Page Numbers;

  1. Go into the Footer – Section 2
  2. On the Header & Footer contextual tab click the Link to Previous button to un-link it from Section 1. The blue Footer boundary should now read Footer – Section 2 without the Same as Previous label (This is what you did not do before :-))
  3. Go to Insert> Page Numbers
  4. Choose the Alignment you prefer
  5. Confirm that the Show number on first page is checked
  6. Click the Format button
  7. Select the Format you prefer
  8. It sounds like you want the page numbers to begin on the 7th physical page which is to be to be numbered as page 1, so enter the number 1 into the Start at value box.

AI: Artificial Intelligence or Automated Idiocy.
Please mark Yes/No as to whether a Reply answers your question.

Modifying Page Numbers in Word

How to work with page numbers in microsoft word

Lesson 14: Modifying Page Numbers in Word

Modifying page numbers in Word

If you’re having trouble with page numbers in Microsoft Word, you’re not alone. We’ve received tons of comments and questions from learners like you on our Page Numbers video.

One of the most common questions is How do I restart or reformat my page numbers partway through the document? Apparently, this is a common problem for students who are working on academic papers.

Your comments prompted us to look for an answer, and we found one. Special thanks to Jessica, who discovered the solution while proofreading dissertations in her spare time.

Modifying page numbers with section breaks

The key to using different types of numbering in the same document is section breaks. Once you’ve added a section break to your document (you can add as many as you need), you’ll be able to restart your page numbers there and/or apply a different style.

Here’s an overview of the steps you need to follow. These steps should work for Word 2007, Word 2010, and Word 2013.

  1. Place your cursor on the page where you want the first section to end.
  2. Go to the Page Layout tab, then click the Breaks command.
  3. Choose Next Page from the menu.
  4. A section break will be added, creating a new section on the next page.
  5. To continue, select your header or footer in the new section.
  6. Go to the Design tab, and deselect the Link to Previous command.
  7. Now you can modify the page numbers in your new section depending on what you need. To restart your numbering, click the Page Number command, then choose Format Page Numbers. From there, you’ll be able to select Start at: 1.
  8. To reformat your numbering, select the page number, then go back to the Home tab. You can change the font, color, size, and more.

For more information, read our Page Numbers lesson from our Word 2016 tutorial.

You have a document, that required different formats for the page numbers and can’t quite figure out how to make this work.

Microsoft Words default page number setting is to give you the same style of the page number on every page. You may want to make your content or index pages numbered i, ii, iii and then use the standard pg1, pg2, pg3 for the rest of the document. Or maybe you have reference pages at the end of the document that required separate page numbers, for whatever reason you need to use two different styles of page numbers in the same document.

How to work with page numbers in microsoft word

Before we start, make sure you have divided your document into sections. Each new section should start on a new page to make the numbering simple, from here we will show you how to insert a specific page numbering style into each section individually.

You’ll be using as many page number styles as you need within a matter of minutes.

Using more than one type of page number in Word

  1. Open Word
  2. Split your document into relevant sections, with each section starting on a new page
  3. Place your cursor on the page you wish to start the numbering from
  4. Click Layout
  5. Click Page Break
  6. Under Page Break, press Next Page. This will create a break between the two sections

How to work with page numbers in microsoft word

  1. Once you have the page break inserted, place your cursor on the page you want to start the numbering from, after the page break
  2. Click Insert
  3. Under Insert, Click Page Number
  4. Press Page Number

How to work with page numbers in microsoft word

  1. Click Format to select the style of page number you would like to add to this section

How to work with page numbers in microsoft word

  1. Select Style

How to work with page numbers in microsoft word

  1. Press OK
  2. Repeat these steps to create new page breaks before each section and then re-start or re-format the page numbers

There is no limit to how many different styles of page numbers you can use in one document, you can continue to repeat the steps above until you are satisfied with the page numbers within your Microsoft Word document.

Looking for an easier way to keep track of your Microsoft Word Documents?

Keeping track of your document can be challenging, especially when you are saving multiple versions of a file and collaborating with your team.

When you are working in a shared drive, without remote access your team may even pull a document out of the shared drive, save it to their desktop and work on this while they are offline.
Once back in the office, it seems simple enough to then drop the update file back into the shared drive and continue collaborating as normal.

But what if someone else had made changes to the live shared file in the time this colleague had taken a version offline, made changes and then re-saved it to the shared drive. This would leave you with two different ‘updated’ versions of the same document and no way of knowing which one is the most recent file or when the changes were made.

How to work with page numbers in microsoft word

Your team may need to access the files offline for a number of reasons, maybe they are travelling, working from home, from an airport or an aeroplane where there is no internet connection. There are a number of reasons a team member may need to work offline leaving us open to disjointed file management more frequently than we’d like to admit.

Lucky for us, there are now some great purpose-built tools on the market such as Simul Docs that not only manage version control for you but allow you to work offline, or from anywhere without losing track of any edits, changes or updates.

How to work with page numbers in microsoft word

Simul knows that when you are making changes to an existing document you will want it saved as a new file, and probably don’t want to have to remember to press ‘save as’ before you start editing and then ‘save’ every 30 minutes.

So Simul will automatically create a new version every time an edit is made to an existing document, saves as you go, word by word and gives you access to your documents anywhere, anytime.

You can access your documents offline on Simul, make changes and re-format knowing that the moment your computer or device is back online Simul will update the file for the rest of your team to see and save it in line with the version history.

How to work with page numbers in microsoft word

If two team members happen to be working on the same document, offline, at the same time Simul has your back here too.

Each team members file will be saved as a new version, uploaded when they are back online, and an alert is sent to the document owner that there are two new versions available to their review.

How to work with page numbers in microsoft word

The document owner can then review the documents and merge them together at the click of a button.

How to work with page numbers in microsoft word

Simul allows you to collaborate from anywhere, anytime without worrying about saving your work or accidentally over-riding a colleagues file.

Its collaboration made easy and Simul knows you needed it.

So, give it a try, with Simul on your side you’ll never search for a lost document again.

Creating a document in Microsoft Word for Mac? Depending on who you’re creating the document for, you may have to add page numbers. Many organizations such as schools and legal entities have very strict guidelines regarding the numbering of pages.

Here’s how to add page numbers to a Microsoft Word document on your Mac:

Open Microsoft Word on your Mac, and then create a new document.

From the Insert menu, select Page Numbers. The Page Numbers window appears, as shown below.

How to work with page numbers in microsoft word

From the Position menu, select a location for the page numbers. You can set the page number to be displayed at the top or bottom of the page.

From the Alignment menu, select a position for the page numbers. You can choose left, center, or right alignment. And if you’re planning on binding your document, you might want to use the inside or outside options, which are specifically designed for bound documents.

Optional: To hide the page number on the first page of your Word document, deselect the Show number on first page checkbox.

Click OK to save and apply your changes.

Congratulations! You have successfully added page numbers to your Microsoft Word document.

Changing the Format of the Page Numbers

Some organizations require the page numbers to be displayed in a certain format. For example, instead of the usual format (1, 2, 3…), you might need to use roman numerals (I, II, III…) or even letters (a, b, c…). Here’s how to change the format of the page numbers in your Microsoft Word document:

Open your Microsoft Word document, if it is not already open.

From the Insert menu, select Page Numbers. The Page Numbers window appears.

Click Format. The Page Number Format window appears, as shown below.

How to work with page numbers in microsoft word

From the Number Format menu, select a page number formatting option.

Click OK.

Now you’re back in the Page Numbers window. Click OK to save and apply your changes.

Now the page numbers in your Microsoft Word document are formatted the way you want them to be!

Adding “Page 1 of X” to the Footer

Microsoft Word for Mac includes a quick and easy way to insert “Page 1 of X” in the footer, where “X” is the total number of pages. To do this, select Autotext from the Insert menu, and then select Page X of Y, as shown below.

How to work with page numbers in microsoft word

The “Page 1 of X” text will be inserted into the footer of your document.

Related Articles

  • How to Change the Margins in a Microsoft Word Document
  • How to Show the Word Count in Microsoft Word for Mac
  • How to Double Space Microsoft Word for Mac Documents

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When you add page numbers to the header or footer in Microsoft Word, then the numbering that is used is likely the standard English numeral system. Use these steps to use Roman numeral page numbers in Microsoft Word.

  1. Open your document in Word.
  2. Select the Insert tab at the top of the window.
  3. Click the Page Numbers button and choose the location for the page numbers.
  4. Click the Page Numbers button again and choose Format Page Numbers.
  5. Click the Number format dropdown and choose a Roman Numeral option.
  6. Click the OK button.

Our article continues below with additional information and pictures for these steps.

Adding page numbers to a document in Microsoft Word is a fairly common requirement for documents created for school or work.

While the default page numbering options may be familiar, it can get a little tricky when you need to do something different or unfamiliar.

For example, certain formatting standards ask you to use roman numeral formatting instead of the default option. You may think that this is something that you need to do manually, but Word actually offers roman numerals as a page numbering option.

Our guide below will show you how to use roman numeral page numbering in Microsoft Word.

How to Number Pages with Roman Numerals in Microsoft Word

The steps in this article were performed in the Microsoft Word for Office 365 version of the application.

Step 1: Open your document in Microsoft Word.

Step 2: Select the Insert tab at the top of the window.

How to work with page numbers in microsoft word

Step 3: Click the Page Numbers button and choose the desired location for the page numbers. These page numbers are going to be standard English numerals, but we will change that in a second.

How to work with page numbers in microsoft word

Step 4: Click the Page Numbers button and choose the Format Page Numbers option.

How to work with page numbers in microsoft word

Step 5: Click the Number format dropdown menu and choose your preferred roman numeral style.

How to work with page numbers in microsoft word

Step 6: Click the OK button when you’re done. Your page numbers should now be Roman numerals.

Additional reading

  • How to flip a picture in Word
  • How to hide comments in Word
  • How to show the ruler in Word
  • How to add a Word background image
  • How to draw a line through text in Word

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop and more.

How to work with page numbers in microsoft word

If you want to use page breaks in Word or try out section breaks, we’ll explain how each one works so you pick the right one for you.

Whether you’re new to Word or have been using it for many years, one thing that many find tough to grasp is how breaks work. Microsoft Word offers Page Breaks and Section Breaks, each with subcategories of break types within.

To help you figure out which type of break to use for your particular document, we’re going to break it all down for you here!

Viewing Word Break Types

While you can quickly insert a page break from the Insert menu, you’ll actually find the entire collection of Page and Section breaks elsewhere.

Go to the Layout tab and click the Breaks button on the left side of the ribbon. You’ll then see the types of breaks you can use with a brief description of each.

How to work with page numbers in microsoft word

To keep things consistent and easy to follow, we’ll structure this how-to the same way.

Page Breaks in Microsoft Word

There are three types of Page Breaks in Microsoft Word: Page, Column, and Text Wrapping. (If you use Word on Mac, you do not have the Text Wrapping option as of this writing.)

With a Page Break, you only “break” the text and not the formatting. Any formatting you have applied will carry over to the page, column, or wrapping.

Page Break

A plain, old Page Break is likely the most commonly used of the three. When you select this option from the Breaks list, everything to the right of your cursor will drop down to a new page.

This is handy when you come to the end of a page and add a heading or even start a new paragraph. That lonely text may look awkward. So starting a new page with it can make more sense.

How to work with page numbers in microsoft word

Column Break

Similar to a Page Break, when you structure a document with columns is a Column Break. This one takes the text to the right of your cursor in that column and starts a new column.

You might use this for the same type of scenario as a Page Break. Or, if you are starting a new sentence, you might shift that first word or two with the rest of the text in the next column.

How to work with page numbers in microsoft word

Text Wrapping Break

If you have images or objects in your document, a Text Wrapping Break can be super useful. Rather than having extra paragraph marks or text that drop below your image correctly, this type of Page Break saves the day.

How to work with page numbers in microsoft word

Section Breaks in Microsoft Word

There are four types of Section Breaks in Microsoft Word: Next Page, Continuous, Even Page, and Odd Page.

The opposite of Page Breaks, Section Breaks “break” the text and the formatting. This is ideal for changing the layout or formatting for certain pages or areas in your document.

Next Page Break

The Next Page break is as it sounds; you start a new section on the next page. This is useful if you have specific sections laid out in your document or are creating chapters.

How to work with page numbers in microsoft word

We enabled the paragraph marks so you can easily see the Next Page Break.

Continuous Break

The Continuous Break is similar to the Next Page break. This allows you to begin a new section but does so on the same page instead of the next page.

This is handy if you want a change in format on the same page. For example, you may want to transition from a three-column to a single-column layout on the same page.

How to work with page numbers in microsoft word

We enabled the paragraph marks here as well to show the Continuous Break.

Even and Odd Page Breaks

An Even Page Break starts a new section on the next even-numbered page. And as you’ve probably guessed, the Odd Page Break begins a new section on the next odd-numbered page.

This is helpful if you are creating a picture book, for instance. You may have all illustrations on the left-side page with all text on the right-side page.

Break Down Your Text With Page and Section Breaks in Word

A few of these breaks in Word are simple to use, while others take a bit of patience. But if you need to layout your document in various ways throughout its many pages, Page and Section Breaks get the job done.

For more, take a look at how to remove page breaks or work with page numbers in Microsoft Word.